75D301-19-R-67830_00002_-_Questions_Received_and_Answered.pdf

Questions & Answers for Solicitiation 75D301-N-67830

1. Who is the current security firm?

Chenege Total Asset Control

2. What is the current dollar figure being charged to the CDC?

Current Contract Total is approximately $70 million

3. Are the security personal required to be armed?

Yes

4. Any vehicle requirement? See Solicitation

5. How many total guards are currently on staff? The solicitation lists the required areas/level of services.

6. Can the exact address/es be disclosed at this time? No.

7. Can you check the CBA file? It appears the actual CBA is not included. Check and uploaded to FBO.gov

8. Would we have to Bid on both locations or can we bid on just the one location? All locations. Any proposal not including all locations shall be demend unresponsive.

9. Is there a CBA in place between the Chenaga Total Asset Protection LLC and Ft. Collins, CO? Not on the current contract.

10. Is there any type of security pre bid meeting for the referenced bidding opportunity? I did not see one. Did I miss it? No there was not a pre solicitation meeting.

11. Is it possible to have a the waiver for the number of hours per week? NO.

12. Has the federal government shutdown impacted the RFP timeline? NO.

13. Has the federal government shutdown impacted the RFP scope of work? NO.

14. Page 75 Offers received from concerns that are not 8(a) certified shall be considered nonresponsive and will be rejected.. Please

Confirm that is project is set aside for only small disadvantaged business. This solicitation is 100% set aside for 8(a) certified small business.

15. Can you confirm that a collective bargaining agreement is in place for the Atlanta Locations and SCA WD is used for the Fort

Collins locations Wages and Benefits. Please see the CBA and WD attachments for the solicitation.

16. Where can we see a copy of the collective bargaining agreement? We would like to see more information on Wages/Benefits/Sick

Days/Vacation Days/Jury Duty? Offerors may contact the International Union of Security, Police, Fire Professionals of America

(SPFPA)

17. Is there a project manager required at Atlanta AND a separate project manager for Fort Collins or does one project manager oversee both? Offerors shall propose their approach to met the requirements setforth in the RFP.

18. In Section B.2 there is only an Labor Hour Rate for Guard II. Are all administration/secretary/project manager and training manager non billable positions? Only the Guard II is used for Temporary and Emergency services.

We only intend to pay for Guard II labor hours under TAS/ESS.

19. Is an estimated monthly mileage available for each vehicle? No

20. In reference to L.4 - F #10 - Please confirm that security providers will not be performing research activities and will not need to send in Form 310 with proposal. There is no F10 under L.4, However, under L.4 f6 is Not Applicable. Security providers will NOT be performaning research activities.

21. In reference to L.4 - F #2. Does government commitments only related to current contracts with the Federal Government? Correct.

22. In Refence to L.9 - a. ii - Please confirm if references are supposed to be within 3 years or 5 years. ii. Request references only for which the offeror has performed services similar in scope, magnitude and complexity as the requirements identified in the PWS within five (5) years from the date of this solicitation. The Government will not consider references for work occurring before the three-year period. 5 year period.

23. In Section B.2 we are asked for an Unloaded Labor Hour Rate and a Loaded Labor Hour Rate. Can you confirm this line item should only include the base hourly rate and not be calculated out for the base year totals? For example, unloaded rate of $12.00 and loaded rate of $18.00? Correct

24. Section B Item 6001 and 6002, Referencing the TAS Services..Is the $250,000.00 NOT TO EXCEED on a per year basis or NOT

TO EXCEED the $250,000.00 for the full 5 year term? Full 5 year term.

25. Sec. 14.0 Security Officer Coverage; page 42; Table D: Posts 1501E and 1501F state the posts work 11.5 hours Monday through Friday, and then 24 hours on Saturday and Sunday, which totals 94 hours a week for each post. However, Table D states the posts are active for 55 hours a week. Please, clarify the total weekly hours for the posts. See Amendment 00002 of the Solicitation

26. Sec. 14.0 Security Officer Coverage; page 43; Table D: Post 5202 (Gate 1) states the post is active from 0700-2300 (16 hours per day), Monday through Friday, which equates to 80 hours a week. Table D, however, states the post is active 112 hours a week.

Please, clarify the total weekly hours for the post. See Amendment 00002 of the Solicitation

27. Sec. 14.0 Security Officer Coverage; page 44; Table D: Please confirm that posts 6202A and 6202B are active from 1800 hours on Friday to 0600 on Saturday, which would then total 60 hours per week for the post in accordance with Table D. See the Solicitation

28. Sec. 14.0 Security Officer Coverage; page 44; Table D: Posts 7201 and 7202 are active from 0800-1600, Monday through Friday, which is 40 hours a week. Table D states the posts are active for 60 hours per week. Please, clarify the total weekly hours for the posts. See Amendment 00002 of the Solicitation

29. Sec. 7.5 Other Special Training; page 32; Table B: The Pre-Assignment Training makes reference to section C.2.a in the RFP.

However, there is no section C.2.a in the RFP. Please, clarify. See Amendment 00002 of the Solicitation

30. Sec 7.2 Pre-Assignment Training; page 29; Paragraph 7.2.3: The government references GSA’s CGIM. Please, confirm offerors are to use the CGIM and not the current SMART Book. See Amendment 00002 of the Solicitation

31. The bonding requirements note "proof of ability". What does the government require from offerors to satisfy this requirement. See Amendment 00001 Bid Bond.

32. The predecessor contract was sole sourced thus a lot of information concerning this has not been disclosed. Was the current bonding requirement required in previous RFQ’s? The only restrictions are for Active Certified 8(a)s.

33. Have the hours increased or decreased on current contract? The base services at Fort Collins have increased and the base (FFP) services for Atlanta have remained the same. The TAS/ESS are irregular hence the LH CLINS.

34. How many staff and guards currently assigned? The solicitation lists the required areas/level of services.

35. Last contract was Sole Source to incumbent. Can the incumbent recomplete? The solicitation is restricted to Active Certified 8 (a).

36. Do incumbent guard force currently meet all of the training requirements? Cannot answer, as the incumbent contract insures their staff meet all training requirements.

37. Are incumbent current guard force available for hire on new contract? Determination of hire is the responsibility of the Offeror.

38. Can you provide the current Seniority Listing? NO

39. RFP Reference: Section B - Supplies or Services and Prices/Costs - ITEM 0001 and 0002 state: The RFP states “Transition In -Metro Atlanta 1 Month, Transition In -Ft. Collins 1 Month”. However, Section C – Description/Specification/Work Statement -

Table C: Deliverables states that the Site “Survey is due NLT 60 days after contract award (during transition)”.

Question: Can the Government please clarify the required transition period for this contract?

The transition period is one month please see period of performance.

40. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 2.2 Phase – Out of Contract and

Continuity of Services states:

2.2.1 Contractor shall provide a list of current contract employees with suitability and certification expiration dates, and employee seniority list, when requested by the COR.

Question : Will the Government provide a seniority roster listing dates and suitability / certification expiration dates for all incumbent security officers to allow for appropriate cost calculations? NO

41. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 4.3 Other Requirements states:

4.3.1 The Contractor may subcontract any portion of this PWS (security guard services); the Prime Contractor, however, must perform at least 51 percent (%) of the labor costs. If subcontractors are used, the Contractor shall submit a business plan that distinguishes the percentage (%) of labor costs the prime and the subcontractor will perform.

Question a: Is the business plan required at proposal submission or after award? At proposal submission.

Question b: If the plan is required at proposal submission, please identify which Part/Volume in which offerors should include the plan. The Business Proposal.

Question c: If required in Part II Technical Proposal, does the Business Plan pages count against the 35 page limitation? See Above Answer.

42. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 4.3.2 states: Contractor shall conduct the following offsite of CDC locations: All physical requirement, Trainings, and testing (including all firearms trainings and testing); Administrative personnel employment actions (hiring and firings).

Question : Would CDC allow for reserving on-site (owned or leased properties) conference rooms through their required procedures for purposes of conducting initial classroom training, supplemental classroom training and annual training? No

43. RFP Reference: C – Description/Specification/Work Statement – sub-Sections 5.0 – Qualifications of Security Personnel and

7.0 – Training.

Question : Will the Government provide a roster with completed medical/physical/PEB and training completion dates to allow for appropriate cost calculations? No.

44. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 5.2 Employment Eligibility

Requirements states:

5.2.1 H. Has not filed for bankruptcy or another form of documented financial distress in the past 60 months.

Question a: Is this a new requirement for this contract? No.

Question b: If so, will the incumbent workforce be held to this standard? Issue: if during the contractor-performed background investigation, we find evidence of an incumbent employee who has filed bankruptcy in the past 60 months, notwithstanding the executive order / federal rule for incumbent retention, will that person be considered to be “grand-fathered” in, or, will he/she be disqualified from servicing the contract? This is a continuous requirement and no one is “grand-fathered” in.

45. RFP Reference: Section C – Description/Specification/Work Statement - sub-Section 5.3.2 Medical Standards states:

Contractor shall require security guards to undergo a pre-employment medical/physical examination and a medical/physical examination every three years thereafter. A licensed physician shall administer examinations and document approval to work. The approval to work shall be kept on file by the Contractor and made available for review by the COR. Medical information will be used solely for the purpose of determining mental and physical fitness.

Question: Are the incumbent security officer’s grand-fathered until their 3-year reevaluation date since they already have approved/qualified medical/physical examinations in order to work on the contract? No.

46. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 5.3.3.6.C. states: Incumbent Security Guards, as previous contracts may not have required fitness standards, will be allowed additional time to pass the minimum standards as listed in this section. If the incumbent employee fails to pass the PEB within the prescribed period, they will be placed on Weapons Restriction.

Question a: Is this is a new requirement for this contract? Issue: if 50 incumbent guards fail to pass the PEB, the incumbent contractor will not have anywhere to place these “weapon restricted” guards on the contract as there are only approximately three

(3) “Guard I” positions for “weapons restricted” security officers.

No, this is not a new requirement.

Question b: As stated from above, “…they will be placed on Weapons Restriction.”. Will CDC consider changing the verbiage to, “….may be placed on Weapons Restriction”? NO

47. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 5.3.3.6.C.1. states: 1. All incumbent officers providing guard services at Metro Atlanta campuses and the Ft. Collins facility must pass the PEB no later than 60 days after the contract is issued.

Question a: Can the PEB be administered during the transition period to better define the qualified incumbent workforce eligible to meet the mandates of the new contract? Explanation: By doing this prior to start-up…the contractor would not be hiring unqualified guards. If done after start-up (as is written in the PWS), the incoming contractor would be required to hire security officers that ultimately will not be able to service the contract. As written/required, the incoming contractor will not realize the issue until 60 days into the contract. Yes.

Question b: If the PEB is NOT a new requirement the majority (if not all) of the incumbent workforce would be “qualified” under this contract. Are the “qualified” incumbent workforce grandfathered from the “must pass the PEB no later than 60 days after the contract is issued?” NO

Question c: How many of the incumbent workforce passed the last PEB? All Guard IIs.

48. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 7.4 In-service Training states:

7.4.1 Training shall be conducted semi-annually, consisting of at least sixteen (16) hours in duration of training, not including mandated semi-annual firearms training.

Question: Can the Government clarify: The annual training requirement is 32 hours (16 hours of training twice per year) plus the semi-annual firearms training time? See 7.4.1 Training shall be conducted semi-annually, consisting of at least sixteen (16) hours in duration of training, not including mandated semi-annual firearms training.

49. RFP Reference: Section C – Description/Specification/Work Statement – sub-Section 7.2.4 SSS. recommended training states:

SSS. First responder first aid to include CJPR, EAD use, and basic first aid

Question a: Can the Government clarify: Are the security officers required to be certified in CPR/AED/FA?

Yes.

Question b: If so, are the incumbent workforce currently certified in these three categories? If not, what percentage of the incumbent workforce in each of these categories? The Current contract requires the incumbnet contractor to ensure 100% compliance.

50. RFP Reference: Section I.5 FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989).

Question : Can the Government clarify if “Guard I” should be listed as well? If so, what is the appropriate entry. Included in under clause 52.222-42.

51. RFP Reference: Section I.8 FAR 52.228-16 Performance and Payment Bonds-Other Than Construction (Nov 2006).

Question: In a Prime/Sub teaming agreement, is the Sub-contractor required to provide a bond? The prime is required per FAR

52.228-16 provide the Performance and Payment Bond to the Government.

52. RFP Reference: Section L.1 states: Offerors must submit as separate documents the following:

1) Technical Proposal

2) Business Proposal

3) Past Performance

4) Other Administrative Data Deleted this is part of the business proposal.

Question a: Can the Government clarify: What documents are required/expected to be included in “4) Other Administrative Data?”

see section L.8

Question b: Is there a page count restriction? See Section L.

53. RFP Reference: Section L.4 CDC0_L016: Business Proposal, Fixed Price (May 2004), states: The business proposal shall be comprised of the following elements:

(a) Contract Form, Section B, and Representations and Certifications

(b) Audited Financial Statements

(c) Staffing Plan

(d) Cost and Pricing Data

(e) Subcontracting Plan

(f) Other Administrative Data

Items listed in (1) – (6)

Question: Can the Government clarify Subparagraph (f), Items (1) – (6). It appears several of these items pertain to a different solicitation and not applicable to this solicitation? See other Administrative Data in section L.8.

54. RFP Reference: L.6 PROPOSAL FORMAT, (a) states: “….parts I) Business Proposal; II) Technical Proposal; III) Past

Performance…..)

Question a: Section L.1 lists “….4) Other Administrative Data…” Are documents associated with this section to be identified as part IV or included in one of the other three parts? Part of the Technical proposal. See Section L.8.

Question b: If included in one of the other three parts, please identify which part or parts. If in Part II, do these documents count against the 35 page limit? As part of the Technical proposal. See Section L.

55. RFP Reference: L.6 PROPOSAL FORMAT, (e) and (f)

Question: Sections (e) and (f) provide instructions for mail and electronic deliveries. Is it permissible for offerors to hand deliver their proposal? If yes, what are the instructions for hand delivered bids? Yes, see section L.6 with the address for the delivery of the hard copies.

56. RFP Reference: L.6 PROPOSAL FORMAT states: (g) Offerors are requested to submit the hard copy proposal to the maximum extent possible, on high grade white paper, which can be recycled. The hard copy quotes must be prepared on 8 ½” x 11” papers, using no smaller than a 12 point font and a 1” margin.

Question a: Is it permissible to use a 10-point font for graphic, charts, and/or tables? No.

Question b: Is it permissible to use 11 x 17 pages for large tables? If yes, will each 11x17 page count as one (1) or two (2) pages?

No.

57. RFP Reference: Section L.7 Part I. Business Proposal states: the cost/price data shall contain the following tab:

Tab A – SBA Required Information for SBA Approval Tab B - Price/Cost Supporting Documentation Tab C - Joint Venture Agreements (if applicable) The offeror shall complete the pages 1-5 of the Request for Proposal

Question : Items listed in Section L.4 are not referenced in Section L.7 and vice versa. Can the Government clarify what items are required for submission in Part I) Business Proposal? In relation to this question offerors have to address both sections L.4 and

L.7. All proposals submitted need to address the revised posted solicitation.

58. RFP Reference L.9 Part III. PAST/PRESENT PERFORMANCE INSTRUCTIONS, (a) Past/Present Performance

Questionnaires states: i. Offeror must request at least three (3) references using the Past/Present Performance Reference Questionnaire (See Attachment J4).

Question: In a teaming arrangement (Prime/Sub) how many references are allowed for the Prime Contractor and how many references are allowed for the Subcontractor? There is a minimum of 3 questionnaires requested for each proposal.

59. RFP Reference: L.9 Part III b) Past/Present Performance Narrative states:

(b.1) Armed Security Guard Services

For each of the three (3) references required for the past/present performance questionnaires, offeror shall submit a narrative of the offeror's past/present performance describing that work and the relevance of such work/experience as it relates to the "relevance" definition cited below. PAGE

LIMIT: 5 TOTAL Pages

Question a: Can the Government clarify: Is it three (3) references per offeror in a Prime/Sub teaming agreement? There is a minimum of 3 questionnaires requested for each proposal.

Question b: Can the Government clarify: Is each reference narrative limited to five (5) pages or all reference narratives limited to a five (5) page total? All Narratives combined are limited to 5 total pages. See revision in the solicitation amendment.

60. RFP Reference: Section M – Evaluation Factors For Award - Section A. Technical Evaluation Criteria states:

1. Pass/Fail Technical Evaluation Criteria:

i. Insurance Provide Proof of the following minimums Minimum liability limits are:

A. Workman’s Compensation and Employees Liability Insurance - as specified by applicable statute, but not less than $100,000;

B. $1,000,000 per occurrence Personal Injury C. $1,000,000 per occurrence Property Damage

D. $1,000,000 per occurrence Commercial General Liability E. $1,000,000 per occurrence Comprehensive Automobile Liability F. $1,000,000 per occurrence Employee Dishonesty Insurance G. $1,000,000 per occurrence General Liability Insurance - Bodily Injury Liability

H. Automobile Liability Insurance - $200,000 per person, $500,000 per occurrence Bodily injury; $20,000 per occurrence property damage

ii. Payment & Performance Bonding Level

Provide Proof of the ability to obtain a Payment and Performance Bond which shall be at 100% of contract value in accordance with 52.228-16.

Question a: Can the Government clarify where in Part I -Technical Proposal should this information be included? Pass/fail criteria is part of the technical proposal and may be included as an attachment to the technical proposal.

Question b: Are these documents excluded from the 35-page limit? Yes, the are excluded from the technical proposal page limit.

See revised page limit.

61. RFP Reference: Section M – Evaluation Factors For Award; 4. Evaluation of Technical Proposal, Technical Sub Factor

2: Technical Approach states: “ . . . . The plan shall contain all proposed operation specific policies, organizational charts, auditing procedures, equipment lists that include all equipment necessary to fulfill the contracted obligations as well as necessary technical hardware and software . . .”

Question a: Can the Government clarify: Since an equipment list can be quite extensive and Part I is limited to 35 pages, please provide guidance on what type of equipment offerors are expected to list? See revised page limit. It is the offeror responsibility to determine what equipment is needed.

Question b: Will the equipment list be exempted from the page count? No.

62. RFP Reference: Attachment to the solicitation - DOL WD CBA-2018-12025.

Question: Will the Government provide a copy of the CBA established between Chenega and SPFPA?

No, but Offerors may contact the International Union of Security, Police, Fire Professionals of America (SPFPA).

63. RFP Reference: RFP Section 12.4.6 Weapons, states, Contractor should provide ample time for guard mount procedure prior to each shift.

Question a: Can the Government clarify the current amount of time designated for guard mount? No. We cannot clairfy.

Question b: Can the Government clarify, Is there also a gear-down period after each shift? If so, how long?

Offeror’s proposal is required to meet the performance standards setforth in the PWS/SOW and the level of effort is for offeror to determine.

Reference Question

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Under Section C.1.4, the Government requires adherence to the old FPS standard training manual referred to as SGIM. The more current manual is the SMART Book. Is the Government looking for us to train to the prior standard SGIM or the current standard SMART Book? If SGIM, are there currently copies at each post or do new copies need to be generated?

The Government stands by this section of the PWS/SOW and will provide a copy of the manual to each post.

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Under Section C.3.2.2.1, it states that a transition plan is to be provided within seven days of contract award and include resumes for key personnel, defined in subsequent Section C paragraphs as the Project Manager (6.3), Site Supervisor (6.4), Senior Shift Supervisor (6.5), Shift Supervisors (6.6). Please clarify that for proposal submission, the only resumes required are for trainers – and not key personnel – per instructions for Sub Factor 2 on RFP page 83.

Per Section M. All Key personnel resumes should be submitted with the offeror’s proposal.

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Under Section C.4.3.2, the Government states that “all physical requirements” must be conducted off-site, but Section C.5.3.3.6.A states that “Government facilities may be used for PEB qualifications.” Can the Government please clarify if PEB can be conducted on CDC campuses?

PEB shall not be conducted on CDC campuses. Section 5.3.3.6 has been updated and the statement “Government Facilites may be used for PEB qualifications” has been removed from the PWS/SOW.

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Under Section C.5.4.4, the Government requires all employees to meet the requirements of Section C.5.3.4. Is the Government referring to Section C.5.4.3 English Literacy?

See revised SOW/PWS.

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Under Section C.5.4.6, does this section suggest that the Government requires a pre-hire drug screening? How often are drug screenings required after hire? What percentage of the work force is required to be randomly screened during a year, if any?

See revision to section C. 5.4.6

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Under Section C.6.3.6.k, it states that the PM must “conduct weekly on-site visits to each post during various shifts.” Does this include weekly flights from Atlanta to Fort Collins to perform site visits there weekly as well?

Requirements are listed in the Solicitation. Offeror must determine how to propose.

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Under Section C.6.7, the Government does not speak to a PEB for Guard Is, but Section C.6.8.3.k does require it for Guard IIs. Does this mean that Guard Is are not required to be PEB tested?

Yes.

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Under Section C.7.1.1, the Government states that CDC-specific training will be paid for by the Government.

Given that this procurement is FFP, how will the successful offeror invoice the Government for this time? Is this considered TAS/ESS hours?

CDC specific training will require no more than 5 hours a year for each individual requiring CDC network access (including Guards). Most of these hours are available online. No, these are not considered TAS/ESS.

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Section C.7.0, are all ASOs current in their training? Does that training meet the current RFP standards or do all ASOs need to be retrained?

The Current contract requires the incumbnet contractor to ensure 100% compliance. The contract awarded as a result of this RFP will require the same.

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Are all training areas noted in Section C.7.5.1 Table B “On-Site, Pre-assignment Training” billable to the CDC as CDC specific training? Is the Select Agent Training billable? Is the specialized training specific to each site noted under “In-Service” Training billable?

No. No. No.

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Under Section C.8.3.3, the Government states that contractors must supply a minimum of five complete sets of uniforms. Is the contractor required to provide five sets of each season’s uniform (winter and summer) or five sets total?

5 sets total

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Under Section C.12.4.1, for pricing and training purposes, can the Government provide the current make and model of the weapon in use on both GA and CO campuses?

We cannot provide the make or model of the current weapon(s).

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42 & 43

Under Section C.14 – Table D, there seems to be a disconnect between some of the post hours of operation and total weekly hours columns, i.e.:

Should Post 1501E add up to 105.5 hpw?

Should Post 1501 F add up to 105.5 hpw?

Should Post 5202 Gate 1 add up to 80 hpw?

See Revision in table C.14 D

RFP,

Attachment

J.1

The attached WD for GA is the cover page only and refers to a CBA. In order to accurately develop a price and a realistic staffing plan, all vendors except the incumbent would need to have access to the entire CBA, with all addenda, and a copy of the most current seniority list. Otherwise the incumbent would have an unfair pricing and planning advantage. Could the Government please provide both?

No, but Offerors may contact the International Union of Security, Police, Fire Professionals of America

(SPFPA).

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Section L does not list any type of pre-proposal site visit. Since this is a Firm Fixed Price requirement, and it requires all Guard IIs to arm up onsite, and only the incumbent is familiar with the time it takes to get from a ready room to all the posts, all small businesses proposing would be at a disadvantage for determining appropriate walk/transportation time. Would the Government either include a site visit very soon or provide some type of walk/transport time study to help all vendors price their proposals accurately?

No, there will not be a site visit. All post are within a 5 minutes walk of weapons storage locations.

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75, 78

Under the heading “L.4 CDC0_L016: Business Proposal,” a listing of elements required for the Business Proposal appears that varies from instructions starting on Page 78 concerning what the Business Proposal should include. Please provide clarification.

See revised Solicitation.

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Under the heading “L.6 Proposal Format,” instructions are provided for the number of Technical Proposal copies and Business Proposal copies to be submitted. However, similar instructions are not provided for information to be submitted as Past/Present Performance under heading L.9. Please clarify.

Updated see page 79.

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Under Section L.7 instructions for the Business Proposal, the RFP states, “The offeror shall complete the pages 1-5 of the Request for Proposal.” As Page 5 starts Section C, please clarify what should be completed on this page.

See amendment 00002 Solicitation.

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Please clarify behind which tab pages 1-5 of the Request for Proposal should appear in the Business Proposal.

Tab B

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Under Section L.8, the Government states that the Technical proposals should be limited to 35 pages. Does this include cover page, table of contents, acronym lists, tabs, etc.? Given the amount of information necessary to meet the requirements of the RFP and add “innovation or particularly well thought out or insightful methods or procedures,” would the Government consider expanding the page count to 100 pages?

See amendment 00002 Solicitation.

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Under Section L.8, the Government states that proposals should use “12 point font Times New Roman.” Can graphics and tables be provided in a smaller font and size as long as they are readable?

See amendment 00002 Solicitation.

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Under Section L.9, it states that offerors must use at least three PPQ references. Is there a limit to the number of references an offeror may use?

Up to Five Pages

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Under Sections L.9(a)i. and L.9 (b.1) the RFP requests “at least” three PPQs. If we are teaming, can we submit three for each partner – if any?

See amendment 00002 Solicitation.

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Under Sections L.9(a)ii. and L.9 (b.1) the RFP requests references from within five years from the date of the solicitation. The next line in L.9(a)ii states that the Government will not consider references for work occurring before the three year period. Could the Government please clarify if the time frame is three or five years for past performance references?

See amendment 00002 Solicitation.

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Under Section L.9, paragraph b.1 states a limit of five pages for past/present performance narratives. Please clarify whether the limit is for each referenced contract or for all referenced contracts.

See amendment 00002 Solicitation.

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Under Section M.1 in the first paragraph, the Price Evaluation line seems to be inserted in the middle of a sentence and repeated again below. Can the Government confirm that the three evaluation factors are Technical, Past Performance and Price?

See amendment 00002 Solicitation.

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Under Section M.1 A.1.i, does the proof of insurance go in the Technical or the Business volume? If in the Technical, can it be excluded from the page count?

See amendment 00002 Solicitation.

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Under Section M.1 A.1.ii, is the Government asking for evidence of bonding in the Technical or Business volume? If in the Technical, can it be excluded from the page count?

See amendment 00001 Solicitation.

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Section M goes from M.1 A2 to M.1 A.4. Is there a section M.3 that is missing?

No. See amendment 00002 Solicitation.

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Under Section M.1 A.4, the Government states that “the Technical evaluation will consist of a review of the following technical evaluation criteria and weighted point distribution.” There is no list of criteria nor an explanation of a weighting. It later continues with a description of Sub Factors. Are the Sub Factors the criteria noted earlier? If so, what are the weightings of each?

See amendment 00002 Solicitation.

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Under Section M.1 A.2, the Government provides a maximum point schedule for the Sub Factors. Are these the weightings referred to in section M.4? If so, can the Government please provide an explanation of how they are weighted?

See amendment 00002 Solicitation.

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Under Section M.1 A.4, the Government provides very similar descriptions for Sub Factor 2 and Sub Factor 3.

Is the Government looking for the same information repeated in each section of the submission?

See amendment 00002 Solicitation.

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Under Section M.1 A.4/Sub Factor 2, the Government has requested a tremendous amount of information as a response to this section alone that will far exceed the 35 page limit of the entire Technical proposal volume.

Would the Government consider revising the required list of items in Sub Factors 2 & 3 or consider expanding the page count to 100 pages plus resumes?

See amendment 00002 Solicitation.

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Under Section M.1 A.4/Sub Factor 2, the Government requires a Trainer resume to be included in the Training Plan. Given the minimal amount of pages allowed for the Technical submission, can this resume also be excluded from the page count?

See amendment 00002 Solicitation.

RFP, Page

Under Section M.1 A.4/Sub Factor 4 and Section B-1 both state that the Transition In period is only 30 days. If all ASOs require new medicals, PEBs, Drug tests, weapons qualifications and training or any kind, 30 days is an insufficient period of time for transition that would have a significant impact on the daily operation of the sites.

Given the size of the security force in Atlanta, would the Government consider a 90-day transition-in period?

RFP

Section

Question

5.3.2.1 Are all incumbents required to have a new physical upon contract start date or will CDC recognize existing physicals within the 3 year renewal dates?

All incumbents are required to have a new physical.

5.3.1.4 This section states the Contractor is responsible for complying with the American with Disabilities Act and Occupational Safety & Health Standards. Can the Government confirm that all facilities under this contract are ADA compliant and there are no OSHA citations due to the layout or potential hazards posed currently?

Removed, See amendment 00002 Solicitation.

5.3.3.6 / 5.3.3.7

Are all incumbent guards currently compliant with the Physical Efficiency Battery requirements in the RFP?

The Current contract requires the incumbnet contractor to ensure 100% compliance.

7.1.1 Training courses that are CDC specific will be paid for by the CDC. Does CDC pay for the cost of the training course only or can the contractor bill for wages/fringe costs for guards attending CDC specific training courses? If CDC does not allow the contractor to invoice wages/fringes of guards taking CDC specific training, can the Government identify an average annual amount of hours for CDC specific training?

CDC specific training will require no more than 5 hours a year for each individual requiring CDC network access (including Guards). Most of these hours are available online.

7.5.1 Specialized training may be required under the contract. The Government reserves the right to request additional, unanticipated, “special training” under this contract which may be Government or Contractor provided. The Government will reimburse the Contractor for costs incurred for CDC requested specialized training. What costs will the Government reimburse, labor/fringe/overhead costs?

See amendment 00002 Solicitation. “may be Government or Contractor provided through a bilateral contract modification.”

9.10 Are there any training areas provided by the Government in Ft. Collins, CO?

No.

12.2.1 The Contractor shall be responsible for maintaining Government Furnished Equipment: the inventory, daily inspections, and costs for damage of all radios due to negligence. Does the Government intend to replace radios at Government cost for non-working occurrences other than contractor negligence?

The Government will replace/repair non-working radios not due to contractor negligence.

12.3.5 Vehicles requirements? Can the Government clarify if each location identified in this section requires only one (1) vehicle?

The number of vehicles are for the offeror to determine for their proposal.

12.3.6 How many vehicles are currently operated by the Contractor for supervisory checks, roving patrols, response to facilities, breaks, transporting personnel, lunch breaks, assistance with temporary barricades and temporary sign placement?

The number of vehicles are for the offeror to determine for their proposal.

12.3.8 Can the golf-cart type vehicles be gas or electric powered?

See amendment 00002 Solicitation.

13.3 (b) The Contractor shall furnish a performance bond (Standard Form 1418) for the protection of the Government in an amount equal to 100 percent of the original contract price (value) and a payment bond (Standard Form 1416) in an amount equal to 100 percent of the original contract price. Most 8(a) companies are not of the size to bond 100% of the contemplated value of this contract. To allow valid competition as this is an 8(a) contract, will the Government consider removing this requirement or accepting a lower bonding percentage?

NO

Table D Assuming these will be non-exempt positions covered by SCA, what SCA occupation classification does the Government consider Office Administrator 1 & 2 to be associated with? If the contractor is to decide what occupation classification these positions fall under, can the Government identify the duties associated with each.

Are any Colorado guards covered by a collective bargaining agreement or are all under the local wage determination 15-5421?

See amendment 00002 Solicitation.

L.4(e) This section requires a small business subcontracting plan be included with the Business Proposal. As this is an 8(a) set-aside proposal, is a small business subcontracting plan required?

If the offeror(s) intend to subcontract they must submit a subcontracting plan.

RFP

Section

Reference

Paragraph No. Page No. Question

L L.4 (f) Other

Administrative Data (4)

L. (4) (f) 4: “The offeror must demonstrate that it has the necessary financial capacity, working capital, and other resources to perform the contract without assistance from any outside source. In addition to the submission of financial statements, this includes submission of information regarding available line of credit, bonding capability, and available plant and facilities for contract performance. (If assistance from outside sources is required, indicate the amount required and the anticipated source(s).)”

In response to Financial Capability L.4 (f) (4), is a Corporate Guarantee signed by the parent company and financial information related to the stability of the parent is acceptable to meet this requirement? If acceptable, is there a specific form or format to document the financial capacity or capability?

The financial capability is the responsibility of the proposing company.

L L.6 Proposal

Format

Would the Government please confirm offerors are to submit one original and four hard copies and one electronic copy of the Past Performance Proposal?

Yes.

L.1, item 4 L.4 (f) Other

Administrative Data

L.6 (a) L.7 – L.9

78-79

L.1 states “Offerors must submit as separate documents the following:) Technical Proposal, 2,) Business Proposal, 3) Past Performance, 4) Other Administrative

Data.

L.6 (a) however, states “Your proposal must be prepared in three parts: I) Business Proposal; II) Technical Proposal, and III) Past Performance; Each part shall be separate and complete in itself...”

Further, L.7 – L.9 address L.1 (1) – (3) as separate parts of the submittal – Business, Technical, and Past Performance.

Please clarify placement of the “Other Administrative Data” referenced in L.1 item 4 and specified in detail in L.4 (f). Add tabs to the Business Proposal? Or please specify another place for submittal of “Other Administrative Data.”

See amendment 00002 Solicitation.

L L.6 Proposal

Format

Section L does not address a Title page or Table of Contents.

Would the Government permit inclusion of these items in each volume, exclude them from page count limitations for Technical and Past Performance, and amend Section L accordingly?

See amendment 00002 Solicitation.

L L.6 (g) 78

L.6 (g) specifies 12-point font and 1-inch margins for hard copy quotes.

Would the Government clarify that if forms (e.g. evidentiary documents to demonstrate financial capability in the Business Proposal) are included, they will be in the font size and type of the original form?

Yes. See amendment 00002 Solicitation.

L L.8 Part II.

Technical

Proposal, para one

L.8 states that the information [in the Technical Proposal] “shall be presented in 8- 1/2 X 11 format with 12 point font Times New Roman.”

Would the Government permit smaller font type and size for graphics (i.e., figures and tables) in the Technical Proposal and in the Past Performance Proposal if they are legible?

See amendment 00002 Solicitation.

L L.9 (b) (b.1)

Armed Security Guard Services

L.9 (b.1): “for each of the three (3) references required …offeror shall submit a narrative…PAGE LIMIT: 5 TOTAL Pages”

Is the reference for each narrative limited to 5 total pages (i.e., 15 pages for the combined narrative sections)?

Or are all three narratives combined limited to five total pages?

See amendment 00002 Solicitation.

L

L.9 (a) Past/Present Performance

Questionnaires ii.

L.9 (b) para two

L.9 (a) ii. references “within five (5) years” and “before the three-year period.”

L.9 (b), para two states “Past performance includes work conducted within five

(5) years from the date of this solicitation…”

Would the Government confirm that the referenceable past/present performance period is three years, and amend the solicitation to eliminate the apparent inconsistency?

L.9 (a) ii.

L.9 (a) iv.

L.9 (a) ii.:“Request references only for which the offeror has performed services…” L.9 (a) iv: “…the Government will consider predecessor companies, key personnel or subcontractors that will perform major or critical aspects of the requirement…”

Please confirm that Offerors may provide the experience or past performance of a parent or affiliated company where the Offeror’s proposal demonstrates that the resources of the parent or affiliate will affect the performance of the Offeror; and that the Offeror may demonstrate that the resources of the parent or affiliate company (its workforce, management, facilities or other resources) will be provided or relied upon for contract performance such that the parent or affiliate will have meaningful involvement in contract performance.

Please amend the solicitation accordingly.

Offeror shall provide past performance to demostrate capabilites inline with their proposal.

L and M

L.4 CDC0_L016:

Business Proposal

(c) L.8 Part II.

Technical Proposal M.1.A.4

Evaluation of Technical Proposal

82-83

L.4 CDC0-L016: Business Proposal, Fixed Price (c) Staffing Plan states “The staffing plan included in the technical proposal shall be included in the business proposal, along with the proposed hourly rate for each proposed labor category.

There is no reference to a Staffing Plan in the Section L and Section M subsections related to the Technical Proposal.

Would the Government provide instructions in L.8 and/or evaluation criteria in Section M.1.A.4 regarding the “Staffing Plan in the Technical Approach” that is referenced in the instructions for the Business Proposal?

See amendment 00002 Solicitation.

L

L.4 CDC0_L016:

Business Proposal

(c)

Please clarify the requirement for a staffing plan in the technical proposal.

Is the staffing plan in the Technical Proposal referenced in L.4 (c) a version of Section C PWS pp. 41-46 Table D – Table G?

Please provide more specific instructions and evaluation criteria for the staffing plan to be included in the Technical Proposal in an amended solicitation.

L

L.4 CDC0_L016:

Business Proposal

(c)

Would the Government add 10 pages to the 35-page Technical Proposal limit to accommodate the Staffing Plan in the technical proposal that is referenced in L.4 (c)?

Or, would the Government permit inclusion of staffing tables as an appendix to the technical Proposal and exclude the Plan from the technical proposal page count?

See amendment 00002 Solicitation.

M

L.8 Part II Technical Proposal

M.1 A Technical

Evaluation Criteria,

a. Pass/Fail Technical

Evaluation Criteria

L.8 specifies the following tabs for the Technical Proposal: Tab A: Similar Experience, Tab B: Technical Approach, Tab C: Management Approach, & Tab D Transition Plan.

Section M.1.A specifies Technical Pass/Fail Technical Evaluation Criteria.

Would the Government provide instructions regarding placement of the Technical Evaluation Pass/Fail Evaluation Criteria (i.e., Insurance, Payment & Performance Bonding Level) in the proposal?

That is, may these items to be addressed in an appendix to the technical proposal excluded from the 35-page count limit?

Alternately, may offerors address these technical pass/fail items in the Business Proposal and/or Other Administrative Data instead of in the Technical Proposal?

Please amend the proposal to clarify the instruction regarding placement of the response to Section M.1 A.

Pass/fail criteria is part of the technical proposal and may be included as an attachment to the technical proposal.

M

M.1.A 4.

Evaluation of

Technical Proposal, Technical Sub Factor 1: Similar

Experience

Would the Government please confirm copies of contract technical requirements to illustrate the type of work as proof of recent and relevant similar experience is excluded from the 35-page count limit for the Technical Proposal?

No.

M

M.1.A 4 Evaluation of

Technical Proposal, Technical Sub Factor 2: Technical

Approach (para two)

Paragraph two: “The Contractor shall submit a proposed Training Plan Outline…”

Will the Government please consider excluding the Proposed Training Plan Outline from the page count?

No.

M B. Past

Performance

Would the Government provide the evaluation criteria for the Past Performance Proposal?

No further information information will be provide.