71295.pdf
PDF 3 MB Posted
- Solicitation number
- 71295
- Issued by
- Illinois
About this file
This is a Scope of Work document for Board Up Services and Security Door and Window Rental & Installation issued by the Illinois Department of Human Services (IDHS). The services encompass emergency board-up operations for broken windows and doors at IDHS facilities statewide, as well as the rental and installation of security doors and windows as permanent replacements. The contractor must provide 24/7 emergency response capabilities with a maximum response time of four hours for board-up requests. Services include initial assessment, temporary boarding materials, permanent security door and window installation, and removal of obsolete materials. The contract is anticipated to be awarded in the fourth quarter with an estimated term of three years, including optional renewal periods. Bidders are required to submit responses addressing their capacity to meet emergency response requirements, experience with similar institutional facilities, equipment inventory, and staffing capabilities across multiple regions.
Pricing shall be submitted on a unit cost basis for emergency board-up services and installed security doors and windows, with separate pricing for rental versus purchase options. The contract includes a set-aside preference for businesses meeting state certification criteria. The incumbent contractor information and current service environment are evaluated to ensure continuity of emergency response capabilities. Funding is derived from IDHS operational budgets allocated across multiple facility locations. The contractor must maintain adequate inventory and staffing to support concurrent requests across the state and provide detailed monthly billing and service reports documenting all emergency responses and completed installations.
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Text version
City Of Chicago Solicitation #71295
BRANDON JOHNSON SHARLA ROBERTS
MAYOR CHIEF PROCUREMENT OFFICER
Specification Number: 1352222 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
Work Service Solicitation #71295 (BID)
1352222: Board Up Services; Security Door and Window Rental & Installation - Target Market
Specification Number:1352222
Required for use by: DEPARTMENT OF BUILDINGS
Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 19-AUG-2026
Deadline for Questions: 04:00 PM Central Time, 24-JUL-2026 Buyer: PESHOFF, NANCY Email Address: nancy.peshoff@cityofchicago.org Phone Number: 312-744-7664 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 16-JUL-2026 Pre-Solicitation Conference Location: 2 N. LaSalle St, Chicago, IL 60602; Mezzanine Conference
Center_M-04_Great Fire.
Site Visit Date & Time: N/A Site Visit Location: N/A
Please submit your response to:
http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.
Allow 3 business days to complete registration.
Specification Number: 1352222 Page 2 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
Table of Contents
1 Header Information
1.1 General Information
1.2 Terms
1.3 Requirements
1.4 Attachments
1.5 Response Rules
2 Price Schedule
2.1 Line Information
2.2 Line Details
2.2.1 Line 1.01
2.2.2 Line 1.02
2.2.3 Line 1.03
2.2.4 Line 1.04
2.2.5 Line 1.05
2.2.6 Line 1.06
2.2.7 Line 1.07
2.2.8 Line 1.08
2.2.9 Line 1.09
2.2.10 Line 1.10
2.2.11 Line 1.11
2.2.12 Line 1.12
2.2.13 Line 1.13
2.2.14 Line 1.14
2.2.15 Line 1.15
2.2.16 Line 1.16
2.2.17 Line 1.17
2.2.18 Line 1.18
2.2.19 Line 1.19
2.2.20 Line 1.20
2.2.21 Line 1.21
Specification Number: 1352222 Page 3 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.22 Line 1.22
2.2.23 Line 1.23
2.2.24 Line 1.24
2.2.25 Line 1.25
2.2.26 Line 1.26
2.2.27 Line 1.27
2.2.28 Line 1.28
2.2.29 Line 2.01
2.2.30 Line 2.02
2.2.31 Line 2.03
2.2.32 Line 2.04
2.2.33 Line 2.05
Specification Number: 1352222 Page 4 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
1 Header Information
1.1 General Information
Title 1352222: Board Up Services; Security Door and Window Rental &
Installation Description 1352222: Board Up Services; Security Door and Window Rental &
Installation - Target Market Preview Date 09-JUL-2026 09:30:00 Open Date 09-JUL-2026 09:30:00
Close Date 11:00 AM Central Time, 19-AUG-2026
Award Date Not Specified
Time Zone Central Time Buyer PESHOFF, NANCY Quote Style Sealed Email nancy.
peshoff@cityofchicago.org Event Work Service Outcome Blanket Purchase Agreement
1.2 Terms
Effective Start Date Not Specified Effective End Date Not Specified
Ship-To Address 132
INSPECTION
BUREAU
2045 W. Washington Chicago, IL 60612 United States
Bill-To Address 132
INSPECTION BUREAU
2045 W. Washington Chicago, IL 60612 United States
Payment Terms IMMEDIATE Carrier FOB Freight Terms
Total Agreement Amount (USD)
Not Specified Minimum Release Amount (USD)
Not Specified
1.3 Requirements
<B>KEY SOLICITATION PARAMETERS</B>
BID DEPOSIT: NONE
Type No Response Required
PERFORMANCE BOND: $1,000,000 UPON AWARD
Type No Response Required
CONTRACT SPECIFIC GOALS: TARGET MARKET
Type No Response Required
FUNDING SOURCE: CITY
Type No Response Required
DPS UNIT: DESIGN & CONSTRUCTION
Type No Response Required
EXHIBITS: SEE SPECIFICATION
Type No Response Required Value Type Numeric Value only
CONTRACT TERM: 36 MONTHS PLUS 2 - 12 MONTH OPTIONS TO EXTEND
Type No Response Required PRE-BID CONFERENCE: July 16, 2026,at 10:00 a.m., Central Time via in person meeting at: 2 N.
LaSalle St, Chicago, IL 60602; Mezzanine Conference Center_M-04_Great Fire
Specification Number: 1352222 Page 5 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
<B>KEY SOLICITATION PARAMETERS</B>
Type No Response Required Enter the EDS number from your EDS Certificate and attach the certificate.
Value Type Numeric Value only Provide your answer below
<B>COMMODITIES/WORK
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.
Type No Response Required
- Proposal Page completed, signed and notarized - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Corporation - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Partnership - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Sole Proprietor - (ALL)
Circle one from the response values below:
YES
NO
- Bid Execution Page - (ALL)
Circle one from the response values below:
YES
NO
- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)
Circle one from the response values below:
Specification Number: 1352222 Page 6 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
<B>COMMODITIES/WORK
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
YES
NO
- Certificate of Insurance
Circle one from the response values below:
YES
NO
BID INCENTIVE / PREFERENCE AFFIDAVIT(S)
Type No Response Required
- Local Manufacture Affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Chicago Business Affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Small Business/Veterans Preference Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
- Alternatively Powered Vehicles affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Bidder Contact Information - (ALL)
Circle one from the response values below:
YES
NO
- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)
Circle one from the response values below:
YES
NO
- Bidder's Commitment to Utilize Business Enterprises Owned by People with Disabilities (BEPD) -
(ALL)
Circle one from the response values below:
YES
NO
- Mentoring Program Bid Preference Affidavit - (ALL)
Circle one from the response values below:
YES
NO
Specification Number: 1352222 Page 7 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
<B>COMMODITIES/WORK
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
- Diverse Management and Workforce Bid Incentives Affidavit - (ALL)
Circle one from the response values below:
YES
NO
TARGET MARKET MBE/WBE COMPLIANCE PLAN
Type No Response Required
- Current Letter of Certification from the City of Chicago or Cook County for Bidder and any other MBE/WBE participant(s)
Circle one from the response values below:
YES
NO
- Schedule B-2 - (Joint Venture)
Circle one from the response values below:
YES
NO
- Schedule C-2
Circle one from the response values below:
YES
NO
- Schedule D-2
Circle one from the response values below:
YES
NO
NON BID LINE REQUIREMENT (GROUPS)
Type No Response Required
- If you are not bidding a specific line(s) within a Group, enter a price of $0.0000000001 into the unit price field of the bid line(s). Please comply with other solicitation provisions, if any, requiring bidding of all lines in order for your bid to be considered responsive.
Type No Response Required
1.4 Attachments
Name Data Type Description
ATTACHMENT 01:
APPENDIX 1
ePROCUREMENT
File ATTACHMENT 01: APPENDIX 1 ePROCUREMENT
ATTACHMENT 02: BID
DOCUMENTS
File ATTACHMENT 02: BID DOCUMENTS
1.5 Response Rules
Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments X Suppliers are allowed to respond to selected lines
Specification Number: 1352222 Page 8 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open
Specification Number: 1352222 Page 9 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2 Price Schedule
2.1 Line Information
Display Rank As No indicator displayed
Ranking Price Only Cost Factors None
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
1 Group A: Dept of Fleet & Facility Management (2FM)
1.01 MODULAR
SECURITY DOORS
GUARD - RENTAL
PER MONTH PER
DOOR - PRICE PER
PEDESTRIAN DOOR
PER SQUARE FOOT
PER MONTH
20,000 Square Foot
1.02 MODULAR
SECURITY DOORS
GUARD - RENTAL
PER MONTH PER
DOOR - PRICE PER
OVERSIZED DOOR
PER SQUARE FOOT
PER MONTH
20,000 Square Foot
1.03 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - 100 IN.
HIGH X 40 IN. WIDE
5,000 Each
1.04 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - 90 IN. HIGH
X 50 IN. WIDE
8,000 Each
1.05 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - 80 IN. HIGH
X 40 IN. WIDE
8,000 Each
1.06 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
10,000 Each
Specification Number: 1352222 Page 10 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - 70 IN. HIGH
X 40 IN. WIDE
1.07 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - 50 IN. HIGH
X 50 IN. WIDE
10,000 Each
1.08 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - VARIOUS
SIZES UP TO OR
LESS THAN 25
SQUARE FEET-
PRICE PER WINDOW
GUARD PANEL PER
SQUARE FOOT PER
MONTH
12,000 Square Foot
1.09 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - VARIOUS
SIZES 26 TO 50
SQUARE FEET-
PRICE PER WINDOW
GUARD PANEL PER
SQUARE FOOT PER
MONTH
15,000 Square Foot
1.10 BOARD-UP
SERVICES -
MODULAR
SECURITY WINDOW
GUARD - RENTAL
PER MONTH
WINDOW GUARD
PANEL - VARIOUS
SIZES LARGER
THAN 50 SQUARE
FEET- PRICE PER
WINDOW GUARD
PANEL PER SQUARE
FOOT PER MONTH
20,000 Square Foot
1.11 BOARD-UP 4,200 Each
Specification Number: 1352222 Page 11 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
SERVICES -
SECURITY LIGHT -
RENTAL PER
MONTH PER LIGHT
1.12 BOARD-UP
SERVICES -
SECURITY ALARM -
RENTAL PER
MONTH PER
ALARM
4,200 Each
1.13 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY DOOR
GUARD - FIRST
SECURITY DOOR
GUARD
2,500 Each
1.14 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY DOOR
GUARD - EACH
ADDITIONAL
SECURITY DOOR
GUARD AFTER
FIRST DOOR
GUARD
7,500 Each
1.15 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY
WINDOW GUARD -
FIRST SECURITY
WINDOW GUARD
PANEL
2,500 Each
1.16 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY
WINDOW GUARD -
EACH ADDITIONAL
SECURITY WINDOW
GUARD AFTER
FIRST WINDOW
GUARD PANEL
47,500 Each
1.17 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY LIGHT -
FIRST SECURITY
LIGHT
100 Each
1.18 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY LIGHT -
EACH ADDITIONAL
SECURITY LIGHT
700 Each
Specification Number: 1352222 Page 12 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
AFTER FIRST
SECURITY LIGHT
1.19 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY ALARM
- FIRST SECURITY
ALARM AND ONE
MOTION
DETECTOR.
6,000 Each
1.20 BOARD-UP
SERVICES -
INSTALLATION FEE
- SECURITY ALARM
- EACH
ADDITIONAL
SECURITY ALARM
MOTION DETECTOR
AFTER FIRST
SECURITY ALARM
42,000 Each
1.21 BOARD-UP
SERVICES -
REMOVAL FEE -
FIRST SECURITY
DOOR GUARD
2,500 Each
1.22 BOARD-UP
SERVICES -
REMOVAL FEE -
EACH ADDITIONAL
SECURITY DOOR
GUARD AFTER
FIRST DOOR
GUARD
7,500 Each
1.23 BOARD-UP
SERVICES -
REMOVAL FEE -
FIRST SECURITY
WINDOW GUARD
PANEL
2,500 Each
1.24 BOARD-UP
SERVICES -
REMOVAL FEE -
EACH ADDITIONAL
SECURITY WINDOW
GUARD PANEL
AFTER FIRST
WINDOW GUARD
PANEL
47,500 Each
1.25 BOARD-UP
SERVICES -
REMOVAL FEE -
FIRST SECURITY
LIGHT
100 Each
1.26 BOARD-UP
SERVICES -
REMOVAL FEE -
EACH ADDITIONAL
700 Each
Specification Number: 1352222 Page 13 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
SECURITY LIGHT
AFTER FIRST
SECURITY LIGHT
1.27 BOARD-UP
SERVICES -
REMOVAL FEE -
FIRST SECURITY
ALARM
100 Each
1.28 BOARD-UP
SERVICES -
REMOVAL FEE -
EACH ADDITIONAL
SECURITY ALARM
AFTER FIRST
SECURITY ALARM
500 Each
2 Group B: Dept of Buildings (DOB)
2.01 BOARD-UP
SERVICES. THE
CONTRACTOR
SHALL PROVIDE
ALL LABOR &
MATERIAL - PRICES
PER STANDARD
OPENING FOR
METHOD 1
500 Each
2.02 BOARD-UP
SERVICES. THE
CONTRACTOR
SHALL PROVIDE
ALL LABOR &
MATERIAL - PRICES
PER STANDARD
OPENING FOR
METHOD 2
60,000 Each
2.03 BOARD-UP
SERVICES. THE
CONTRACTOR
SHALL PROVIDE
ALL LABOR &
MATERIAL -
ADDITIONAL PRICE
PER SQUARE FOOT
OVER THE
STANDARD
OPENING (METHOD
1)
250 Square Foot
2.04 BOARD-UP
SERVICES. THE
CONTRACTOR
SHALL PROVIDE
ALL LABOR &
MATERIAL -
ADDITIONAL PRICE
PER SQUARE FOOT
OVER THE
STANDARD
3,000 Square Foot
Specification Number: 1352222 Page 14 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
OPENING (METHOD
2)
2.05 BOARD-UP
SERVICES. THE
CONTRACTOR
SHALL PROVIDE
ALL LABOR &
MATERIAL - ENTRY
FOR THE PURPOSE
OF INTERIOR
INSPECTION
5,000 Each
2.2 Line Details
2.2.1 Line 1.01 MODULAR SECURITY DOORS GUARD - RENTAL PER MONTH PER DOOR -
PRICE PER PEDESTRIAN DOOR PER SQUARE FOOT PER MONTH
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91067.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.2 Line 1.02 MODULAR SECURITY DOORS GUARD - RENTAL PER MONTH PER DOOR -
PRICE PER OVERSIZED DOOR PER SQUARE FOOT PER MONTH
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.3 Line 1.03 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - 100 IN. HIGH X 40 IN. WIDE
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Specification Number: 1352222 Page 15 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.4 Line 1.04 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - 90 IN. HIGH X 50 IN. WIDE
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.5 Line 1.05 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - 80 IN. HIGH X 40 IN. WIDE
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.6 Line 1.06 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - 70 IN. HIGH X 40 IN. WIDE
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.7 Line 1.07 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - 50 IN. HIGH X 50 IN. WIDE
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1352222 Page 16 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.8 Line 1.08 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - VARIOUS SIZES UP TO OR LESS THAN 25
SQUARE FEET- PRICE PER WINDOW GUARD PANEL PER SQUARE FOOT PER MONTH
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.9 Line 1.09 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - VARIOUS SIZES 26 TO 50 SQUARE FEET- PRICE
PER WINDOW GUARD PANEL PER SQUARE FOOT PER MONTH
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.10 Line 1.10 BOARD-UP SERVICES - MODULAR SECURITY WINDOW GUARD - RENTAL
PER MONTH WINDOW GUARD PANEL - VARIOUS SIZES LARGER THAN 50 SQUARE
FEET- PRICE PER WINDOW GUARD PANEL PER SQUARE FOOT PER MONTH
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.11 Line 1.11 BOARD-UP SERVICES - SECURITY LIGHT - RENTAL PER MONTH PER
LIGHT
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1352222 Page 17 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.12 Line 1.12 BOARD-UP SERVICES - SECURITY ALARM - RENTAL PER MONTH PER
ALARM
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.13 Line 1.13 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY DOOR GUARD -
FIRST SECURITY DOOR GUARD
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.14 Line 1.14 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY DOOR GUARD -
EACH ADDITIONAL SECURITY DOOR GUARD AFTER FIRST DOOR GUARD
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.15 Line 1.15 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY WINDOW GUARD
- FIRST SECURITY WINDOW GUARD PANEL
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1352222 Page 18 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.16 Line 1.16 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY WINDOW GUARD
- EACH ADDITIONAL SECURITY WINDOW GUARD AFTER FIRST WINDOW GUARD
PANEL
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.17 Line 1.17 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY LIGHT - FIRST
SECURITY LIGHT
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.18 Line 1.18 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY LIGHT - EACH
ADDITIONAL SECURITY LIGHT AFTER FIRST SECURITY LIGHT
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.19 Line 1.19 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY ALARM - FIRST
SECURITY ALARM AND ONE MOTION DETECTOR.
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1352222 Page 19 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.20 Line 1.20 BOARD-UP SERVICES - INSTALLATION FEE - SECURITY ALARM - EACH
ADDITIONAL SECURITY ALARM MOTION DETECTOR AFTER FIRST SECURITY ALARM
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.21 Line 1.21 BOARD-UP SERVICES - REMOVAL FEE - FIRST SECURITY DOOR GUARD Group Group A: Dept of Fleet
& Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.22 Line 1.22 BOARD-UP SERVICES - REMOVAL FEE - EACH ADDITIONAL SECURITY
DOOR GUARD AFTER FIRST DOOR GUARD
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.23 Line 1.23 BOARD-UP SERVICES - REMOVAL FEE - FIRST SECURITY WINDOW
GUARD PANEL
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1352222 Page 20 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.24 Line 1.24 BOARD-UP SERVICES - REMOVAL FEE - EACH ADDITIONAL SECURITY
WINDOW GUARD PANEL AFTER FIRST WINDOW GUARD PANEL
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.25 Line 1.25 BOARD-UP SERVICES - REMOVAL FEE - FIRST SECURITY LIGHT Group Group A: Dept of Fleet
& Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.26 Line 1.26 BOARD-UP SERVICES - REMOVAL FEE - EACH ADDITIONAL SECURITY
LIGHT AFTER FIRST SECURITY LIGHT
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.27 Line 1.27 BOARD-UP SERVICES - REMOVAL FEE - FIRST SECURITY ALARM Group Group A: Dept of Fleet
& Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1352222 Page 21 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.28 Line 1.28 BOARD-UP SERVICES - REMOVAL FEE - EACH ADDITIONAL SECURITY
ALARM AFTER FIRST SECURITY ALARM
Group Group A: Dept of Fleet & Facility Management
(2FM)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.29 Line 2.01 BOARD-UP SERVICES. THE CONTRACTOR SHALL PROVIDE ALL LABOR
& MATERIAL - PRICES PER STANDARD OPENING FOR METHOD 1
Group Group B: Dept of Buildings (DOB)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.30 Line 2.02 BOARD-UP SERVICES. THE CONTRACTOR SHALL PROVIDE ALL LABOR
& MATERIAL - PRICES PER STANDARD OPENING FOR METHOD 2
Group Group B: Dept of Buildings (DOB)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.31 Line 2.03 BOARD-UP SERVICES. THE CONTRACTOR SHALL PROVIDE ALL LABOR
& MATERIAL - ADDITIONAL PRICE PER SQUARE FOOT OVER THE STANDARD
OPENING (METHOD 1)
Group Group B: Dept of Buildings (DOB)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1352222 Page 22 Type of Funding:
Title: 1352222: Board Up Services; Security Door and Window Rental & Installation
2.2.32 Line 2.04 BOARD-UP SERVICES. THE CONTRACTOR SHALL PROVIDE ALL LABOR
& MATERIAL - ADDITIONAL PRICE PER SQUARE FOOT OVER THE STANDARD
OPENING (METHOD 2)
Group Group B: Dept of Buildings (DOB)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.33 Line 2.05 BOARD-UP SERVICES. THE CONTRACTOR SHALL PROVIDE ALL LABOR
& MATERIAL - ENTRY FOR THE PURPOSE OF INTERIOR INSPECTION
Group Group B: Dept of Buildings (DOB)
Category 91069.. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
APPENDIX 1
ePROCUREMENT
This is an eProcurement Bid. Bids are to be submitted through the City's "iSupplier" system, the City's eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts. The following provisions apply to this bid and supersede any conflicting provisions in Books 1, 2, and 3.
1. Obtaining the Bid Documents Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.
Documents may be downloaded from the Department of Procurement Service's ("DPS") website at the following
URL:
http://www.cityofchicago.org/eProcurement
Click on "Current Bids."
In order to receive notice of clarifications and addenda, Bidders must be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, and accept the disclaimer. This will sign Bidders up for notifications.
Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Out List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity
Started Online, click "Opportunities" and search by the specification number.
2. Clarifications and Addenda The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:
https://www.cityofchicago.org/eProcurement
Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid according to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.
Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid solicitation.
3. Questions Regarding the Bid Documents; Bidder Inquiry Deadline All inquiries regarding the Bid Documents or procurement process may be directed to the Procurement Specialist/Senior Procurement Specialist in iSupplier via online discussion or via email at the email address listed on the front cover of the Bid Documents.
The Bidder Inquiry Deadline is listed on the front cover of the Bid Documents under "Deadline for Questions." Inquiries received after the Bidder Inquiry Deadline will not be answered except at the discretion of the Chief Procurement Officer.
Bidders may only rely on written answers in a Clarification or in an Addendum duly issued by the Chief Procurement Officer. Bidders cannot rely on oral or informal responses; such answers will not be binding upon the City.
4. Preparation of Bids & Completion of the Bid Documents
Each Bidder must complete all of the forms listed on the Bid Submittal Checklist (with the exception of the Proposal Pages) in the Requirements section and scan and upload them as attachments to the electronic bid submission.
Bidders may not change any of the Bid Documents. Any changes made by a Bidder to the Bid Documents may result in rejection of the Bid, and will not be binding upon the City.
Bidders must submit their pricing electronically by filling out bid lines in the electronic Price Schedule in the iSupplier system.
Bidders must use the Bid Execution Page that is appropriate for their form of business organization (e.g., sole proprietorship, corporation, partnership, or joint venture). The individual(s) that sign the Bid Execution Page on behalf of the Bidder, by their signature, represents and warrants to the City that such individual is authorized to execute bids and contracts on behalf of the Bidder, and that the Bidder agrees and shall be bound to all of the terms and conditions of the Bid Documents and, upon execution by the City, the Contract Documents. Signatures must be sworn before a Notary Public. The form must be printed, signed, notarized and scanned then uploaded as an attachment to the electronic bid submission.
5. Submission of Bids - Date, Time, and Place
Bids are to be submitted electronically to the Department of Procurement on the date and prior to the time stated on the Cover Page of the Bid Documents, or any addendum issued by the City to change such Bid Opening Date. No bid will be accepted after the Bid Opening Date. The time of the receipt of the bid will be determined solely by the
6. Bid Deposit 5% of the Total Base Bid
When submitting an electronic bid, scan and upload a copy of your bid deposit with your submittal documents. The 1st and 2nd apparent low bidders will be required to deliver their original and properly executed bid deposit to the Bid & Bond Room within 2 business days following the Bid Opening Date.
Board Up Services, Rental and Installation of Security Door Panels and Security Window Panels Department of Buildings / Department of Fleet & Facility Management
Specification Number 1352222 Target Market Work Services Contract
Table of Contents i
Table of Contents
BID SUBMITTAL CHECKLIST
Article 1. Requirements for Bidding and Instructions to Bidders
1.1. The Bid Documents
1.2. Obtaining the Bid Documents
1.3. Clarifications and Addenda
1.4. Examination of the Bid Documents and Work Site
1.5. Pre-Bid Conference
1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline
1.7. Exceptions
1.8. Taxes Included in Bid Prices
1.9. Bid Prices Must Incorporate All Costs
1.10. Completion of the Bid Documents
1.11. Conflicts of Interest
1.12. Technical Difficulties
1.13. Required Forms and Fees
1.13.1. Certificate of Filing for Online EDS
1.13.2. MBE/WBE: Target Market Contract
1.13.3. Bid Deposits and Bid Bonds
1.13.4. Performance and Payment Bonds
1.13.5. Contractor's Financial Statement
1.13.6. Other Required Forms and Documents
1.14. Trade Names and Substitutions
1.15. Authorized Dealer/Distributor
1.16. Estimated Quantities
1.17. Submission of Bids
1.17.1. Date, Time, and Place
1.17.2. Transparency Website; Trade Secrets
1.18. Withdrawal of Bids
1.19. Bid Opening
1.20. Effective Term of Bid
1.21. Evaluation of Bids
1.21.1. Determination of Responsiveness
1.21.1.1. Must Bid All Line Items
1.21.1.2. Mathematical Calculations
1.21.1.3. Unbalanced Bids
1.21.1.4. Cash Billing Terms
1.21.2. Determination of Responsibility
1.21.2.1. Bidder Debts or Defaults
1.21.2.2. Competency of Bidder
1.22. Rejection of Bids and Waiver of Informalities
1.23. Statutory Adjustments to the Bid
1.23.1. City-based Businesses (Chicago Business Preference)
1.23.2. Locally Manufactured Goods
1.23.3. Alternatively Powered Vehicles Bid Incentive
1.23.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive
Specification Number 1352222 Target Market Work Services Contract
Table of Contents ii
1.23.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive
1.23.4. Bid Incentives for Veteran-Owned Business Enterprise and Eligible Joint Ventures
1.23.4.1. Definitions
1.23.4.2. Bid Incentive
1.23.5. Business Enterprises Owned by People With Disabilities (BEPD) Commitment
1.23.5.1. Policy and Terms
1.23.5.2. Definitions
1.23.5.3. Commitments
1.23.5.4. Records and Reports
1.23.6. Mentoring Program Bid Preference (MCC 2-92-535)
1.23.7. Child Support Arrearage
1.23.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)
1.23.9. MacBride Principles Ordinance
1.24. Consideration of Bids
1.25. Bid Protests
1.26. Award of Contract; Notice of Award
1.27. Title VI Solicitation Notice
1.28. Policy Prohibiting Sexual Harassment (MCC 2-92-612)
1.29. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)
Article 2. Incorporation of Exhibits Article 3. Standard Terms And Conditions
3.1. General Provisions
3.1.1. Definitions
3.1.2. Interpretation of Contract
3.1.2.1. Order of Precedence
3.1.2.2. Interpretation and Rules
3.1.2.3. Severability
3.1.2.4. Entire Contract
3.1.3. Subcontracting and Assignment
3.1.3.1. No Assignment of Contract
3.1.3.2. Subcontracts
3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval
3.1.3.4. City’s Right to Assign
3.1.3.5. Assigns
3.1.4. Contract Governance
3.1.4.1. Governing Law and Jurisdiction
3.1.4.2. Consent to Service of Process
3.1.4.3. Cooperation by Parties and between Contractors
3.1.4.4. No Third-Party Beneficiaries
3.1.4.5. Independent Contractor
3.1.4.6. Authority
3.1.4.7. Joint and Several Liability
3.1.4.8. Notices
3.1.4.9. Amendments
3.1.4.10. No Waiver of Legal Rights
3.1.4.11. Non-appropriation of Funds
3.1.4.12. Participation By Other Government Agencies
3.1.5. Confidentiality
Specification Number 1352222 Target Market Work Services Contract
Table of Contents iii
3.1.6. Indemnity
3.1.7. Non-Liability of Public Officials
3.1.8. Contract Extension for Continuity of Services
3.2. Compensation Provisions
3.2.1. Ordering, Invoices, and Payment
3.2.1.1. Purchase Orders
3.2.1.2. Invoices
3.2.1.3. Payment
3.2.1.4. Electronic Ordering and Invoices
3.2.1.5. City Right to Offset
3.2.1.6. Records
3.2.1.7. Audits
3.2.1.7.1. City’s Right to Conduct Audits
3.2.1.7.2. Recovery for Over-Billing
3.2.2. Subcontractor Payment Reports
3.2.3. Prompt Payment to Subcontractors
3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts
3.2.3.2. Payment to Subcontractors Within Seven Days
3.2.3.2.1. Reporting Failures to Promptly Pay
3.2.3.2.2. Whistleblower Protection
3.2.3.3. Liquidated Damages for Failure to Promptly Pay
3.2.3.4. Action by the City
3.2.3.5. Direct Payment to Subcontractors By City
3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions
3.3. Compliance With All Laws
3.3.1. General
3.3.2. Certification of Compliance with Laws
3.3.3. Federal Affirmative Action
3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements
3.3.4.1. Title VI List of Pertinent Non-Discrimination Acts and Authorities
3.3.4.2. Compliance with Regulations
3.3.4.3. Nondiscrimination
3.3.4.4. Solicitations for Subcontracts, including Procurements of Materials and Equipment
3.3.4.5. Information and Reports
3.3.4.6. Sanctions for Noncompliance
3.3.4.7. Incorporation of Provisions
3.3.5. Other Non-Discrimination Requirements
3.3.5.1. Illinois Human Rights Act
3.3.5.1.1. Generally
3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)
3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause
3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 6-10
3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390
3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD)
3.3.6. Wages
3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")
3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)
Specification Number 1352222 Target Market Work Services Contract
Table of Contents iv
3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification
3.3.7.3. Federal Terrorist (No-Business) List
3.3.7.4. Governmental Ethics Ordinance 2-156
3.3.7.5. Lobbyists
3.3.8. Restrictions on Business Dealings
3.3.8.1. Prohibited Interests in City Contracts
3.3.8.2. Conflicts of Interest
3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4
3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380
3.3.10. Other City Ordinances and Policies
3.3.10.1. False Statements
3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580
3.3.10.3. City Hiring Plan Prohibitions
3.3.10.4. Inspector General
3.3.10.5. Duty to Report Corrupt Activity
3.3.10.6. Electronic Mail Communication
3.3.10.7. Participation By Other Local Government Agencies
3.3.10.8. Policy Prohibiting Sexual Harassment (MCC 2-92-612)
3.3.10.9. Policy on Non-Disclosure of Salary History (MCC 2-92-385)
3.3.10.10. Business Diversity Program Reporting
3.3.10.10.1. Policy
3.3.10.10.2. Definitions
3.3.10.10.3. Business Diversity Program Reports
3.3.10.10.4. Applicability
3.3.11. Compliance with Environmental Laws and Related Matters
3.3.11.1. Definitions
3.3.11.2. Joint Ventures
3.3.11.3. Compliance With Environmental Laws
3.3.11.4. Costs
3.3.11.5. Proof of Noncompliance; Authority; Cure
3.3.11.6. Copies of Notices and Reports; Related Matters
3.3.11.7. Requests for Documents and Information
3.3.11.8. Environmental Claims and Related Matters
3.3.11.9. Preference for Recycled Materials
3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)
3.4. Contract Disputes
3.4.1. Procedure for Bringing Disputes to the Department
3.4.2. Procedure for Bringing Disputes before the CPO
3.5. Events of Default and Termination
3.5.1. Events of Default
3.5.2. Cure or Default Notice
3.5.3. Remedies
3.5.4. Non-Exclusivity of Remedies
3.5.5. City Reservation of Rights
3.5.6. Early Termination
3.6. Department-specific Requirements
3.6.1. Department of Aviation Standard Requirements
3.6.1.1. Confidentiality of Airport Security Data
Specification Number 1352222 Target Market Work Services Contract
Table of Contents v
3.6.1.2. Aviation Security
3.6.1.3. Airport Security Badges
3.6.1.4. General Requirements Regarding Airport Operations
3.6.1.4.1. Priority of Airport Operations
3.6.1.4.2. Interruption of Airport Operations
3.6.1.4.3. Safeguarding of Airport Property and Operations
3.6.1.4.4. Work on the Airfield
3.6.1.4.5. Parking Restrictions
3.6.1.5. General Civil Rights (Airport and Airway Improvement Act of 1982, Section 520) .. 55
3.6.1.6. Firearms and Other Weapons Prohibited
3.6.2. Emergency Management and Communications (OEMC) Security Requirements
3.6.2.1. Identification of Workers and Vehicles
3.6.2.2. Access to Facilities
3.6.2.3. Security Badges and Vehicle Permits
3.6.2.4. Gates and Fences
3.6.2.5. Hazardous or Illegal Materials
3.6.3. Chicago Police Department Security Requirements
3.6.4. Department of Water Management ("DOWM") Security Requirements
3.6.4.1. Identification of Workers and Vehicles
3.6.4.2. Access to Facilities
3.6.4.3. Security Badges and Vehicle Permits
3.6.4.4. Gates and Fences
3.6.4.5. Hazardous or Illegal Materials
Article 4. Terms for Work services Contracts
4.1. The Services
4.1.1. Scope of Services
4.1.2. Estimated Quantities/Level of Service
4.1.3. Unspecified Services
4.2. Performance of the Services
4.2.1. Standard of Performance
4.2.2. Standard Working Hours
4.2.3. Character of Workers
4.2.4. Quality of Materials and Inspection
4.2.5. Manufacturer's Warranty and Product Information
4.2.6. Contractor's Warranties
4.2.6.1. Correction or Re-Performance of Services
4.2.6.2. Timeliness
4.2.6.3. Delay
4.2.7. Public Convenience
4.2.8. Clean Up
4.2.9. Work Performed on City Property
4.2.10. Work In Progress
4.3. Compensation
4.4. Submission of Invoices
4.5. Clean Diesel Fleet MCC 2-92-595
Article 5. Scope of Work and Detailed Specifications
5.1. General
5.2. Basis of Award
Specification Number 1352222 Target Market Work Services Contract
Table of Contents vi
5.3. Illinois Prevailing Wage Act/Davis-Bacon Act
5.4. Bid Deposit and Performance Bond
5.5. Funding
5.6. Contract Term
5.7. Contract Extension Option
5.8. Safety Enhancing Vehicle Equipment Contracting (MCC 2-92-597)
5.8.1. Definitions
5.8.2. Safety Enhancing Requirements
5.8.3. Compliance
5.8.4. Annual Waiver Requests
5.8.5. Costs
5.8.6. Enforcement
5.9. Price Adjustment (CPI) (All Line items)
Article 6. Special Conditions Regarding Minority Business Enterprise Commitment and Women Business Enterprise Commitment For Target Market Contracts
6.1. Policy and Terms
6.2. Definitions
6.3. Eligibility
6.4. Procedure to Determine Bid Compliance
6.4.1. Schedule D-2
6.4.2. Schedule C-2
6.4.3. Letters of Certification
6.4.4. Target Market Joint Venture Agreements
6.5. Reporting Requirements During The Term Of The Contract
6.6. Advances and Expedited Payments
6.7. Compliance
6.8. Arbitration
6.9. Equal Employment Opportunity
6.10. Resource Agencies
Article 7. Insurance Requirements
7.1. Insurance Required from Contractor
7.1.1. Workers’ Compensation and Employer’s Liability (Primary and Umbrella)
7.1.2. Commercial General Liability
7.1.3. Automobile Liability
7.1.4. Umbrella or Excess
7.1.5. Valuable Papers (when applicable)
7.1.6. Blanket Crime (when applicable)
7.1.7. Garage Liability (when applicable)
7.1.8. Property (when applicable)
7.1.9. Builders Risk (when applicable)
7.1.10. Miscellaneous Medical Professional Liability (when applicable)
7.1.11. Railroad Protective Liability (when applicable)
7.1.12. Marine Protection & Indemnity (when applicable)
Article 8. Economic Disclosure Statement and Affidavit (EDS)
8.1. Online EDS Filing Required Prior To Bid Opening
8.2. Online EDS Web Link
8.3. Online EDS Number
8.4. Online EDS Certification of Filing
Specification Number 1352222 Target Market Work Services Contract
Table of Contents vii
8.5. Preparation Checklist for Registration
8.6. Preparation Checklist for EDS Submission
8.7. EDS Frequently Asked Questions
Article 9. Proposal Pages Article 10. Bidder Contact Information City-Based Business Affidavit Local Manufacturing Affidavit Eligible Business For Bid Incentive For Alternatively Powered Vehicles Affidavit Veteran-Owned Business Enterprise And Eligible Joint Ventures Affidavit Bidder must complete the applicable signature line(s) BELOW Bidder's Commitment To Utilize Business Enterprises Owned By People With Disabilities (BEPD) Mentoring Program Bid Preference Affidavit Diverse Management and Workforce Bid Incentives Affidavit ARTICLE 11. Execution And Acceptance Pages
11.1. Bid Execution By a Corporation
11.2. Bid Execution By A Joint Venture
11.3. Bid Execution By A Partnership
11.4. Bid Execution By a Sole Proprietor
11.5. Bid Acceptance by City
EXHIBITS
EXHIBIT 1: Example Insurance Certificate of Coverage
EXHIBIT 2: SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612)
EXHIBIT 3: myCOI EXHIBIT 5: Related Experience of Prime for a minimum of three (3) years or more of previous experience (use as many forms as necessary) EXHIBIT 6: Related Experience of Prime’s Key Personnel for a minimum of three (3) years or more of previous experience (use as many forms as necessary) EXHIBIT 7: Performance and Payment Bond
EXHIBIT 8: SCOPE OF WORK AND DETAILED SPECIFICATIONS
Specification Number 1352222 Target Market Work Services Contract
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 1
BID SUBMITTAL CHECKLIST
Missing Information, Documents, and/or Bonds May Invalidate Your Bid.
REQUIRED DOCUMENTS
1. _____ Insurance Certificate of Coverage
2. _____ Letter from Bidder’s Surety Company Confirming Bonding Capacity
3. _____ A City of Chicago business license for Board-Up Services City of Chicago regulated business license for board up work as required by the City’s Business Affairs and Consumer Protection (BACP) (https://www.chicago.gov/city/en/depts/bacp.html)
4. _____ MBE/WBE Compliance Plan
a. _____ Schedule B-2 – Affidavit of MBE/WBE Target Market Joint Venture– (only if bidder is a joint venture)
b. _____ Schedule C-2: Letter(s) of Intent to Perform as Sub-contractor, Supplier or Consultant (if applicable).
c. _____ Schedule D-2: Affidavit of Target Market Prime Contractor (if applicable).
5. _____ Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS)
6. _____ Sexual Harassment Policy Affidavit
7. _____ Proposal Page(s) (Schedule of Prices)
8. _____ Bid Execution Page
9. _____ Performance Bond
10. _____ Workshop Address (listed on Bidder Contact Page as required in the Scope of Services)
11. _____ Exhibit 4 -Company Profile Information Page- This Exhibit must demonstrate at least three years of experience in Board Up Services
12. _____ Exhibit 5- Related Experience of Firm Page(s) (Sufficient Experience references must be listed to demonstrate at least three years of experience)
Note: If Bidders are bidding on both groups, different sets of Exhibit 5 should be submitted for each group if the related experience does not demonstrate three years of experience in both groups.
13. _____ Exhibit 6- Related Experience of Key Personnel Page(s) (References must be listed to demonstrate at least three years of experience by each key personnel) Note: If Bidders are bidding on both groups, different sets of Exhibit 5 should be submitted for each group if the related experience does not demonstrate three years of experience by each key personnel in both groups.
OPTIONAL DOCUMENTS
14. ______ Bid incentive/preference affidavit(s): Chicago Business, Local Manufacture, Alternatively Powered Vehicles, Veteran-Owned Small Local Business or Eligible Joint Venture, Utilization of Veteran- Owned Subcontractors, Mentoring Program, Commitment Regarding BEPD, and/or Diverse Management and Workforce (if applicable)
Specification Number 1352222 Target Market Work Services Contract
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 2
NOTE: Each page requiring a signature must be signed by the person with proper authority and sworn before a Notary Public where noted.
NOTE: Each Bidder must acknowledge the receipt of a full set of Bid Documents and any and all Addenda at the top of the Bid Execution Page.
Specification Number 1352222 Target Market Work Services Contract
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 3
ARTICLE 1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS
Read this carefully before preparing your bid.
1.1. The Bid Documents
This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.
The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, “Attachments” section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.
1.2. Obtaining the Bid Documents
Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.
Documents may be downloaded from the Department of Procurement Services (“DPS”) website at the following URL:
http://www.cityofchicago.org/eProcurement
Click on “Current Bids”
In order to receive notice of clarifications and addenda, Bidders be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, accept the disclaimer. This will sign Bidders up for notifications.
Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Our List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.
1.3. Clarifications and Addenda
The City will send an email notification to suppliers who have indicated intent in a Bid that an…
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