8-CDBG Multi-Family Acquisition Rehabilitation Application.pdf

AFFORDABLE HOUSING SERVICES (AHS)

REQUEST FOR PROPOSALS (RFP)

Multi Family Acquisition Rehabilitation

Program Year (PY) 2026

APPLICATION

Brenda Brackins, Director

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APPLICATION

Request for Proposals (RFP)

PY 2026

This Application is for eligible multi-family acquisition rehabilitation/conversion projects, including both multi-family rental housing and multi-family homeownership housing. Awarded proposals will be funded at the sole discretion of the County. All eligible proposals must meet the requirements of the funding source(s) awarded.

Projects may serve a variety of household income levels, but funding under this RFP will only be provided for the benefit of households with incomes that do not exceed 80% of area median income (AMI). At least ten percent (10%) of the total project’s units must be set aside for households at risk of homelessness, homeless or emerging from homelessness. The proposer shall partner with the County’s Continuum of Care Agency, Tampa Hillsborough Homeless Initiative, Inc. (THHI), to obtain clients for the homeless set-aside units unless the County, through Affordable Housing Services, has approved an alternate means for THHI to receive such clients. For example, as a referral from another agency. In either case, the households must be referred to THHI for handling and their processes followed. Homelessness as defined by HUD are circumstances which lead to people who are living in a place not meant for human habitation, in emergency shelters long-term, in transitional housing long-term, or are exiting an institution where they are temporarily resided.

Emphasis will be placed on projects serving extremely low-income households and special needs populations.

Reference Materials: Guide to National Objectives and Eligible Activities for CDBG Entitlement Communities:

https://www.hudexchange.info/resource/687/playing-by-the-rules-a-handbook-for-cdbg-subrecipients-on-administrative-systems/.

PLEASE NOTE:

Receiving CDBG funding will require additional monitoring not only through AHS, but by HUD.

Additional exposure to liability and costs (in real dollars and staff time, among other resources) comes with the rules and regulations associated with CDBG. As such, we strongly encourage organizations to understand the administrative responsibilities that come with CDBG funding and take that into consideration before applying. Please see Playing by the Rules: A Handbook for CDBG Subrecipients on Administrative Systems for detailed information on CDBG administrative requirements at the following link: https://www.hudexchange.info/resource/687/playing-by-the-rules-a-handbook-for-cdbg-subrecipients-on-administrative-systems/.

ELIGIBILITY / INELIGIBILITY

Please refer to the instructions for assistance in completing the proposal

• Eligible proposers must be non-profit entities that have been operating in good standing with the State of Florida for a minimum of two years. Any party on the Excluded Parties List System will be deemed ineligible for funding. This includes both the proposer and any partnering organization identified as part of the proposal.

Attach 501 (c)(3) Tax Exempt Letter (Attachment 1)

Community Development Block Grant (CDBG) Multi Family Acquisition Rehabilitation

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• CDBG funds may be awarded to non-profit organizations for eligible multi-family acquisition rehabilitation rental and homeownership activities that benefit extremely low- to moderate income households that meet the Affordable Housing and Homeless Services priority needs in the County’s 5-Year Consolidated Plan consistent with this RFP. The majority, 51% of the project’s beneficiaries, must meet HUD income guidelines and serve clients at or below 80% Area Median Income (AMI).

• Proposals that are not CDBG eligible and do not meet the guidelines in this RFP are ineligible.

• Omitted information at the time of the submittal deadline will render the application incomplete and the proposal unresponsive/ineligible.

• Proposals will be deemed ineligible if they are incomplete, the budget costs are inaccurate, or the funding request is less than the minimum amount.

• Not uploading any of the required documents listed in the “Required Documents Checklist” in this application will deem the proposal ineligible.

• Proposals uploaded to the wrong solicitation in Euna Procurement will be deemed ineligible.

• Proposals that include Community Based Development Organization (CBDO) and/or Community Housing Development Organization (CHDO) activities are not eligible under this RFP.

• New housing construction is ineligible under this RFP.

• Proposals that do not have documented site control, compatible zoning or County approved zoning and/or rezoning or a Phase I Environmental Assessment with a “No Further Action” recommendation are ineligible.

• Proposals with less than ten percent (10%) of the total units set aside for households at risk of homelessness, homeless or emerging from homelessness. The proposer shall partner with the County’s Continuum of Care Agency, Tampa Hillsborough Homeless Initiative, Inc. (THHI), to obtain clients for the homeless set-aside units unless the County, through Affordable Housing Services, has approved an alternate means for THHI to receive such clients. For example, as a referral from another agency. In either case, the households must be referred to THHI for handling and their processes followed.

• Proposers with partnerships, collaborations, and agreements with for-profit entities serving as the lead applicant will be deemed ineligible.

• Proposers that have not filed I.R.S. Form 990 or Exemption Statement, and have not undergone a financial audit conducted by an independent auditor will be deemed ineligible. A certified financial statement is acceptable if an agency audit is not required.

• Proposers with two or more projects through AHS that are less than fifty percent (50%) complete and/or have less than fifty percent (50%) of AHS funds expended, as documented by the required Monthly/Quarterly Progress Reports and verified by AHS are not eligible to apply.

• Proposers with an open/existing project(s) funded through AHS or directly by the County that has been determined by AHS to be out-of-compliance with project requirements, with unresolved findings or concerns as documented by a County monitoring report and/or has been issued a letter of non-compliance outside of its usual monitoring period, and/or have failed to meet deliverables as required under a County funded agreement monitored by AHS, are ineligible under this RFP.

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A. Proposal Preparer/Staff Contact Information

Locality/Organization Name Mailing Address Organization Website Phone # Fax # Federal Tax ID #

SAMS / UEI#

Authorized Official Name/Title Authorized Official E-mail Address Contact Person/Title Contact Person E-mail Address Contact Person Phone #

B. Project Title (40-character limit)

C. Project Address

D. Project Location

Clearly define the program/project location by address, folio number, and legal description. Indicate if the project is in one of the County’s 8 Neighborhood Revitalization Strategy Areas (NRSA), as identified here:

hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc4881939941206 Attach a map (Attachment 2) along with pictures of your project location and boundary.

https://hillsborough.maps.arcgis.com/apps/instant/lookup/index.html?appid=1ce9a47948ea49ac9dc4881939941206

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E. Proximity to Transit Rich Area

Identify route and distance of nearest mass transit service. Hillsborough County Affordable Housing Services Department will determine if the program/project is located within one (1) mile of mass transit service.

• Mass Transit is defined as - Local route service provided by Hillsborough Area Regional Transit

(HART): https://www.gohart.org/Pages/maps-schedules.aspx This excludes: HART Flex routes, TECO Line Streetcar, and any Express routes.

F. Funding Request – (Must Not Exceed $2 Million)

G. Project Description

Provide a brief description and rendering or site plans and improvements of the proposed project. The description should describe the project, not the organization. (500-character limit). (Attachment 3)

I. NATIONAL OBJECTIVE CRITERIA AND ELIGIBLE ACTIVITIES

A. National Objectives

1. Benefits low– to moderate- income (LMI) persons: To be eligible for CDBG funding from the County, the activity must meet the National Objective: “Benefits low– to moderate- income (LMI) persons.” To be considered as benefiting low- and moderate-income persons, the activity must meet the Low and Mod (L/M) Income Housing.

County Other Funds Total Total CDBG Funds Requested $ $ $ https://www.gohart.org/Pages/maps-schedules.aspx

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You must check the applicable box for your activity and complete the task(s) below it:

Low and Mod (L/M) Income Housing – The activity assists in the acquisition, construction or improvement of permanent, residential structures when occupied by L/M income persons. (This includes activities directed towards homeownership assistance). The activity must result in housing that will be occupied by L/M income households upon completion. The housing can be either owner or renter occupied and can be either one family or multi-unit structures. For a rental unit to be considered to benefit a L/M income household, it must be occupied by the household at affordable rents.

How will you verify that at least 51% of the clientele served are LMI persons. You must check the applicable box(es) below:

Tax Returns Pay Stubs Bank Records Other, please explain

2. Identify the number of extremely low, low- and moderate-income households you propose to serve in each target population: Priority will be awarded to proposers who serve the Extremely Low-Income Category ONLY (0-30% AMI). If serving more than one AMI category, points will be awarded for the category with the most persons to be served.

3. Number & Percentage of LMI Served – Include Unincorporated Hillsborough County, Plant City and Temple Terrace. Do Not Include City of Tampa residents.

Please select the applicable beneficiary accomplishment type:

Unit Total

Served Total LMI % LMI

Households to be Served by Activity Persons to be Served by Activity Number of Units

Target Population # Units or Households

0-30% of the Area Median Income

30.1-50% of the Area Median Income

50.1-80% of the Area Median Income

Total

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B. Eligible CDBG Activities – (Select One)

Multi Family Acquisition Rehabilitation and/or Conversion for rental

Multi Family Acquisition Rehabilitation and/or /Conversion for homeownership

II. CONSISTENCY WITH HILLSBOROUGH COUNTY CONSOLIDATED PLAN

What priority in the 2021-2025 Consolidated Plan does the proposed project seek to address? (Please refer to instructions for priority explanations)

Affordable Housing

III. PERFORMANCE MEASURES: (CHECK ALL THAT APPLY)

Suitable Living Environment

Decent Housing

IV. OUTCOME CATEGORIES: (CHECK ALL THAT APPLY)

Availability/Accessibility

Affordability

Sustainability

V. SCOPE OF SERVICES

A. Provide a detailed breakdown of the proposed Scope of Services for the use of CDBG funding. Include objective of activities, work to be done, deliverables, and the end product expected. (Limit response to 1,000 characters).

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B. Provide a detailed description of proposed project (maximum 1,000 characters). Include the following:

Attach street map identifying activity site and nearest cross street.

Who will administer the Project?

Why is this the selected location for the project.

How lead-based paint regulations will be addressed.

How Davis-Bacon wage rates will be followed, if applicable.

How the organization will comply with Section 3 and Labor Standards.

VI. PROJECT TIMELINE

Complete the projected project timeline for expenditures. Provide a preliminary schedule including required permits and approvals from any federal, state, or local agencies and timing of any contemplated requests for other federal, state or local resources, and the timeline of the initiation, construction phasing, completion and opening of the project including major milestones and the proposed major responsibilities. (Projects are

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Funds will be available after October 1, 2026, and upon full execution of the agreement. (The evaluation and scoring of this activity will only be based on the information included in the table below).

VII. PROJECT PROPOSAL READINESS / ABILITY TO PROCEED

A. Evidence of site control (e.g., recorded title, executed lease agreement, firm purchase contract, option to purchase, option to lease long-term, or Local Government Resolution with no contingencies. If site control is pending, in 500 characters or less, explain the proposer’s intention to secure site control and timelines for closing on the property and provide proof of an earnest money deposit for purchase/pending contracts/agreements. Please note that site control is required to receive funding) (Attachment 4)

Yes (Date acquired: ) Pending (to include above with proof of earnest money deposit)

Date Milestone

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B. Provide a copy of the Phase I Environmental Assessment. It must be completed within six (6) months prior to this RFP application. Please note that a Phase I Environmental Assessment with “No Further Action” is required to receive funding. The cost of the Phase I Environmental Assessment will be the responsibility of the proposer. (Attachment 5)

C. Attend a Land Development Site and Subdivision Pre-Submittal Conference to ensure elevations, density bonuses, and other site and subdivision elements are consistent with County’s development requirements. You must submit a copy of the completed Land Development Site and Subdivision Pre- Submittal Conference Application and Project Information Form and conference documentation notes.

(Attachment 6)

D. Attach the following items to this application: (Attachment 7)

Property Survey Design/Site Development Construction Plans (Reviewed by the County) Design, Construction Guarantees and Warranties Exterior building elevations with massing, openings, materials, colors, and related elements Current Appraisal within 180 days prior to this application (not from Property Appraiser’s

Office) Does the current Zoning District of the Property allow for the proposed development type and density? Yes No Provide evidence of compatible zoning; or if the proposed use and existing standards are not compatible, provide County approved zoning and/or re-zoning. (Attachment 8)

E. Provide title report identifying property ownership, beneficial interests, mortgages, liens, and easements within the boundaries of the property, including liens, encumbrances and restrictive covenants. Provide copies of all security instruments creating a lien against the proposed project development property, including mortgages and restrictive covenants. All documentation should be provided separately and uploaded with this application. The title report should be dated no later than 90 days prior to the date of your application (Attachment 9).

F. Indicate the number of units this proposal will provide, i.e., special needs, homeless assisted units, etc.

along with the number of bedrooms (BR) and baths.

Unit Type Special Needs Units

Homeless Assisted Units

Other Assisted Units

Proposed Monthly Rent or

Sales Price

1 BR/ Bath

2 BR/ Bath

3 BR/ Bath

4 BR/ Bath

Total

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G. If the proposal is for a multifamily acquisition rehabilitation/conversion rental project, please provide a narrative describing the long-term ownership and property management plan for the multifamily rental property.

VIII. PUBLIC BENEFIT (Set-Asides for households targeting homelessness, special needs and long-term ownership/affordability).

A. The Project targets households where the family/person is at risk of homelessness, homeless or emerging from homelessness. Homelessness as defined by HUD are circumstances which lead to people who are living in a place not meant for human habitation, in emergency shelters long-term, in transitional housing long-term, or are exiting an institution where they are temporarily resided. At least 10% of the units must be set aside to target homelessness. The proposer shall partner with the County’s Continuum of Care Agency, Tampa Hillsborough Homeless Initiative, Inc. (THHI), to obtain clients for the homeless set-aside units unless the County, through Affordable Housing Services, has approved an alternate means for THHI to receive such clients. For example, as a referral from another agency. In either case, the households must be referred to THHI for handling and their processes followed. Explain how the proposed project will meet the 10% homeless set aside requirement?

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B. Explain whether the Project targets special needs households as defined in Section 420.004 (13) Florida Statutes: “Person with special needs” means an adult person requiring independent living services in order to maintain housing or develop independent living skills and who has a disabling condition; a young adult formerly in foster care who is eligible for services under s. 409.1451(5); a survivor of domestic violence as defined in s. 741.28; or a person receiving benefits under the Social Security Disability Insurance (SSDI) program or the Supplemental Security Income (SSI) program or from veterans’ disability benefits.”

https://www.flsenate.gov/Laws/Statutes/2018/409.1451 https://www.flsenate.gov/Laws/Statutes/2018/741.28

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C. Describe the plan for long term ownership and management for multi-family rental acquisition rehabilitation and/or conversion projects or describe the plan to ensure 30-year affordability for multi-family homeownership acquisition rehabilitation and/or conversion projects.

IX. ORGANIZATIONAL PERFORMANCE CAPACITY

A. List the name, title and years of experience utilizing CDBG funds of each project team member who will administer the proposed project.

Name of Project Team Member and Title Years of Experience Utilizing CDBG

Local Government/

Agency

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B. Describe the years of direct experience each member of your team has with similar projects of size and scope. Only include the information for staff that will be directly responsible for this project. Within your narrative, please outline the experience of each of the organization’s developer team/partners, professionals, subcontractors and specific responsibilities of each. Include the number of Affordable Housing Developments/Units per project and whether it was a multi-family or single family project that was previously completed. (Limit response to 1,000 characters)

C. Provide specific information on a minimum of three (3) affordable housing multi-family developments for multi-family acquisition rehabilitation and/or conversion rental project proposals. For multi-family acquisition rehabilitation and/or conversion homeownership projects, a proposer must have completed a minimum of five (5) homes on the same parcel of land. The proposer should also provide legal and financial documentation about the projects including but not limited to legal surveys or sketches, architectural renderings, site plans and photos of the final product with this application. (Attachment 10)

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D. Please explain how those projects were staffed and managed including; in-house staff, outsourced staff, partners, general contractors etc.

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E. Identify project team members and positions who will administer the project and be responsible for all compliance requirements.

Name of Project Team Member and Title Years of Grant Experience

F. Explain the proposer’s knowledge and capability to successfully implement, manage and complete the proposed project on time and within budget. Briefly describe and indicate the extent and years of experience of the project team members in meeting the homeless set aside requirement, administering grants, regulatory compliance, and fiduciary responsibilities. (Limit response to 1,000 characters)

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G. Include the Project Staff Organizational Chart with resumes of key staff, managers and partners involved in this project (Attachment 11).

H. Describe the organizational personnel and their primary responsibilities within the organization, including all project development team members specific to this proposal (1,000-character limit). Provide the articles of incorporation for the proposer, any applicable operating or partnership agreements, the Corporate Resolution or other documentation establishing signature authority for submittal of the application. If the managing entity for the project has not yet been formed, identify the name and corporate form of the proposed entity and its relationship to the proposer, and identify the principals to be authorized to act on the managing entity’s behalf. Attach additional pages as needed. (Attachment 12)

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I. Has your organization received any written compliance findings or concerns from AHS monitoring on the most recent project within the previous three (3) program years? Yes No

J. Have all compliance issues from previous projects been resolved, if applicable? Yes No

K. Has your organization encountered any of the following concerns on the most recent AHS project within the previous three (3) program years?

• Unresolved compliance issues, findings or concerns: Yes No

• Delayed, untimely project closing: Yes No

• Returned grant funds to AHS for reallocation: Yes No

• Unmet project accomplishments: persons/households served unfulfilled: Yes No

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L. Identify names and titles of members of the Board:

Name Title

M. Attach Letter from Board Chair authorizing signature of “Authorized Official.” (Attachment 13)

X. LEVERAGING (OF EXTERNAL FUNDS)

Provide the amount and documentation of committed funds from outside entities, banking and financial institutions, other government and quasi-governmental agencies (excluding Hillsborough County). The leveraged funds must be identified in the budget and must be in place at the time of project implementation and be available during the project period (October 1, 2026 through September 30, 2028). AHS will be looking for committed funds external to you and your organization as detailed below. The County may request additional information from the proposer to assist in this determination.

A. Eligible Letters Of Commitment/Awards

Letters of committed funds/awards must be external to you and your organization such as: banking and financial institutions, other government, and quasi-governmental agencies (excluding Hillsborough County). Only include letters of maximum approved committed funds/awards supporting the project.

a) Letters/awards must be submitted on the letterhead of the organization making the commitment to fund the project detailed in this application and must include a date, the maximum approved committed funding amount, and an authorized signature of the funding organization;

b) Leveraged funds must be in place at the time of project implementation and be available during the project period October 1, 2026, through September 30, 2028;

c) Funding commitments and/or grant awards based on your organization’s production or ability to perform is not a guarantee of committed funds and will only be considered with documented proof of payment, i.e. bank statements;

d) Funding commitments and/or endowments from parent companies and/or supporting organizations will only be considered with a letter of funding commitment and documented proof, i.e. organizations’ approved line-item budget showing the funding set aside as awarded to the applicant; bank statements, indicating that the funds are set aside for the project specified in the proposal.

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B. Ineligible Letters Of Commitment/Awards

a) Funds that are internal to you and your organization;

b) In-kind contributions from your organization (ex: salaries / office space / equipment);

c) Letters of support, copies of checks or donations;

d) Funding commitments/grant awards/endowments that are not documented as indicated herein and/or are not attachments to the proposal;

e) Commitments/Awards that are expired or not available during the project period October 1, 2026, through September 30, 2028.

C. How Leveraging Is Calculated – Leveraging is calculated using the following formula:

External Committed Funds

𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻 𝑷𝑷𝑷𝑷𝑷𝑷𝑷𝑷𝑷𝑷𝑷𝑷𝑷𝑷 𝑪𝑪𝑪𝑪𝑪𝑪𝑪𝑪

= 𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻 𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳𝑳 %

LEVERAGING EXAMPLE

Identify Other Funding Source(s) Amount of Funds Leveraged

ABC Bank Line of Credit for Hillsborough Homes $2,000,000 33% Proposal Request $4,000,000 67%

Total Project Cost $6,000,000 Total Committed External Funds (Leveraged) $2,000,000

TOTAL LEVERAGED % 33%

External Funding Source(s)

(Attach documentation verifying commitments/awards)

Amount of Funds

Committed Pending

Total $ $ $

List All Funds Received from

Hillsborough County since 2022

Amount of Funds

Awarded

Amount of Funds

Expended

Amount of Funds

Pending

% of Project

Complete

% of Funds

Expended

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

PY $ $ $ $ $

Total $ $ $ $ $

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D. Provide a Budget Narrative The budget narrative should explain the total project cost budget in detail and explain the budget items in the order items are listed on the budget forms. Provide the development budget, organizational budget, and operating proforma. (Attachment 14)

Rehabilitation Budgeted Uses – (Attach supporting documentation) (Attachment 15)

Construction Project Budgeted Activities

CDBG

Funds

Requested

Other Committed

Funds

Total Project

Cost Property Acquisition (Easements, Right of Way, etc.) $ $ $ Environmental Assessment $ $ $ Engineering, Architect, or other Professional Services: (Soft Costs) $ $ $

Project Management/Developer fee (Not to exceed 15% of the total award) $ $ $

Costs of Rehabilitation $ $ $ Other (Be Specific) $ $ $ Total $ $ $

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Activity Type for Funding – (Attach supporting documentation)

Project Type Total # Units or

Households

Amount Requested

Matching Funds

Other Sources

Total Project Cost*

% of County Investment**

Multi-Family Rental Housing Acquisition Rehabilitation and/or Conversion Multi-Family Homeownership Housing Acquisition Rehabilitation and/or Conversion

*To determine Total Project Cost, add Amount Requested, Matching Funds, and Other Sources.

**To determine Percentage of County’s Investment, divide the Amount Requested by the Total Project Cost.

E. Working Capital Describe your line of credit or working capital for this project in the space below. Indicate the source of the working capital and attach documentation to the application providing evidence of the source.

(Attachment 16)

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F. Cost Reasonableness and Accuracy The cost estimate was prepared by:

(attach supporting documentation) (Attachment 17)

1) Applicant: Name of Staff Person(s):

2) Contracted Engineer: Name of Firm:

3) Other Contractor or Consultant: Name of Firm:

When was the budget cost estimate prepared?

On what basis are the estimated costs reasonable and accurate?

G. How will the organization ensure that the project will be financially sustainable after funding? (Limit response to 1,000 characters)

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H. Has the cost of Architectural and Engineering Services been factored into the budget? Yes No

I. Excluding this grant request, does the proposer have 100% financing in place for the project? Yes No

XI. FINANCIAL DOCUMENTATION

The documentation will determine whether a proposer is solvent and has the cash flow available to complete a CDBG project within the timeline of the executed agreement. All financial documents should be provided in a separate attachment from the application. Attach the required documents as indicated below. (Failure to provide all required documents may deem the proposal unresponsive/ineligible).

A. The following list of items are needed for the fiscal team to assess:

1) Three (3) Financial References: (name, title, entity, telephone number, email and contractual relationship) for at least three (3) successful past projects that can be contacted with respect to current and past project experience.

2) Banking References, including letters of good standing from previous lenders.

3) Letters from lending institutions, not more than three (3) months old that demonstrate the existence of liquid assets or suitable unencumbered lines of credit to carry out the predevelopment activities.

Evidence of the entity’s liquid assets or some acceptable form of equity shall be equal to the equity requirements of the prospective construction lender.

4) Preliminary Business Plan to include a conceptual overview of how the organization would propose to structure, finance, develop and manage the project and long-term affordability terms of the development.

5) Explain the financing plan of the project including identifying the source(s) and amount of debt and equity to be used to capitalize the project and the relationships (e.g., outside lender, parent company, etc.) of the entities providing funding.

6) A five (5) year pro forma that identifies capital reserves, debt payments, and any other obligations during this period. The proforma should include a cash flow analysis for the duration of the project, including but not limited to: estimates of costs, operating expenses, capital reserves including maintenance/replacement and re-tenanting reserves, net operating income, debt service, partnership percentages, disposition benchmarks, annual vacancy factor, stabilized NOI, calculations of net present value, and internal rate of return.

7) Construction budget detailing anticipated pre-development costs, and all hard and soft costs from construction through occupancy.

8) Operating budget from construction to occupancy. Include sources and anticipated amounts of working capital to cover operating costs and to adequately maintain operations from the start-up through completion.

9) Letters of commitment/awards and contact information for all approved committed funding sources that are external to the organization. (Attachment 18)

10) Disclose and explain the circumstances under which any prior funding sources or financial lending institutions have threatened to take or have taken adverse action against the proposer, such as loan acceleration, foreclosure, terminating or restricting the use of funds, occurring anytime during the past five (5) years.

11) A statement disclosing and explaining for the past five (5) years any of the following conduct.

☐ Bankruptcy filings.

☐ Liquidated damages.

☐ Fines, assessments or penalties.

☐ Judgments or awards in contract disputes.

☐ Contract defaults and/or contract terminations.

☐ License revocations, suspensions and/or other disciplinary actions.

☐ Prior debarments or suspension by a governmental entity.

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☐ Denials of prequalification or findings of non-responsibility.

☐ Safety past performance date, including fatality incidents.

☐ Experience ratings.

☐ Modification ratings.

☐ Recordable injury rate.

☐ Workday incidence rate.

☐ Alleged violations of any federal, state or local civil law.

☐ Alleged violations of any federal, state or local criminal law.

☐ Criminal indictments or investigations.

☐ Legal claims filed by or against the entity; and ☐ Claims on payment and performance bonds.

B. Other Financial Documents Required:

1) Most recent two years Audited Financial Statements including the Notes. The County’s Office of Management and Budget (OMB) will review submitted Audited Financial statements no older than two (2) years. (Attachment 19)

2) If the proposer has been awarded more than $1,000,000 in Federal funding in the last year, then the proposer must provide the most current (no older than two (2) years) signed copy of proposer’s Single Audit.

3) If the proposer has been awarded less than $1,000,000 in federal funding in the last year, then the proposer must submit reviewed or compiled financial statements, prepared by an independent, licensed accounting professional in lieu of an audit. The certified financial statement must include the following information:

a. Current financial position to determine:

• Stability (cash flow versus reliable income)

• Sustainability (budget showing a surplus or deficit)

• Reasonable accounting format (showing assets and liabilities and composition of expenses)

b. Results of operations or changes in net assets.

• If the proposer has received any federal award (directly or indirectly), then they must provide the schedule of expenditures of the federal award(s) for the period covered by the financial statement, include the total federal award expended for each individual federal program, federal organization name, pass-through entity (if applicable), and CFDA number (or other identifying number if CFDA number is not available).

• If applicable, identify in the financial statement notes the total amount provided for a loan or loan guarantee program(s); include the schedule of balance outstanding at the end of the audit period. Also include notes that describe the accounting policies used in preparing the schedule and if the auditee elected to use the 15% de minimis cost rate on indirect costs.

• Restrictions (temporary and permanent) that impact income statements.

• Current financial policies and procedures. (Attachment 20)

• The most recent IRS Form 990. (Attachment 21)

• All accompanying footnotes or notes to the financial statements.

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XII. FINANCIAL CAPACITY

The proposer must demonstrate financial capacity to perform the requirements of this proposal, including the ability to secure all necessary financing to completely fund the project. Hillsborough County Office of Management and Budget (OMB) will be reviewing the financial stability of the organization. The following questions will be considered by the OMB to determine the financial capacity of the proposer:

a) Did the proposer provide audited financial statements along with the accompanying audit opinion letter and notes to the statements for the two most recent audit periods?

b) Are the proposer’s audited financial statements recent enough to provide insight into the organization's current financial position?

c) Does the proposer show financial oversight and internal controls?

d) Can the proposer achieve income stability by demonstrating capacity to generate income?

e) Does the proposer show responsible stewardship of resources it has received?

f) Are there adequate management practices in place for financial reporting?

g) Is the proposer able to carry out its mission in a stable and effective way that will ensure project completion?

The following questions will be considered by the OMB to determine the financial capacity of the proposer:

1) Is the proposer’s Current Ratio (Current Assets vs. Current Liabilities) equal to or greater than 1?

2) Does the proposer have at least 90 Days Cash on Hand? (industry average is 90 days)

3) Is the proposer’s Debt Ratio low enough that debt-related costs do not jeopardize its ability to conduct normal business operations or pay normal operating expenses?

4) Is the proposer’s Reliance on Grants and Government Ratio sufficiently low to suggest that the organization can continue operations if governmental revenue sources decrease by a material amount or in their entirety?

5) Does the proposer’s General, Administrative and Fundraising Cost Ratio indicate that the majority of revenues are being used for direct program services and to carry out the organization’s mission?

6) Does the proposer’s Profitability Ratio indicate that the organization is generating annual income equal to or in excess of annual expenses?

XIII. COMPLIANCE – FEDERAL LABOR STANDARDS

Most construction projects will be required to comply with the federal labor standards in the Davis Bacon Act, the Contract Work Hours and Safety Standards Act, the Copeland Anti-Kickback Act, the Build America, Buy America Act and the Fair Labor Standards Act, including Section 3 requirements.

For construction projects bid out by Hillsborough County Procurement Services where it is anticipated that federal labor relations compliance may be required, the bid documents will include the most recent applicable Davis Bacon wage determination at the time, with a caveat that the Wage Determination will be updated to the current date of service, and a copy of the HUD Form 4010.

Federal Suspension and Debarment Certification:

Federal Executive Order 12549 prohibits federal, state, and local public agencies receiving grant funding from contracting with individuals, organizations, or companies who have been excluded from participating in federal contracts or grants. The purpose of this certification is for the contractor/vendor to advise Hillsborough County, in writing, of any current federal suspension and debarment.

Debarment Certification. By signing and submitting a response to this competitive solicitation, I certify that this firm and its principals are not currently suspended or debarred by any Federal Department or Agency from participating in federally funded contracts.

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Build America, Buy America (BABA) Acknowledgement Certification:

Pursuant to the Build America, Buy America Act (BABA), enacted as part of the Infrastructure Investment and Jobs Act (IIJA). Pub. L. 117-58, 41 U.S.C. § 8301 note, the Federal Financial Assistance used to fund infrastructure projects is required to apply a domestic content procurement preference (the “Buy America Preference” or “BAP”) for all construction, alteration, maintenance, or repair of infrastructure, including buildings and real property, unless application of the BAP has been waived by HUD. Additional details on fulfilling the BABA requirements can be found at in CPD Notice-25-01 and at https://www.hud.gov/baba.

BABA Acknowledgement Certification. By signing and submitting a response to this competitive solicitation, I certify that this firm and its principals understand the project submitted to this competitive solicitation may be subject to the domestic content procurement preference per the BABA Act as a contractual obligation if the proposal is awarded federal funding.

Authorized Signature of Applicant: To the best of my knowledge and belief, all information in this application is true and correct. The document has been duly authorized by the governing body of the applicant who will comply with all contractual obligations if the proposal is awarded funding.

Signature of Authorized Representative:

Typed Name and Title:

Date Signed:

XIV. CERTIFICATION

I certify that the information contained in this proposal is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project, and that no action will be taken prior to issuance of official authorization to proceed by the Hillsborough County Affordable Housing Services Department. I further certify that I am authorized to submit this proposal and have followed all policies and procedures of my Organization regarding grant claim submissions.

Signature of Authorized Official

Name of Authorized Official

Title

Date

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FAILURE TO SUPPLY THE REQUIRED DOCUMENTS WILL AFFECT

RANKING AND MAY DEEM THE PROPOSAL INELIGIBLE

☐ Attachment 1 - 501 (c)(3) Tax Exempt Letter ☐ Attachment 2 - Map of project location ☐ Attachment 3 - Photos/renderings representing project ☐ Attachment 4 - Site Control Documentation and Proof of an Earnest Money Deposit ☐ Attachment 5 - Phase I Environmental Assessment ☐ Attachment 6 - Completed Land Development Site and Subdivision Pre-Submittal

Conference Application and Project Information Form and conference documentation notes ☐ Attachment 7 - Property Survey / Design and Site Development Plans / Current Appraisal ☐ Attachment 8 – Compatible Zoning / County Approved Zoning and/or re-zoning ☐ Attachment 9 - Title Report documenting absence of liens (if applicable) ☐ Attachment 10 - Similar development projects – legal surveys, sketches, renderings, site plans and photos ☐ Attachment 11 - Project Staff Organizational Chart with resumes of key staff directly involved in this project ☐ Attachment 12 - Managing Entity Documentation to include the operating agreement and other applicable documents. (If applicable) ☐ Attachment 13 - Authorized Official Letter ☐ Attachment 14 - Budget Narrative ☐ Attachment 15 - Rehabilitation Budgeted Uses ☐ Attachment 16 - Working Capital Details ☐ Attachment 17- Cost Estimate Reasonableness ☐ Attachment 18 - Letters of Commitment/Awards ☐ Attachment 19 - Audited Financial Statements & Other Required Documents (Page 25) ☐ Attachment 20 - Financial Policies and Procedures ☐ Attachment 21- IRS Form 990

XIV. REQUIRED DOCUMENTS CHECKLIST