Att_E_533_instructions.pdf
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- Attached to
- Supra Thermal Ion Sensor (STIS) Instrument Federal contract opportunity
- Solicitation number
- 80GSFC19R0033
About this file
This document outlines financial management reporting requirements for a contract to develop a Supra Thermal Ion Sensor instrument. The contractor must submit NASA Form 533 reports on a monthly and quarterly basis detailing direct labor hours, costs, overhead expenses, other direct costs including subcontracts and materials, general and administrative expenses, total estimated cost, fixed fee, schedule incentives, and total cost-plus-fixed-fee. The reports must include a separate 533 for each level 3 element of the statement of work and provide a variance narrative for variances exceeding 5% to the total direct labor hours and total estimated cost from the prior reporting period. Distribution of the reports is also specified.
The related federal contract opportunity is a solicitation by NASA Goddard Space Flight Center for the Supra Thermal Ion Sensor instrument to support the Space Weather Follow On mission. Deliverables include one flight model, one engineering development unit, flight harnesses, and spares. The scope of work covers design, analysis, development, fabrication, integration, testing, calibration, evaluation, launch support, and mission operations handover. The contract type will be cost-plus-incentive-fee. Small business goals include 6% total, with targets for small disadvantaged, women-owned, HUBZone, veteran-owned, and service-disabled veteran-owned small businesses. The NAICS code is 336414 and size standard is 1,250 employees. Proposals are due 45 days following release of the request for proposal anticipated in fall 2019.
Attachment E 533 Instructions
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Text version
ATTACHMENT E
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
SUPRA THERMAL ION SENSOR (STIS)
RFP 80GSFC19R0033R
CONTRACT TBD
Contract TBD Attachment E
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each Work Breakdown Structure (WBS) Level 3 element of the Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5]%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at WBS Level 3. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
Contract TBD Attachment E
(06/2014) 3
1. Prime Direct Labor Hours:
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Schedule Incentive
12. Total Cost-Plus-Fixed-Fee (CPFF)
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