7200223168ra.pdf

(continued) 7200223168ra03

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Contract Award Notification

Title : Group 72002 – FLEET MAINTENANCE SERVICES (Statewide)

Classification Code(s): 25

Award Number : 23168 (Replaces Award 22752)

Contract Period : August 3, 2020 to August 2, 2026

Bid Opening Date : December 12, 2019

Date of Issue : August 3, 2020 (Revised July 29, 2025)

Specification Reference : As Incorporated In The Solicitation

Contractor Information : Appears on Page 2 of this Award

Address Inquiries To:

State Agencies & Vendors Political Subdivisions & Others

Name :

Title :

Phone :

E-mail :

Eric Burke Contract Management Specialist 518-474-0259 Eric.Burke@ogs.ny.gov

Procurement Services Customer Services

Phone :

E-mail :

518-474-6717 customer.services@ogs.ny.gov

Procurement Services values your input.

Complete and return "Contract Performance Report" at end of document.

Description This award provides participating Authorized Users with the ability to obtain Fleet Maintenance Services for Vehicles operated in New York State, and nationwide. Fleet Maintenance Services includes the administration and systematized tracking of Light Duty Vehicle and Medium to Heavy Duty Vehicle maintenance, repairs, roadside assistance and towing, using Automotive Repair Shops (to include both National Account Vendors and Independent Vendors), to ensure that proper maintenance and warranty repairs are being performed, control authorizations for unscheduled maintenance, and avoid duplicate or unnecessary repairs.

This Award has 1% MBE, 1% WBE and 0% SDVOB goal requirements.

PR # 23168

https://ogs.ny.gov/Award-23168

GROUP 72002 – 23168 Fleet Maintenance Services AWARD PAGE 2

NOTE: See individual contract items to determine actual awardees.

FED.IDENT.# /

CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # NYS VENDOR#

PS69147 Automotive Rentals Inc 1-866-274-2065 21-0622527 4001 Leadenhall Road 1000008693 Mount Laurel, NJ 08054

Cash Discount, If Shown, Should be Given Special Attention.

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description.

RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive

NOTE TO AUTHORIZED USERS:

When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

• a statement of need and associated requirements,

• a summary of the contract alternatives considered for the purchase,

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).

GROUP 72002 – 23168 Fleet Maintenance Services AWARD PAGE 3

PRICE:

Pricing for this Contract is set forth in Attachment 1- Contractor and Pricing Information. The following terms and conditions apply to Contract pricing. See also Appendix B, Section 13 Pricing.

A. Monthly Enrollment Plan. See Section 3.2 Monthly Enrollment Plans, Paragraph A.

B. Per Occurrence Plan. See first paragraph in Section 3.3 Per Occurrence Plans.

C. Accident Management. See Section 3.3 Per Occurrence Plans, Paragraph B Accident Management and its subparagraphs.

D. Roadside Assistance. See Section 3.3 Per Occurrence Plans, Paragraph C Roadside Assistance and its subparagraphs.

E. Towing. See Section 3.3 Per Occurrence Plans, Paragraph D Towing and its subparagraphs.