Hazwoper_SOW_4-27-2018_Revised.pdf

Statement of Work FEMA Region IX National Preparedness Division

Tribal Technical Assistance- HAZWOPER

Federal Emergency Management Agency (FEMA)

1.0 PROJECT TITLE: FEMA REGION IX NATIONAL PREPAREDNESS DIVISION

TECHNICAL WRITER/EDITOR SUPPORT

This Statement of Work (SOW) is for the planning, organizing and hosting of 2 separate 40-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) courses. The OSHA HAZWOPER 40-Hour Course provides time sensitive technical assistance training for tribal government workers, managers and supervisors working at HAZWOPER sites in FEMA Region

IX.

2.0 BACKGROUND

Increasing tribal capabilities is a core priority for the Region IX Administrator. In addition, the FEMA Region IX tribal program also delivers technical assistance and training programs to tribal governments to build and maintain high quality emergency management programs. With more than 150 tribal nations in Region IX, the tribal liaison program requires robust supplemental assistance in order to organize, advertise, host, and conduct these technical assistance workshops and training sessions. This course is in large demand by our Regional Tribes.

3.0 SCOPE

Under this contract, the vendor shall provide the following services:

1. Administrative o Coordinate the two 40 hour HAZWOPER Courses o Conduct outreach, post assessment surveys, and advertising to participating tribal governments.

o Manage sign-up lists and other participation tracking at the following locations:

Santa Ynez Band of Chumash Indians, 100 Via Juana Lane, Santa Ynez, CA

Pitt River Tribe, 36970 Park Avenue Burney, CA 96013

2. Logistics o Provide technical assistance delivery facilities to include:

Audio visual equipment Display tools such as whiteboards, easels and chart paper, markers Supplies for training participants such as course materials, pens, pencils, note paper

3. Subject Matter Expertise o Familiarize and understand DHS PPD-8 program requirements.

(https://www.fema.gov/learn-about-presidential-policy-directive-8) o Offer direct technical assistance to enrolled students when appropriate.

(https://www.osha.gov/laws-regs/standardinterpretations/2016-02-08) o Provide course feedback to FEMA, through the summary report and student feedback forms, on technical assistance training delivery.

o Provide other basic technical assistance delivery requirements as necessary such as working directly with attendees to resolve specific personal needs such as access services to attendees during the course.

o Knowledge and compliance with 29 CFR 1910.120(e)(5), Qualifications for trainers, is the minimum expected of all training personnel.

(https://www.osha.gov/laws-regs/standardinterpretations/2010-02-16-0)

4.0 TASKS

For this SOW, the Contractor shall be required to produce planning work products. The Contractor shall develop and provide a range of draft and final documents that may include, but are not limited to:

Invitations, course marketing & flyers, workshop schedules and course materiel

Guidance documents

Feedback forms

All deliverables must meet pre-approved timelines and budget, be approved by FEMA Region IX COR and be in accordance with FEMA guidelines and doctrine. We will provide this documentation upon reward of the contract.

Task 1 Management and Oversight

The Contractor shall work closely and coordinate at all times with designated representatives from FEMA to include other Contractors. This shall include information sharing of all contract processes, progress reports, and related documents. Contract oversight of the project shall reside at FEMA Region IX by the Task Monitor (TM) and Contracting Officer’s Representative (COR).

The deliverables for this task include:

A. Complete evaluation summery report for each class that covers: 1) student feedback forms (including individual feedback forms); 2) access services that were required and provided; 3) fit/test of respirators; 4) PPE Review; and, 5) student course completion information. Summary report and back-up documentation shall be provided within one week of completion of the class.

B. Provide notes on all meetings and conference calls within one week.

C. Contractor shall develop and provide a range of draft and final documents. FEMA will provide comments on all requested draft materials; final documents will be due within three (3) business days after initial request and revised documents within three (3) businesses days of comments.

Travel: All travel conducted under this SOW shall be in accordance with the current Federal Travel Regulations (FTR). All travel should be directly related to the Scope of Work and tied directly to specific task for each objective.

Task 2 HAZWOPER Courses

The contractor shall provide all travel, materials, and instructors needed to provide two (2) HAZWOPER courses for thirty (30) students each to FEMA tribal partners. Additionally, the courses shall include the following sub-tasks

Sub-Task 2a. Fit/Test of Respirators

The Contractor shall fit and test all respirators brought by enrolled tribal students to identified training venue in accordance with 29 CFR, Appendix A to § 1910.134: Fit Testing Procedures. The Contractor shall ensure all students have a note from their physician or other authorized medical personnel that there are no restrictions for the student wearing a respirator.

Sub-Task 2b. Personal Protective Equipment

Students will provide their own Personal Protective Equipment (PPE) to comply with applicable OSHA standards as outlined below. The Contractor is expected to provide guidance on the proper use of the PPE as part of the class curriculum.

Level C: Level C PPE is similar to Level B; however, Level C protection is selected when, “the concentration(s) and type(s) of airborne substance(s) is known and the criteria for using air purifying respirators are met” (OSHA.gov).

Level C protective equipment consists of:

o Air purifying half-mask or full-face respirators that have been approved by the National Institute for Occupational Safety and Health (NIOSH) o Chemical-resistant clothing, with hood - two-piece chemical-splash suit and disposable chemical-resistant overalls.

o Out and inner chemical-resistant gloves o Chemical resistant steel-toe and boots. The boot shank, the supportive structure between the insole and outsole, must also be steel.

o Outer boot-covers (chemical-resistant) o Face shield (as needed) o Hard hat (as needed) o Coveralls (as needed)

Escape mask (as needed)

The deliverables for this task include:

A. Included in the summary report, fit/test results for students and that a doctor’s note was provided.

B. Included in the summary report a list of items the tribe requires to ensure all individuals in the class have the adequate Level C protection.

5.0 KEY PERSONNEL

The Contractor shall provide Key Personnel that cannot be replaced during the term of the contract for the following positions:

A. Primary Trainer B. Primary Point of Contact with FEMA.

6.0 GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

At the training sites , Contractors will be provided with internet connectivity to ensure work can be accomplished effectively and efficiently to instruct and support class sizes of 30 students.

7.0 PLACE OF PERFORMANCE

The Contractors primary work location will be in two separate areas within the state of California, as listed below (may not be in the order of performance). In addition, Contractors shall not work on Federal holidays and shall align hours with FEMA staff.

1. Santa Ynez Band of Chumash Indians, 100 Via Juana Lane, Santa Ynez, CA 93460

2. Pitt River Tribe, 36970 Park Avenue Burney, CA 96013

4. PERIOD OF PERFORMANCE

From date of award through September 30, 2018. FEMA will schedule a kick off meeting within the first ten business days of award.

5. SECURITY

The Contractor shall report to the FEMA Security Office any and all adverse information brought to their attention concerning employees performing under this contract. The report shall include the employee’s name and social security number, along with the adverse information being reported. Termination of employment of an employee does not obviate the requirement to submit this report. Reports based on rumor or innuendo shall not be submitted to the DHS Security Office.

Release of Information: All information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the Contracting Officer. Dissemination of public disclosures includes, but is not limited to: permitting access of such information by foreign national or by any other person, entity, and publication of technical or scientific papers, advertising, or any other proposed public release. The Contractor shall provide adequate physical protection to such information so as to preclude access by any person or entity not authorized such access by the Government.