Questions_and_Answers_for_70FBR918Q00000006_v2.pdf

Questions and Answers for 70FBR918Q00000006 - HAZWOPER

1. In regards to section 4.0 TASKS- Invitations, course marketing & flyers: Will electronic advertising (e-mail) suffice?

A. Email and Flyers will suffice and meet our intent.

2. Will FEMA provide the email addresses to send communications and electronic advertising to?

A. Yes, Tribal Affairs R9 will provide detailed list to awarded contractor.

3. FEMA incorrectly stated one of the locations for training. It is updated to:

A. Federated Indians of Graton Rancheria, 6400 Redwood Drive, Rohnert Park, CA 94928. The SOW will also be updated.

4. Is it the intention of FEMA that the successful contractor advertise these classes on behalf of FEMA? If so, what, if any, assistance will FEMA provide?

A. No, FEMA will advertise the course flyers developed by the contractor.

5. Will FEMA provide a list of tribal contacts for use during the advertising efforts?

A. Yes, tribal contact information will be provided after award.

6. Will the training courses take place at the actual locations listed in the SOW? Or, will the offeror need to procure training spaces for 30 students?

A. Training will occur at the locations listed. Please see the updated information for locations as it has changed.

7. Does FEMA prefer the course to be 5 – 8 hour days or 4 – 10 hour days?

A. 5-8 hour days preferred

8. Is the contractor able to ship materials to each training location prior to the training taking place?

A. Yes, arrangement for shipping items to be provided at the scheduled classes can be coordinated with the R9 Tribal Affairs COR.

9. Will the respiratory fit testing be: Qualitative Fit Testing (QLFT) or Quantitative Fit Testing (QNFT)?

A. QLFT

10. Will FEMA Region IX consider contractor proposals from companies with set-aside designations such as WOSB with academic adjunct professor, corporate professional consulting and training experience as past performance verses no direct federal government contracts?

A. This is a 100% small business set-aside. Any small business can submit a response. In terms of Past Performance, if there is no Past Performance the offeror will be neutrally rated. Past Performance with any entity is appropriate to submit; it does not have to be on Federal Contracts.

11. What on-sight logistics information can FEMA Region IX COR provide currently for both locations per the SCOPE specifically as it relates to each facilities Wifi & Audio Visual Equipment & Outlet accessibility specifically as it relates to the classroom settings thus noting specifically what is available and can be utilized by contractor(s) to ensure Projector & Laptop/Computer Compatibility (i.e., Apple MacBook Pro Compatibility?

A. The only outlets will be guaranteed at either location. Wifi and other AV needs cannot be guaranteed to be available and offerors shall include allowing for such needs and provisions in their quotes.

12. Will each facility provide microphone, podium?

A. No. Please see answer 11.

13. Will student have access to wifi?

A. No. Please see answer 11.

14. Will students bring computers to class and have access to power for computers?

A. No.

15. Can participating students utilized electronic workbooks/training materials verses hardcopy workbooks to eliminate impact to the environment?

A. Students may not have access to computers and FEMA does not want that to limit the students who are able to attend. Hardcopy materials shall be provided.

16. Will the courses be taught in similar classroom settings/types for both locations and if so what is the class layout: basic table/chair or theater classroom environment?

A. Basic tables and chairs

17. Is the FEMA Region IX OSHA 40 Hour HAZWOPER Training mandated by FEMA and thereby requires all or a select group of employees and contractors participate in this training for both sites?

A. FEMA Region IX Tribal Affairs personnel will attend each training course.

18. Will FEMA COR identify and provide a list of prospective students for each location?

A. Students will be identified prior to classes but not prior to award.

19. If not what is the minimum number of students that FEMA will approve for the training to commence? What if there is a need for more than thirty students per training site/location? Will additional courses be added? What if there are less than 30 students enrolled will the training go forth or be rescheduled?

A. The requirement is for two classes of 30 students. There will not be more than

30 students. If there are less the courses will still proceed as scheduled.

20. Will all students be English speaking?

A. Yes.

21. Will FEMA COR approve upon contract award payment for all Travel/Lodging/Supplies and other Pre- Training Marketing Procurement & Logistics as defined by the SOW are procured and invoiced and paid for?

A. The award will be made on a Firm Fixed Price basis. Travel costs will not be approved or paid for separately or in advance of performance. The risk for all costs and arrangements prior to performance of the training classes is up to the offeror.

B. After the completion of both training classes the awarded vendor may submit an invoice for the order. No advanced payments will be made.

22. Please clarify if the probability of Document Change/Edit/Modification Management

Process due dates for draft and final documents can and will be changed/modified from 3 business days to 5 business days depending on the magnitude of the SOW changes/edits/modifications requested by the FEMA COR?

A. If additional time is needed to respond to document changes/edits, the FEMA

COR and the Contractor POC shall endeavor to stick to these time frames as closely as possible to ensure that both the vendor and FEMA are protected.

However, if necessary extensions may be negotiated.

23. Can the FEMA COR allow the contractor to request and require all students submit

Physician/Medical Personnel Authorized Approval (via email (pdf) or fax/efax submittal) with Course Registration to thereby eliminate onsite coordination and confusion? This will ensure all health concerns/issues relative to students wearing respirators can be addressed and documented as soon as possible (i.e., prior to class and upon course registration).

A. Personal medical information is Personally Identifiable Information (PII) and to ensure confidentiality shall not be shared electronically. All students will be instructed to make available necessary PII for course acceptance upon arrival when course commences.