SETS Final RFP and Cover Letter - Revision 1.pdf

S&MA Engineering and Technical Services (SETS) Final RFP

National Aeronautics and Space Administration

Glenn Research Center 21000 Brookpark Road Cleveland, OH 44135

April 15, 2022

Reply to Attn of: GRC Procurement/CHA

TO: All Prospective Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80GRC021R0011 for Safety and

Mission Assurance Engineering and Technical Services (SETS) – Revision 1 from Amendment 1

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Glenn Research Center’s (GRC) Safety and Mission Assurance Engineering and Technical Services (SETS) solicitation. The principal purpose of this requirement is to provide Administrative Support Services, Communication and Professional Development Services, Information Technology Services, and Technical Knowledge Services for the NASA Headquarters Office of Safety and Mission Assurance (OSMA) and the NASA Safety Center (NSC).

NASA will conduct this acquisition as a Women-Owned Small Business Set Aside competition.

The North American Industry Classification System (NAICS) code for this acquisition is 611430 Professional and Management Development Training and the small business size standard is $12,000,000.00.

This competitive acquisition will result in a Cost-Plus-Fixed Fee (CPFF) Contract with an Indefinite Delivery Indefinite Quantity (IDIQ) CLIN with the ability to issue both Firm-Fixed Price (FFP) and CPFF task orders. The contract will have a total potential period of performance of five years, including a three-year Base Period, a one-year Option Period 1, and a one-year Option Period 2.

The anticipated contract award date is August 1, 2022, with a September 1, 2022 contract effective date. The contract will be performed at NASA Headquarters in Washington, DC, the NSC in Cleveland, OH, and remotely.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A Phase-in period will be conducted for approximately thirty days prior to the start of the contract effective period. A separately priced, FFP CLIN will be issued for this Phase-in Period.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance and Government Furnished Property (GFP) for offsite use at the Contractor’s facility as described in this RFP.

3. A Virtual Industry Day for this requirement was held on November 17, 2021, the slides from this event were uploaded to the SAM.gov posting for the Draft RFP.

4. NASA GRC appreciates the comments received in response to the release of the Draft RFP. These comments resulted in improvements to the quality and content of the overall RFP. Offerors should review the RFP in its entirety, as its content has changed from the Draft RFP version. The following list identifies some areas where significant changes or clarifications have been made from the Draft RFP to this final RFP that may not have been addressed in the Draft RFP questions and responses:

On the second page of the SF33, additional CLINs were added for the Six-Month Extension authorized by FAR 52.217-8.

In clause B.2 and provision L.30 PREPARATION OF VOLUME II – COST PROPOSAL TBDs for period of performance were filled in with estimated dates.

Clause B.3 was changed to remove the funded through date and fill in one of the TBDs that had been included in the Draft RFP.

Clause C.1 was added providing a reference to the Statement of Work.

Clause E.1 was added to provide for the Inspection of Services under Firm-Fixed

Price Task Orders.

Clause G.12 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN

THE CUSTODY OF CONTRACTORS. (JAN 2017) was added and updated with the most recent requirements for the NF 1018 Electronic Submission System (NESS) System.

In clause I. 111, a minimum of $10,000.00 was set for Task Orders.

In clause I.114 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT.

(MAR 2000) sixty (60) day notification for option exercise has been changed to thirty

(30) days.

In clause I.118, language was added just under the header of clause following the most recent guidance from NASA HQ.

Attachment J.1-A Statement of Work was updated to replace bulleted lists with alphabetical numbering. This is intended to allow for easier referencing in proposals.

Attachment J.1-J - Organizational Conflict of Interest Avoidance Plan was added.

This shall be required if any conflicts of interest are identified following contract award.

Paragraphs L.22 (d) and (e) were updated to clarify submission requirements and the use of references in proposals.

Paragraph (h) in L.22 was added to address requirements for Microsoft Word and Adobe PDF Submissions.

A chart was added in L.23 ELECTRONIC DATA SUBMISSION at paragraph (g) to clarify the preferred file types for each Volume.

In L.29 (d)(c)7. required cost categories were changed to remove any items that are not requested in the provided Cost Templates.

In L.30 Section 3 an updated paragraph was added allowing for Major Subcontractors to submit a separate Pricing Volume from the Prime Subcontractor’s.

In L.31 1) a. “total task contract equal to…” was changed to “total subcontract value equal to…”

In L.31 1) c. Task Order management practices (if applicable), Adherence to schedule requirements, and Contract termination (if applicable) were added as Past Performance Narrative submission requirements.

Paragraph (h) was added to M.4 to clarify the Relevant Experience and Past Performance evaluation process

This list is not intended to cover all changes nor describe all RFP requirements. Offerors should carefully review the RFP in its entirety.

5. Be advised, in accordance with provision L.31 PREPARATION OF RELEVANT EXPERIENCE AND PAST PERFORMANCE, Offerors need to encourage their references to submit their Past Performance Questionnaires directly to the Contracting Officer prior to proposal due date.

6. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

The Government has provided a list of acceptable file formats in provision L.23 ELECTRONIC DATA SUBMISSION. The Offeror’s Cost Volume proposal shall include completed Cost Volume exhibits in Microsoft Office Excel format with working cell formulas.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. It is the responsibility of actual and potential Offerors to monitor the website for updates.

Table of Contents

Section A. Solicitation/Contract Form

Section B. Supplies or Services and Prices

Section C. Description/Specifications

Section D. Packaging and Marking

Section E. Inspection and Acceptance

Section F. Deliveries or Performance

Section G. Contract Administration Data

Section H. Special Contract Requirements

Section I. Contract Clauses

Section J. List of Documents, Exhibits, and Other Attachments

Section K. Representations, Certifications, And Other Statements of Offerors or Respondents

Section L. Instructions, Conditions, and Notices to Offerors

Section M. Evaluation Factors for Award

Section A. Solicitation/Contract Form

See following page.

Section B. Supplies or Services and Prices

B.1 SCOPE OF CONTRACT/TASK ORDER CONTRACT

The contractor shall, except as otherwise specified herein, furnish all personnel, facilities, materials, and services required to perform the work outlined in Section C, Attachment J.1-A Statement of Work, and Attachment J.1-B – Statement of Work Appendices hereof. To accomplish these requirements, the Contractor shall perform three distinct types of work:

(a) A firm-fixed price Phase-In period will be awarded on a separate Contract Line Item Number

(CLIN).

(b) Contract base work will be completed via three distinct Cost-Plus-Fixed-Fee (CPFF) CLINs.

This will be the predominance of the work completed under this contract. These CLINs will be repeated for each option period.

(c) Specific tasks that will be defined through the issuance of Task Orders under an independent Indefinite Delivery/Indefinite Quantity (IDIQ) CLIN. These Task Orders will be either Firm- Fixed-Price or Cost-Plus-Fixed-Fee depending on the complexity of the work requirements. Only expenditures against specific written Task Orders authorized by the Contracting Officer shall be allocable or allowable under this CLIN. Notwithstanding such authorizations, in no event shall the Contractor exceed the total contract cost limitations imposed by the Limitation of Funds or Limitation of Cost clause of this contract, as applicable.

(End of Clause)

B.2 1852.216-74 ESTIMATED COST AND FIXED FEE. (DEC 1991)

The estimated cost of this contract is $[OFI] exclusive of the fixed fee of $[OFI]. The total estimated cost and fixed fee is $[OFI].

Contract Period

Contract Type

Months Value Period of Performance

Phase-In FFP 1 $[OFI] August 1, 2022 to August 31, 2022* Base CPFF 36 $[OFI] September 1, 2022 to August 31, 2025* Option 1 CPFF 12 $[OFI] September 1, 2025 to August 31, 2026* Option 2 CPFF 12 $[OFI] September 1, 2026 to August 31, 2027* Extension CPFF 6 $[OFI] September 1, 2027 to February 29, 2028*

*Estimated Period of Performance. Subject to change based on actual contract award date.

B.3 1852.232-81 CONTRACT FUNDING. (JUN 1990)*

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is $[TBD]. This allotment is for the Safety and Mission Assurance (S&MA) Engineering and Technical Services (SETS) contract.

(b) An additional amount of $[TBD] is obligated under this contract for payment of fee.

*This clause will be updated at contract award.

[END OF SECTION]

Section C. Description/Specifications

C.1 STATEMENT OF WORK (SOW)

The Statement of Work for this contract is included as Attachment J.1-A – Statement of Work.

C.2 GRC 52.255-90 TECHNICAL DIRECTION. (APR 2016)

(a) Performance of the work under this contract is subject to the technical direction of the Contracting Officer (CO) or the designated Contracting Officer’s Representative (COR).

(b) "Technical direction" means a directive to the Contractor that provides clarification of the contract’s general description of the scope of work, to include approaches, solutions, designs, refinements or shifts within tasks, or inquiries related to the general tasks and requirements in the statement of work or specifications.

(c) Technical Direction does not include any instruction that--

(1) Constitutes an assignment of additional work outside the statement of work (i.e. “new work”;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total price, any milestone price, or the time required for performance or delivery;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the contractor's rights to perform the terms and conditions of the contract.

(6) Changes any performance-based requirement.

(d) All technical direction will be issued in writing by the CO or the designated COR.

(e) The Contractor shall proceed promptly with the performance of technical direction issued by the CO or COR, unless, in the Contractor's opinion, any instruction or direction falls within any of the categories defined in paragraph (c) of this clause. In the latter event, the Contractor shall not proceed but shall within 5 working days notify the CO in writing of the basis for its opinion.

Within 30 calendar days of receiving this notification, the CO will either amend the technical direction, request a proposal for an amendment to the contract or Task Order, advise the Contractor in writing that the technical direction is considered to be within the limits of this clause and that the Contractor should proceed promptly with its performance, or rescind the technical direction in its entirety.

(f) A failure of the Contractor and CO to agree that the instruction or direction is both within the requirements of the contract and does not constitute a change under the changes clause, or a failure to agree upon the contract action to be taken with respect to the instruction or direction, shall be subject to the Disputes clause of this contract.

(g) Any action(s) taken by the Contractor in response to any direction given by any person other than the CO or the designated COR shall be at the Contractor's risk.

C.3 GRC 52.255-91 EMERGENCY PREPAREDNESS AND RESPONSE. (NOV 2015)

(a) The Contractor’s obligation may include resolution of unusual or emergency situations. The Contractor may be required to assist NASA, within the general scope of work, in preparation for, or in response to emergencies.

(b) Obligations under this requirement shall only arise when one or more of the criteria at FAR 18.001, enabling NASA to utilize “Emergency Acquisition Flexibilities”, are met.

(c) If the emergency preparedness and response requirements result in changes to the contract, all contract adjustments will be processed in accordance with the Changes clause of this contract.

C.4 GRC 52.255-92 GOVERNMENT-INDUSTRY DATA EXCHANGE PROGRAM

(GIDEP). (JUN 2013)

a. In accordance with NASA Procedural Requirements (NPR) 8735.1, the Contractor shall participate in the Government-Industry Data Exchange Program (GIDEP), and comply with the requirements of the GIDEP Operations Manual (GIDEP S0300-BT-PRO-010) and the GIDEP Requirements Guide (S0300-BU-GYD-010). These documents, as well as other information and materials concerning GIDEP are available from:

GIDEP Operations Center P.O. Box 8000 Corona, CA 92878-8000 Phone: (951) 898-3207

FAX: (951) 898-3250

Website: http://www.gidep.org

b. The Contractor shall review all GIDEP Notices* and designated NASA Advisories to determine if they affect the Contractor's products/and or services provided to the Government.

The Contractor shall respond by stating, in writing, whether or not each GIDEP Notice and NASA Advisory affects the Contractor's products and services provided to the Government. The Contractor is also responsible for stating whether or not each GIDEP Notice and NASA

Advisory affects the subcontractor's products and services provided to the Government. For GIDEP Notices and NASA Advisories that affect the Contractor's products and services provided to the Government, the Contractor shall take action to eliminate or mitigate any negative effect and inform the Government of such actions to ensure GIDEP Notices and NASA Advisories adhere to close-loop reporting**. The contractor shall provide GIDEP Notice and NASA Advisory disposition documentation to NASA up to the time that closed-loop reporting is no longer required. The Contractor shall generate applicable GIDEP Alerts in accordance with the requirements of GIDEP SO300-BT-PRO-010 and SO300-BU-GYD-010 whenever failed or nonconforming items, available to other buyers, are discovered during the course of the Contract.

* The term "GIDEP Notices" means "GIDEP Alerts, GIDEP Safe-Alerts, GIDEP Problem Advisories, and GIDEP Agency Action Notices." Life-cycle logistics should be addressed per contractual requirements identified by the Program/Project.

** The term "close-loop reporting" means providing a written response of no impact, no usage, or impact with rationale at program milestone and readiness reviews or according to contract or other specified reporting times/events for each GIDEP Notice and NASA Advisory.

c. If suspect/counterfeit parts are furnished under this contract, such items shall be impounded by the Glenn Research Center (GRC). The Contractor shall promptly replace such items with items acceptable to the GRC and the Contractor shall be liable for all costs relating to impoundment, removal, and replacement. The GRC may turn such items over to NASA Office of Inspector General, FBI, etc., for investigation, and reserves the right to withhold payment for the suspect/counterfeit items pending the results of the investigation.

d. The contractor is responsible for the flow-down of these requirements to subcontractors and subcontractor adherence to closed-loop reporting. Therefore, the Contractor agrees to insert the preceding paragraphs in any subcontract for supplies exceeding $500,000 and subcontracts of any dollar amount when safety-critical item(s), as identified by the contract, are to be supplied.

When inserted, the words, "Contractor" shall be changed to "Subcontractor," and "Government" shall be changed to "Customer."

(End of Clause)

C.5 GRC 52.255-93 MANDATED AND REQUIRED TRAINING FOR ONSITE

CONTRACTOR AND SUBCONTRACTOR PERSONNEL. (FEB 2020)

The contractor shall ensure that its employees performing onsite at the Glenn Research Center and/or Armstrong Test Facility complete all federally mandated and Agency/Center required training applicable to the work being performed by those employees. A sample of current mandatory and required training is included in Attachment J.2-H Sample of Mandatory and Required Training.

Contractor personnel will be notified when the various training sessions are available for registration or completion via repeated postings on Today@Glenn as the training sessions are added to the System for Administration, Training, and Educational Resources for NASA (SATERN), and shall complete the training in the manner and within the timeframe specified in the notification.

The contractor shall maintain training records for its onsite employees, and, on an annual basis commensurate with the award date of the contract, provide a compliance report to the Contracting Officer’s Representative (COR), as evidence of completion of all applicable mandatory and required training. Further, the COR may perform random reviews of the contractor’s training records at any time throughout the performance period of the contract.

The COR will report any failure to comply with the above requirements to the Contracting Officer for implementation of corrective and/or performance-based actions.

The contractor shall include the substance of this requirement in all subcontracts involving onsite performance at the Glenn Research Center and/or Armstrong Test Facility.

Section D. Packaging and Marking

D.1 1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION. (SEP 2005)

D.2 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT

EQUIPMENT. (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

[TBD] (Contracting Officer(s)’s email address, will be completed at contract award)

[TBD] (Contracting Officer Representative(s)’s email address, will be completed at contract award)

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

Section E. Inspection and Acceptance

E.1 52.246-4 INSPECTION OF SERVICES—FIXED-PRICE. (AUG 1996) (Applies only to Firm-Fixed Price Task Orders)

E.2 52.246-5 INSPECTION OF SERVICES—COST-REIMBURSEMENT. (APR

1984)

E.3 GRC 52.246-92 INSPECTION AND ACCEPTANCE. (JAN 1987)

Final inspection and acceptance of all work performed under this contract, including all deliverable items will be performed at destination.

E.4 1852.246-71 GOVRNEMENT CONTRACT QUALITY ASSURANCE

FUNCTIONS. (OCT 1988)

In accordance with the inspection clauses of this contract, the Government reserves the right to perform inspection and audits at any time and any place work is being performed under this contract. Government Quality Assurance Functions will be performed at source and at destination.

Section F. Deliveries or Performance

F.1 52.247-34 F.O.B. DESTINATION. (JAN 1991)

F.2 52.242-15 STOP-WORK ORDER. (AUG 1989) - ALTERNATE I (APR 1984)

F.3 PERIOD OF PERFORMANCE

The base period of performance of this contract (not including any phase-in) shall be for three (3) years. If exercised, the subsequent contract option period shall be two (2) one-year option periods beginning on the expiration date of the base contract period. If the Government requires performance of services after the base contract period, notification to the Contractor of such requirement shall be in accordance with the clause 52.217-9 entitled, "Option to Extend the Term of the Contract." The Government reserves the right to exercise up to six (6) additional months beyond the base and option periods per FAR clause 52.217-8 entitled, “Option to Extend Services.” The maximum period of performance shall be in accordance with clause 52.217-9.

F.4 PLACE OF PERFORMANCE

Work under this contract will be required both at the NASA Safety Center in Cleveland, OH as well as NASA Headquarters in Washington, DC (see Attachment J.2-B – Contractor Space and Support Location). If applicable, a portion of the work will be completed remotely or at the Contractor’s Facility located at [OFI].

F.5 ORDERING PERIOD OF TASK ORDERS

Task orders may be issued under this contract up through Sixty (60) months from the effective date of the contract. Any order issued at least 60 days before the end of the effective period of this contract and not completed within that time shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

Section G. Contract Administration Data

G.1 1852.216-75 PAYMENT OF FIXED FEE. (DEC 1988)

G.2 1852.227-70 NEW TECHNOLOGY —OTHER THAN A SMALL BUSINESS FIRM

OR NONPROFIT ORGANIZATION. (APR 2015)

G.3 1852.227-72 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND

PATENT REPRESENTATIVE. (APR 2015)

G.4 1852.227-86 COMMERCIAL COMPUTER SOFTWARE LICENSE. (APR 2015)

G.5 1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT REPORTING.

(NOV 2004)

G.6 1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-FURNISHED

PROPERTY. (AUG 2015)

G.7 1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-FURNISHED

PROPERTY. (AUG 2015) - ALTERNATE I (AUG 2015)

G.8 1852.245-75 PROPERTY MANAGEMENT CHANGES. (JAN 2011)

G.9 1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL PROPERTY.

(AUG 2015)

G.10 1852.232-80 SUBMISSION OF VOUCHERS/INVOICES FOR PAYMENT (APR

2018)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC’s Vendor Payment information web site at: https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost-type contracts and invoices submitted under fixed-price-contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract’s terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment requests. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoices within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

G.11 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY

(JUN 2018)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory Management Manual.

NPR 4200.1, NASA Equipment Management Procedural Requirements.

NPR 4300.1, NASA Personal Property Disposal Procedural Requirements:

NPR 4500.1 Administration of Property in the Custody of Contractors

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245–1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or its employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor’s purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and offsite subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245–1, Government Property (as incorporated in this contract), until its return to the installation.

NASA Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

_X_ (1) Office space, work area space, and utilities. Government telephones are available for official purposes only (as defined in Attachment J.2-B – Contractor Space and Support Location).

_X_ (2) Office furniture. (As defined in Attachment J.2-B – Contractor Space and Support Location)

_X_ (3) Property listed in Attachment J.2-C – Government Furnished Equipment

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer’s prior written approval.

___ (4) Supplies from stores stock.

___ (5) Publications and blank forms stocked by the installation.

___ (6) Safety and fire protection for Contractor personnel and facilities.

_X_ (7) Installation service facilities: Motor Pool, IT Services through NASA’s End User Services Program Office (EUSO) Enterprise contract.

_X_ (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

_X_ (9) Cafeteria privileges for Contractor employees during normal operating hours.

___ (10) Building maintenance for facilities occupied by Contractor personnel.

___ (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

G.12 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE CUSTODY

OF CONTRACTORS. (JAN 2017) (DEVIATION)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by

NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall use the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1 of each year through September 30 of the following year. The report shall be submitted in time to be received by October 31st. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 31st.

(2) Some activity may be estimated for the month in which the report is submitted, if necessary, to ensure the NF 1018 is received when due. However, contractors’ procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533) Contractor Financial Management Report) cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention. Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(3) In addition to an annual report, if at any time during performance of the contract, NASA-owned property in the custody of the Contractor has a value of $10 million or more, the Contractor shall also submit a report no later than the 21st of each month in accordance with the requirements of paragraph (c)(2) of this clause.

(4) The Contracting Officer may, in NASA’s interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart 1845.71, any monthly report in accordance with (c)(3) of this clause, and any supplemental instructions for the current reporting period issued by NASA. Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

G.13 1852.245-76 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO

FAR 52.245–1. (JAN 2011)

For performance of work under this contract, the Government will make available Government property identified in Attachment J.1-C – Government Furnished Equipment of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245-1, Government Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at as authorized by the Contracting Officer. Under FAR 52.245-1, the Contractor is accountable for the identified property.

(End of Clause)

G.14 1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS. (SEP 2017)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Estate Management.

(2) NPD 8831.2, Facilities Maintenance and Operations Management.

(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property.

The Contractor shall restore damaged property to its original condition at the Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in Government buildings or other real property without the advance, written approval of the Contracting Officer. Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the Contracting Officer.

G.15 GRC 52.242-96 NASA CONTRACTOR FINANCIAL REPORTING -

SUPPLEMENTAL REQUIREMENTS. (JUN 2021)

(a) The following reporting requirements are associated with those stated in the NASA Contractor Financial Management Reporting clause (1852.242-73) of this contract, and NPR 9501.2, NASA Contractor Financial Management Reporting. NPR 9501.2 may be accessed through the NODIS Library at https://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=6000&s=1H.

(1) Approved Contract Baseline

(i) Within thirty (30) working days after the contract effective date, the Contractor shall provide a summary page(s) to the Contracting Officer (CO) and Contracting Officer’s Representative (COR), showing each reporting category as budgeted on a month-by-month basis for the duration of the work effort (Optional work efforts shall be separately summarized and Fiscal Years shall be subtotaled).

(ii) The corresponding monthly amounts on this summary shall be the amounts appearing in the “Planned” columns (7b and 7d) of each month’s NF 533 as reported during the duration of the work effort.

(iii) The following cost categories are required to appear in the “Contract Value” column (9b) of the NF 533. No amounts shall accrue against any cost category not listed herein, unless authorized in writing by the CO (Email is sufficient). Variations in format or organization are authorized, as long as they conform to the contract reporting requirements.

Direct Labor Hours ________X__________

Direct Labor Dollars ________X__________

Labor Overhead/Fringe Dollars ________X__________

Material Dollars ________X__________

Material Overhead Dollars ________X__________

Other Direct Cost Dollars Travel ________X__________ Freight ________X__________ Equipment ________X__________ Training ________X__________

Subcontract Dollars ________X__________

Other Indirect Dollars ________X__________

G&A Dollars ________X__________

COM Dollars ________X__________

Fee Dollars ________X__________ Total Cost Plus Fee

(iv) In the event of a revision to the work effort, the Contractor shall provide a revised month-by-month summary within 15 working days after the revision is approved.

(2) Monthly and Quarterly NF 533 Reports

(i) The Contractor shall submit the following financial reports:

(A) NF 533M (Monthly Contractor Financial Management Report) Refer to Attachment J.1-D – Data Requirement Documents for requirements

(B) NF 533Q (Quarterly Contractor Financial Management Report) Refer to Attachment J.1-D – Data Requirement Documents requirements

(ii) The Contractor shall report fixed price cost activity on a single 533M page with each CLIN or Task Order as a separate summarized line item.

(iii) Upon written request, the CO may authorize an alternative format that provides substantially the same level of detail as the required NF 533(s), but is more compatible with the Contractor’s standard accounting/reporting format.

(iv) The report(s) shall be prepared in accordance with the instructions contained in contract clause 1852.242-73 and NPR 9501.2, and on the reverse of the forms.

Additionally, any contract requirements identified as Capital Assets have special reporting requirements, which are specified in the “Capital Asset Acquisition” clause of this contract. Column 7b Cost Incurred/Hours Worked During Month Planned and 7d Cost Incurred/Hours Worked Cum. to Date Planned of the NF 533 M represent the negotiated baseline plan plus authorized changes for the contract. There may not be a direct relationship between the estimates provided in section 8 (Estimated Cost/Hours to Complete) of the NF 533 M and columns 7b and 7d. Columns 7b and 7d represent the negotiated baseline plan plus authorized changes, unlike the estimates provided in columns 8a, 8b, and 8c. Data in section 8 should not be simply a restatement of the baseline values.

(v) The cost categories for the monthly and quarterly reports are the same as those specified in paragraph (a)(1)(iii) above.

(vi) The Contractor shall provide a narrative explanation for any variance listed in the table below that exceeds the listed threshold. The explanation shall be provided as a footnote on the NF 533 report page, or included in a variance explanation table attached to the NF 533 report, and shall be detailed by cost category. The explanation shall include the cause of the variance, its impact on contract completion within the estimated cost, and the corrective action taken or proposed to be taken by the Contractor.

VARIANCE REPORTING REQUIREMENTS

Title of Variance Definition Threshold +/- Actual vs. Estimated Cost Any variance at the total contract level between a previous estimated month-specific expenditure and the actual expenditure reported for the same month.

For example: The March 533M reported an estimated total contract expenditure for April of $100K, and subsequent April 533M reported actual total contract costs of $88K, which is a variance of 12%

10%

Actual vs. Planned to Date Any variance at the total contact level between the planned cost to date and the actual cost to date

The lesser of 10% or $100K

Contractor Final Estimate vs.

Contract Value

Any variance at the total contract level between the contractor’s current final cost estimate and the current contract value.

The lesser of 5% or $100K

Additional variance reporting requirements may be added at the discretion of the Contracting Officer.

(vi) IF THIS IS A TASK ORDER CONTRACT:

(A) The Contractor shall submit one set of monthly reports that summarize the entire contract at the Task Order Level (total hours/dollars per Task Order), and monthly reports showing cost detailed by the individual cost categories identified in paragraph (a)(1)(iii) above, for each active Task Order and for the total contract effort.

(B) If the contract includes identified capital asset expenditures, each capital asset shall be reported on its own report page. The level of reporting detail for capital assets shall be equal to the separate reporting for Task Orders under the contract.

(vii) Report periods and submittal dates shall be in accordance with the instructions contained in NPR 9501.2. All reports shall include the signature of the Contractor party responsible for the information on the reports.

(xii) Late, Inaccurate, or Incomplete Reports may result in the following penalties:

(A) Payment withheld until compliance is demonstrated,

(B) Negative Contractor Performance Assessment ratings, and/or

(C) Reduction in award fee.

(3) 533 Supplemental Reporting Schedule

(i) The Contractor shall submit the financial reports listed on the 533 Supplemental Reporting Schedule in the format referenced.

(A) GRC 533M Template – The contractor shall submit this template in addition to the reporting listed in Section (2). Further requirements for this document have been included in Attachment J.1-D Data Requirements Documents. A sample has been included in Attachment J.1-F – 533M Sample.

(B) GRC Baseline Template – The contractor shall use the baseline template to satisfy the requirements listed above in Section (a)(1). Further requirements for this document have been included in Attachment J.1-D Data Requirements Documents. A sample has been included in Attachment J.1-G – 533 Sample Baseline.

(C) 533 Supplemental Reporting – The contractor shall submit supplemental reports in accordance with Attachment J.1-D – Data Requirements Document (DRD-MS-10).

(ii) The contractor shall contact AFAD for questions when populating these templates.

(b) The following reporting requirements are in addition to those stated in the NASA Contractor Financial Management Reporting clause (1852.242-73) of this contract, and NPR 9501.2, NASA Contractor Financial Management Reporting.

(1) Contractor Accounting Calendar

(i) The contractor shall prepare an accounting calendar for the life of the contract (base period plus all option periods).

(ii) An accounting calendar description is provided in Attachment J.1-D – Data Requirements Documents.

(iii) The accounting calendar shall be submitted electronically to the CO within fifteen

(15) working days after the contract effective date.

G.16 GRC 52.245-99 CAPITAL ASSET ACQUISITION - IDIQ CONTRACTS. (NOV

2015)

A. When any task/delivery order issued under this contract includes a requirement for capital assets* the contracting officer will identify those items as such and create separate line items for them on the task/delivery order.

*A capital asset is an item: 1) With a total acquisition cost of $500,000 or more, 2) With an estimated useful life of 2 years or more, 3) Not intended for sale in the contractor’s ordinary course of operations, 4) Acquired and/or constructed by the contractor with the intention of being used, or being available for use, by NASA, and 5) With a greater than 50% likelihood that the item will be used on another program/project(s) that has not yet commenced. (Note: Items and/or services with values less than $500,000 that contribute to the acquisition or increased value of a capital asset (e.g. surveys for real property or components for capital equipment) are also subject to capitalization rules. Generally, NASA will inform the contractor if such items and/or services are classified as capital assets.)

B. During contract performance, if the contractor determines a need to acquire or fabricate an item that may meet the criteria for capital asset, the contractor shall submit a written request for approval to the contracting officer. Based on internal review, if the item is determined necessary for contract performance and determined to be a capital asset, the contracting officer will either:

1) Issue a new task/delivery order for the capital asset, or 2) Modify an appropriate existing task/delivery order to add a separate line item for the capital asset.

C. If NASA Contractor Financial Management Reports (NASA Form (NF) 533’s) are required under this contract, the contractor shall report all costs incurred against each identified capital asset on its own report page on the NF 533’s.

D. The costs incurred for each item designated as a capital asset shall be identified separately on any invoice, voucher, or other authorized payment request submitted by the contractor under this contract.

Section H. Special Contract Requirements

H.1 1852.208-81 RESTRICTIONS ON PRINTING AND DUPLICATING. (NOV 2004)

H.2 1852.223-70 SAFETY AND HEALTH MEASURES AND MISHAP REPORTING.

(DEC 2015)

H.3 1852.223-72 SAFETY AND HEALTH (SHORT FORM). (JUL 2015)

H.4 1852.223-75 MAJOR BREACH OF SAFETY OR SECURITY. (FEB 2002)

H.5 1852.242-72 DENIED ACCESS TO NASA FACILITIES. (OCT 2015)

H.6 GRC MODIFICATION (9/16) TO FAR 52.236-13 -- ACCIDENT PREVENTION

WITH (ALT I)

(a) The Contractor shall provide and maintain work environments and procedures which will—

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(2) Avoid interruptions of Government operations and delays in project completion dates;

and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall—

(1) Provide appropriate safety barricades, signs, and signal lights;

(2) Comply with…