6991PE21Q000003 PWS Enviornmental Consulting Services 04.20.21.pdf

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Performance Work Statement (PWS) Environmental Consulting Services

Provide the services of an Environmental Consulting Firm to the U.S. Maritime Administration’s Suisun Bay Reserve Fleet (SBRF), located at 2595 Lake Herman Rd., Benicia, CA 94510, for the following services:

CLIN 1.1: SBRF Storm Water Pollution Prevention Plan (SWPPP) Support and Document Revisions

Contractor shall provide environmental consulting services in order to maintain a current and up to date SWPPP in accordance with California Industrial General Permit (IGP) Order number 2014-0057-DWQ and all other applicable regulatory requirements. Contractor shall be authorized under the IGP to develop Storm Water Pollution Prevention Plans.

The Contractor shall:

• Update changes, propose revisions, make approved revisions, and maintain in proper order the SBRF’s Storm Water Pollution Prevention Plan (SWPPP) as required;

• Analyze current SWPPP annually and provide SBRF recommendations for continuous process improvement.

• In coordination with MARAD, work with the San Francisco Regional Water Quality Control Board (SF Water Board) to identify, propose, and modify acceptable changes to existing permits, SWPPP, Best Management Practices (BMPs), Standard Operating Procedures (SOPs), storm water testing and sampling requirements;

• Research and suggest Best Available Technologies (BAT) annually for storm water filtration implementation or improvement;

• In coordination with MARAD, work with the SF Water Board, to identify acceptable monitoring and reporting methodologies;

• In coordination with and MARAD’s approval, correspond with the SF Water Board;

• Work with other contractors engaged in work at the SBRF, as directed by MARAD to maintain and improve SBRF SWPPP.

• Maintain administrative record of correspondence, written and oral, associated with this work.

• In coordination with MARAD perform all tasks necessary to retain the appropriate permit from the California State Water Resources Control Board.

• Contractor shall review and revise annually the SBRF’s SWPPP in accordance with all regulatory requirements. All proposed revisions shall be submitted and approved by MARAD. Contractor shall ensure that the SWPPP procedures provide the detail necessary for MARAD personnel to plan and execute storm water sampling per the general requirements of the SWPPP and permit.

• Contractor shall review all the SWPPP Analytical Records, Best Management Practices and Standard Operating Procedures annually and provide recommendations to SBRF for SWPPP improvements.

SBRF negotiated through the SF Water Board mitigated analytical benchmark values, i.e., Target Levels (which are used in lieu of the Numeric Action Levels provided in the IGP), for contaminates tested for under the SWPPP other than those dictated under the IGP for California.

Target Levels will be provided to the contractor at the beginning of the contract.

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Contractor shall review and revise the SWPPP in Microsoft Word and produce the final product in Adobe Acrobat Format based on SWPPP implementation feedback from SBRF staff, Audits, inspections, findings from Exceedance Reports, vessel departures or arrivals, and comments from either the SF Water Board or MARAD. Copies will be provided to SBRF for review before final version is completed.

MARAD will work with the contractor and provide required documentation to update the SWPPP. All SWPPP revisions require updated fleet and vessel diagrams/maps, listing of contaminant sources, inspection form revisions for new and existing vessels, removal of departed vessels, and moderate revisions to SWPPP sections related to sampling and sampling data, BMP and SOP revisions and additions.

If the SWPPP only contains minor revisions it shall be completed and submitted to SBRF for review at a minimum of 2 weeks prior to the submittal of the Annual Report. Contractor is responsible for ensuring that all changes are made, properly documented, and the affected documents submitted to MARAD via appropriate medium; email or via Contractor’s website are all acceptable.

If any major changes/revisions to the SWPPP are identified the contractor must advise SBRF immediately. All major changes must be submitted to the SF Water Board for approval prior to implementation through MARAD SBRF.

CLIN 1.2: SWPPP Compliance Training

All on-site training shall be conducted in SBRF’s Auditorium located at the address provided above. Specialized practical trainings shall also be conducted aboard ships in the anchorage. In-person on-site training is preferred, however, depending on current health and safety conditions related to COVID-19, virtual training sessions may be allowed. Contractor shall provide all training materials and equipment necessary to conduct the training classes. Contractor may use SBRF’s audio/video system in the Auditorium for on-site training evolutions.

Training materials shall be submitted to MARAD for review and approval at least two weeks prior to the mutually agreed upon training date.

Contractor shall provide knowledgeable personnel in SWPPP management and sampling techniques to conduct the training.

The following training shall be provided to SBRF. This training is to be conducted annually on site and on a date mutually agreed upon between the Contractor and MARAD, preferably in August of each year, before the start of the rainy season. The following two training subjects will be given on the same day:

• All Hands General SWPPP Awareness Training:

o Contractor shall provide personnel knowledgeable with the SBRF’s SWPPP to prepare and conduct on-site annual SWPPP Awareness Training for up to 50 MARAD SBRF employees.

o Awareness training shall inform personnel of SBRF Stormwater Pollution Plan fundamentals. Training will teach personnel to identify storm water pollution prevention plan non-conformities so they can reported for correction.

o Contractor shall revise the SWPPP training presentation according to recent SWPPP revisions and comments from MARAD, as required.

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• Specialized SWPPP Team Training. This training is intended for SBRF personnel obtaining stormwater samples during rain events and will include:

o Storm Water Sampling Standard Operating Procedures for proper setup, sampling, sample packaging, chain of custody, and transportation techniques.

o Proper care and placement techniques of SBRF storm water filtration media and other BMPs.

o Proper sample collection procedures using the current approved SBRF storm water sampling procedures outlined in the SWPPP.

o This training will be conducted for up to 20 MARAD employees.

CLIN 1.3: SWPPP Annual Report

In coordination with SBRF the Contractor shall review SBRF’s assembled inspection records and supporting data for completeness and complete the SWPPP Annual Report in accordance with the IGP SWPPP regulatory requirements.

SBRF will provide the Contractor with all required documentation for the Annual Report as necessary.

In coordination with MARAD, contractor shall review the Annual Evaluation, which is prepared by SBRF personnel. This report shall include analysis of the SWPPP performance and recommended changes to the SWPPP that seek to improve stormwater runoff quality and the overall performance of the plan.

Contractor shall submit the Annual Report draft to MARAD for review prior to submitting the report in accordance with the IGP.

The Contractor shall submit the Annual Report on behalf of SBRF via the Stormwater Multiple Application and Report Tracking System (SMARTS) website in accordance with the IGP SWPPP regulatory requirements and all other applicable regulations.

The Annual Report and other documents submitted via SMARTS will be certified by a representative of MARAD, i.e., the Legally Responsible Person.

CLIN 1.4: Ad-Hoc Monitoring Reports, Exceedance Reports, and Sampling Reports

Contractor will provide a fixed price for each stormwater sampling event.

Contractor shall prepare written Exceedence Reports for vessels and parking lot samples that do not meet the negotiated, site-specific Target Levels for the SF Water Board’s review from data received from stormwater analysis and analytical data provided by MARAD. When analytical results do not exceed the Target Levels, a Sampling Report shall be prepared instead of an Exceedance Report. The report(s) shall discuss the findings, look at trends and anomalies, analyze SWPPP sampling performance and BMP effectiveness, and suggest BMPs designed to improve stormwater runoff quality. Reports are expected to be prepared, within 60 days from receiving from MARAD, stormwater laboratory analysis results from qualifying rain events.

These lab results will be provided by SBRF or SBRF’s contracted environmental lab.

Contractor to provide their pricing for a total of eight Ad-Hoc reports per year.

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SBRF will provide guidance on an acceptable format for the Exceedance Reports and Sampling Reports. These site-specific reports are prepared in lieu of the Exceedance Response Action documents described in the IGP.

All reports shall be submitted to the COR for review. After review, the Contractor shall submit the reports to the Water Board on behalf of SBRF via SMARTS.

CLIN 2.0 Supplemental Work

The Contractor shall provide additional labor, if requested by the Government, to address any supplemental work which may arise throughout the contract period.

The Contractor shall propose a fully burdened hourly labor rate to perform supplemental work under CLINs 2.1 and 2.2. This rate shall be applicable 24 hours per day, seven (7) days per week and shall not be increased for overtime and will be utilized in negotiating a fixed price delivery order for subsequent supplemental work.

Upon request to conduct an activity under CLIN 2.1 or 2.2, the Contractor shall provide a cost estimate which includes labor costs and Other Direct Costs (ODCs) (CLIN 2.3) if applicable. If a fair and equitable price can be agreed upon by both parties to perform the supplemental work, the COR and/or Contracting Officer (CO) may issue a Delivery Order to the Contractor which authorizes the Contractor to perform that work.

The total amount of supplemental work ordered shall be at the discretion of the COR and/or CO.

CLIN 2.1: General Environmental Compliance Support

Provide up to 160 additional hours of technical assistance/support to assist SBRF in complying with applicable environmental laws and regulations.

SBRF personnel may not have the skills necessary to perform some environmental analytical testing, job, surveys, inspections and audits. This CLIN is to assist SBRF staff in researching and answering environmental questions and concerns with regard to compliance with applicable laws and regulations such as, but not limited to, the Clean Water Act (CWA), Clean Air Act, (CAA), Resource Conservation and Recovery Act (RCRA), and other areas affecting the SBRF.

CLIN 2.2: General Training Support, Additional

In additional to the SWPPP training in CLIN 1.2, provide up to 48 hours of additional specialized environmental training as determined by the COR to assist SBRF in complying with environmental operational requirements.

Training is preferred to be given in person at SBRF, however, depending on current health and safety conditions related to COVID-19, virtual training sessions may be allowed.

CLIN 2.3 Other Direct Costs (ODCS)

ODCs are only authorized for items that are integral and necessary to accomplishing the supplemental work under CLIN 2.1 and 2.2 not included as part of the contractor’s labor and overhead cost. The Government has provided a not to exceed amount of $15,000.00 for ODCs.

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ODCs will billed be based on actual costs. Handling rates and/or fee/profit are not authorized and shall not be applied to ODCs. All ODCs which exceed $200.00 shall be supported by hard copies of vendor quotations, paid invoices and/or receipts, if requested by the COR.

Additional Contract Requirements

Period of performance: The period of performance is a one-year base period plus four (4) one-year option periods:

Base Period: June 6, 2021 – June 5, 2022 Option Period 1: June 6, 2022 – June 5, 2023 Option Period 2: June 6, 2023 – June 5, 2024 Option Period 3: June 6, 2024 – June 5, 2025 Option Period 4: June 6, 2025 – June 5, 2026

An option to extend services (FAR 52.217-8) to allow up to an additional six (6) months of optional performance is also included.

Place of performance: The primary place of performance for this work is expected to be at the contractor’s facility since most of the work is administrative in nature. The secondary place of performance will be on-site at SBRF, for in-person training, informational visits and inspections as needed.

Contractors shall follow all MARAD SBRF Safety Rules and Regulations while at the Reserve Fleet. Contractors shall provide their own steel toe work shoes. However, safety glasses, hardhats and life jackets can be provided by SBRF when visiting the Fleet for shipboard work.

Location and hours of operation for services being delivered:

Suisun Bay Reserve Fleet 2595 Lake Herman Road Benicia, CA 94510 (Phone) 707 745-0487 (Fax) 707 745-2508

Days and hours of operation are 07:00-17:30, Monday – Friday, excluding Federal Holidays.