8-Attachment B Scope of Work.docx

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NC27-4 American Fork Cut and Chip
Solicitation number
NC27-4
Issued by
Utah

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This is a Scope of Work document for the State of Utah Division of Purchasing in conjunction with the Pleasant Grove Ranger District of the Uinta-Wasatch-Cache National Forest and the National Park Service's Timpanogos Cave National Monument. The project, Lower American Fork Watershed Restoration Project, involves cut and chip fuels management services across approximately 24 acres in American Fork Canyon, Utah County, to reduce catastrophic wildfire risk and improve wildlife habitat through thinning of mixed conifer, Gambel Oak, and Juniper vegetation. Work encompasses shaded fuel break construction, natural barrier connections, and riparian area protection within a 1,775-acre project area at elevations ranging from 5,400 to 6,800 feet. The project performance period runs from April 1st through November 30th, with soil conditions potentially accelerating or delaying the start date and work concluding when snow accumulation exceeds 6 inches with no warming trend forecast. No mandatory site visit is required, though site inspection is strongly recommended. A pre-work conference will be held at the project site prior to work commencement to review specifications, schedules, and administrative provisions. Contract award will be made to the lowest responsive and responsible pre-qualified bidder.

Bids must be submitted on a per-acre basis, with the total price including all labor, equipment, mobilization, and operating costs with no fuel surcharges or adjustments permitted. The contractor must furnish professional-grade clinometers, brush chippers capable of processing 12-inch rounds, chainsaws, hand saws, and qualified operators, with a minimum crew size of two people and a designated on-site supervisor fluent in English. Work is limited to daylight hours from half hour after sunrise to half hour before sunset, excluding Saturdays, Sundays, and national holidays unless mutually agreed. Equipment and vehicles must be washed before entering and exiting the site to prevent noxious weed spread, and all hazardous materials and fuels must comply with state and federal regulations with disposal off-site. Participation is restricted to pre-qualified contractors only. Final payment will be made as one lump sum following government inspection of completed acres, with partial payments requiring prior written approval. The contractor is responsible for all quality control, rework of deficient areas, restoration of any created trails or damaged roads, and removal of all refuse and flagging upon project completion.

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Attachment B SCOPE OF WORK

NC27-4

American Fork Cut and Chip

PROJECT: Lower American Fork Watershed Restoration Project, Cut and Chip FY26 LOCATION: American Fork Canyon, Utah County, Utah.

Introduction: The Pleasant Grove Ranger District of the Uinta-Wasatch-Cache National Forest, The National Park Service, Timpanogos Cave National Monument, is acquiring fuels management services to treat vegetation to reduce the risk of catastrophic wildland fires and improving wildlife habitat in the American Fork Canyon project area. Work includes thinning mixed conifer, Gambel Oak and Juniper. Approximately 24 acres will be cut and chipped. This task order requires the Contractor to furnish labor, equipment, supervision, transportation, operating supplies, and incidentals to perform the work in areas identified on the attached site maps. Bids should be submitted on a price per acre basis.

The purpose of this project is to:

- Construct shaded fuel breaks (much like a pre commercial thinning) to break up the continuity of unhealthy mixed conifer stands in the American Fork Canyon Watershed, reduce fire intensity and spread potential.

- Connect natural barriers and riparian areas into a fuel break network that provides protective buffers around communities and infrastructure; reduces the risk of catastrophic wildfires to crucial fish, wildlife habitat populations, drinking water quality/ quantity. Additionally, recreation opportunities and improve the sustainability of natural resources.

- Improve safety for property owners, forest visitors, and firefighters by compartmentalizing unwanted fires into smaller areas. Providing fuel breaks that can be quickly converted into control lines during fire suppression operations.

SECTION I – CONTRACT REQUIREMENTS

SITE SPECIFICS:

Locations and Descriptions: Work under this contract will be performed on land administered by the US Forest Service, Pleasant Grove Ranger District, The National Park Service, Timpanogos Cave National Monument, located in Utah County approximately 10 miles east of Lehi, Utah. The total number of acres within the project area is 1,775 acres and this contract will treat 24 acres. The work locations are shown on the maps (attached). Elevations range from 5400 to 6800 feet within the project area. Popular public day use sites, camping, climbing and hiking trails pass through many of the units.

General Site Access: Access to the work locations is by a combination of paved highways, Forest Service paved roads, private dirt roads and jeep trails, and foot and game trails in various conditions. Use of 2-wheel and 4-wheel vehicles are permitted to access the Project Area on established public and private roads as approved by the Project Manager, and subject to seasonal restrictions identified below. Off road driving is prohibited.

Travel between specific cutting areas often requires foot travel in steep terrain where established trails do not exist. All travel between sites will be on foot, using existing roads and trails whenever possible. It is the Contractor's responsibility to move all equipment to and from specific cutting areas. Identified parking areas may need to be shared with public and are not guaranteed to be always available.

SPECIFIC TASKS:

1) Work Limits: Only identified units shown on the project maps will be treated.

a) The project areas are identified with a pdf map to be used with the Avenza app from Avenza Systems Inc. http://www.avenza.com/pdf-maps to outline the polygon boundaries. Untreated areas within these boundaries shall be identified outside the mapped polygons and/or verbally. The units are not flagged by the Government.

b) Government staff will be available at the start of the operation to identify the correct use of the Avenza maps application, and for the Contractor to establish control points for the work executed under the contract. Upon entering the project area, the Contractor shall immediately locate control points and section corners and take such action to prevent their destruction before beginning work.

c) This is a “cut and chip” contract. Cutting and chipping will be performed in an organized, systematic manner as determined in the pre-work conference. Chipper capabilities up to 12-inch rounds, Chainsaws, hand saws, brush cutters, and loppers may be used in the cutting areas.

d) Chipping will be performed concurrently with Thinning; The Contractor may not move to a new unit without chipping slash to specifications. The Contractor must prioritize the completion of any rework identified by the Project Manager over continuing work within any unit, to ensure that quality is maintained.

2) General Cutting: Vegetation thinning will be performed within the units. Areas in the units are 55% slopes or less. Thinning should be performed according to the Zone specifications below.

a) The use of professional-grade clinometers to accurately determine slope angles within the identified units is a requirement in this rugged mountainous terrain.

b) All cut vegetation must be completely severed from the base/stump, and as flush with the ground as possible: remaining stumps must be less than 6 inches high on the uphill side, have no live limbs remaining below the cut (to prevent growing new vegetative material), and must not be sharply angled (no “punji sticks”) for safety.

3) Zone-Specific Cutting Specifications for areas 55% slope and below:

a) Upland Zone: Areas greater than 100 feet from water.

Preferred Green Species Retention in all Zones.

• Retain green Aspen, Doug-Fir, Cottonwood, Maple, Willow Chokecherry wherever possible.

Hazard Tree Work:

• Fell any dead standing trees that could impact the unit. Even if outside of unit boundary.

• Fell any diseased or dying trees with dead tops or bottoms. • Only fell trees within sawyer qualifications and comfort level (limit: under 20" DBH).

Conifer Areas:

• Cut 80–100% of live conifers up to 10" DBH.

• Limb leave conifers to at least 6 feet above ground, or maintain at least 40% live crown on smaller trees.

• Remove drooping limbs higher on the bole or mid‑branch as needed to reach 6-foot of ground clearance.

• Cut 80–100% of Utah juniper.

Deciduous trees and Brush (Gambel oak, aspen, maple, cottonwood, willow, chokecherry, etc.)

• Cut live Oak stems under 3.5" Diameter Root Collar (DRC). Or under 10 feet in height. • Limb remaining oaks to 6 ft height or retain at least 40% or more of the crown.

• Avoid more than 50% of live canopy removal within a leave clump.

If existing canopy/clumps are under 3.5 DRC, AND limited or no direct or surrounding overstory shading exists:

• Create clumps of healthy vegetation 5–20 feet in diameter.

• Space clumps 20+ feet apart, avoiding uniform spacing.

• Remove shortest stems, dead material, and understory brush within clumps.

Lop and scatter:

• Must be approved on a case-by-case basis by the Project Manager.

• Lop and scatter slash depth will not exceed 1 foot in depth.

• Slash must be scattered in such a way as to reduce connectivity to other branch woods, boles of leave trees, or downed logs.

• If the Project Manager determines slash in an area to be in exceedance of this specification, then construction of small pile(s) near the area with the problematic slash may be directed.

b) Riparian Zone: Riparian Zone should be considered to extend 25 feet from any visible water, whether flowing, standing or visibly greener due to its influence.

• Cut targeted material greater than 3 feet from water as per the Upland Zone specifications, except:

leave approximately 50 percent of the brush.

• Create clumps 5-10 feet in diameter of the largest and healthiest vegetation separated by 5-10 feet.

• Break up vegetation continuity by favoring retention of the largest and healthiest plants.

• Do NOT remove existing downed dead trees from visible water.

• Project-generated slash must be removed from stream channels within 24 hours.

4) Chipping:

a) Completed Chipping dimensions:

i) No more than 6 inches vertically. Chipping areas should be a broken mosaic of chips and natural ground cover. On steeper slopes ensure that chips are broadcast across slope at depths of less than 6-inches. Preventing chips from sluffing off the slope and accumulating at the bottom of the slope.

b) Completed Chipping clearances:

i) Chip piles must have at least 6 feet of vertical clearance to tree branches above the pile. Piles must not be built into leave vegetation boles, and generally be less under crowns, 6-inch depth is preferred once outside the drip edge of the tree on all sides of the pile.

ii) Piles must be at least 5 feet from established hiking trails.

iii) Piles must be at least 10 feet or greater from ditches, fence lines, picnic tables, and other improvements.

iv) Piles must be at least 25 feet from live stream channels, ponds, lakes, reservoirs, springs, and seeps.

c) Additional Considerations:

i) Chips must not be placed on slopes greater than 55%.

ii) Chips should be placed in such a way as not to run into the river during wet period run off. Some deviation from the above specification may be needed to account for this.

5) Additional treatment specifications:

a) Servicing, fueling of chainsaws, and storage of fuels, lubricants, toxicants, and hazardous materials is prohibited within or near riparian areas, stream channels, ponds/lakes/reservoirs, springs, and seeps.

b) Avoid or minimize parking or staging equipment in, and any type of travel, (including driving and walking), through existing noxious and invasive weed infested areas and notify Project Manager of these areas found.

c) Trees identified as bearing trees, or any tree blazed or tagged to mark the line of any Government survey, or any tree with Boundary sign on it, must not be cut, altered, or destroyed. The Contractor will be responsible for any additional survey or field work resulting from removal of these trees.

d) Contact Project Manager if modifications are needed for placement in heavy slash areas.

CONTRACTOR FURNISHED EQUIPMENT:

The Contractor must furnish all labor, equipment, supervision, transportation, operating supplies, and incidentals to perform all work as set forth in the specifications.

Equipment Requirements:

The Contractor must furnish professional-grade clinometer(s) and fully operational brush chipper, chainsaws and/or brush cutters, with competent, fully qualified operators, and will meet the following specifications:

1. Crew size must be at least 2 people.

2. Chippers must be capable of chipping boles of trees up to 12 inches around.

3. Sawyers must be capable of cutting live and dead trees and brush up to 20" DBH, while leaving flat stumps that are no taller than 6" on the uphill side.

4. Equipment must be free of fluid leaks and be in good operating condition.

5. Equipment must be washed before entering and exiting the project area. All soil and plant parts must be removed to prevent the spread of noxious weeds into and out of the project area.

GOVERNMENT FURNISHED PROPERTY:

No Government property will be furnished on this project.

EQUIPMENT AND WORKMANSHIP:

All equipment and/or materials incorporated into the work covered by this contract must be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract must be performed in a skillful and professional manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Surface Disturbance: Equipment and vehicles must not be operated or driven outside of the designated boundaries except on identified roads or trails. All created visible trails and/or ruts will be reclaimed at the expense of the Contractor. Any route/path created off established trails to carry out implementation of this project shall be covered up, obliterated, or have slash put on them to not create additional illegal/unauthorized routes within the project area.

ENVIRONMENTAL CONSIDERATIONS:

1. Project sites must be cleaned up, and all refuse and flagging removed by the Contractor. The Contractor is responsible for disposing of all materials in a manner consistent with State, Federal, and local laws, and for any expenses incurred in disposal. Public or private access roads damaged by the Contractor must be restored - at the Contractors expense - to the same condition they were in at the commencement of work.

2. Noxious Weed Control: Before coming on site initially, Contractor-furnished trucks, other vehicles, and equipment must be washed to remove all dirt, debris, and plant material that could result in the transfer of noxious weeds. They must also be washed any time they are used on a different project before being brought back into the Project Area. The Project Manager may inspect equipment when it comes onto Government lands, or the contractor may be required to furnish the Project Manager with proof of weed-free equipment.

3. Hazardous Materials:

A. Use of Hazardous Materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE).

B. On-site disposal of Hazardous Materials or Human and or other Waste including hydrocarbons is not authorized. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

C. Incidental minims leaks from fittings, gaskets or ruptured hoses will not subject the contractor to remedial requirements. They will be normal and unavoidable losses. Continual leaks will be noted on inspection reports and correction through maintenance required.

Biobased: The contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide bio-based products. The Contractor shall utilize products and material made from bio-based materials (e.g., bio- based greases, bio based hydraulic fluids, bio-based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the project manager. The following is an example list of products that may be used in this contract for Construction for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

Lubricants and Greases Fuel Additives or Conditioners 2-Cycle Engine Oil

D. Maintenance and repair operations that require the draining of engines or hydraulic systems may be conducted on site only if the fluids are captured, containerized, and removed from public lands for proper disposal.

PUBLIC ACCESS:

Public safety is a top priority for this project. While attempts will be made to close these trails to public use when work is being performed next to them, it may not be possible to always prevent all public access. Therefore, regardless of trail closure status, the Contractor will provide for vehicle and pedestrian traffic control needs by posting appropriate signage to identify active work areas, actively monitoring trails for public users, informing users of active trail closures, pausing work in a safe condition to allow for public passage as needed, and keeping trails and roadways free of personnel, vehicles, equipment, supplies, and debris.

SECURITY OF EQUIPMENT AND PROPERTY:

The Contractor may leave equipment at the work site; however, the Contractor will be solely responsible for protection of equipment from environmental effects, protection of the environment from the equipment and its fuel and accessories, and any repair/replacement costs if the equipment is lost, stolen, or damaged.

CREW SUPERVISION:

1. Contractor must designate one Supervisor who is able to fluently read and speak English, to be on-site during operation hours. Supervisors will be identified during the pre-work conference. Any changes in Supervisory designations must be submitted by phone or in writing to the Project Manager at least 24 hours prior to the change taking effect.

2. Persons designated by the Contractor as a Supervisor must remain with and effectively direct the crew by (1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods and/or results, (3) providing instructions for correcting any improper work methods encountered.

3. Emergency response and transportation for crew members will be always provided by the Contractor.

WORK CAMPS:

Camping in this area is limited and work camps for this project would only be approved under special circumstances and may be established only in location(s) authorized in advance by the Project Manager in coordination with the Government. Should such a camp be authorized, the Contractor must maintain the camp in an orderly and sanitary manner. Upon vacating a camp and prior to final payment, the Contractor must remove all refuse and other signs of occupancy to the satisfaction of the Project Manager.

WORK HOURS:

Work hours under this contract are limited to between half hour after sunrise and half hour before sunset local time each day except for in person meeting days to discuss work expectations or improvements. Scheduled in person meetings will be conducted between 0830 and 1530 as needed. Work may NOT be done on Saturdays, Sundays, and legal national holidays unless mutually agreed between the Contractor and the Project Manager; however, the area is often busy on these days so parking and public entering the area would become an issue.

WORK SCHEDULE:

The work schedule will be submitted at the pre-work conference.

DELAYS:

The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor or subcontractor's other workload, including any work being performed under other state contracts. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the Federal Government or State in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the State’s contract termination rights under the contract.

Note: “Unusually severe weather” means weather that is outside the normal weather patterns for a specific area at a specific time of the year. For example, strong wind and snowstorms in fall and winter, or strong wind, rain or hailstorms in spring and summer are not considered unusually severe. An unusually severe snow, wind or rainstorm is one that is worse than even the harshest normal conditions during a season.

PROJECT MEETINGS:

Pre-work Conference:

1. Location: Meetings will be held at the project site, or as determined by the Project Manager.

2. Notification: A pre-work conference will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date, and place. The purpose will be to review required work, project drawings and specifications, construction schedules, payroll and payments, and administrative provisions of the contract.

3. Attendance: The Contractor, Subcontractors, and the persons responsible for coordination of the work must be present at the meeting. If practical the equipment and crew should begin work with to achieve the desired and expected results, to resolve any issues on day one.

4. Presentation: The Contractor must be prepared to summarize and explain procedures planned for each project and present the work schedule requested in the specifications.

Progress Meetings:

1. Location: Meetings will be held at the project site, or as determined by the Project Manager.

2. Notification: Meetings may be called by either the Project Manager or the Contractor. Requests will state who should attend.

FIRE DANGER SEASON:

If the Project Manager allows the Contractor to continue work during periods of elevated fire danger, the Contractor must comply with all applicable State and Federal laws relating to fire prevention, and with any special conditions of work as directed by the Project Manager.

Fire Precautions: Contractor shall prohibit smoking and the building of fires on the project area, except at established areas approved by the Project Manager and comply with all rules and regulations administered by the Forest Service concerning the use, prevention and suppression of fires on federal lands, including any fire prevention orders that may be in effect at the time of the permitted activity. The Contractor may be held liable for the cost of fire suppression, stabilization and rehabilitation. In the event of a fire, personal safety will be the first priority of the Contractor.

The Contractor shall:

1. Operate all internal and external combustion engines on federally managed lands per 36 CFR 261.52, which requires all such engines to be equipped with a qualified spark arrester that is maintained and not modified.

2. Carry shovels, water, and fire extinguishers that are rated at a minimum as ABC - 10 pound on all equipment and vehicles.

3. Initiate fire suppression actions in the work area to prevent fire spread to or on federally administered lands. If a fire spreads beyond the capability of workers with the stipulated tools, all will cease fire suppression action and leave the area immediately via pre-identified escape routes.

4. Notify the Northern Utah Interagency Fire Center at (801) 495-7600 immediately of the location and status of any escaped fire or call 911.

5. Notify the Forest Service Project Manager immediately of the incident

PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA:

1. The Contractor agrees that should he or any of his employees in the performance of this contract discover evidence of possible scientific, pre-historical, historical, or archeological data he will notify the Project Manager immediately giving the location and nature of the findings.

2. Where appropriate by reason of discovery, the Project Manager may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted.

3. The Contractor agrees to insert this paragraph in all subcontracts, which involve the performance of work on the terrain of the site.

PROTECTION OF CULTURAL RESOURCES:

Location of known historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology, and culture, such as settler or Indian artifacts, protected by American Antiquities Act of 1906 (16 U.S.C. 431-433), National Historic Preservation Act of 1966 (16 U.S.C. 470) and the Archaeological Resources Protection Act of 1979 (16 U.S.C. 470aa-ll) (36 CFR 296.4 and 36 CFR 261.9(g)), shall be identified on the ground by the Government. The Government may unilaterally modify or cancel this contract to protect an area, object of antiquity, artifact, or similar object which is or may be entitled to protection under these Acts regardless of when the area, object or artifact is discovered or identified. Discovery of such areas by either party shall be promptly reported to the other party and operations will be suspended at that location until the significance or potential significance of the site is determined.

Contractor shall protect all known and identified historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture against destruction, obliteration, removal or damage during Contractor's operations. Contractor shall immediately notify the Government if disturbance occurs to any known site and shall immediately halt operations in the vicinity of the site until the Government authorizes the Contractor to proceed. Contractor shall bear costs of evaluation and restoration in accordance with 36 CFR 296.14(c), provided that such payment shall not relieve Contractor from civil or criminal remedies otherwise provided by law.

NOTICE TO PROCEED:

Unless notified by the DWR Project Manager that notice-to-proceed will be delayed, receipt of the contract or purchase order by email shall constitute Notice to Proceed. The Project Manager may issue a separate delayed notice-to-proceed for any reason including adverse soil, vegetative, climatologic, or other environmental conditions.

CONTRACT PERFORMANCE:

The Contractor shall begin work within seven (7) calendar days from the effective date of the notice to proceed. The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his control identified in the Delays clause. Once the contractor is on site working, the contractor shall work diligently and complete all work within the project performance time in the Contract Time clause below.

It is the contractor’s sole responsibility to complete contract performance regardless of contractor’s current workload, including other state contracts. If necessary, the contractor will be expected to take whatever means are necessary to ensure timely contract performance. At the discretion of the contractor, this may include sub-contracting, additional equipment/manpower and/or any other necessary action. Any necessary action taken by the contractor to ensure timely completion shall be at no additional expense to the State of Utah beyond the original contract price.

CONTRACT TIME:

Project Performance Time: April 1st. Thru Nov. 30th. Soil conditions start time may delay or accelerate this timeline. End date could be sooner and will be based on snow accumulation greater than 6 inches with no chance of warming trends in the foreseeable future.

INSPECTION:

Surveillance Plan: The Project Manager (or Designee) will inspect completed acres for adherence to specifications and will provide recommendations to improve work quality while work is in progress. The Contractor is responsible for providing quality control to assure that work complies with the Contract specifications.

Final Inspection:

1. Location: Meeting shall be held at the project sites, or as determined by the Project Manager.

2. Notification: The Contractor shall notify the Project Manager at least three (3) working days before completing date so the Government can schedule the final inspection.

3. Deficiencies: The Contractor shall correct deficiencies, and project areas will be re-inspected by the Project Manager.

ACCEPTANCE:

Based on inspection results, if the quality level falls below contract specifications, the Project Manager will immediately notify the Contractor in writing and instruct the Contractor to improve the quality of work. If the quality of the work is not raised to an acceptable level after written notification, the Project Manager may issue a suspend work order to resolve the problem, during which time contract time will continue to run.

If untreated or unsatisfactorily treated areas are the primary reason for unsatisfactory work, the Contractor shall rework acres designated by the Government until satisfactory work quality is obtained.

PAYMENT:

One lump-sum final payment will be made for the actual number of acres completed following a final inspection performed by the government of the completed project, and consistent with the payment clause in the State’s standard terms and conditions. Normally, requests for partial payments will not be considered. However, if a partial payment request is considered, approval of said request shall be at the total discretion of the State. Contractor must get a partial payment request approved in writing prior to submitting an invoice for partial payment. Partial payment invoices received without prior approval will be returned to the contractor as not proper for payment.

WEATHER STOPPAGE:

At the discretion of the State/USFS. This contract may be stopped at any time due to soil compaction, erosion, rutting or snow depth greater than 6 inches in depth or other climatologic conditions. Once the contract work is stopped for weather, the state may pay the contractor and cancel the remaining portion of the contract or issue a resumption of work order when weather permits. Contractor must proceed diligently with all work as weather permits until a stop-work order is issued.

SECTION II – BID REQUIREMENTS/INFORMATION

SITE VISIT:

While no site visit is required, it is strongly recommended that each potential bidder visit the site to ensure that he/she has a complete understanding of the requirements of this project. Bidders are otherwise urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to ask questions through the Q&A section of this solicitation or inspect the site, constitute grounds for a claim after contract award.

SHAPE FILES:

Maps and shape files are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify type in the Q&A Section of this solicitation. Maps are used for references only.

QUESTIONS:

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in SciQuest/Jaggaer. There are no exceptions to this. Questions and subsequent answers will be recorded and posted on SciQuest/Jaggaer so that all potential bidders can review questions and answers.

PRE-QUALIFICATION:

Pursuant to the Utah Procurement Code, participation on this solicitation (Invitation for Bid or Request for Quotes) is limited to pre-qualified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered.

BIDDING:

This contract will be bid on a per-acre price. The per-acre price will be extended based on the quantity of acres to show a total project price. The total price shall include all labor, equipment, and materials necessary to complete the job, which includes all mobilization and operating costs. There will be no fuel surcharges or adjustments negotiated.

CONRACT AWARD:

A contract will be awarded to the lowest responsive/responsible bidder who meets any experience and equipment requirements noted elsewhere in this solicitation.

SECTION III – MAPS, DRAWINGS AND OTHER INFORMATION

DOCUMENTS INCORPORATED BY REFERENCE:

All maps, pictures, drawings, and other documents/information provided in this section, or otherwise referenced in section one of this contract are hereby incorporated by reference in the final contract document.

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