08.02_Attachment_C_BNJ.pdf

OFFICE OF ACQUISITION MANAGEMENT

Sole Source Justification (SSJ)

For Simplified Acquisitions Above the Micro-purchase threshold and up to the Simplified Acquisition Threshold (SAT)

FAR 13.106, including Brand Name

OpenText RightFax

Page 1 of 2 December 2018

1. Agency and Contracting Activity.

Department of Homeland Security (DHS) Immigration and Customs Enforcement (ICE) Office of Acquisition Management (OAQ) 801 I Street NW, Mail Stop 5750 Washington, DC 20536

2. Nature and/or description of the item/service being procured and anticipated cost.

(a) Type of action: Firm-Fixed-Price Purchase Order

(b) Amount the current J&A is justifying:

(c) Brief Description: DHS ICE has a requirement for a brand name justification to purchase an electronic faxing capability. A brand name justification for OpenText RightFax is required because it fulfills ICE user requirements for electronic faxing capability. The software meets ICE information assurance security and privacy requirements and is interoperable within the ICE IT Infrastructure. This product is approved by the ICE Technical Review Board, as listed in the ICE Approved Software List, and is the only electronic faxing product available on the GSA Advantage website. These evaluations have resulted in the approval of OpenText RightFax Business edition for use by ICE offices. In 2017, the OpenText RightFax Business edition was approved, purchased, and is currently being used by the Freedom of Information Act (FOIA) office. The Business edition allows up to 30 FoIP (Fax over IP) channels. FOIA purchased only 4 of the 30 channels. Since the RightFax software and maintenance support was already purchased for FOIA, we are submitting a new purchase request for the following:

- Annual Maintenance for four (4) existing channels for FOIA

- Six (6) additional channels, plus annual maintenance support for use by the ICE

Personnel Security Unit (PSU)

- Optional Contract Line Item Numbers (CLINs) for 20 additional channels and annual maintenance

The cost for each channel plus the annual maintenance support will be minimal, approximately per channel.

3. Sole Source Justification Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).

(Check one and explain below):

☐ Only one source reasonably available.

OFFICE OF ACQUISITION MANAGEMENT

Sole Source Justification (SSJ)

For Simplified Acquisitions Above the Micro-purchase threshold and up to the Simplified Acquisition Threshold (SAT)

FAR 13.106, including Brand Name

OpenText RightFax

Page 1 of 2 December 2018

☐ Urgent and compelling circumstances exists.

☐ Exclusive licensing agreement exists.

☒ Brand name.

The OpenText RightFax software is implemented as part of FOIA’s requirements to streamline and improve efficiencies in the fax processing. It is on the DHS/ ICE Enterprise Architecture Information Repository and is approved software. No other software can be utilized at this junction. OpenText RightFax is approved for use within ICE and was determined interoperable within the ICE IT Infrastructure, and it meets Information Assurance security requirements. No other product that meets these requirements is available.

☐ Industrial Mobilization ☐ Other. Explain:

4. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106- 3(a)(2). (Check one and provide short explanation or description of action taken.)

☒ Market Research.

☒ Comparison of the proposed price with prices found reasonable on previous purchases.

☐ Current price List.

☐ Comparison with similar items in a related industry.

☒ Comparison to IGCE.

☐ Contracting Officer’s personal knowledge.

☐ Other. Explain:

5. Approval of the Contracting Officer:

Name Date