70Z03818QB2000003_-_Attachment_2_-_Statement_of_Work.docx

Performance Work Statement (PWS)

HSCG38-14-R-200009

ATTACHMENT 2 70Z03818QB2000003

DRIVE SHAFT REPAIRS

STATEMENT OF WORK (SOW)

1.0 SCOPE

1.1 The United States Coast Guard (USCG) Aviation Logistics Center (ALC) Short Range Recovery (SRR) product line has a requirement for Drive Shafts to be repaired. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and repair the components listed in the Schedule. The contractor shall provide technical support services, support product improvement efforts, and provide updates to Technical Orders. Work under this contract shall be performed at the contractor’s facility.

2.0 APPLICABLE DOCUMENTS

2.1 Government Documents. The following specifications, standards, and handbooks of the latest revision at the date of the original release of this specification listed below form a part of this specification to the extent specified herein.

2.1.1 Federal Aviation Administration (FAA) Advisory Circulars (AC)

AC 43-4A Corrosion for Aircraft 25 Jul 1991

2.1.1.1 A copy of these circulars are available at www.faa.gov.

2.2 Military Standards

2.3 Occupational Safety and Health Standards

1910.1025 Lead

1910.1026 Hexavalent Chromium

1910.1027 Cadmium

2.3.1 A copy of these standards are available at www.osha.gov.

2.5 Section References. Within this SOW, references to a given section number shall imply reference to all subsections. Where a group of sections is referenced, such as Section 3.2.1 through 3.5, the word inclusive after Section 3.5 is implied whether or not actually stated.

3.0 REPAIR REQUIREMENTS

3.1 Repair of Drive Shafts. Contractor must have the immediate capability to handle, disassemble, and reassemble all components IAW OEM specifications. Repair procedures for disassembly and reassembly must be part of the submitted quote. Repair procedures will be reviewed by USCG SRR Engineering Department for approval. Any inspection procedures that take place prior to repair must be detailed in the submitted repair procedures and included in the firm-fixed repair pricing for contract line items (CLINs) 0001-0003 and subsequent option period CLINs.

3.1.1 Repair procedures are to include providing a Rilsan coating material specification for the Forward and Rear Drive Shafts. Repair procedures shall include the test specifications, current shafts by make, model, and part number in which the material has been applied to, aircraft types the Rilsan coating material has been used on, length of use of Rilsan coating material, and FAA repair documents and procedures used on flight critical Drive Shafts.

3.1.2 Non-Ready for Issue (RFI) components shall be repaired and returned to RFI condition IAW USCG SRR Engineering approved Contractor specifications. The Contractor shall perform all repair activities IAW with the OEM’s technical requirements. The Contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

3.1.3 Work under this contract shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and repair the components listed at the firm-fixed prices listed in the Schedule. The contractor shall perform all repairs IAW USCG SRR Engineering approved Contractor specifications. Any deviations must be approved by USCG SRR Engineering. A site visit from USCG SRR Engineering Department will be required prior to contract award.

3.1.4 All parts must be thoroughly cleaned IAW applicable USCG SRR Engineering approved repair procedures or FAA AC 43-205 to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025, 1910.1026, and 1910.1027.

3.2 Test and Evaluation (T&E) / No Fault Found. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be RFI the item shall be classified as “No Fault Found.” The Contractor will be allowed the firm fixed price for T&E only identified as CLIN 0004 and subsequent Option Period CLINs in the Schedule. If the component is considered to be Beyond Economical Repair (BER) it shall be IAW with section 3.3. The parts shall be marked "RFI” or “BER” and returned to ALC.

3.3 BER. An item may be determined BER if it is determined to no longer be economically feasible to repair the item. If an item is determined BER by the Contracting Officer (KO), a mod will be issued for each determination to provide component disposition instructions. The Contractor shall return all BER items to ALC. The Contractor shall not return any BER item until they have been notified by a written modification to the order. The Contractor shall prepare a failure data report IAW section 4.2 in these instances. This report shall be included with the returned component. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence. The Contractor will be authorized the firm-fixed T&E fee established in CLIN 0004 and all respective option year CLINs.

3.4 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW manufacturer's specifications. If not addressed in the manufacturer's specifications, the Contractor shall use FAA AC 43-4A.

3.5 Certification. The Contractor shall maintain at a minimum one of the following: FAA, European Aviation Safety Agency (EASA), Department of Defense (DOD), OEM, Industry Standard Certification (i.e., National Aerospace and Defense Contractors Accreditation Program) and/or USCG certifications for the repair of components identified in the Schedule throughout the duration of the awarded contract. The Contractor shall provide immediate notification to the KO upon loss of any required certifications. The Contractor shall provide their certifications with their submitted quote.

3.6 Airworthiness. The Contractor shall furnish a Certificate of Conformance IAW Federal Acquisition Regulation (FAR) Clause 52.246-15 (Apr 1984) and a Certificate of Airworthiness for all components. The Certificate of Airworthiness shall be provided in the form of a FAA Form 8130-3, EASA Form 1, or DOD equivalent. For repairs accomplished IAW USCG approved procedures and not included in a FAA repair station authorization, each component returned after repair shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. Each repaired component returned to ALC must be tagged with a FAA Form 8130-3 Airworthiness Approval Tag, EASA Form 1, or DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. This form shall be packaged with each component. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES WILL RESULT IN NON-ACCEPTANCE OF THE DELIVERED ITEM.

3.9 Government Furnished Material (GFM). The Government will furnish materials as needed, to the Contractor upon determination that they need to be replaced at no additional charge to the Contractor. The Contractor shall furnish all other replacement parts to complete repairs IAW section 3.1 and complete the repairs at the prices listed in the Schedule. In the event that the Contractor cannot obtain the replacement parts identified in the Schedule for any reason, the KO shall be notified immediately and provided with a list of the parts and quantities necessary to complete the repair. A decision will be made to either supply the necessary parts at that time or have the item returned non-RFI. GFM is listed under CLIN 0006 and subsequent option period CLINs in the Schedule.

If the USCG supplies all of the parts listed under CLIN 0006 and subsequent option period CLINs, the lower repair price listed for CLINs 0001-0003 and all subsequent option period CLINs in the Schedule shall be charged for the repairs. If the USCG only provides some of the parts listed under CLIN 0006 and all subsequent option period CLINs, the pricing for the parts will be calculated by discounting the repair price issued on the task order by the parts OEM catalog pricing at the time of the request. This amount will be subtracted from the total repair price charged for the Contractor to provide all parts requested. In either instance, a bilateral modification to the task order will be completed prior to the USCG shipping the parts to the Contractor.

4.0 DOCUMENTATION

4.2 Failure Data Report. The Contractor shall submit a failure data report for each repaired component (including when no fault is found), which shall be attached to the packing slip and shipped with the repaired component. This report shall include National Stock Number (NSN), P/N, S/N, nomenclature, date of repair, contract number, task order number, line item number, description of the repair failure, the Government’s reported failure, and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above.

4.3 Replacement Parts Summary. Upon request by the KO, the Contractor shall submit electronically a summary listing all replacement parts utilized in the repair of each component. The replacement parts listing shall include the contract number, task order number, Contractor's work order number, component S/N, nomenclature, replacement parts listed in numerical order and quantity of each used.

4.4 Asset Computerized Maintenance System (ACMS) Procedures. ACMS is the management information system used to schedule and record all USCG aircraft maintenance. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR).

4.4.1 SCHR. The SCHR records the maintenance history of S/N tracked components. The SCHR remains with its corresponding part until reinstalled on an aircraft or annotated “BER” and returned to the address specified in section 12.1. The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) working days.

4.4.2 CRR. The CRR records the maintenance performed on S/N tracked components by the Contractor and enrolls or removes components from ACMS when those components are scrapped, added to or removed from the USCG parts inventory. The Contractor is required to use the CRR provided with the component. Within five (5) working days following issuance of a Certificate of Conformance, one (1) copy of the CRR shall be emailed to the Contract Specialist administering the contract. The original copy of the CRR shall be packed with the component for return to the USCG. The Contractor shall retain electronic copies of the CRRs for the life of the component. The Contractor may request that their failure data report, described in section 4.2, be accepted to fulfill the CRR requirement.

4.5 Publications/Updates. Contractor shall use USCG SRR Engineering approved repair procedures to repair the components identified in the Schedule. If the Contractor determines that current approved repair procedures should be changed, a copy of the recommended changes shall be submitted to the KO for review and approval/disapproval by SRR Engineering.

5.0 UNUSUAL DAMAGE

5.1 All components specified in the schedule will be shipped for repair at the firm-fixed prices established in the resulting contract. Occasionally, components may be received in a condition outside the confines of the SRR Engineering repair procedures. Those components may be determined Unusually Damaged. In order to be determined Unusually Damaged, a component must be received for repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse

Only components meeting one or more of the above criteria may be considered as Unusually Damaged. Missing piece parts does not include the parts that are to be systematically changed out per SRR Engineering approved repair procedures; the USCG shall not be charged for these parts. All other components shall be repaired IAW the fixed repair price established in CLINs 0001-0003 of the Schedule.

5.2 Unusual Damage Reporting Requirements. When a component is processed for Unusual Damage Evaluation, the Contractor shall notify the KO in writing within fifteen (15) working days.

5.3 Unusual Damage Evaluation. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor needed to return the component to serviceable condition that meets SRR Engineering approved repair procedure specifications. The quote shall include the task order number, line item number, NSN, P/N, and S/N of the component. The hourly labor rate shall be charged at the firm-fixed rate established in the Schedule under CLIN 0007 and subsequent Option Period CLINs. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified under CLINs 0001-0003 and subsequent Option Period CLINs in the Schedule.

The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the task order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the task order.

The KO shall either initiate negotiations for a firm-fixed repair price with the Contractor or if repair is not desired provide disposition instructions for the component. Authorization to proceed with repair work or disposition instructions if repair is not authorized shall be given via issuance of a task order modification. If a component is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to the T&E Fee established in the Schedule of Supplies/Services under CLIN 0004 and subsequent Option Period CLINs.

6.0 TECHNICAL SUPPORT

6.1 Technical Support. The Contractor shall maintain a permanent presence in the United States, staffed with qualified, English speaking technical support personnel. The Contractor shall provide answers to basic questions from Government engineers at no additional cost to the Government. The Contractor shall provide up to ten (10) man-hours per quarter of technical support labor at no additional cost to the Government. In the event that a requested task cannot be completed within ten (10) man-hours per quarter, the Contractor shall immediately notify the KO and provide a preliminary estimate of the time and costs required for completion. This support shall be required throughout the contract period of performance. The Contractor will be responsible for tracking man-hours each quarter.

6.2 Technical Support Services. Upon receipt of a request for quote for a specific task, the Contractor shall prepare and submit a quote to the KO. This quote shall include a breakdown of hours, materials, and other costs associated with performance of the task. The labor rate in the Schedule (CLIN 0008 and subsequent Option Period CLINs) for technical support services will apply. Specific deliverables will be identified on individual task orders.

6.3 Product/Engineering Changes. The Contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the Actuator components. These may be provided to the KO for consideration and approval. A quote shall also be provided that reflects the contractor’s costs and an incremental charge to be assessed each time the product change is incorporated into the component. The quote shall include a breakdown of labor hours, material, and other costs. The labor rates will be as specified in CLIN 0009 and subsequent Option Period CLINs. Authorization for the contractor to incorporate the change will be by a modification to the contract and applicable task orders. The Contractor shall not incorporate proposed product changes prior to receipt of written authorization from the KO.

6.4 Service Bulletins. The Contractor shall provide an electronic copy of all service bulletins to the KO within three (3) working days of receipt of service bulletins (or other instructions) that may affect Government components. The KO will notify the Contractor in writing when incorporation of mandatory or optional service bulletins is required. Within thirty (30) working days following receipt of notification from the KO, the Contractor shall submit a detailed quote for incorporation of service bulletin(s). This quote shall include a listing of replacement parts and/or materials required, the time needed to effect the modification, a price breakdown of each part, and the number of labor hours required. The Government will normally incorporate all mandatory service bulletins. The labor rate will be as specified in the Schedule as CLIN 0010 and subsequent Option Period CLINs.

7.0 QUALITY ASSURANCE PROVISIONS

7.1 Responsibility for Inspections and Tests. The Contractor shall establish an inspection system IAW FAA and/or DOD procedures for all components. The Government reserves the right to review the Contractor operation and/or facilities at any time during the period of the contract.

7.2 Testing. The Contractor shall ensure that the acceptance testing required for repaired components include verification of repair of the fault for which it was returned and other testing as required to verify RFI status. The Contractor shall provide a copy of their Acceptance Test Procedure (ATP) to the Government for review with their quote. Acceptance testing for repaired Actuator systems shall be conducted IAW the Government reviewed ATP. The Contractor shall make available to the Government all acceptance test results and, as applicable, discrepancy reports with corrective actions taken for each Drive Shaft component. The ATP may be incorporated into the manufacturer’s publications.

7.2.1 Changes to Repair Test Procedures. The Contractor shall provide written notification to the KO no later than fifteen (15) working days following changes to applicable OEM Repair ATPs. The Government reserves the right to verify that the Contractor’s procedures are adequate to ensure the delivery of RFI parts.

7.3 Quality Control System. The Contractor is required to be certified and maintain a quality system that complies with the requirements of International Organization for Standardization (ISO) 9001 Quality Management Systems – Requirements, Aerospace Standard AS9110, or equivalent. The Contractor is responsible for performing or assuring all inspections, tests, and calibration necessary to substantiate that the goods or services furnished conform to USCG’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by USCG upon request. USCG reserves the right to conduct surveillance at the Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system. Upon request of USCG, the Contractor shall forward a copy of their current certification and Quality Assurance Manual for review.

7.4 Inspection and Acceptance. Inspection and acceptance shall be performed at destination by Government personnel for count, condition and properly completed documentation. Components determined to be non-RFI upon installation may be returned to the Contractor with a Product Quality Deficiency Report (PQDR) for repair at no additional cost to the Government. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", PQDR, to the Contractor for investigation. The Contractor shall report findings of the investigation to the KO, within twenty (20) working days after receipt of the component.

7.5 PQDR. Repaired Drive Shaft units found to have deficiencies will be returned to the Contractor for investigation under a no-cost warranty repair task order per CLIN 0011 and subsequent Option Period CLINs. The task order will include a copy of the PQDR outlining the component deficiency. The Contractor shall report findings of the investigation to the KO within fifteen (15) working days after receipt of the component. If agreed upon between parties that the component’s deficiencies are not related to previous repairs completed by the Contractor, the Contractor’s report of findings shall include a detailed quote that includes a complete breakdown of parts and labor necessary to return the component to serviceable condition. The KO will either initiate negotiations for the work or accept the Contractor’s quote and issue a modification to the task order authorizing and incorporating pricing for the repair work. The terms and conditions of the base contract including delivery obligations shall apply to all no-cost warranty repair task orders.

7.6 Requirements for Supplier Changes.

7.6.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the KO of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product, component, or repaired item found to potentially cause non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain written approval from the KO prior to the disposition of any non-conforming product or component.

7.6.2 The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

7.6.3 The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location, or personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract or task order may be cancelled/terminated IAW the FAR.

7.6.4 The Contractor shall retain all records IAW FAR 4.7, Contractor Records Retention. The Contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

7.6.5 Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

8.0 SPECIAL INSTRUCTIONS

In the event of an AOG situation, the task order and applicable task order CLIN will be modified to reflect the USCG Air Station’s delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping/delivery tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

8.3 Aircraft Accidents and Incidents. Disposition of evidence, including Drive Shaft components, involved in aircraft accidents or incidents shall be IAW current Government investigation procedures. These procedures are IAW and at the direction of the National Transportation Safety Board whose rules and regulations delegate to the Government such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the KO. Investigations of Drive Shaft failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Government.

9.0 WARRANTY

The Government may accept the Contractor’s standard commercial warranty for repairs. All assets returned under warranty shall be tested IAW Section 7.2. The warranty shall begin from the date the component is installed on the aircraft and extend for twelve (12) months after installation, unless corrosion or damage is found on the outside of the component.

10.0 PERIOD OF PERFORMANCE

The period of contract performance includes a one (1) one-year base period and, if exercised, four (4) one-year option periods.

11.0 INCOTERMS

The preferred Incoterm for shipments under this requirement is FOB Destination. Quotes submitting FOB Origin terms should include all applicable customs, duties, taxes, and shipping charges in their quote.

12.0 SHIPPING INSTRUCTIONS

12.2 Packaging and Preservation. All components and parts covered under this contract shall be stored and shipped in Contractor-provided shipping containers. Any damage sustained during shipment/handling/storage of the components due to Contractor's improper maintenance/packaging and preservation of the container, shall be the responsibility of the Contractor. Any exposed components shall be additionally wrapped for preservation.

12.2.1 Articles shall be packed and shipped per MIL-STD-2073-1 or American Society for Testing and Materials equivalent, in a manner that will accommodate shipping environments normally encountered within the commercial distribution system and ensure safe transportation at the lowest rate to the point of delivery. Each line replaceable unit shall have its own shipping container. Packaging material shall not consist of popcorn, shredded paper, Styrofoam or any type, or peanut packaging.

12.3 Marking Instructions. All shipping containers/packages shall be marked for delivery IAW the contract or task order. All parts and assemblies, which require special care during packing, handling or shipping shall be identified and marked appropriately. A copy of the packing slip shall be affixed to the exterior of the package or shipping container and shall contain the following information:

Nomenclature

NSN

Contract Number Task order/Item Number S/N Contractors P/N Contractor’s Name and Address Assembly date for new components

12.3.1 All items returned as BER IAW section 3.4 shall also be clearly marked “BER”.

13.0 DELIVERY REQUIREMENTS

13.1 Required Delivery Schedule. The required Delivery Schedule is as follows:

CLINs 0001-0003 and respective option CLINs: no later than ninety (90) calendar days after receipt of task order and components.

CLIN 0004 and respective option CLINs: no later than thirty (30) calendar days after receipt of the task order and components.

CLIN 0005 and respective option CLINs: separately priced replacement parts shall be addressed as needed for each task order issued.

CLIN 0006 and respective option CLINs: GFM shall be addressed as needed for each task order issued.

CLINs 0007-0010 and respective option CLINs: Quotes as needed.

CLIN 0011 and respective option CLINs: no later than thirty (30) calendar days after receipt or the task order and components.

Note: Early deliveries are accepted and encouraged at no additional cost to the Government.

14.0 CONTRACT ADMINISTRATION

14.1 Administration Information. This contract will be administered by USCG, ALC, SRR Contracting Branch, Elizabeth City, NC.

USCG ALC, SRR

Elizabeth City, NC 27909-5001

14.3 Contract changes. All requests for contract changes must be submitted in writing to the KO. Changes to the contract may be made only by written agreement of the parties via the form of a contract modification signed by the KO.

15.0 CONTRACTOR’S ADDRESS OF CORRESPONDENCE

All correspondence, except as otherwise specified, for the Contractor shall be directed to the following address:

TO BE DETERMINED AT CONTRACT AWARD.

16.0 INVOICE SUBMISSION

Invoices shall be submitted IAW FAR 52.212-4 to either ALC-Fiscal@uscg.mil or mailed to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

16.1 All payments will be made electronically IAW FAR 52.232-33. The Contractor may submit invoice five (5) business days after shipment of items. The invoice will not be approved until all items have been receipted.