7468 Request For Bid Document.docx

REQUEST FOR BID

POLYGRAPH EXAMINATION SERVICES

RFB CJO-7468

Issued: November 9, 2021 Responses Due: December 8, 2021 3:00 pm CST

TABLE OF CONTENTS

INTRODUCTION AND PURPOSE

DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

PURPOSE AND SCOPE OF THE REQUEST FOR BID

PURPOSE OF THIS REQUEST FOR BID

The Department of Corrections (DOC), on behalf of the Division of Community Corrections (DCC), requests Bids for the purchase of Polygraph Examination Services. DOC intends to use the results of this process to award a single Contract for statewide polygraph examination services. The DOC does not guarantee it will purchase any specific quantity or dollar amount. There will be no guarantee to pay any minimum Contract price during the term of the Contract.

PROGRAM DESCRIPTION

Sexual offenders may present a high risk to re-offend and commit new crimes. In an effort to minimize the risk of re-offense and enhance public safety, the DOC has implemented a polygraph-testing program for certain Sex Offenders. The purpose of the program is to improve the treatment, monitoring, and accountability of Sex Offenders.

The clinical polygraph examination is used as a monitoring tool for Sex Offenders on DCC community supervision and provides more information to evaluate the offender’s risk factors and need for specialized conditions of community supervision. It is also intended to enhance public safety by identifying criminal behavior technical violations associated with the offender’s risk of re-offense.

The clinical polygraph examination is used in conjunction with treatment to increase treatment efficacy. These examinations provide information to evaluate the deviant behavior and treatment progress of offenders. The clinical polygraph examination is used to deter Sex Offenders from deceiving their therapist and/or supervising probation and parole agent.

DOC may request a variety of clinical polygraph examinations at DCC offices located throughout the state (see Map of DCC locations—Attachment 6) including: sex history, instant offense, maintenance, and monitoring examinations. The DOC develops a polygraph examination schedule that details the dates and locations of the polygraph examinations for the awarded Contractor at least six months in advance. The predetermined schedule of exams allows the polygraph examiner to participate in an interagency and interdisciplinary teamwork approach to include the polygraph examiner, Sex Offender treatment provider, Department of Corrections’ personnel, and Department of Health Services personnel when applicable.

PROGRAM GOALS

The Department of Corrections requires Correctional Clients who are Sex Offenders to submit to periodic clinical polygraph examinations as part of the offender’s case management plan. The goals of clinical polygraph examinations include:

· To disclose offense pattern information for supervision and treatment purposes

· To hold the Sex Offender accountable for behaviors which occur while on supervision

· To verify the accuracy of self-reporting

· To assist in the ongoing monitoring and early identification of supervision rule violations and other criminal behavior

· To provide a deterrent to re-offending

· To identify Sex Offenders who need more intensive supervision or treatment

· To provide more information for purposes of assessment, treatment, and monitoring

TARGET POPULATION

Clinical polygraph examinations will be administered to approximately 1,000 registered Sex Offenders as defined under s. 301.45(1), Wis. Stats. each year.

CONTRACT TERM

This Contract will be for an initial two-year term. The DOC and the Contractor, upon written mutual agreement, may renew the Contract for up to an additional two (2), two-year periods. The Contract shall be effective on the date it is executed by the DOC. If no formal Contract is executed, the effective date of the Contract is the date of the purchase order. Prices must remain firm for the initial two-year contract term. Prices may be lowered due to general market conditions. See RFB Section 5.3 for information regarding Contractor price increase requests.

The RFB documents, the awarded Bidder's response as accepted by the DOC, and any purchase order related to this RFB shall become the Contract between the parties unless a separate Contract is executed.

1.3.1 Transition Extension Period

DOC may request an extension of this contract on a month to month basis for no more than one year after the original contract term. Extension terms are not automatic and shall only be executed by mutual agreement of both parties (DOC and the awarded Contractor) when circumstances beyond DOC’s control delay the award or start-up of a new contract. The terms and conditions of the current contract will apply to the transitional extension period but cost may be negotiated as necessary.

If the incumbent Contractor is not awarded the next contract, they are expected to work with DOC and the new Contractor to ensure a smooth transition. Failure to work cooperatively with DOC may jeopardize the incumbent’s ability to participate in future solicitations.

MODIFICATIONS OF CONTRACT

The Contract shall not be used for purchasing services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid and be rendered in writing and signed by both parties or they will be void.

Possible Expansion of Services During the term of the resulting Contract, DOC reserves the right to negotiate the expansion of services at other locations not specified in the RFB. If the Contractor is unable to provide the services at the additional locations, DOC reserves the right to issue a new solicitation.

ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by the DOC, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Final Signed Contract with clarifications included

· Bid Response as accepted by the DOC

· Request for Bid If the Official Purchase Order serves as the final Contract, in the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Official Purchase Order

· Bid Response as accepted by the DOC

· Request for Bid

COOPERATIVE PURCHASING SERVICES

Services procured through this bid may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the services procured under the Contract at the same rates agreed to by the DOC and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the DOC and providing appropriate documentation and support and reporting Contract usage by Municipalities.

RESPONDING TO BID REQUIREMENTS

Mandatory Bidder qualifications and/or requirements in this RFB document must be minimally met without exception. Before the award of any Contract, the DOC shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint the DOC with these qualifications by submitting appropriate or supporting documentation.

Specifications will be presented by the DOC as itemized questions that require an affirmative response from you that you can meet comply. Bidders shall complete Attachment A and indicate for each bid specification “Complies” or “Cannot Comply” If there are requirements that you cannot meet, you must check "Cannot Comply” and provide a supplemental document as an attachment to explain.

Failure to meet a qualification will disqualify your Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the DOC reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.

BIDDER QUALIFICATIONS AND REQUIREMENTS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid. Failure to meet any qualification will disqualify the bid.

Bidder shall use Attachment 1- Bidder Response to Specifications to respond to this section.

MANDATORY SPECIFICATIONS

All requirements in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid.

Bidder shall use Attachment 1, Bidder Response to Specifications, to respond to this section.

EXAMINER QUALIFICATIONS AND EXPERIENCE

Each examiner performing services under this RFB:

3.1.1 Must have conducted at least one hundred (100) criminal specific issue examinations within the last 3 years.

Bidder must provide documentation identifying the organizations and dates that the exams were conducted.

3.1.2 Must have conducted a minimum of fifty (50) examinations with suspect or convicted Sex Offenders. Disclosure or maintenance examinations of Sex Offenders may be used to meet the required number of Sex Offender examinations.

Bidder must provide staff resumes that identify dates, organizations for whom examinations were conducted (including address and phone number), position description and job responsibilities to verify that all staff meets the bid qualification and experience requirements in delivering services as described in this section. In addition, include the types of examinations (Sex Offender and clinical Polygraph Examination) and number of examinations conducted.

3.1.3 Must have, at a minimum, graduated from an APA, accredited school.

The Bidder must provide for each examiner the name, address, dates of attendance, and copy of the diploma for the polygraph school and the college/university, if baccalaureate was achieved. Include copies of current certification, licensing, insurance and training for each examiner.

3.1.4 Must be a member of and maintain membership in good standing with the (APA), American Association of Police Polygraphists (AAPP), or National Polygraph Association (NPA).

Bidder must include copies of current certifications and documentation of memberships indicating length, dates, and type of membership.

Bidder must provide documentation to verify that the examiner is knowledgeable in the Spanish language and must provide staff resumes that identify dates, organizations where examinations were conducted (including address and phone number), position description and job responsibilities to verify that this staff meets the bid qualification and experience requirements in delivering services as described in this section. In addition, Bidder shall include the number of examinations and types (Sex Offender and clinical Polygraph Examinations). Bidder shall include copies of current certification, licensing, insurance and/or training required in this RFB.

3.1.7 Bidder and all staff providing services under this contract will be required to pass a criminal background investigation prior to being awarded this contract. Any person who has been convicted of any felony or is a Sex Offender under s. 301.45, Stats, or who is currently under the supervision of any federal, state, or local law enforcement or correctional agency is ineligible to provide services under this contract.

EXAMINER TRAINING AND CONTINUING EDUCATION REQUIREMENTS

EXAMINER RESPONSIBILITIES

TECHNICAL SPECIFICATIONS

Equipment and Polygraph Process

3.4.1 At the time of bid, Bidder's equipment and supplies must be capable of performing all operations in accordance with specifications as approved by the DOC.

Bidder must provide a detailed description of the polygraph equipment to be used under this contract, including hardware, software, and video recording systems.

Bidder must supply documentation of their Control Question Technique and their Peak of Tension test.

PERFORMANCE AND SUPPORT SPECIFICATIONS

REPORTING REQUIREMENTS

Reporting on Individual Offenders

Law Violations The Bidder shall notify the referring DOC staff or other designated DOC staff if an Examinee is in violation of the law as soon as possible and no later than 24 hours, subsequent to receiving information concerning the law violation identified during the polygraph process.

Failure to Attend Violations Bidder shall report a failure to appear for a polygraph examination to the referring DOC staff or other designated DOC staff within one (1) business day.

AD HOC Reports Upon request of the DOC, Bidder shall provide reports on Correctional Clients served in the program when these reports are required by the court, for revocation procedures and/or for other Departmental procedures.

Program Reporting

Unit Service Monthly Report (DOC 1026) (Attachment 3) The Bidder shall submit a completed Unit Service Monthly Report to provide data on the number of units of service provided each month within 15 days of the last day of the month during which service was provided.

Offender Monthly Report The Bidder shall submit a monthly report detailing the Correctional Clients who received polygraph examinations each month. This report shall be submitted within 15 days of the last day of the month during which service was provided.

Referral to Purchase Offender Services (DOC 1336) (Attachment 5) The Bidder shall submit a completed Referral to Purchase Offender Services form for each Correctional Client referred by DOC for service. These forms shall be submitted with the monthly report following the offender's rejection or acceptance into the program.

Polygraph Data Collection Bidder shall participate in all aspects of polygraph data collection, reporting and evaluation.

SPECIAL TERMS AND CONDITIONS OF BID

The DOC reserves the right to negotiate special terms and conditions when it is its best interest to do so. The Bidder shall not submit its own Contract document as a substitute for the State's Special Terms and Conditions.

Bidders shall accept all terms and conditions or submit point-by-point exceptions along with proposed alternative language for each point. The DOC may or may not consider any of the Bidder's suggested revisions. Any changes or amendment to any of the terms and conditions will occur only if the change is in the best interest of the DOC.

EXECUTING SERVICES OR PURCHASE ORDERS

No Service is to be provided until an official State of Wisconsin Purchase Order is issued by DOC to Contractor. When there is more than one State fiscal year (July 1 through June 30) or a portion of a fiscal year in the Contract period, a separate purchase order will be issued for each fiscal year in accordance with Department policy on the issuance of purchase orders.

BACKGROUND CHECKS

Due to the nature of this solicitation, the DOC reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors in order to determine whether any conviction exists that is substantially related to the solicited Service or if such conviction may otherwise adversely affect the Bidder's ability to perform under the resulting Contract. The DOC is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements. Please refer to DOC Rider (Attachment 4) for detailed background check requirements for DOC.

AUDITING

TOBACCO-FREE ENVIRONMENT

All DOC Facilities are Tobacco-Free. Contractors are not to possess or use any tobacco product inside the fence of a DOC Facility.

FRATERNIZATION AND OTHER DOC POLICIES

All Contractors and their subcontractors (if applicable) working on-site are subject to DOC policies. Please refer to the DOC Rider (Attachment 4) for more detailed DOC requirements.

PAYMENT TERMS

Payment will not be made until the polygraph services are determined to meet all specifications, requirements, and deliverables, and has been accepted by the DOC.

Bidders that are not set up as a Supplier in the STAR PeopleSoft system will be required to complete new Supplier paperwork before any payments can be issued. The awarded Bidder will be provided with information regarding new Supplier account set-up by the Procurement Manager. As part of the account set-up, Suppliers may elect to receive payments by check or Automated Clearing House (ACH). ACH payments are highly encouraged to cut down on handling and processing times.

Suppliers may offer state agencies a 2% discount for payments made 10 days after receipt of invoice. If the Supplier does not offer 2% discount terms, the Supplier will be paid 30 calendar days from the date the invoice is received. The DOC must meet a statutory mandate to pay invoices within 30 calendar days of receipt of invoice or services, whichever is later. Exemptions to the mandate are federally funded purchases and aids payments to individuals or organizations.

INVOICING

4.7.1 Contractor must agree that invoices shall reflect the contracted prices.

DOC verifies invoiced amounts are correct as per the contract. Only properly submitted invoices will be processed for payment. Invoices must conform to the instructions below. Invoices must be itemized showing:

· Contractor name

· Remit to address

· Purchase order number

· Description of Service

· Name of Examinee

· Dates of Service

· Charges in the same format as the terms of the contract The original invoice must be sent to the DOC address which will be provided to the Contractor prior to contract start date.

INSURANCE AND CERTIFICATES OF INSURANCE

Insurance Requirements Throughout the term of this Contract and any renewal periods, Contractor shall maintain insurance in the types and with the limits outlined below. Policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin with a minimum AM Best Company rating of A-, and signed by an authorized agent.

$100,000 each accident $500,000 disease-policy liability limit $100,000 disease-policy liability limit for each employee

$1,000,000 general aggregate, including product liability and completed operations

Automobile Liability (covering all owned, non-owned and hired vehicles) $1,000,000 per occurrence combined single limit for liability and property damage

Certificates of Insurance The Contractor shall provide a Certificate of Insurance to the Contract Manager, with the certificate holder noted below, prior to the Contract start date or the commencement of services.

Prior to the expiration date of each policy, the Contractor(s) will provide a renewal certificate evidencing continued insurance coverage. Renewal certificates may be emailed to DOCPurchasingHelpDesk@Wisconsin.gov. Please reference the solicitation number or contract number in your email.

Insurance Policy Inspection Upon request by the DOC, the Bidder shall provide copies of insurance policies and/or insurance certificates in effect during this Contract. The insurance policies shall be issued by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A- unless otherwise approved in writing by the DOC’s Risk Manager and the signature of an authorized agent.

The policies and/or certificates shall be submitted to the DOC upon request, for annual review, and/or when insurance coverage(s) or providers are changed. In the event the Contractor's required insurance policies in effect during this Contract are modified or cancelled, Contractor shall immediately provide notice to the DOC.

Subcontractors and independent contractors may be required to submit their Certificate of Insurance to DOC to show they meet the same Insurance requirements. It will be the Contractor’s responsibility to ensure subcontractors and independent contractors are aware of this requirement.

A certificate of insurance is not a required bid submittal of the RFB.

ACCESS TO DOC FACILITIES

Please refer to the DOC Rider (Attachment 4) for detailed information related to access to DOC Facilities.

TERMINATION FOR CAUSE

The DOC may terminate this Contract after providing the Contractor with thirty (30) calendar days’ written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The Contractor may terminate this Contract after providing the DOC a one hundred and twenty (120) calendar day notice of the State's right to cure a failure of the DOC to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the DOC by providing at least a thirty (30) calendar day notice to the Contractor, and the Contractor providing at least a one hundred and twenty (120) calendar day notice to the DOC in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract. The DOC shall be entitled to a refund for goods or Services paid for but not received or implemented, such refund to be paid within thirty (30) calendar days of written notice to the Contractor requesting the refund.

CONTRACT CANCELLATION

The DOC reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

· Fails to perform any material obligation required under the Contract

· Files a petition in bankruptcy, becomes insolvent, or otherwise takes an action to dissolve as a legal entity

· Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30 calendar day notice

· Makes an assignment for the benefit of creditors

· Fails to follow the sales and use tax certification requirements of §77.66 of the Wisconsin Statutes

· Incurs a delinquent Wisconsin tax liability

· Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054)

· Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair Employment Law)

· Becomes a federally debarred Contractor

· Is excluded from federal procurement and non-procurement contracts

· Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract

· Fails to maintain the confidentiality of the State's information that is considered to be Confidential Information, proprietary, or containing Personally Identifiable Information

· Contractor performance threatens the health or safety of a State employee or State customer

PRICE STRUCTURE AND PRICE SHEET INSTRUCTIONS

METHOD OF BID

The Bidder shall submit a net unit price and, if applicable, an extended net total for each item specified on the Price Sheet. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail.

PRICE SHEET INSTRUCTIONS

Bidders shall complete the attached Price Sheet (Attachment 2). Bidders shall not alter the Price Sheet in any manner. All prices for furnishing the product(s) and/or service(s) included in the Bid in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted. Alternate price formats may eliminate consideration for this Bid. Prices must remain firm for the initial two-year contract term. Prices may be lowered due to general market conditions.

· If an exam is cancelled 5 working days prior to a scheduled exam, there is no cost to DOC.

· If an exam is cancelled on the day of the exam, DOC will pay 50% of the cost of the exam.

· If DOC cancels an exam 2 to 4 days prior to a scheduled exam and DOC cannot fill the slot with another registrant, DOC will pay 100% of the cost of the exam.

REQUESTING PRICE ADJUSTMENTS

5.3.1 Price increase requests proposed after the initial two-year Contract term must be received by Purchasing in writing 60 calendar days prior to the beginning of the next contract term for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request and may not increase more than the Consumer Price Index. If DOC deems cost increases are not acceptable, it reserves the right to rebid the contract in whole or part. Acceptance of the price increases must be in the form of an amendment to the contract. Price increases must be labeled with the contract number and be submitted in the same format as the original RFB. Any price increase requested that is not submitted in the proper format may be rejected.

BID PROCEDURE AND INSTRUCTIONS

CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that DOC finds it necessary to change any of these dates and times (except estimated dates and times), it will do so by posting an amendment to this RFB on Wisconsin eSupplier Portal.

3:00 pm CST December 8, 2021 Bids Due from Bidders

CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions concerning the RFB document by November 16, 2021. If at any time prior to the bid due date, a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager named below of the issue in writing and request modification or clarification of the RFB document.

Email is the preferred method of written contact. Please email to: DOCProcurementManager@wisconsin.gov All communication and/or questions on all matters regarding this Bid shall be made in writing and refer to Request for Bid # CJO-7468 and directed to the Procurement Manager Any questions or protests regarding specifications in this RFB must be submitted in writing to the Procurement Manager by DATE QUESTIONS ARE DUE 3:00 PM CST.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, will be posted to the Wisconsin eSupplier Portal: (https://esupplier.wi.gov/psp/esupplier/supplier/erf/h/?tab=WI_BIDDER).

All contact or communication with any employee or officer of the DOC concerning this RFB, except the Procurement Manager is strictly prohibited during the period from the date this RFB is released until the date the Notice of Award is issued. The Procurement Manager may authorize in writing contact or communication with another state employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract(s) with the DOC may continue to communicate with the Contract Administrator(s) regarding the performance of that current Contract(s) only.

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

REASONABLE ACCOMMODATIONS

Upon request, the DOC shall provide reasonable accommodations, including the provision of informational material in an alternative format or accommodations at a Bid opening or Bidder’s Conference. To arrange any necessary accommodation, please contact: Charlene Orsted (608) 240-5583 or DOCProcurementManager@wisconsin.gov WISCONSIN eSUPPLIER PORTAL REGISTRATION Only Bidders registered with the State of Wisconsin’s eSupplier Portal (the State’s electronic purchasing information system) will receive future official notice for this Service or Commodity. The State of Wisconsin purchasing information and Bidder notification service is available to all businesses and organizations that want to sell to the State. Anyone may access the Wisconsin eSupplier Portal on the internet at https://eSupplier.wi.gov to register as a Bidder with the State of Wisconsin. Bidders may use the same internet address for inclusion on the Bidders list for goods and Services that the organization wants to sell to the State. A subscription with notification guarantees the organization will receive an email message each time a State Agency, including any campus of the University of Wisconsin System, posts a request for bid in their designated Service or Commodity area(s) with an estimated value over $50,000. Organizations without internet access receive paper copies in the mail. Increasingly, State agencies also are using Wisconsin eSupplier Portal to post simplified bids valued at $50,000 or less. Bidders also may receive email notices of these simplified bid opportunities. Bidders may also visit VendorNet on the internet at https://VendorNet.wi.gov to get information on State purchasing practices and policies, goods and Services that the State buys, and tips on selling to the State.

SUBMITTING A BID

Bidders have three options in responding to this RFB. Required materials (see Section 6.6) shall be received for acceptance of their bid by the date and time listed on the Bid cover or through eSupplier. Bids received after that date and time will be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing for the purposes of this RFB. Use one of the options below for submission of the bid.

Faxed and emailed bids are not accepted.

Wisconsin eSUPPLIER Portal Submittal (STRONGLY PREFERRED) Respond as directed herein and in the pages presented in the Wisconsin eSupplier Portal for this event. The State has developed questions that you will be prompted with online to guide your electronic response to the RFB. If you respond electronically, you do not need to submit a mailed copy of any materials unless you are directed to do so elsewhere in the Bid document.

Certain requirements, qualifications and Specifications shall be presented as itemized questions that require an affirmative response from the Bidder that indicate these can be met (i.e. “yes/no” prompt; drop down menu; required attachment). Other requirements may be presented in a grouped manner (e.g. “Does your company meet requirements 2.1-2.8”). For any (itemized or grouped) requirements that cannot be met, a “no” shall be checked and a supplemental document shall be provided as an attachment to explain Allow time for entering a Bid Response in eSupplier. Keep in mind the following if an error occurs:

· File names must be no longer than 64 characters, including the file extension (e.g., “.docx”) and cannot contain special characters (e.g., commas or percent signs).

· The maximum file size is 80MB.

· The eSupplier system will not allow a file with macros included and enabled.

· Vendor may only upload a single file in response to a question. Uploading additional files will overwrite the previous upload. If the Vendor has a need to attach multiple files, the Vendor will either consolidate the documents into a single file, or will need to upload one in…