002_State+Contract+Summary+Updated.docx

ND STATE CONTRACT INFORMATION

1300 38th St NW Fargo, ND 58102 Contact: John Middlestead - jmiddlestead@colepapers.com 701-499-2285

CONTRACT INTRODUCTION

This contract is for the purchase of cut paper.

MANDATORY

This is a mandatory state contract. If this state contract does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to N.D.C.C § 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C § 39-04.2, and the International Peace Garden (hereafter known as “Ordering Agencies”). Contractor may contact the Procurement Officer for assistance in determining whether an entity is eligible to purchase under this contract.

PRICING

Pricing can be found in the attachments of the state contract listing.

SMALL ORDER EXEMPTION

Orders of one carton or less may be purchased from an alternate source; such purchase shall not be considered a breach of this contract.

PURCHASING CARDS

State may make a payment using a government credit card. Contractor will accept a government credit card without passing the processing fees for the government credit card back to State Agency.

F.O.B. POINT AND FREIGHT

Passage of title and freight under this contract shall be F.O.B. Destination to any North Dakota location. The freight is to be included in the price of the products. Title to items ordered shall not pass to the State until the items are received and accepted by the State. The Contractor shall be responsible for any loss prior to the actual receipt of the items by the State or its agent.

DELIVERY SCHEDULE AND INFORMATION

The Contractor shall make delivery of commodities ordered under this contract as follows:

1. Delivery must be made within ten (10) calendar days after receipt of an order. If delivery requirements cannot be met within the specified time, the Contractor must notify the purchasing entity in writing of the delay and the approximate date delivery may be expected.

2. During the legislative session, (every two years) the Contractor shall provide next day delivery of cartons of paper to the state capitol Central Supply area without additional freight charges as requested by Central Supply.

3. Purchasing Entities may request expedited delivery services requiring delivery of item(s) within thirty-six (36) hours of order placement including “walk-up/pickup” orders.

a. If Contractor is able to logistically meet Purchasing Entity’s requirements, Contractor may charge any or all additional fees/expenses as detailed below:

i. An “Expedited Order” fee of $25.00; and

ii. Actual third-party expedited freight expenses incurred by Contractor to deliver item(s) within the required expedited timeframe such as courier fees to deliver item(s) from mill to Contractor and/or to deliver item(s) from Contractor to Purchasing Entity.

b. If Contractor is NOT able to logistically meet Purchasing Entity’s expedited delivery requirements and indicates so to Purchasing Entity within four (4) business hours of receipt of order, such failure to make delivery shall not be considered a breach of the Contract.

c. If Contractor is NOT able to logistically meet Purchasing Entity’s requirements, Purchasing Entity may purchase Item(s) elsewhere, up to a quantity of one (1) carton of the Item, and any such purchase shall not be considered a breach of the Contract.

4. Delivery and Unloading of Items: Items will be delivered to the purchasing entity and placed as directed by the purchasing entity and as reasonably agreed. Contractor may not be expected to place cartons in several internal office locations. Pallets may be broken on the van and cartons unloaded singly, if a dock is not available. Pallet jacks should be used by the Contractor to deliver pallets to agency locations that are able to accept pallet quantities.

BILLING

After delivery of commodities or services under contract, the Contractor must submit a correct invoice. Payment will be made after inspection and acceptance. Invoices must be addressed to the Ordering Agency that places an order under this contract. All invoice and payment inquiries must be directed to the Ordering Agency. Any problems related to late payment may be escalated to the contract administrator.

DAMAGED PAPER

Cartons or reams/packages that are torn open or damaged may be refused and must be picked up for return without cost to the State within ten (10) days or less after notice of damage. Credit must be issued within 30 days.

RECYCLED PAPER

N.D.C.C.§ 54-44.4-08 requires that at least twenty percent of the total volume of paper and paper products purchased for state agencies and institutions contain at least twenty-five (25%) percent recycled material.

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