80ARC019R0003P00003-_final.pdf

80ARC019R0003P00003

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SECTION A - SOLICITATION/CONTRACT FORM

The purpose of Amendment P00003 to Solicitation 80ARC019R0003 is to:

A. Provide clarification regarding previous Amendments issued against this Solicitation:

1. The attachment to FBO Amendment 1, issued on January 18, 2019 should have been identified as Amendment P00001. This amendment extended the due date for receipt of proposal from January 29, 2019 to TBD.

2. The attachment to FBO Amendment 2, issued on January 29, 2019 included an amendment labeled P00001 that should have been identified as Amendment P00002. This amendment extended the proposal due date to February 28, 2019.

3. The clarification above is provided for understanding only. Offeror acknowledgement of amendments on the SF33 shall reference the following numbers as posted on FBO:

80ARC019R00030001, P00001, P00003, and all subsequent amendments (as applicable).

B. Answer questions received in response to the RFP.

C. Make the following changes to the solicitation:

1. Move submission of the Total Compensation Plan (TCP) from Volume 2 to Volume 1 of the proposal, in accordance with revised instructions in section L.1(c)(1)M (Volume 1) of the

RFP.

2. Remove reference to TCP from Section L.2(a)(1)B.2 (ii).

3. Revise section L.1(b) to clarify that the Volume III 20 page limit includes both prime and major subcontractors combined.

4. Revise section L.2(a)(1)B.1(vii) and (viii) to clarify that PII, as defined in NASA Procedural Requirements (NPR) 1382.1A, should not be included in any of the Key Personnel resumes.

5. Revise section L.2(b)1 to clarify the following:

a. The average annual dollar value for a major subcontractor’s relevant contract is $5,000,000.

b. Each joint venture member may submit no more than three (3) separate relevant contracts combined.

c. Each major subcontractor submission may not exceed the limit of three (3) relevant contracts.

d. The offeror and each major subcontractor shall complete the table found in section J(b) Attachment 2 – Past Performance Relevancy Matrix.

6. Add RFP section M.1(a)(13) for the Total Compensation Plan evaluation approach.

7. Add the assumed contract start date of September 1, 2019 to section L.2(c)(1)C.

8. Mark section J(b) Attachment 3 – PESS II Cost Template Exhibit 5 as “Reserved” and revise L.2(c)(3)B.6 to remove the reference to Exhibit 5.

9. Remove reference to SF 3881 from the RFP.

10. Revise section M.2(a)(1)A.1 to reference sections i-v as being evaluated.

11. Revise section M.2(a)(1)B.1 to refer to sub-elements (i-viii).

12. Revise section L.2(c)(1)A.5 to reference sections L.2(c)(2) through L.2(c)(3).

13. Increase section L.1(b) Safety and Health Plan page limit to 20 pages.

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14. Remove the reference to H.6 in section L.1(c)(1)K.

15. Revise section J(a) Attachment 1 – Statement of Work Section 4.1 Electrical Group Lead Experience.

16. Revise section J(b) Attachment 1 – Cost Staffing and Position Descriptions Qualifications estimated hours.

17. Revise section L.2(c)(3)(b)4(iii) to add escalation rates for 2023 and 2024.

Updated sections L and M are included on the following pages of this amendment in their entirety and updated section J(a) Attachment 1 – Statement of Work, section J(b) Attachment 3 - PESS II Cost Template, and section J(b) Attachment 1 - Cost Staffing and Position Descriptions Qualifications are attached to the amendment.

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SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL

2016)

52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITIONS (JAN

2017)

52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES--IDENTIFICATION OF

SUBCONTRACT EFFORT (OCT 2009)

52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE

EVALUATION (FEB 1999)

52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES

(FEB 1993)

52.223-22 PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSIONS AND

REDUCTION GOALS—REPRESENTATION (DEC 2016)

52.237-1 SITE VISIT (APR 1984)

1852.223-73 SAFETY AND HEALTH PLAN (JUL 2015)

1852.227-84 PATENT RIGHTS CLAUSES (APR 2015)

1852.228-80 INSURANCE—IMMUNITY FROM TORT LIABILITY (SEP 2000)

1852.233-70 PROTESTS TO NASA (DEC 2015)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Single Award hybrid contract with a Firm Fixed Price (FFP) Contract Line Item (CLIN) for Phase-In, Cost-Plus-Fixed-Fee (CPFF) CLINs for Contract Management, Core requirements, and Indefinite Delivery/Indefinite Quantity (IDIQ) task order requirements under which Cost-Plus-Fixed-Fee task orders will be executed.

(End of provision)

52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED

COMPUTER SOFTWARE (DEC 2007)

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(a) This solicitation sets forth the Government's known delivery requirements for data (as defined in the clause at 52.227-14, Rights in Data—General). Any resulting contract may also provide the Government the option to order additional data under the Additional Data Requirements clause at 52.227-16, if included in the contract. Any data delivered under the resulting contract will be subject to the Rights in Data—General clause at 52.227-14 included in this contract. Under the latter clause, a Contractor may withhold from delivery data that qualify as limited rights data or restricted computer software, and deliver form, fit, and function data instead. The latter clause also may be used with its Alternates II and/or III to obtain delivery of limited rights data or restricted computer software, marked with limited rights or restricted rights notices, as appropriate. In addition, use of Alternate V with this latter clause provides the Government the right to inspect such data at the Contractor's facility.

(b) By completing the remainder of this paragraph, the offeror represents that it has reviewed the requirements for the delivery of technical data or computer software and states [offeror check appropriate block]—

(_) None of the data proposed for fulfilling the data delivery requirements qualifies as limited rights data or restricted computer software; or

(_) Data proposed for fulfilling the data delivery requirements qualify as limited rights data or restricted computer software and are identified as follows:

(c) Any identification of limited rights data or restricted computer software in the offeror's response is not determinative of the status of the data should a contract be awarded to the offeror.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

NASA Ames Research Center Andrea C. Lovell Mail Stop 241-1 Moffett Field, CA 94035-001 andrea.c.lovell@nasa.gov

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(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

For Federal Acquisition Regulation (FAR) provisions, see https://www.acquisition.gov/?q=browsefar

For NASA FAR Supplement (NFS) provisions, see http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the provision.

(b) The use in this solicitation of any NASA FAR Supplement (48 CFR Chapter 18) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.

1852.215-77 PREPROPOSAL/PRE-BID CONFERENCE (APR 2015)

(a) A pre-proposal/pre-bid conference was held as indicated below:

Date: June 19, 2018

Time: 9:00 a.m. – 3:00 p.m.

Location: Bldg. 3

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NASA Ames Research Center, Moffett Field, CA 94035

Other Information, as applicable: The pre-proposal briefings were held in building 3 with an optional walking facility tour.

One-on-one meetings were held in building 3 on June 20 – 21 from 9:00 – 3:00. One-on-ones were 30 minutes and were scheduled in order of requests received.

Additional information, to include the PESS II Industry Day briefing slides and attendee list can be found at:

https://www.fbo.gov/index?tab=documents&tabmode=form&subtab=core&tabid=31737f029 3a582eb3f900a003c3f81ed

1852.231-71 DETERMINATION OF COMPENSATION REASONABLENESS (APR

2015)

(a) The proposal shall include a total compensation plan. This plan shall address all proposed labor categories, including those personnel subject to union agreements, the Service Contract Act, and those exempt from both of the above. The total compensation plan shall include the salaries/wages, fringe benefits and leave programs proposed for each of these categories of labor. The plan also shall include a discussion of the consistency of the plan among the categories of labor being proposed. Differences between benefits offered professional and non-professional employees shall be highlighted. The requirements of this plan may be combined with that required by the clause at FAR 52.222-46, “Evaluation of Compensation for Professional Employees.”

(b) The offeror shall provide written support to demonstrate that its proposed compensation is reasonable.

(c) The offeror shall include the rationale for any conformance procedures used or those Service Contract Act employees proposed that do not fall within the scope of any classification listed in the applicable wage determination.

(d) The offeror shall require all service Subcontractors provide, as part of their proposal, the information identified in (a) through (c) of this provision for cost reimbursement, labor hour, T&M, or non-competitive fixed-price type subcontracts having a total potential value expected to exceed the threshold for requiring certified cost or pricing data ($2,000,000) as set forth in FAR 15.403-4 (Class Deviation 2018-O0015).

1852.245-80 GOVERNMENT PROPERTY MANAGEMENT INFORMATION (JAN

2011)

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(a) The offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any contract awarded from this solicitation.

(b) The offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245-81, List of Available Government Property.

(d) The offeror shall identify all Government property in its possession, provided under other

Government contracts that it intends to use in the performance of this contract. The offeror shall also identify: The contract that provided the property, the responsible Contracting Officer, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges (June 2007), and the contact information for the responsible Government Contracting Officer. The offeror shall provide proof that such use was authorized by the responsible Contracting Officer.

(e) The offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, manufacturer, model number (when available), quantity required, and estimated unit cost.

Equipment approved as part of the award need not be requested under NFS clause 1852.245- 70,

(g) The offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment:

Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

(h) Existing Government property may be reviewed at the following locations, dates, and times:

A listing of existing Government property is provided in Section J(a) Attachment 4.

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1852.245-81 LIST OF AVAILABLE GOVERNMENT PROPERTY (JAN 2011)

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-1, Government Property, included in this solicitation. The offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

See Section J(a) Attachment 4.

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-2, Government Property Installation Operation Services, as included in this solicitation. The offeror shall notify the Government of its intention to use or not use the property.

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(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

L.1 PROPOSAL GENERATION - GENERAL INSTRUCTIONS

(a) FORMAT

(1) Offeror shall submit its proposal through the FedBizOpps (FBO.gov) system. The requirements and procedures for offer submission are found in the FBO Vendor User Guide located on the FBO webpage at: https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf.

Updates related to this RFP, to include the RFP, amendments, notices, and other information, will be made available on the FBO.gov website. Offerors are advised to continuously monitor the FBO.gov website for new information. Offerors are deemed to have knowledge of all information that is posted to the FBO.gov website.

(2) Proposals, modifications, revisions, or withdrawals of proposals received after the date established in this RFP for proposal receipt will be handled in accordance with FAR 52.215-1.

(3) The proposal shall be valid for 365 days from the required submission date listed in block 9 on the first page of the SF33.

(4) Offerors shall submit proposals in four volumes as specified below. Each part of the proposal shall be complete, and prepared in accordance with solicitation instructions to enable concurrent and separate evaluation of each part. All proposal components shall be submitted electronically.

L-8 shall be compatible with Microsoft Excel 2013. Volume IV, Cost Proposal supporting narrative shall be submitted in Text Searchable Adobe Acrobat PDF.

(8) The format for each proposal volume shall parallel, to the greatest extent possible, the format of provided in the table in paragraph (b) of NFS 1852.215-81. The proposal content shall provide a basis for evaluation against the requirements of the solicitation. Each volume of the proposal shall specify the relevant evaluation criteria being addressed, if appropriate.

(9) Information shall be precise, factual, detailed and complete. Offerors shall not assume that the evaluation team is aware of company abilities, capabilities, plans, facilities, organization or any other pertinent fact that is important to accomplishment of the work as specified in the SOW.

The evaluation will be based primarily on the information presented in the written proposal. The proposal shall specifically address each item requested in Section L.

(10) Pages submitted in excess of the limitations specified in this provision will be removed, starting from the end of the applicable proposal volume, and will be returned to the Offeror and not evaluated by the Government in accordance with NFS 1815.204-70(b).

(11) Offeror must be registered in the System for Award Management (SAM) and have a Commercial and Government Entity (CAGE) Code.

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Volume III, Past Performance Proposal L.2(b) 20*

Volume IV, - Cost Proposal L.2(c) NA

*This page limit is for both prime and Major Subcontractors combined, but does not include the past performance questionnaires.

(1) A written page is defined as one side of a sheet, 8 1/2" x 11", with at least one inch margins on all sides and shall contain Arial font text with a size not smaller than 12-point. Foldouts count as an equivalent number of 8 1/2" x 11" pages. The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used. Diagrams, charts, tables, and photographs shall contain Arial font text in a size no smaller than 11-point. For this RFP, Arial font is defined as Arial font only, and does not include any variation of Arial font.

(2) Title pages, tables of contents, cross-referencing matrix, list of figures and list of tables, blank dividers, tabs, acronym list and glossaries are excluded from the page counts specified in paragraph (b) of this provision. Tables and graphics will be included in the page count. In addition, Volume IV of your proposal is not page limited. However, Volume IV is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other Volumes of the proposal will be so construed and counted against that Volume’s page limitation. The commitment letter(s) and resume(s) for key personnel are not counted as part of the page limitation under Management Approach and shall be included as Volume II appendices.

However, commitment letters shall be limited to no more than one page per individual, and the resume(s) with job descriptions shall be limited to no more than three pages per individual.

(3) If final revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(c) INFORMATION TO BE SUBMITTED

All proposal volumes shall be submitted in accordance with the instructions, and to the address, specified in Block 9 of the SF33 NO LATER THAN the date and time prescribed.

Required proposal content is as follows:

(1) General – (Volume I) A. Cover Letter. Include a cover letter with the proposal that must be signed by an official authorized to contractually bind your company. As part of that letter, provide the following information:

1. The names, telephone numbers, and email addresses of persons to be contacted for clarification of questions.

2. A statement that the proposal is firm for a period of not fewer than 365 days.

3. A statement of acceptance of the anticipated contract provisions and period of performance, or specific exceptions taken to any of the terms and conditions. The

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Government reserves the right to remove the proposal from consideration for award if exception is taken to any of the terms and conditions.

4. Team Arrangements (if applicable): If the Offeror proposes using teams or Major Subcontractor(s), then the Offeror shall describe and explain its approach to teaming and subcontracting and include the following:

A. Identification of points of contact B. Business size of each Major Subcontractor C. Identification of which party will be managing the contract D. Rationale for each of the arrangements to include: Description and amount of the work to be performed by each party (Prime Contractor and Major Subcontractor(s)); Which party possesses the background and expertise necessary for contract performance; Identification of the party that will perform the more complex and costly contract functions.

5. Joint Venture Agreement (if applicable): If a Small Business joint venture is proposed, Offeror shall submit a joint venture agreement that includes a provision:

A. Setting forth the purpose of the joint venture (include RFP number);

B. Identifying the managing Joint Venture member;

C. Stating the percentage ownership of each joint venture entity;

D. Itemizing resources furnished by each Joint Venture member;

E. Specifying the responsibilities of the parties with regard to negotiation of the contract, source of labor, and contract performance;

F. Obligating all parties to the joint venture to ensure performance of contract regardless of removal of any member.

If an 8(a) joint venture is proposed, Offeror shall submit a Small Business Administration signed and approved joint venture agreement with submission of the proposal in accordance with NFS 1819.805-2-70. If SBA has not approved the joint venture agreement at the time of proposal submission, the Offeror shall describe its status in achieving joint venture approval from the Small Business Administration, including:

A. What companies are included in the joint venture?

B. To which district SBA office was the application submitted?

C. If not yet approved, the Offeror shall outline the steps it has taken toward achieving approval by the anticipated contract award date (include applicable dates of each activity) and provide a copy of the draft joint venture agreement it has submitted for SBA approval.

All Joint Ventures (regardless of size status) should have a new DUNS number and Cage Code number for the Joint Venture and must be registered in the System for Award Management (SAM). Joint Ventures cannot use the DUNS number or Cage Code for any of the entities in the Joint Venture.

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B. A completed copy of the Standard Form 33 (SF 33) ― Signed by an official authorized to contractually bind the Offeror. Include written acknowledgement of any solicitation amendments in block 14.

C. A completed response to Section B, Clauses 1852.216-78 FIRM FIXED PRICE provided for Phase-In (CLIN 0001), 1852.216-74 ― Estimated Cost and Fixed Fee provided for CMO (CLINs 0002, 0005, 008, and 0011) and Core requirements (CLINs 0003, 0006, 0009, and 0012).

D. A completed response to Section H ― Key Personnel and Facilities (NFS clause 1852.235-71).

E. A completed response to Section I Clause 52.227-23, Rights to Proposal Data (Technical).

F. A completed response to Section K ― Representations, Certifications and Other Statements of Offerors. If Representations, Certifications and Other Statements of Offerors is completed in SAM, Offerors shall provide a print to pdf copy of SAM entry.

The proposal information requested below in G – L will be used as part of the Responsibility Determination.

G. Accounting System ― FAR 16.301-3 requires that a Contractor's accounting system be adequate for determining costs applicable to the contract prior to the award of a cost- reimbursement contract. In order to receive a contract award, the Offeror shall have an accounting system that is capable of:

1. Accurately collecting, segregating and recording costs by contract, by individual work package, task order, and by CLIN (as specified in the SOW Section 4.2.4);

2. Excluding unallowable costs; and;

3. Meeting the requirements contained in FAR 52.216-7, Allowable Cost and Payment.

The Offeror shall provide evidence of an adequate accounting system for accumulating and reporting incurred costs, as determined by the cognizant Government Administrative Contracting Officer (ACO) or Government Audit Agency (GAA). Offerors shall provide a copy of the most recent Accounting System audit report or the most recent Accounting System approval letter from the Defense Contract management Agency (DCMA). In addition, the Offeror shall identify any deviations from their standard procedures in preparing their proposal.

If an Offeror is relying on the approved or audited accounting system adequacy of a Joint Venture team member, sister company, or any other affiliated company’s accounting system, they shall demonstrate a convincing basis for using that system as a basis for determining their own adequacy and shall provide the evidence of the accounting system adequacy as detailed above.

If the Offeror’s accounting system has never been approved by the cognizant GAA, the Offeror shall provide a detailed description of its accounting system, provide the

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If the most recent GAA audit or review expressed an inadequate determination of the accounting system, the Offeror shall provide status of the corrective action plan.

H. Business Systems ― Current Government approval status of the following business systems: billing (internal controls), estimating, budget and financial control, purchasing and quality assurance. The Offeror shall provide documentation of official Government approval for any approved systems. If approval of any of these business systems is not available, provide a statement of such and a brief rationale as to why these systems have not been approved and what method is used in lieu of approved systems.

I. Government Property Management Information Plan ― The Offeror shall submit the information required by NFS 1852.245-80, Government Property Management Information. The Offeror shall provide a detailed narrative explanation of its standards and practices to manage property, from planning through disposition, under the circumstances of the contract. The Offeror shall provide a detailed narrative explanation of its standards and practices to manage property, from planning through disposition, under the circumstances of the contract.

J. Safety and Health Plan, ― The Offer shall submit a Safety and Health Plan that will be reviewed to ensure the Offeror has the necessary organizational approach to safety and health. This plan is considered a draft and the final plan will be provided under a DRL during the Phase-on period and approved by the Government. The minimum requirements for elements of the plan are contained in NPR 8715.3D and a sample plan for service or operations contract is provided in Appendix E. The plan shall include:

1. Methods to make certain that clear statements of hazardous situations and necessary precautions are in documents which detail operations, such as inspection, test, and operating procedures.

2. Means for ensuring that every employee understands how to recognize hazards and how to avoid having mishaps.

3. Procedures for certification of personnel performing potentially hazardous operations. Identify certifications and corresponding training requirements and/or physical conditions that are required to perform work.

4. Controls over the procurement, storage, issuance, and use of hazardous substances and procedures for management of hazardous waste.

5. Controls for special hazards such as lasers, explosives, biohazards, power-actuated hand tools, machines, high-pressure devices, etc.

6. Method of making sure that emergency plans and procedures are current and sufficient.

7. Method for reporting and investigating accidents and incidents (mishaps).

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In accordance with FAR clause 52.236-13--Alternate I as modified by NFS 1823.7001(d)(1), Accident Prevention, Offerors shall submit for NASA approval a comprehensive Safety and Health Plan, which will be incorporated into the contract under Section J(a) as Attachment 5.

K. Organizational Conflicts of Interest (OCI) Mitigation Plan – Applying the principles of FAR Subpart 9.5 and NFS Subpart 1809.5, each Offeror shall assess whether it has an organizational or potential organizational conflict of interest arising from the proposal it submits and/or the work to be performed under the contract in an Organizational Conflict of Interest (OCI) Mitigation Plan. The Offeror’s OCI Mitigation Plan shall address the following:

1. Identify, disclose and address organizational or potential organizational conflicts of interest arising from the proposal it submits and/or the work to be performed under the contract, including conflicts that may arise as a result of the interests of its subcontractors.

2. Identify the safeguards to maintain control of, and approach to handling and non-disclosure of, SBU/third-party proprietary and Government Sensitive Information in conformance with contract requirements.

3. Provide a detailed explanation of the actions or strategies it intends to use to mitigate or resolve any organizational conflicts of interest. The Offeror must address conflicts identified by the Government in Section H.1, ARC 52.209-99, ORGANIZATIONAL CONFLICTS OF INTEREST as well as those it identifies.

4. Address the requirements identified in Section H, “Organizational Conflicts of Interest, and Limitation of Future Contracting (APR 2017),” and Section H, “Limitation of Future Contracting (NFS 1852.209-71)(DEC 1988);” and Section J(a) Attachment 6.

5. The Offeror shall discuss whether it considers the use of clause NFS clause 1852.209-71, Limitation of Future Contracting, to be necessary to mitigate identified actual or potential OCIs, and describe its rationale for the decision to use or not use the clause in the resulting contract to mitigate OCI. If its proposed resolution involves a proposed limitation on future contracting, the Offeror shall include the clause at NFS 1852.209-71 entitled “Limitation of Future Contracting.” If appropriate, the Offeror shall propose modifications to NFS 1852.209-71 to ensure it provides sufficient limitations to address the specific circumstances resulting in the identified conflict.

6. Representation - By submission of its offer, the Offeror represents, to the best of its knowledge and belief, that the Offeror has disclosed all relevant information regarding any actual or potential conflicts of interest.

L. Phase-in Plan - The Offeror shall provide a plan for a 60-day phase-in period.

The intent of the plan is to minimize changeover difficulties and maximize continuity

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1. All significant phase-in activities;

2. Initial staffing plan;

3. Approach to transition to ensure continuity with the incumbent contractor, which will require the continued performance of on-going work packages and the associated estimating, tracking, and documentation necessary to manage the work packages.

4. The method for ensuring that appropriately qualified personnel are badged and available for work (including orientation and training) and how the requirements for Personal Identity Verification (PIV) will be completed;

5. Approach to coordinate successful and timely transition of computers and related IT systems access from current contract to this effort.

6. Phase-in schedule with milestones; and

7. Any other issues deemed critical to a successful transition from the current contract to this effort M. Total Compensation Plan - The Offeror shall provide a total compensation plan for all personnel proposed, which demonstrates the ability to attract and retain competent employees in the Santa Clara (Silicon) Valley regional labor market. The plan shall be in accordance with NFS 1852.231-71, Determination of Compensation Reasonableness, and FAR 52.222-46, Evaluation of Compensation for Professional Employees.

1. If the Offeror is an unpopulated Joint Venture (JV), each JV member company shall provide its TCP information through the Prime Offeror for the unpopulated JV entity. If the JV member company considers the information proprietary, it may provide a “sanitized” TCP to the Prime Offeror, and provide its fully detailed TCP via FBO.gov by the proposal due date, with identification of the unpopulated JV (Prime Offeror) on the submission.

2. The Offeror shall require all service Subcontractor(s) with proposed cost reimbursement or non-competitive fixed-price type service contract, having a total potential value expected to exceed the threshold for requiring certified cost or pricing data ($2,000,000) as set forth in FAR 15.403-4 (Class Deviation 2018-O0015), to provide the information identified in (a) through (c) of NFS provision 1852.231-71, Determination of Compensation Reasonableness, through the Prime Offeror’s proposal. If the Subcontractor considers the information proprietary, it may provide a “sanitized” TCP to the Prime Offeror, and provide its fully detailed TCP via FBO.gov by the proposal due date, with identification of the Prime Offeror on the submission.

(2) Mission Suitability – (Volume II)

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Both technical and management information shall be included in the Mission Suitability Proposal. No cost/price data shall be included. Information shall be precise, factual, current, detailed and complete. Offerors shall not assume that the Source Evaluation Board (SEB) is aware of company abilities, capabilities, plans, facilities, organization or any other pertinent fact that is important to the accomplishment of the work. The evaluation will be based on the information presented in Volume II. The proposal must specifically address all required information stated in Section L.2 for each Mission Suitability Subfactor.

(3) Past Performance Proposal (Volume III)

The Past Performance factor indicates the relevant quantitative and qualitative aspects of each Offeror’s record of performing services, or delivering products, similar in size, content, and complexity of the requirements in section L.2(b) of this solicitation.

(4) Cost Proposal – (Volume IV).

Cost/price proposals must contain sufficient pricing information to support negotiation of the contract type noted in this Section L Clause FAR 52.216-1 ― Type of Contract.

(END OF PROVISION)

L-18 demonstrate its approach to addressing the technical functions in the SOW requirements. The examples should be provided in a coherent integrated manner.

The Offeror shall describe its proposed approach for each of the following:

(i) Project and Engineering functions and the expertise required to accomplish technical requirements defined in the following sections of the SOW:

3.1.2 3.1.3.1.1 3.1.3.1.4 3.1.3.2.6 3.2.1 3.2.2 3.2.4 3.3.1

(ii) Identifying the 2-3 most significant potential technical risks for each of the eight SOW sections identified below and describe the risk management techniques that will be used. If a risk for one section is the same as a risk previously identified for another section the Offeror can note the risk is the same and is not required to duplicate the risk management discussion.

3.1.2 3.1.3.1.1 3.1.3.1.4 3.1.3.2.6 3.2.1 3.2.2 3.2.4 3.3.1

(iii) Program and project management processes (e.g., NASA Procedural Directives and Requirements) to perform the technical and schedule requirements of the SOW, and strategies for tailoring these processes for innovative missions.

(iv) Communication strategies to be used between its personnel and NASA technical personnel for performing the requirements in the SOW.

(v) Processes used in determining if new technologies, technical innovations, and program management techniques will be implemented on this contract.

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2. Sample Work Packages ― The Offeror’s proposal shall demonstrate its understanding of the requirements of the Section J(a) Attachment 1, Statement of Work (SOW) (Section 3.1-3.4)) by responding to the information requested in the Sample Work Packages. The sample work packages are representative of the type of work to be supported under this contract. The response to the sample work packages are not meant to be a detailed assessment and plan, but rather a high-level description of the approach taken to demonstrate the offeror's understanding of the technical requirements of the sample work packages and the correct application of labor skill sets to them. The details of what is to be submitted are provided in Section J(b), Attachment 9. The three Sample Work Packages are listed below:

(i) Sample Work Package 1: 6 Degrees of Motion Flight Simulator Modernization (FSM) Project

(ii) Sample Work Package 2: ISS Bio-instrument Project (iii)Sample Work Package 3: A Covey of Cubesats

B. Management Approach (Subfactor) The Offeror shall describe its management and business approach to coordinate, perform, integrate, control, and accomplish the requirements of the SOW.

1. Approach for Managing the Contract and Organizational plan ― The Offeror shall describe its integrated management approach for the discipline areas within the SOW sections 3.1 to 3.4, and its approach to the day-to-day management of the contract, to include the following:

(i) Provide an organizational structure and lines of authority and decision making for managing and facilitating work, including the prime contractor and subcontractors. If multiple organizations are proposed, include an explanation of each contractual relationship during the effort and what specific scope of work each entity is responsible for.

(ii) Provide a description of the proposed lines of communications between all organizational elements, subcontractors, and NASA personnel.

(iii) Provide methods to be used for addressing the challenges of managing a broad spectrum of complex interdisciplinary project and engineering functions that ensure meeting performance requirements, and infusing of best practices and industry standards into the contract work.

(iv) Provide contract management processes to be used, including contract modifications, task modifications, handling changing environments, ebb and flow of work, problem resolution techniques, initiating and tracking work packages and associated contractor cost, particularly those associated with SOW Section 4.

(v) Describe the technical and business assistance provided by corporate offices of the prime and subcontractors, including technical consultants, human resources, procurement, subcontracting, legal, foreign national

L-20 processing support, and facilities. Indicate typical time required to provide resources.

(vi) Describe the authority and responsibility vested in the Key Personnel and their access to corporate or company resources to support the contract through all phases.

(vii) Position description with roles and responsibilities for the Project Engineering Support Services (PESS II) Site Manager (SM) and a resume (in an appendix) detailing the proposed SM’s qualifications including, but not limited to education, experience (technical and management), and work-year percentage commitment to this contract. Note that the resume submitted shall not contain any personally identifiable information (PII) as defined in NASA Procedural Requirements (NPR) 1382.1A.

(viii) Position descriptions with roles and responsibilities for the two key positions of Mechanical Group Lead and Electrical Group Lead (other than the Site Manager) identified in the SOW, including the education requirements, experience requirements, and work-year percentage commitment to this contract and describe the importance of the position and how the position will bring value to the performance of the contract. Include the allocation of those positions between the prime and any proposed subcontractors. Providing resumes for candidates is required, and shall be included in an appendix. Each resume shall be limited to three-pages and will not be included in the page count. Note that the resumes submitted shall not contain any PII as defined NASA Procedural Requirements (NPR) 1382.1A.

2. Approach for Recruiting, Retaining, Motivating, and Incentivizing Employees

(i) The Offeror shall describe its strategy for recruiting, retaining, motivating, and incentivizing a technically proficient workforce over the life of the contract within the highly competitive Santa Clara (Silicon) Valley labor market.

3. Subcontract Plan and Management Approach

(i) The Offeror shall describe its subcontracting or teaming arrangements and approach to accomplish the SOW, including each of the core mission requirements (Section J(a) Attachment 1, SOW 3.1 to 3.4). Provide a matrix that demonstrates how labor categories will be allocated to prime and/or subcontractor services.

If the Offeror is a Joint Venture (JV): roles and responsibilities of each JV member; identification of the managing member and how the work will be controlled, reported, and reviewed; a matrix that demonstrates how areas of the SOW will be allocated to each JV member; percentage of the total work to be performed by each member, and whether each member will perform discrete tasks or a commingling of personnel from each member will perform each task.

(ii) The Offeror shall describe its approach for continuous monitoring and management of its compliance with FAR 52.219-14, Limitations on

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Subcontracting (NOTE: FAR 52.219-14 requires that “at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”).

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(b) FACTOR 2 - PAST PERFORMANCE FACTOR – (VOLUME III)

The goal of this factor is to obtain information regarding the recent and relevant past performance of the Offeror and its Major Subcontractors. . For purposes of Past Performance only in this solicitation, “Major Subcontractors” is defined as subcontracting dollars of $3,000,000 average annual dollar value or more covering a performance period of up to three (3) years or $15,000,000 over a 5 year period of performance. “Offeror” and “Major Subcontractor,” for purposes of this solicitation, include predecessor business entities of the offeror and Major Subcontractor companies. If the Offeror or Major Subcontractor does not have enough references to meet these requirements, references shall be provided to the maximum extent possible.

The Offeror shall include in its proposal the overall corporate or Offeror past performance, but not the past performance of individuals who are proposed to be involved in the required work.

However, for newly formed businesses having little or no experience as the new business entity, the Offeror may submit the past performance of a predecessor business entity or the past performance of the company's principal owner(s) or corporate officer(s). Newly formed business entities submitting such information shall also submit a thorough and clear explanation of why such information should be considered predictive of the Offeror’s performance under a contract resulting from this solicitation. If applicable, Offerors may provide the experience or past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror. The Offeror shall demonstrate that the resources of the parent or affiliate or predecessor company (its workforce, management, facilities or other resources) shall be provided or relied upon for contract performance such that the parent or affiliate or predecessor will have meaningful involvement in contract performance.

For this RFP Recent and Relevant are defined as follows:

Recent - Any contract under which performance has occurred within the three (3) years prior to this RFP closing date, regardless of the award date with at least one year of contract performance.

Relevant - Present/past performance effort involved similar scope and magnitude of effort and complexities this RFP requires.

As a minimum, the Proposal content describing Past Performance shall include the following:

(1) Recent and Relevant Contracts:

For the prime contractor, a list of not more than three (3) recent and relevant contracts (government and/or industry contracts), each in excess of $10,000,000 average annual dollar value, performed in the past three (3) years prior to this RFP closing date, or currently on-going, at least one year involving types of related effort. For each Major Subcontractor, a list of not more than three (3) relevant contracts each in excess of $5,000,000 average annual dollar value.

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These contracts shall demonstrate the Offeror's capabilities to perform this requirement. Include the contract numbers; Government agency or industry placing the contract; Contracting Officer, current and verified telephone number and email address; and a brief description and total dollar value of the Offeror’s work. Industry contracts involving subcontracting to another company that may have a prime contract with some area of the government may be included. The Offeror and Major Subcontractor(s) shall complete the table found in the Section Jb Attachment 2 - Past Performance Relevancy Matrix to show the relevance of each individual contract referenced. If the Offeror and/or Major Subcontractor(s) is a joint venture entity, it should submit relevant contracts performed by the joint venture; or if the joint venture is a newly-formed entity, and there is no prime/subcontracting relationship between the joint venture members, each joint venture member may submit no more than three (3) separate relevant contracts combined, meeting the contract value thresholds above. The submission shall not exceed the limit of three (3) relevant contracts per Offeror and three (3) relevant contracts per each Major Subcontractor(s). Past performance information that exceeds the submission limitations will not be considered.”

For past and active customers, NASA may also obtain past performance information through:

The Government’s Past Performance Information Retrieval System (PPIRS) or similar systems;

questionnaires tailored to the circumstances of this acquisition; Defense Contract Management Agency (DCMA) channels; interviews with Site Managers and Contracting Officers; and other sources known to the Government, including commercial sources. Offerors are notified that, in conducting an assessment of past performance, the Government reserves the right to use both data provided by the Offeror and data obtained from other sources.

(2) Specific Information to be Provided by Offerors and Major Subcontractors:

The areas to be evaluated for the Past Performance factor are Relevant Technical Performance and Contract Management. This information shall be supplied by the Offeror and Major Subcontractors for the required reference contracts as specified in the paragraphs above (see L.2(b)(1)).

A. Relevant Technical Performance: The Offeror and Major Subcontractors shall provide any relevant technical performance information for each of their referenced contracts to assist in the Government’s evaluation. For each of the following topics describe previous experience with programs of similar scope and complexity to the work being contemplated under this RFP.

The Offeror and Major Subcontractors shall complete the Section J(b) Attachment 2 “Table: State of Work Relevance” to include all of the relevant contracts for the Prime and Major Subcontractors, as identified in Section L.2(b)(1). Instructions for completing Attachment 2 are contained in the attachment.

The Offeror shall provide examples where it has proven:

1. Contractor flexibility and effectiveness in dealing with changes to technical and schedule requirements

2. Innovation and resource-efficient solutions to satisfy requirements

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3. Integration of multi-disciplinary and government teams

4. Compliance with program and project management processes (e.g., NASA

Procedural Directives) including technical and schedule requirements, and experience with tailoring these processes for innovative missions

5. Approach to dealing with short-term, high demand requirements

6. Infusion of best practices and lessons learned

B. Contract Management: The Offeror and Major Subcontractors shall provide specific examples where it successfully performed the following in contract management:

1. Effectiveness and authority of properly qualified on-site contract management

2. Evidence of resolving issues in a proactive and cooperative manner

3. Ability to manage both small and large tasks, as well as the simultaneous management of a large number of varied tasks

4. Conformance with the terms and conditions of contracts, including delivery of products and reports.

5. Adherence to d cost and schedule constraints

6. Efficiency of management in setting up and managing subcontractors and vendor agreements for highly specialized, multi-disciplinary research and development contracts

7. Ability to attract, employ and retain high-caliber, uniquely qualified technical employees to address contract objectives

8. Management of the phase-in period to…