RFP_-_70Z02318RMDW00100.pdf

REQUEST FOR PROPOSAL

70Z02318RMDW00100

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S.

Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

mailto:OPAP@uscg.mil

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

1 55

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

70Z02318RMDW00100

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

03/29/2018

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE 234 8. ADDRESS OFFER TO (If other than Item 7)

USCG HEADQUARTERS (CG-912)

2703 MARTIN LUTHER KING JR AVE SE

Washington DC 205930001

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in until 1600 ET local time

(Hour)

07/25/2018 (Date)

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Candice Rininger

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Candice.Rininger@uscg.mil AREA CODE

NUMBER

475-5897

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Jackson T. McClam

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice. AUTHORIZED FOR LOCAL REPRODUCT

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE

FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

mailto:Candice.Rininger@uscg.mil

NAME OF OFFEROR OR CONTRACTOR

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

70Z02318RMDW00100

PAGE OF

2 55

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

00001

Section B Supplies or Services and Price/Cost

B-1 General

This is a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide program management and technical support services to support all phases of the requirements generation process to include necessary analysis and requirements documentation as described in Section C. The Contractor shall provide all management, supervision, labor, and material necessary to perform these support services in accordance with issued Task Orders (TOs) under this IDIQ contract.

This contract will be issued, managed, and administered by the United States Coast Guard.

B-2 Ordering Period

This IDIQ contract includes a base ordering period of one year with four one-year ordering periods. This is not a multi-year contract as defined in FAR Part 17.103. For more details, see Section F.

B-3 Scope

The following are the IDIQ Contract Line Item Numbers (CLINs) with their corresponding contract types Firm-Fixed Price (FFP), Labor Hour (LH), and Cost Reimbursable for each ordering period.

The total value of the IDIQ contract shall be the amount in the administrative CLIN 50001 plus the minimum guarantee CLIN 60001.

FOB: Destination

Base Ordering Period (Firm-Fixed Price):

Program Management and Technical Support Services to support all phases of the requirements generation process to include necessary analysis and requirements documents

00002 Base Ordering Period (Labor Hour):

Program Management and Technical Support Services to support all phases of the requirements generation process to include necessary analysis Continued ...

70Z02318RMDW00100

3 55

00003 and requirements documents

Base Ordering Period:

Travel (Ceiling amount not-to-exceed $90,000.00)

10001

Ordering Period One (Firm-Fixed Price):

Program Management and Technical Support Services to support all phases of the requirements

10002

Ordering Period One (Labor Hour):

to support all phases of the requirements

10003

Ordering Period One:

20001

Ordering Period Two (Firm-Fixed Price):

to support all phases of the requirements

20002

Ordering Period Two (Labor Hour):

to support all phases of the requirements

20003

Ordering Period Two:

70Z02318RMDW00100

4 55

30001 Ordering Period Three (Firm-Fixed Price):

EA

to support all phases of the requirements

30002

Ordering Period Three:

40001

Ordering Period Four:

(FFP) Program Management and Technical Support

Services to support all phases of the requirements generation process to include necessary analysis and requirements documents

40002

Ordering Period Four:

50001

Option to Extend Services:

Up to 6-month period of performance extension of

Ordering Period Four

(Option Line Item)

01/01/0001

50002

Option to Extend Services:

Travel (Ceiling amount not-to-exceed $45,000.00)

(Option Line Item)

01/01/0001

60001

Adminstrative CLIN: This is an administrative

CLIN for reporting purposes to show the maximum quantity and value of services across all ordering periods for this contract is

$49,950,000.00

70001 Minimum Quantity - This CLIN is for the funding of the minimum quantity of $10,000 and shall be deobligated if the minimum has been reached for

70Z02318RMDW00100

5 55 the contract thorough the issuance of the first Task Order.

B-4 Contract Labor and Indirect Rates

The labor category descriptions and labor/indirect rates applicable to Task Orders under this contract are included in Section J Attachments J-1 and J-4, respectively. The labor and indirect rates applicable to this contract are ceiling rates. Nothing precludes the Government from requesting discounts and the contractor from proposing lower rates in response to a given Task Order solicitation.

B-5 Discounts and Cost Reduction

The United States Coast Guard has a goal to acquire contractor support services under this contract at substantially lower prices than would be expected if Task Orders were separately solicited and awarded under such vehicles as the General Services Administration (GSA) Federal Supply Schedules (FSS).

Additionally, due to the potential business volume associated with this IDIQ contract, the United States Coast Guard will be seeking price discounts at the Task Order level- lower than prices established at the IDIQ level.

-End of Section B-

Section C – Description/Specifications/Statement of Work

STATEMENT OF WORK

PROGRAM MANAGEMENT AND TECHNICAL SUPPORT SERVICES WITH CAPABILITIES

RELATED DOCUMENTS AND CAPABILITY RELATED STUDIES

FOR

U.S. COAST GUARD HEADQUARTERS

ASSISTANT COMMANDANT FOR CAPABILITIES (CG-7)

1.1 GENERAL.

1.2 SCOPE.

The Contractor shall provide program management and technical support services to support all phases of the requirements generation process to include necessary analysis and requirements documents. This includes delivery of any formal reports, studies, or documents deemed necessary in the execution of that programmatic support.

1.3 BACKGROUND.

The United States Coast Guard (USCG) is a multi-mission Armed Service within the Department of Homeland Security (DHS). Empowered with both Military and Law Enforcement authorities, the USCG is tasked with a myriad of responsibilities in order to safeguard the citizens of the United States and protect its interests domestically and abroad. Those responsibilities flow directly from the USCG’s eleven core missions:

1. Search and Rescue (SAR)

2. Counter Drug (CD)

3. Alien Migrant Interdiction Operations (AMIO)

4. Ports, Waterways, and Coastal Security (PWCS)

5. Aids to Navigation (AToN)

6. Living Marine Resources (LMR)

7. Marine Safety (MS)

8. Defense Readiness Operations (Def Ops)

9. Marine Environmental Protection (MEP)

10. Ice Operations (Ice Ops)

11. Other Law Enforcement (OLE)

Successful execution of these missions requires numerous operational and support capabilities. Maintaining those capabilities requires ongoing analysis to support material and non-material approaches to fill current and future capability gaps. Additionally, the USCG must develop sound strategies to guide the employment of these capabilities in the operational environment.

Part of Assistant Commandant for Capabilities (CG-7) mission is to coordinate the assessment, analysis and identification of Authorities, Capabilities, Competencies and Partnerships necessary to meet USCG mission (functional) requirements. The directorate oversees the development and management of a standardized, defendable and repeatable process to generate and maintain USCG capability (operational) requirements in support of follow-on Acquisition Directorate (CG-9) acquisition activities. CG-7 also develops and maintains modeling and simulation tools and conducts robust analysis of the USCG System to improve the performance of all USCG missions.

CG-7 has a requirement to develop capabilities related documents and conduct capability related studies.

The capabilities related documents are overseen by the Office of Requirements and Analysis’s (CG-771) Requirements Officers (RO) that team with and assist the sponsoring office with the development of mission analysis reports (MAR), capability analysis study plans (CASP), capability analysis reports (CAR), non-material change request (NMCR), mission needs statement (MNS), concept of operations (CONOPS), operational requirements documents (ORD), urgent operational need (UON) and operations policy development (OPD). The capability related studies are overseen by CG-771’s Analysis Officers (AO) which conducts select supporting analyses which assists stakeholders in judging whether the proposed solutions and strategy offer sufficient operational benefit to warrant moving forward with the project. The level of analysis is based on the particular sponsor’s needs and may include quantitative analysis to evaluate and prioritize the alternatives. The combination of the capabilities related documents and studies will be used by Government personnel to identify the most cost effective capital investment strategies for the USCG.

This acquisition includes program management and technical support services via contract support to assist CG-7 with capabilities related documents and capability related studies. This contract is intended to provide analyses and assessments to support development, integration, implementation and/or fielding of new assets and systems as well as maintaining the operations of current capabilities. Analytical support efforts are focused on delivering reports, analyses, assessments, documents, and plans to address the mission needs, capabilities, and requirements of the USCG for a broad range of homeland security related disciplines. Final reports deliver analysis, assessments, and recommendations to be used in development of standardized, defendable, and repeatable processes to support follow-on USCG activities (e.g., acquisition, workforce planning) and optimize the operational effectiveness and safety of assets currently in service.

Ultimately, reports generated will assist the USCG with assessing capabilities to support improved performance and safety of all USCG missions. Conclusions and recommendations would be based on structured analysis and will allow USCG leaders to make informed decisions that best align Service capabilities with mission demands.

1.4 APPLICABLE DOCUMENTS

1.3.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements:

• Federal Information Security Management Act (FISMA) of 2002

• DI-MGMT-80227

• Personnel Security and Suitability Program, COMDTINST M5520.12 (Series)

• Physical Security and Force Protection Program, COMDTINST M5530.1 (Series)

• Coast Guard Industrial Security Program, COMDTINST 5520.13 (Series)

• Coast Guard Operations Security (OPSEC) Program Manual, COMDTINST M5510.24

(Series)

• Classified Information Management Program, COMDTINST M5510.23 (Series)

• DHS Management Directive 11056.1 for the Handling of Sensitive Security Information

• DHS Management Directive 11042.1 for the Handling of Sensitive but

Unclassified/FOUO Information

• U.S. Coast Guard Security and Information Assurance (SIA) Manual, COMDINST

M5500.13 Series (FOUO)

• U.S. Coast Guard Configuration Management Manual, COMDTINST M4130.6B

• Command, Control, Communications, Computers And Information Technology (C4&IT)

System Development Life Cycle (SDLC) Policy, COMDTINST 5230.66 (Series)

• Department Of Homeland Security Ports, Waterways And Coastal Security (PWCS)

Security Classification Guide (DHS SCG USCG 001.4), MARCH 2014 (FOUO)

• Handbook for Safeguarding Sensitive Personally Identifiable Information at the

Department of Homeland Security

• U.S. Coast Guard Personal Property Management Manual, COMDTINST M4500.5D

(Series)

1.3.2 REFERENCE DOCUMENTS

The policy and instructions that CG-7 abides by for delivering capability related documents and studies may be helpful to the Contractor in performing the work described in this document:

• Joint Requirements and Integration Management System (JRIMS) Manual

• Major Systems Acquisition Manual (MSAM) Commandant Instruction (COMDTINST) M5000.10 (series)

• Requirements Generation and Management Process, Pub 7-7, (series)

• Mission Analysis Policy (COMDTINST) 5280.1 (series)

The above reference documents are not all inclusive and encompassing and are considered fluid documents to be updated over the course of time.

I.3.3 TECHNICAL WRITING STANDARDS

The Offeror’s methodology for technical writing and research principles, guidelines, and standards will be used to evaluate the quality of all interim and final deliverables. The set of technical writing and research principles, guidelines, and standards shall be equivalent to or exceed what is provided in the most recent edition of the following sources:

• Gerald J. Alred et al, Handbook of Technical Writing (New York: ST. Martin’s Press).

• Wayne C. Booth et al, The Craft of Research (Chicago: University of Chicago Press).

• Louis M. Kaiser and Randolph M. Pherson, Analytical Writing Guide, (Reston, VA: Pherson

Associates LLC)

• Louis M. Kaiser, Writing Readable Sentences, (North Charleston, SC: CreateSpace Independent

Publishing Platform).

• Richard Lauchman, Plain Language, A Handbook for Writers in the U.S. Federal Government

(Rockville, Maryland: Lauchman Group).

• James S. Major, Communicating and Writing With Intelligence (Writing and Briefing for National

Security) (London, United Kingdom: Rowman & Littlefield Publishing Group)

• Katherine M. Pherson and Randolph H. Pherson, Critical Thinking for Strategic Intelligence

(Thousand Oaks, California: SAGE Publications).

• Plain Language.Gov, Federal Plain Language Guidelines Rev 1 2011, (Washington D.C.: United

States of America).

2.1 REQUIREMENTS

The following are representative tasks to be completed by the Contractor and further defined in the scope of each task order:

2.2 REQUIREMENTS GENERATION PRODUCTS The Contractor shall be required to deliver any and/or all of the following draft and final proposed requirements related products under this contract:

2.2.1 MISSION ANALYSIS REPORT (MAR). This product refers to the document of the results of ongoing mission analyses and supports initial acquisition strategies. The purpose of mission analysis is to assess the ability of the USCG to successfully carry out a specific mission in the future. The projected future mission is described as is the current mission gap and the impact of current deficiencies on operational effectiveness. Potential solutions are identified that would fulfill the mission requirements. A comparison is made between the current mission capability and its costs versus an estimated lifecycle cost range for potential alternatives. The Mission Analysis Policy (COMDTINST) 5280.1 (series) provides a template for this report.

2.2.2 CAPABILITY ANALYSIS STUDY PLAN (CASP). This product refers to the official notice to the DHS Joint Requirements Council (JRC) and stakeholders that a Sponsor is initiating a capability analysis. It provides the first opportunity for the JRC to review for staffing designation. It articulates the approach used for the analysis. CASPs provide greater visibility into ongoing studies and assessments, encourage collaboration, leverage existing efforts, and eliminate unnecessary duplication of current study efforts. The DHS JRIMS user manual has an example of a CASP in the form of a template.

2.2.3 CAPABILITY ANALYSIS REPORTS (CAR). This product refers to the analysis that is completed in order to document a mission area or specific capability. It can range from very broad topics such as disrupting transnational crime organizations (TCOs) to very specific such as airborne use of force (AUF) in the Eastern Pacific. The objective of this report is to document the statues, policies, and/or executive guidance that establish the mandate to conduct the activity/mission. The analysis must also document the desired outcomes and measureable objectives of that activity as well as any capability gaps that must be filled in order to achieve those objectives. Finally, the CAR must make recommendations regarding material or non-material approaches to filling the identified capability gaps. The DHS JRIMS user manual has an example of a CAR in the form of a template.

2.2.4 NON-MATERIAL CHANGE RECOMMENDATION (NMCR). This product is to propose non-materiel solutions as an alternative to, or complement of, materiel solutions. For non-materiel solutions which impact only the Sponsor organizations, NMCRs are required by JRIMS for informational purposes only. As Components manage Component-specific non-material solutions at their discretion, the JRC requires submission of Component-centric NMCRs to maintain awareness and visibility of ongoing efforts across the Department. For non-materiel solutions which impact more than just the Sponsor organization, a joint NMCR is used to ensure equities of all effected organizations are addressed during review and validation. The DHS JRIMS user manual has an example of a NMCR in the form of a template.

2.2.5 MISSION NEED STATEMENT (MNS). The MNS is the formal description of the strategic need for an investment and is a crucial part of the acquisition process. It is only done when a material solution is desired and it formalizes the need for an acquisition investment. The MNS links the capability gap describe in the CAR with the specific investment that will mitigate that gap. The MNS will be executed in accordance with the guidance provided in the DHS JRIMS user manual. The DHS JRIMS user manual has an example of a MNS in the form of a template.

2.2.6 CONCEPT OF OPERATIONS (CONOPS). The CONOPS explains how the asset described in the MNS will be used to fill the capability gap identified in the CAR. Its focus is the intended operational environment. The CONOPS must contain the information necessary to gain consensus among all the stakeholders including the Sponsor, Acquisition, and Support communities. The CONOPS will be executed in accordance with the guidance provided in the DHS JRIMS user manual. The DHS JRIMS user manual has an example of a CONOPS in the form of a template.

2.2.7 OPERATIONAL REQUIREMENTS DOCUMENT (ORD). The ORD articulates the performance required by the Sponsor in order for the asset to mitigate the capability gaps identified in the CAR. It describes the system in terms of a range (threshold and objectives) of acceptable standards of performance.

The ORD is the definitive source document that provides the detailed asset information used by the System Engineering, Acquisition, Cost Estimating and Test communities. The ORD will be executed in accordance with the guidance provided in the DHS JRIMS user manual. The DHS JRIMS user manual has an example of an ORD in the form of a template.

2.2.8 PRELIMINARY DOCUMENTS. The documents specified in 2.1.2 thru 2.1.7 may be preceded by formal draft versions of the final product. These will be written to the same standards prescribed in 2.1.2 thru 2.1.7 with greater latitude given to the inclusion of preliminary data. In general, information will be refined with greater detail and removal of unnecessary information.

2.2.9 INDIRECT STUDY REPORTS. Prior to drafting a requirements document, indirect studies may be necessary to gather a myriad of important precursor information. These studies may examine such things as new methods of conducting operations or innovative approaches to providing operational support and sustainment. Indirect studies may involve collaboration with research centers, academic institutions, or industry. They do not have a prescribed format or methodology. The specific format for an indirect study report will be defined in the scope of each individual task order.

2.2.10 REQUIREMENTS RELATED DOCUMENTS. It will usually be necessary to support requirements documents with well-developed cost information and Business Case Analysis. Capability cost estimation, when required, shall be conducted in accordance with DHS Cost Estimating Standards. Final reports shall be delivered in the format specified in the task order. Business Case Analysis (BCA) shall be used to support the decision making process when evaluating different means of satisfying capability gaps or other operational or sustainment needs. BCAs shall follow industry accepted best practices in order to produce defendable recommendations for preferred courses of action.

2.2.11 PROGRAM MANAGEMENT SUPPORT.

The Contractor shall provide support to the management of current operations by delivering products that facilitate the development of operational strategies. Project management includes, but is not limited to initiating, planning, executing and closing projects performed. The Contractor shall assist with organizing, facilitating, or participating in conferences, forums, symposia, events, and meetings.

2.3 PROGRESS REPORTING AND DELIVERABLES ARCHIVE

Provide periodic progress reports as defined in the scope of each task order.

2.3.1 PROGRESS MEETINGS

Provide periodic progress meetings as defined in the scope of each task order. A task order will typically require the contractor shall be available to meet with the Contracting Officer’s Representative (COR) on a weekly basis and upon request be able to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. The meetings shall take place primarily at the USCG Headquarters (2703 Martin Luther King Jr. Ave SE, Washington, DC 20593).

3.0 TRAVEL

Required travel will be defined in the scope of each task order. All travel shall be approved in advance and in writing by the COR or Task Order Contracting Officer on each individual task order.

4.0 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference for the award of this contract and each task order award with the Contracting Officer and the COR no later than 5 business days after the date of award of this contract and each task order award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review of the award and the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at the USCG Headquarters (2703 Martin Luther King Jr. Ave SE, Washington, DC 20593).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the standard forms, controlling instructions, examples of existing program brochures and booklets, and other print materials to illustrate product quality expectations. To be determined on each individual task order, the Government may provide a seat in the office with phone, computer, and access to office supplies. The Contractor shall use Government furnished resources only for the performance of work under this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in paragraph 5.

7.0 DELIVERABLES

Deliverables will be defined in the scope of each task order.

8.0 SECURITY

Sensitive Security Information (SSI)/Personal Identification Information (PII): Contractor access to SSI/PII information is not required by this contract.

Classified Information: Contractor access to classified information is not required by the contract.

Sensitive but Unclassified (SBU)/For Official Use Only (FOUO) Information: Contractor may have access to Unclassified For Official Use Only Information (FOUO) as part of this contract.

Reference Section H-17.

9.0 EMPLOYEE IDENTIFICATION

Contractor employees visiting Government facilities shall wear a contractor issued identification badge that at a minimum, displays the contractor name, the employee’s name, employee’s photo, clearance level, and badge expiration date. Visiting contactor employees shall comply with all Government escort rules and requirements.

Employee identification shall be in accordance with CGAP Subpart 3004.1301 Personal Identity Verification of Contractor Personnel.

All contractors working for the USCG shall process a Common Access Card (CAC) for access to the facility or to access USCG or other federally controlled computer information systems. The Coast Guard uses the Department of Defense Trusted Associate Sponsorship System (TASS) for CAC management. To receive a CAC the contractor must have, at a minimum, initiated a National Agency Check with Inquiries (NACI) and a favorable competition of a Federal Bureau of Investigation (FBI) fingerprint check, or a DoD determined equivalent investigation or a higher security clearance.

Contractor employees who are declined a CAC are ineligible to perform work under this contract. When a contractor employee is no longer performing work under this contract, the Program Manager shall notify the COR on the same day the employee stops working and shall deliver the employees CAC or any other credential to the COR within seven calendar days of such notification.

Section D – Packaging and Marking

D-1 Packing, Packaging, Marking, and Storage of Equipment

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and to ensure safe delivery at destination.

Specific requirements may be addressed in individual Task Orders.

D-2 Markings

All Task Order deliverables shall be submitted to the Task Order (TO) Contracting Officer (KO) and the Task Order Contracting Officer’s Representative (TO COR) and also shall be accompanied by a packing list or other suitable shipping document that clearly indicates the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of the consignor;

(d) Name and address of the consignee;

(e) Description of the item/material shipped, including Contract Line Item Number (CLIN), deliverable item number, quantity, number of containers, and package number (as applicable); and

(f) Government bill of lading number covering the shipment (if any and as applicable).

NOTE: Failure to mark all packages, boxes, etc. as indicated above may result in return of the shipment at the Contractor’s expense.

D-3 Data Packaging Language

All unclassified data shall be prepared for shipment in accordance with best commercial practices and the language in section D-2.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM) DOD 5220.22-M dated 28 February 2006.

D-4 Equipment Removal

All Contractor-owned equipment, accessories, and devices located on Government property shall be removed from Government premises by the Contractor, at the Contractor’s expense, and within thirty calendar days after contract expiration, or as mutually agreed in writing by the Government and the Contractor. Specific requirements will be addressed at the Task Order level.

-End of Section D-

Section E – Inspection and Acceptance

E-1 Clauses Incorporated by Reference

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text can be accessed electronically at the following Internet address: http://www.acquisition.gov/far.

FAR Clause No.

Title and Date

52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-6 Inspection of Services – Time-and-Material or Labor Hour (MAY 2001)

E-2 Inspection and Acceptance

Inspection and acceptance of all work and services performed under each Task Order will be in accordance with the FAR clauses incorporated at Section E-1 “Clauses Incorporated by Reference.” Pursuant to these clauses, the COR (or other Task Order designated Government representative) will have the right to reject deliverables or to require the correction of deficiencies so that all contract and Task Order requirements are met prior to acceptance. In the event of a rejected deliverable, the COR will provide the Contractor with an e-mail that documents the reason(s) for non-acceptance. If the deliverable is acceptable, the COR will send written acceptance.

If written acceptance, comments, and/or change requests are not issued by the Government within 30 business days of submission, draft deliverables will be deemed acceptable as written. Absent the same written notification by the Government within 30 business days, final deliverables will be construed as accepted.

All other review times, places, and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan at the Task Order level. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain at each stage of the review. The Contractor shall work with Government personnel reviewing the deliverables to ensure that the established schedule is maintained.

- End of Section E – http://www.acquisition.gov/far

Section F – Deliveries or Performance

F-1 Clauses Incorporated by Reference

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text can be accessed electronically at the following Internet address: http://www.acquisition.gov/far.

FAR Clause No. Title and Date 52.242-15 Stop-Work Order (AUG 1989)

52.242.17 Government Delay of Work (APR 1984)

52.247-34 F.O.B. Destination (NOV 1991) 52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F-2 Period of Performance

This IDIQ contract will be in effect from date of award through five years thereafter. The Period of Performance for Task Orders will be specified on an individual basis set forth in the Task Order. Task Orders may include their own option periods.

F-3 Place of Performance

The places of performance will be specified on each Task Order issued under this IDIQ contract.

F-4 Delivery Information

Delivery requirements will be specified on each Task Order issued under this IDIQ contract.

F-5 Contractor Notice Regarding Late Delivery

In the event the Contractor anticipates or encounters difficulty in complying with Task Order delivery schedules and/or dates, the Contractor shall immediately notify in writing the Task Order Contracting Officer and COR. The notice shall set forth pertinent details. However, such notice shall not be construed as a waiver by the Government of any Task Order schedules. The Government will retain all rights and remedies provided by law, under this contract, and under the respective Task Order.

- End of Section F – http://www.acquisition.gov/far

Section G – Contract Administration Data

G-1 Government Roles and Responsibilities

The following subsections describe the roles and responsibilities of individuals and authorized users who will be the Government’s primary points of contact on matters relating to contract administration as well as other administrative information. The Government reserves the right to unilaterally change any of these points of contact at any time.

G-1.1 Government Personnel

G-1.1.1 Contracting Officer, IDIQ Contract

The IDIQ Contracting Officer has overall responsibility for administration of the IDIQ contract. The IDIQ Contracting Officer, without right of delegation, is the only individual authorized to take actions on behalf of the Government to amend, modify, or deviate from the IDIQ contract terms, conditions, requirements, and/or delivery schedules. The Contracting Officer for this IDIQ contract is:

Name: [Name and Contact information to be completed at award] Email:

Telephone:

G-1.1.2 Contracting Officer’s Representative (COR), IDIQ Contract

The COR will be identified by the Contracting Officer through written designation. A copy of this designation letter which outlines specific duties and responsibilities will be provided to the Contractor.

The COR is responsible for receipt and acceptance of the IDIQ contract’s deliverables and reports. The COR is also responsible for reporting the Contractor’s past performance as it relates to the IDIQ contract.

The COR supports the Contracting Officer in terms of general IDIQ contract management. The COR for this IDIQ contract is:

Name: [Name and Contact information to be completed at award] Email:

Telephone:

G-1.1.3 Task Order Contracting Officer

Only warranted USCG Contracting Officers from CG-912 who support CG-7 with requirements that are within scope of this IDIQ contract are authorized to issue and/or modify Task Orders. Notwithstanding any term or condition contained elsewhere in the Task Orders, authority to modify any Task Order remains solely with the Task Order Contracting Officer. If the Contractor makes any Task Order change at the direction of any person other than the Task Order Contracting Officer, the change will be considered to have been made without authority. No adjustments will be made to that Task Order to cover any increase in price/cost that may result. Task Order Contracting Officers have the full authority to administer and enforce all Task Order terms and conditions.

Task Order Contracting Officers will be specified at the Task Order level.

G-1.1.4 Task Order Contracting Officer’s Representative

Task Order Contracting Officers will designate their own Contracting Officer’s Representatives (CORs).

The Task Order CORs represent their Task Order Contracting Officers in the administration of technical details within the scope of their Task Order. The Task Order CORs are also responsible for the inspection and acceptance of all Task Order deliverables and reports and all other such responsibilities as specified in individual Task Orders. The Task Order CORs are not otherwise authorized to make any representations or commitments of any kind on behalf of their Task Order Contracting Officer or Government. The Task

Order CORs do not have the authority to alter the Contractor’s obligations or to change the Task Order’s requirements, pricing, terms and/or conditions. If, as a result of technical exchanges, it is desirable to modify a Task Order’s requirements, all such changes will be issued in writing and signed by the respective Task Order Contracting Officer.

Task Order CORs will be specified at the Task Order level.

G-2 Contractor Roles and Responsibilities

G-2.1 Contractor Personnel

G-2.1.1 Senior Program Manager, IDIQ Contract

The Contractor’s Senior Program Manager shall act as the central point of contact for the Government with regard to all IDIQ contract level and/or program-wide technical issues. The Senior Program Manager shall represent the Contractor at all IDIQ contract post-award status meetings. The Senior Program Manager shall be responsible for resolving all IDIQ contract issues and providing comprehensive contract and program management support for the IDIQ contract. The Senior Program Manager shall be responsible for overall contract performance. The individual holding this position may also perform under Task Orders.

However, the individual’s performance at the IDIQ contract level shall not be separately billed to the IDIQ contract or to subsequent Task Orders as there will be a specific Task Order for the Senior Program Manager duties. A yearly Task Order will be awarded under this IDIQ contract to cover the Senior Program Manager duties on this IDIQ and all its Task Orders.

G-3 Accounting and Appropriation Data

Accounting and appropriation data for obligations under this IDIQ contract will be set forth in individual Task Orders.

G-4 Submission of Invoices: Payment Instructions

The Contractor shall abide by the following invoicing instructions:

(a) Each invoice shall contain the following information:

Contract Number Task Order Number Name of the Contract Specialist, Contracting Officer, and COR Invoice Routing Code (IRC) provided in paragraph (b) below Annotate the invoice indicating that the contractor represents a Small Business for accelerated payment purposes (as applicable) DUNS number Information regarding payment The CLIN or CLINs being billed against The Invoice Routing Code (IRC)

(b) The USCG unique Invoice Routing Code (IRC) will be identified at the Task Order level.

(c) Each invoice must be submitted to the designated billing office via one of the following modes listed in descending order of preference:

FINCEN Website: http://www.fincen.CG.mil/centralinv/central_inv_contr.cfm Mailed to: Commercial Invoices

U.S. Coast Guard Finance Center 1430A Kristina Way Chesapeake, VA 23326

(d) To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file.

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

(e) Regardless of what submission method is used, it is mandatory that a copy of the invoice and all its supporting documentation also be emailed to the Task Order Contracting Officer, Task Order Contract Specialist, and Task Order COR. Their email addresses will be identified in each Task Order.

(f) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(iii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless— The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date;

or a longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web-based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained - at the following website:

https://www.fincen.CG.mil/secure/payment.htm

(g) The last invoice submitted shall be clearly labeled “FINAL INVOICE.”

(h) Upon submission of the invoice to the Task Order Contracting Officer, Task Order Contract Specialist, and Task Order COR, the Contractor must also submit the automatically generated receipt of invoice provided by FINCEN, if the invoice was submitted electronically.

(i) All invoices must clearly delineate which CLINs are being invoiced.

(j) Failure to follow any of these instructions shall result in the invoice being rejected.

(k) Under no circumstances shall the Contractor invoice service under inappropriate CLINs.

G-5 Contractor Accounting System

For labor hour Task Orders, the Contractor shall maintain an adequate accounting system to substantiate vouchers (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment and by:

(i) Individual daily job timekeeping records;

(ii) Records that verify that employees meet the qualifications for the labor categories specified in the contract; or

(iii) Other substantiation approved by the Task Order Contracting Officer.

G-6 Address of Correspondence

Correspondence concerning the IDIQ contract shall be directed to the following address:

Commandant (CG-9123) ATTN: Jackson McClam U.S. Coast Guard https://www.fincen.uscg.mil/secure/payment.htm

2703 Martin Luther King Jr. Ave. SE Washington, DC 20593-7828

- End of Section G –

Section H – Special Contract Requirements

H-1 Authorized Users

This IDIQ contract is available for use by all warranted USCG Contracting Officers from CG-912 who support CG-7 with requirements that are within scope of this IDIQ contract.

H-2 Bilateral Modifications

A bilateral modification (supplemental agreement) is a contract modification that is signed by the Contractor and the Contracting Officer. For the purpose of the IDIQ contract only, when a bilateral modification is submitted by the Contracting Officer to the Contractor for signature, the Contractor has ten business days to respond to the Contracting Officer. The Contractor’s response may take the form of either signature of the bilateral modification or notice of rejection of the bilateral modification. If the Contractor fails to respond within the allotted time period, the Contracting Officer will consider no response (within the aforementioned timeframe) to indicate acceptance of the modification and consent to the resultant changes in terms and conditions.

H-3 Inherently Governmental Functions

No requirement in this IDIQ contract or in resultant Task Orders shall entail Contractor performance of Inherently Governmental Functions as defined by FAR 2.101.

The oversight and assessment of Contractor performance and Contractor compliance with contractual requirements, the stipulation and management of requirements, program decisions, and acceptance of services delivered by the Contractor to the Government are inherently governmental functions. These functions will be performed by Government personnel. This oversight and assessment of Contractor personnel by Government personnel will ensure the Contractor is prevented from performing inherently governmental functions.

Furthermore, the Contractor is advised of the following:

(a) Final determination for all work products, recommendations, and the like is reserved for Government officials;

(b) Contractor personnel who attend meetings, answer Government telephones, or work in situations where their actions could be construed as acts of Government officials shall clearly identify themselves as Contractor personnel; and

(c) Suitable marking of all documents or reports produced by Contractor personnel is required.

The Task Order Contracting Officer will ensure that no inherently governmental functions are assigned to Contractor personnel.

H-4 Travel

Performance under this IDIQ contract and its Task Orders may require travel. The Contractor will be reimbursed for travel expenses in accordance with procedures established in the Federal Travel Regulations (FTR). The Contractor will be reimbursed for actual transportation, lodging, meals, and incidental expenses using the allowable Government personnel rates. Reimbursement for airfare will not exceed the lowest customary standard, coach, or equivalent airfare offered during normal business. No profit shall be added to costs incurred for travel. The Contractor may add general administrative and/or overhead in accordance with their standard accounting practices at the specified rate. Travel shall not be undertaken and will not be reimbursed without prior approval of the Task Order Contracting Officer or Task Order COR, unless otherwise specified in a Task Order.

(a) When the Contractor expects total funding expended for travel to reach 85 percent of the total funds available for travel on the applicable CLIN, the Contractor shall notify the Task Order Contracting Officer, the Task Order…