7-RFP-04-Authorized Signature and Questionnaire.pdf
PDF 141 KB Posted
- Attached to
- RFP Paint and Paint Supplies
- Solicitation number
- 26-0224
- Issued by
- Tarrant County, Texas
About this file
This is an Authorized Signature and Questionnaire form for RFP 26-0224 issued by the City of Fort Worth Purchasing Division for Paint and Paint Supplies. The City of Fort Worth seeks non-exclusive agreements with vendors to supply paint, coatings, applicators, spray equipment, and related sundries on an "as needed" basis for City Departments. The form requires prospective bidders to provide authorized representative signatures, company information including legal name, Federal ID number, and contact details for up to three points of contact. Bidders must certify their authority to bind the organization to the terms of the RFP and acknowledge receipt and understanding of all solicitation documents.
The questionnaire portion requires vendors to address 29 detailed evaluation criteria assessing company qualifications, operational capabilities, and service offerings. Key areas of inquiry include length of time in business, litigation history, Small Business Enterprise certification status, years of experience supplying paint and related products, assigned account manager information, response times for quotes and inquiries, retail locations and distribution centers within 25 miles of Fort Worth, delivery capabilities including same-day and emergency delivery options, lead times for stocked and non-stocked items, color matching services, product catalog breadth and manufacturer representation, Safety Data Sheet (SDS) procedures, return and replacement processes, and experience serving public entities. Vendors must also indicate willingness to extend contract terms to other governmental entities participating in cooperative purchasing, provide prompt payment discount terms, and identify any pages containing proprietary information requiring confidential treatment.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-RFP-05-Forms.pdf | ||
| 6-RFP-08-Reference Sheet.pdf | ||
| 2-RFP-06-Small Business Utilization Form V1.docx | DOCX document | |
| 9-RFP-02-Specifications.pdf | ||
| 8-RFP-09-Discount Calculator.xlsx | XLSX spreadsheet | |
| 5-RFP-07-Deviations.xlsx | XLSX spreadsheet | |
| 4-RFP-03-Draft Vendor Services Agreement.pdf | ||
| 3-RFP-01-Instruction to Proposers 1.pdf |
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Text version
CITY OF FORT WORTH - PURCHASING DIVISION
AUTHORIZED SIGNATURE AND QUESTIONNAIRE
RFP Ref. #: 26-0224 Doc. Ref#: RFP-04 Page 1 of 6 RFP Title: Paint and Paint Supplies
City of Fort Worth Bidder/Supplier ID:____________________________________ Legal Name of Proposer:
D/B/A Name of Proposer:
Federal Id Number (TIN):______________________________________________ Address:
Name of the Authorized Representative: __________________________________ Title: _____________________________________________________________ The undersigned, by his/her signature, represents that he/she is submitting a binding Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.
The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.
Signature of the Authorized Representative: _____________________________ Email: Phone:
Name of Contact Person - 1:
Title of Contact Person - 1:
Email: Phone:
Name of Contact Person - 2:
Title of Contact Person - 2:
Email: Phone:
Name of Contact Person - 3:
Title of Contact Person - 3:
Email: Phone:
RFP Ref. #: 26-0224 Doc. Ref#: RFP-04 Page 2 of 6
Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.
1.0 Length of time in business: _______________________________________
2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes_______ No________
3.0 Is your business or any of its principals under criminal investigation?
Yes_______ No________ Have you answered Yes to either Question 1 or 2 above? Please provide the details outlining the situation on a separate document with the submission of this form.
4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?
Yes_______ No________
5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net 15, etc.)
6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.
Pages with information believed to be Proprietary
Please indicate if only specific sections on the page are believed to be Proprietary
7.0 Provide your company’s legal name, headquarters address, and primary contact information.
RFP Ref. #: 26-0224 Doc. Ref#: RFP-04 Page 3 of 6
8.0 Have you ever had a contract terminated for cause? If yes, explain.
9.0 Have you been involved in any litigation related to contract performance in the last five years?
10.0 How many years has your company been supplying paint, coatings, applicators, spray equipment, and related sundries?
11.0 Is your company certified as a Small Business Enterprise (SBE) or will you be working with a Small Business? If yes, provide copies of certifications.
12.0 Identify the account manager who would be assigned to the City.
13.0 What is your standard response time for quotes and inquiries?
14.0 Identify all retail stores, warehouses, and distribution centers located within 25 miles of Fort Worth. Use additional sheets if necessary.
RFP Ref. #: 26-0224 Doc. Ref#: RFP-04 Page 4 of 6
15.0 Identify locations the City may pick up products from. Use additional sheets if necessary.
16.0 What are your standard delivery lead times for stocked items?
17.0 What are your typical lead times for non-stocked items?
18.0 Do you offer same-day delivery or emergency delivery? If yes, explain limitations.
19.0 Do you offer free delivery above a minimum order amount? If yes, specify the threshold.
20.0 Can you accommodate deliveries between 8:00 A.M. and 5:00 P.M.?
RFP Ref. #: 26-0224 Doc. Ref#: RFP-04 Page 5 of 6
21.0 Can you provide color matching/mixed-to-match services? Describe your process and turnaround time.
22.0 How do you handle discontinued products and substitutions?
23.0 Describe the breadth of your product catalog and the manufacturers you represent.
24.0 What percentage of your catalog is typically stocked for same-day or next-day pickup or delivery?
25.0 Confirm your ability to provide current Safety Data Sheets (SDS) electronically and/or with shipments.
26.0 Describe your procedures for updating SDS when product formulations or regulations change.
RFP Ref. #: 26-0224 Doc. Ref#: RFP-04 Page 6 of 6
27.0 Describe your return process for damaged, defective, or incorrect products.
28.0 What is your standard turnaround time for processing returns and replacements?
29.0 Describe your experience serving cities, counties, school districts, or other public entities.
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