Bulk Fuel, Gasoline and Diesel 15100000-19-1 - How to Use This Contract.pdf

10/25/22

How to Use This Contract Bulk Fuel, Gasoline and Diesel (15100000-19-1)

Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contracts/bulk_fuel_gasoline_and_diesel2.

State Agencies

• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:

o Agencies must ensure that an RFQ is issued to a minimum of 2 contracted vendors on contract for Bulk Fuel, Gasoline and Diesel. Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract webpage to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.

o State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed; contractor contact information is accessible from the contract webpage.

o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.

o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.

o COMMODITY CODE: 15101505, 15101506, 15101513, 15101801 o METHOD OF PROCUREMENT: A - State term contract without RFQ

• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.

Eligible Users

• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/bulk_fuel_gasoline_and_diesel2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/bulk_fuel_gasoline_and_diesel2 http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001

10/25/22

Frequently Asked Questions

• Is there a minimum order size for this contract?

o Yes, the minimum order size is 6,000 gallons for transport deliveries and 500 gallons for non-transport deliveries (where available).

• Can I purchase from a vendor outside of this contract if they offer better pricing?

o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.

• What should I do if I have an issue with the contractor?

o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.

Additional Information

• Please note that additional charges may apply, such as a delivery charge, delay charge, back haul charge, top off charge, and/or emergency delivery charge for all delivery types, as well as a freight charge, pump off charge, and/or maximum pump off charge for transport deliveries.

o A delay charge may be incurred if the contractor must wait more than 30 minutes to begin fuel delivery; the charge may be billed in 30-minute increments.

o A back haul charge (per gallon) may be incurred if the customer orders more than their tank(s) can hold upon delivery and a portion of the fuel ordered has to be returned.

o A pump off charge may be incurred more than once if the transport delivery truck is required to relocate to deliver to additional tanks.

• Please refer to "Pricing" in the Contract Information section on the contract webpage for additional information regarding allowable charges.

Contact Information

• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.

• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace