AP4047_combined_synopsis_solicitation_final.pdf

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This acquisition is being conducted as a simplified acquisition pursuant to the authority of Federal Acquisition Regulation (FAR) Parts 12 and 13.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The estimated ceiling on this BPA is $1,500,000.00.

(i) Description of agreement.

The Transportation Security Administration has a requirement for a single award Blanket Purchase Agreement (BPA) for Portable Electro-Hydraulic Scissor Lift Tables (i.e., Southworth International Portable Electro-Hydraulic Scissor Lift Table CLL03-26) on a brand name or equal basis) for CONUS and OCONUS locations.

The BPA ordering period will be a five-year ordering period.

(a) Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

(b) Purchase limitation. The dollar limitation for each individual purchased under the BPA are as follows:

• Contracting Officers are limited to the Simplified Acquisition Threshold of $250K.

• Ordering Officials are limited to $25K

• Purchase Card holders are limited to the micro-purchase threshold to currently $10K.

Authorized Users. Individuals authorized to purchase under the BPA.

• Contracting Officers, Ordering Officials and Purchase Card holders are authorized to place orders under this BPA.

Delivery tickets. All shipments under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

• Name of supplier.

• BPA number.

• Date of purchase.

• Purchase number.

• Itemized list of supplies or services furnished.

• Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

• Date of delivery or shipment.

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Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

(ii) Request for Quotation number 70T05019Q9DAP4047 is issued as a request for quotation

(RFQ).

(iii) Current FAC - The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02, effective 6 May 2019.

(iv) Set Aside - This acquisition is 100% set aside for small business concerns. The associated NACIS code is 333922, and the small business size standard is 500 employees.

(v) Schedule of Supplies/Specification:

Southworth Portable Electro-Hydraulic Scissor Lift Table CLL03-26 on a brand name or equal basis. The electro-hydraulic lift tables shall be of the scissors lift type. The lift tables shall be a totally self-contained unit, complete with pre-wired controls, and ready for operation upon delivery. The lift table and all component parts thereof shall be new and of current design at the time of bidding, and shall conform to generally accepted design practice.

A. General Requirements:

1. Written documentation - Provide documentation including catalog cuts, assembly instructions, procedures for replacement of missing parts, complete parts list with replacement procedures, troubleshooting procedures, circuit diagrams, range of acceptable operating environment conditions (e.g., temperature, humidity), preventative maintenance procedures and instructions for warranty service.

2. Warranty and parts support – Commercial warranty applies.

3. Make available - replacement and repair parts for equipment purchased under this contract to be purchased by the Government for a minimum additional period of three

(3) years following expiration of the offered warranty.

4. Provide conditions to ensure that the powered baggage carts comply with ANSI Standard MH

29.1 "Safety Requirements for Industrial Scissors Lifts."

Equipment Technical Requirements Reference Documents:

AWS-Dl.l Structural Welding Code (Steel) ASTM A-36 Standard Specification for Structural Steel NFPA 70 National Electric Code ANSIMH29.l Safety Requirements for Industrial Scissors Lifts

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B. Minimum Requirements: Portable Electro-Hydraulic Scissors Lift Table

1. Design and Construction

a. Structure - The structure shall be fabricated from steel shapes, plates, and steel tubing. The platform, scissors, and related structure shall be sufficiently strong and well braced to prevent racking and twisting during normal use.

b. Platform - The nominal platform top dimensions shall be approximately 29 inches by 48 inches (able to fit through a 36 inch wide door) including corner protectors. The platform top shall be constructed of uncoated Type 304 stainless steel that is brushed or polished to facilitate cleaning, and suitably reinforced to resist buckling or permanent deformation in normal use.

c. Platform Backstop -A 12 to 18 inch high Type 304 stainless back stop panel will be provided.

(The panel will be securely attached to either long side of the table top, preferably by bolting with stainless steel hardware, and be removable. Gussets wrapping around either or both ends of the table to strengthen the backstop are allowed.

d. Portability - The lift shall be portable by means of four 5" diameter casters; two swivel with wheel brakes at the push bar end and two rigid at the opposite end. The casters are to have premium roller bearings, and be designed for ease of movement on various floor surfaces, including smooth concrete and carpet. These casters are to be mounted under the lift base frame, to provide improved maneuverability. Mounting shall be by bolting, for ease of service. The push bar shall be constructed of steel tubing, with a PVC cushion coating on the hand grip area.

The top of the push bar is to be approximately 38 inches from the floor.

e. Floor Lock - In addition to the two wheel brakes described above, a brake mechanism is to be provided which automatically engages when the push bar assembly is released, to prevent lateral movement of the lift during loading and unloading, or when the machine is parked. Wheel locks or caster brakes are not a suitable alternative to this feature, since they do not engage automatically, and do not prevent movement due to casters swiveling.

f. Machine Weight- Overall cart assembly to weight shall be a maximum of 300 lb. (The force to move the machine on a flat, smooth concrete surface shall not exceed 25 lbs.)

g. Skirting - Skirting shall enclose the scissors lifting mechanism, battery, charger, and hydraulic power unit. Accordion pleats shall have alternating black and yellow coloring. The skirting is to be mounted using secure mechanical attachment such as bolting or riveting at the top, and using hook and loop strips on the bottom, for ease of inspection and service. Attached maintenance straps are to be provided to hold the skirting up for service purposes.

h. Power Unit - 12 - 24 VDC battery(s) included with on-board 120 volt input battery charger.

All cabling to the push bar shall be protected by durable covering (shroud). Hydraulic hoses shall be routed to prevent chafing, binding, or kinking during operation. Batteries shall utilize quick disconnect cables to facilitate changeover.)

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i. Battery - The battery shall be a spill proof, sealed "AGM" type; deep discharge recovery, high discharge rate, rated at 12 volts and 33 amp hours minimum. The battery is to be securely mounted within the base of the lift, and wiring and terminals suitably routed and guarded against electrical shorting.

j. Battery Charger - The charger is to be of minimum length, and its plug is to be mounted to the machine frame in a location convenient for connection of an extension cord for charging purposes. The battery charger power supply wiring is to include a securely attached machine chassis ground. The charger is to be of automatic function type; charging sequence requires only connection to a 115 VAC power source. A 8' to 10' charging cord with molded 3 prong straight blade grounding plug is to be provided. Charging cord connections are to be of such construction to withstand minor impacts with furniture or other stationary objects in the screening areas.

k. Battery Charge Indicator - A battery "state of charge" meter or other suitable indication of batte1y charge remaining shall be provided, wired to the battery circuit, and mounted to the push bar in a location easily observed by the operator. The charge indicator shall include a "push to test" button, which disconnects the indicator except when testing, to avoid unnecessary discharge of the battery.

l. Drip Pan - A drip pan shall be built into the lift framework to contain any possible seepage of oil from the power unit or hydraulic plumbing.

m. Sustainability – Post Consumer Content minimum of 16%. Total Recovered Materials minimum of 25%.

C. Performance

a. Capacity - The lift shall be capable of raising and lowering a 300 lb. load from a maximum lowered height of 12" to a minimum raised height of 38", measured between the floor and the platform top surface.

b. Speed/Time - With a fully charged battery, the lift shall raise the rated load in 7 seconds maximum. Lowering time is to be adjustable through use of a pressure compensated flow control, and is to be pre-set at 7 seconds nominal.

c. Load Holding - The lift shall be capable of holding the load at any height throughout its travel, per the requirements of ANSI MH 29.l.

d. Cycles - A fully charged battery (portable model) shall provide a minimum of 150 up and down cycles of the lift; cycles to be at a minimum of 3 minute intervals. Battery replacement, during high usage shifts, shall use quick-disconnect cables to attain a minimum of 300 lifts.

e. Marking- Each machine shall be marked with ratings per ANSI MH 29.l requirements, in addition to the manufacturers name, contact information, and serial number. Marking shall be on a nameplate easily accessible for safe viewing.

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PACKING AND MARKING REQUIREMENTS:

All supplies to be furnished under this contract shall be preserved, packed, and marked by the Contractor in accordance with standard practices as defined in ASTM-D-3951 (Standard Practice for Commercial Packaging) for the packaging of supplies and equipment. The Contractor shall ensure that packaging is sufficient to prevent damage or deterioration to supplies and to ensure that shipping can sustain more than one shipment before installation and costs are minimized.

The Contractor shall be fully liable for any damage, diminution in value, or losses incurred during shipment, handling, and installation that is attributed to improper packaging. The Contractor shall ensure shipping documentation contains the following information:

a. BPA Call Number

b. Contractor's Name and Address,

c. List of Contents, and

d. Date of Submittal.

The Vendor shall provide carrier tracking information (carrier name and tracking number) to the COR as soon as orders ship.

6. SHIPPING:

Items ordered shall be delivered to the address identified in the Delivery Schedule. The Contractor shall coordinate all outbound shipments with the Contracting Officer's Representative (COR), Andrew J. Cordova.

All items shall be shipped directly from the manufacturer to the destination and in accordance with industry standards:

• The Shipper shall offload the item(s) from the truck on to the dock or curbside at the destination (to include necessary pallet jack or lift gate) without TSA assistance.

• The Shipper will be expected to comply with Airport/Delivery Instructions as specified on each Delivery Schedule.

DELIVERY REQUIREMENTS:

Deliveries for CONUS must occur within 30 calendar days After Receipt of Order (ARO). The delivery time will be extended to 60 calendar days for shipments to OCONUS locations.

INSPECTION AND ACCEPTANCE:

Inspection and acceptance of the items takes place at the destination by the Government. In the case of damaged items upon inspection, the Government has the right to refuse the delivery and have the damaged items returned to the seller at no additional cost to the Government. The seller is responsible for filing any necessary claim to the shipper to replace the damaged items and deliver new items without damage at no additional cost to the Government.

NOTICE(S) REGARDING LATE DELIVERY:

The Contractor shall send notices regarding late delivery to the individual placing the order and the COR.

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PRICING TABLE:

CLIN No. Item*

Unit Estimated quantities

Unit Price Extended Price

00001 CLL03-26-or equal

EA 50

10001 Ordering Year 1 CLL03-26-or equal

EA 50

20001 Ordering Year 2 CLL03-26-or equal

EA 50

30001 Ordering Year 3

CLL03-26-

equal

EA 50

40001 Ordering Year 4 CLL03-26-or equal

EA 50

Grand Total

*Item is referring to Southworth International Portable Electro-Hydraulic Scissor Lift Table

Firm fixed pricing to include FOB Destination for CONUS. For OCONUS locations, FOB-O.

The Government will pay actual shipping charges. TSA is a tax exempt Federal Agency.

(vi) Description – Southworth International Portable Electro-Hydraulic Scissor Lift Table CLL03-26 on a brand name or equal basis.

(vii) FOB Point – Deliveries for CONUS shall FOB destination. OCONUS deliveries will be FOB Origin. The Government will pay actual shipping charges.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Contractors are encouraged to utilize Attachment A – Traceability Matrix in order to demonstrate that their quoted products meet the minimum salient characteristics as outlined in the specification.

(ix) Evaluation - Award will be made based on the lowest priced technically acceptable quotation based on the following evaluation criteria:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1619_225648

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Factor 1: Price – The Contractor’s total evaluated price of all CLINs items will be evaluated.

Factor 2: Technical – The Contractor’s quoted products shall meet, in addition to Attachment A Specification, all requirement found above in Section V—Schedule of Supplies/Specification from A through C, (page x of y). (Contractors are encouraged to use the attached specification sheet to ensure that they meet all technical specifications, i.e., Section V—Schedule of Supplies/Specification and Attachment A Specification).

Factor 3: Past performance: The Government will use public and Government-restricted sources (e.g. CPARS) to evaluate past performance. Note: Quoters are not required or requested to submit past performance references.

The provision at FAR 52.212-2 is not applicable. The evaluation methodology is as follows:

Award will be made using the lowest price technically acceptable (LPTA) selection process.

Award may be made on initial quotations. Therefore, each initial quote should contain the quoter's best terms from a technical and price standpoint. However, the Government reserves the right to contact quoters if it is later determined by the contracting officer to be necessary. The LPTA process will proceed as follows:

(1) Quotes may be removed from consideration for any one of the following reasons: Quotes that are not received timely; Quotes that fail to follow instructions; Quotes that fail to submit any required documentation; Quotes that fail to demonstrate compliance with the specification;

and/or Quotes that have language inconsistent with the terms and conditions set forth in the solicitation.

(2) Quotes will be ordered by price from lowest to highest.

(3) The Government will review Factor 2 of the lowest priced quote. Upon determining that the contractor is technically acceptable, the Government will evaluate Factor 3. Contingent upon a subsequent determination of price reasonableness and of contractor responsibility by the Contracting Officer, and an award will be made to that quoter without further consideration of any other quotes.

If the lowest quote is determined not to be acceptable for any reason, then the next lowest priced quote will receive an evaluation as described above. The process will continue (in order by price) until a quote from a responsible contractor is determined to be acceptable and priced fairly and reasonably.

(4) Using this procedure, the Government might not evaluate all quotes.

Each Factor will be evaluated as follows:

Factor 1: Price – In accordance with FAR 13, the price will be determined to be fair and reasonable.

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Factor 2: – Technical capability to meet the Government's Requirement:

Factor 3: Past Performance – Past performance will be rated on an "acceptable" or "unacceptable" basis.

(x) Contractors shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its quotation.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. No addenda are attached.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. The additional FAR clauses cited in the clause are applicable to the acquisition as follows:

__X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__X_52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights. (April 2014) (41 U.S.C. 4712 relating to whistleblower protections.)

_X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__X_ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

__X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__X_ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

__X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__X_ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__X_ (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

__X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__X_ (28) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

__X_ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__X_ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

__X_ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1697_239202 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2015_284518 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2206_322432

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__X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__X_ (33) (i) 52.222-50, Combating Trafficking in Persons (JAN 2019) __X_ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

__X_ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

__X_ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__X_ (55) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

__X_ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

(xiii) Clauses and Provisions The following clauses, provision, terms and conditions apply to this acquisition.

Clauses:

FAR 52.204-1 -- Approval of Contract. (Dec 1989)

This contract is subject to the written approval of the Branch Chief, Mission Essentials Acquisition Division (MEAD) and shall not be binding until so approved.

(End of Clause)

FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far

(End of Clause)

HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE

EXPATRIATES (JUN 2006)

(a) Prohibitions.

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Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity.

The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership;

and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs

(1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

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(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003;

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__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it plans to submit a request for waiver pursuant to 3009.108-7004.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal.

(End of clause)

HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS

ACQUISITION OF COMMERCIAL ITEMS (SEP 2012)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

(b) Clauses.

_x__3052.205-70 Advertisement, Publicizing Awards, and Releases.

_x__3052.242-72 Contracting Officer’s Technical Representative.

_x__3052.247-72 F.o.B. Destination Only.

(End of clause)

TSA IGPM G.5200. 242.001 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

AND TECHNICAL MONITORS (JUL 2015)

The principle role of the COR is to support the Contracting Officer in managing the contract.

This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

The Contracting Officer hereby designates the individual(s) named below as the Contracting Officer's Representative(s) and Technical Monitor(s). Such designations(s) shall specify the scope and limitations of the authority so delegated.

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TSA CORs:

NAME: Andrew Cordova

PHONE NUMBER: 571-227-2043

EMAIL: Andrew.Cordova@tsa.dhs.gov

The COR(s) and TM(s) may be changed at any time by the Government without prior notice to the Contractor, but notification of the change, including the name and phone number of the successor COR, will be promptly provided to the Contractor by the Contracting Officer in writing.

The responsibilities and limitations of the COR are as follows:

• The COR is responsible for the technical aspects of the project and technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract.

• The COR may designate assistant COR(s) to act for him/her by naming such assistant in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

• The COR will maintain communications with the Contractor and the Contracting Officer.

The COR must report any observed fraud, waste, or opportunities to improve performance of cost efficiency to the Contracting Officer.

• The COR will immediately alert the Contracting Officer to any possible Contractor deficiencies or questionable practices so that corrections can be made before the problems become significant.

• The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract’s price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

• The COR is not authorized to direct the Contractor on how to perform the work.

• The COR is not authorized to issue stop-work orders. The COR may recommend the authorization by the Contracting Officer to issue a stop work order, but the Contracting Officer is the only official authorized to issue such order.

• The COR is not authorized to discuss new proposed efforts or encourage the Contractor to perform additional efforts on an existing contract or order.

The responsibilities and limitations of the TM are as follows:

• Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

mailto:Andrew.Cordova@tsa.dhs.gov

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• Monitoring the Contractor’s performance in relation to the technical requirements of the assigned functional area of the contract to ensure that the Contractor’s performance is strictly within the contract’s scope and obligated funding.

• Ensuring that all recommended changes in any work under the contract are coordinated and submitted in writing to the COR for consideration.

• Informing the COR if the Contractor is not meeting performance, cost, schedule milestones.

• Performing technical reviews of the Contractor’s proposals as directed by the COR.

• Performing acceptance of the Contractor’s deliverables as directed by the COR.

• Reporting any threats to the health and safety of persons or potential for damage to

Government property or critical national infrastructure which may result from the Contractor’s performance or failure to perform the contract’s requirements.

(End of term)

TSA IGPM G.5200.242.003 SUBMISSION OF INVOICES (JUL 2015)

Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

A. Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email.

Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

1. Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (d) of this clause.

2. Address to mail invoices:

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

3. Email Address: FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil mailto:FIN-SMB-TSAInvoices@uscg.mil

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B. Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

C. Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty day payment period specified under Prompt Payment requirements; however, the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered.

Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

D. Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

1. Via the internet: https://www.fincen.uscg.mil

Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523- 6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

2. Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

E. Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice. All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

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F. Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc.) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen. Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative. Note for “time-and-material” type contracts: The Contractor must submit the following statement with each invoice for labor hours invoiced under a “time-and-materials” type contract, order, or contract line item: “The Contractor hereby certifies in accordance with paragraph (c) of FAR 52.232-7, that each labor hour has been performed by an employee (prime or subcontractor) who meets the contract’s specified requirements for the labor category invoiced.”

G. Additional Invoice Preparation Instructions for Software Development and/or Hardware. The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc.) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

H. Frequency of Invoice Submission. Invoices shall be submitted in arrears.

TSA IGPM G. 5200.243.001 CONTRACTING OFFICER (CO) (JUL 2015)

The Contracting Officer is the only person authorized to make any changes, approve any changes in the requirements of this contract, issue orders, obligate funds and authorize the expenditure of funds, and notwithstanding any term contained elsewhere in this contract, such authority remains vested solely in the Contracting Officer. (For further information, the Contracting Officer is a federal government employee who is specifically authorized and appointed in writing under specified agency procedures and granted the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.) In the event, the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The following Primary Contracting Officer is assigned to this contract. Alternate Contracting Officers may be assigned:

TSA Contracting Officer:

NAME: Stacey Santhuff

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PHONE NUMBER: 202-360-7929

EMAIL: Stacey.Santhuff@tsa.dhs.gov

TSA IGPM H.5200.205.001 PUBLICITY AND DISSEMINATION OF CONTRACT

INFORMATION (OCTOBER 2017)

The Contractor shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the award and/or performance of this contract without the prior written consent of the Contracting Officer. The Contractor shall submit any request for public release at least ten (10) business days in advance of the planned release. Under no circumstances shall the Contractor release any requested submittal prior to TSA approval.

Any material proposed to be published or distributed shall be submitted via email to the Contracting Officer. The Contracting Officer will follow the procedures in Management Directives 1700.3 and 1700.4. The Administrator retains the authority to deny publication authorization. Any conditions on the approval for release will be clearly described. Notice of disapproval will be accompanied by an explanation of the basis or bases for disapproval.

Provisions:

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov/far

(End of Provision)

TSA IPGM L. 5200.225.001 NOTICE TO OFFERORS/CONTRACTORS CONCERNING

TRADE AGREEMENTS TERMS APPLICABILITY TO THE TRANSPORTATION

SECURITY ADMINISTRATION (SEPTEMBER 2018)

A. With respect to the following Federal Acquisition Regulation (FAR) provisions and clauses listed directly below (which the Contracting Officer has included herein as applicable):

mailto:Stacey.Santhuff@tsa.dhs.gov http://www.acquisition.gov/far

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FAR 52.225-1 “Buy American Act—Supplies,” FAR 52.225-2 “Buy American Act-Certificate,” FAR 52.225-5 “Trade Agreements,” FAR 52.225-6 “Trade Agreements Certificate,” FAR 52.225-9 “Buy American Act—Construction Materials,” FAR 52.225-10 “Notice of Buy American Act Requirement-Construction Materials,” FAR 52.225-11 “Buy American Act—Construction Materials under Trade Agreements,” and FAR 52.225-12, “Notice of Buy American Act Requirement—Construction Materials under Trade Agreements”

Offerors are hereby notified that the TSA is subject to the World Trade Organization Government Procurement Agreement and the countries it includes as presently defined in FAR

25.003. Otherwise, the only other trade agreements that presently cover the TSA are the North American Free Trade Agreement and the U.S.-Chile Free Trade Agreement. Offerors must analyze their intended offerings proposals and provide information in response to the required FAR 52.225- series provisions accordingly.

The European Union participation is as defined at http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm

B. In applying the Buy American Act, the Transportation Security Administration advises offerors that, as it affects Federal Acquisition Regulation (FAR) Sub-part 25.4 “Trade Agreements” requirements and the associated contract clauses and provisions at:

FAR 52.225-1 “Buy American Act—Supplies,” FAR 52.225-2 “Buy American Act-Certificate,” FAR 52.225-5 “Trade Agreements,” FAR 52.225-6 “Trade Agreements Certificate,”

Only domestic products or products from Canada, Mexico, and/or Chile which can be treated as a “eligible product” as defined in FAR 25.003 due to the sole applicability, respectively, of the North American Free Trade Agreement and the U.S.-Chile Free Trade Agreement are acceptable for offer under a solicitation or delivery under a contract that specifies the delivery of products in the Federal Supply Class (FSC) code 8300 series “Textiles, Leathers, Furs, Apparel and Shoes, Tents and Flags” and the FSC 8400 series “Clothing and Individual Equipment.”

(End of term)

TSA IGPM L. 5200.233.001 AVAILABILITY OF INTERNAL APPEAL PROCESS PER

FAR 33.103 (JUL 2018)

In the event of receipt of the Contracting Officer’s final decision of an agency-level protest in accordance with Federal Acquisition Regulation 33.103, the offeror is hereby advised that an appeal process is available from within the agency. The Assistant Administrator of the Contracting and Procurement in the Transportation Security Administration is the independent appeal authority. All appeals must be submitted in writing and signed by a company official http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm

19 | P a g e who is authorized to commit the company and contain the same elements required in FAR 33.103(d) as well as an explanation of the Contracting Officer’s decision (and copy of such decision). Appeals must be sent either in writing or via email to Transportation Security Administration, ATTN: APPEAL OF AGENCY PROTEST, Contracting and Procurement, 601 S. 12th Street, Arlington, VA 20598-6025 , or via email to TSAProcurementPolicy@tsa.dhs.gov. The subject line for the email should clearly indicate

“APPEAL OF AGENCY PROTEST”.

(End of term)

(xiv) This requirement is not DPAS/FPAS rated.

(xv) Quotations are to be submitted via email to Peter.S.Larsen@tsa.dhs.gov no later than June 26, 2019 at 1:00PM ET.

(xvi) Questions shall be submitted via email to Peter.S.Larsen@tsa.dhs.gov no later than June 19, 2019 at 1:00PM ET.

mailto:Peter.S.Larsen@tsa.dhs.gov mailto:Peter.S.Larsen@tsa.dhs.gov