QnA _2.18.26_.pdf

Questions and Answers during Advertisement for WY FLAP SHE 26(1) Red Grade Road

November 18, 2025

Questions Answers

1 What is the source of the survey? The source was all ground mapping.

2 What are the locations of the borings? Refer to the geotechnical report.

3 Is the funding available? Yes, there is funding for this project.

November 19, 2025

4 Will CAD files be made available for this project, if so? When

Design Data for this project will be posted to SAM.gov when the Full Solicitation/Advertisement of the project is posted, which is estimated to be December.

January 21, 2026

5 While reviewing the project documents, I was unable to locate specific details for the mulch type required for the disturbed areas.

As the selection of mulch is dependent on the steepness of the slopes, could you please clarify the following:

Section 157. — SOIL EROSION CONTROL, SEDIMENT

CONTROL, AND STORMWATER POLLUTION

PREVENTION PLAN

Mulch 713.05 (This section was missing).

The FP-14 applies in its entirety to the project and is supplemented by the Special Contract Requirements (SCR) within this Invitation for Bid (IFB).

6 Also, will the Hydraulic seeding and Mulching be a two-step process?

The FP-14 applies in its entirety to the project and is supplemented by the Special Contract Requirements (SCR) within this Invitation for Bid (IFB)

January 23, 2025

4 Regarding bid items A0860 and B0980 Mulching, Hydraulic Method. Both bid items need to conform to 625.08 and 713.05.

Both of these specification sections have options for the type of hydraulic mulch to be utilized. On WY FLAP NAT 505 (Casper Mtn), WY FLAP 740 (Skyline Drive), and WY FLAP 407 (Kortes Road) have all specified the Bonded Fiber Matrix, which is FP-14 713.05(g). The bonded fiber matrix is a near necessity for revegetation establishment via hydraulic methods, in Wyoming.

Additionally, both WY FLAP NAT 505 and WY FLAP 407 required the us of “Biotic Soil Amendment, Hydraulic Method.”

This is also highly recommended for revegetation success in Wyoming.

Will use please evaluate and clarify the bid items regarding the hydraulic mulching, seeding, and potential need for Biotic Soil Amendment?

Bid the per the FP-14, SCRs, and Plans

January 26, 2026

7 After digging through the bid documents, we did not see a scheduled pre-bid conference or site visit? Will either of these be happening before the bid date?

The pre-bid conference/site visit took place on November 13, 2025. No additional pre-bid conferences or site visits are planned. The project site is open and can be viewed at any time.

January 28, 2026

8 Is there anyone locally that could preapprove our rip rap before the bid date? We have some made and stockpiled in our yard in Sheridan. It meets all WYDOT standards and has been used on numerous highway projects. It was also approved as an Army Corp source and used locally in a couple projects. But there is some discussion in the plans about it being river rock and certain color.

We do not pre-approve materials prior to bid opening.

9 Do you know who the CO is going to be?

The Contracting Officer (CO) is Kelly Palmer

February 12, 2026

10 Are signals/AFADS allowed on this project? If so can they be paid under the flagging item in lieu of physical flaggers?

Signals and AFADs are not allowed

11 Attachment 2 in Appendix D states that it is to be included in the bid. However, it is not included in the Bid Package list found in NOTICE TO BIDDER, I (A-i), and is specifically mentioned as being due within 7 days of CO’s request in NOTICE TO BIDDER II (A-iv). Can you confirm that the FHWA Subcontracting Plan is due within 7 days of CO’s request and not required with the bid?

That is correct. If the apparent low bidder is other than a small business, the low bidder, upon request by the Contracting Officer, shall submit a subcontracting plan within seven (7) days of the request.

12 The bid documents on SAM.Gov include two documents identified as addenda: a Technical Memorandum to serve as an addendum to the geotechnical report, and an Addendum to the Final Hydraulics Memo. Since neither of these are specified as “amendments to the solicitation” it is our understanding that they do not need to be acknowledged in SF-1442, section 19. Is this correct?

The SF-1442, section 19 is acknowledged when the Invitation for Bid (IFB) has been amended, not the Technical Memorandum addendum to the Geotechnical and Final Hydraulics report.

13 Would CFL consider extending the bid date by 1 week? No. We are not extending the bid opening.

14 Has CFL identified a water source for construction water? No, a water source has not been identified.

15 Has CFL identified a waste area for the excess excavated material? No, a waste area has not been identified.

Received February 13, 2026

15 There are two bid items in Schedule B that state “Concrete, Headwall for 24 inch Pipe Culvert”. Please advise

Line item 0480 is a standard concrete headwall. Line item B0500 is a L-shaped head wall (see Sheet T5).

16 Will the contractor be required to have traffic control people present during the weekends?

See Subsection 156.06.

17 Will a graded sub-grade surface be acceptable for traffic when the road is opened for traffic at mid-day and overnight?

Graded subgrade surface is acceptable for public traffic during non-work periods provided it meets the requirements of the MUTCD, FP-14, plans, and SCRs.

18 Will contractor be allowed to burn the slash from the clearing?

No, slash cannot be burned.

Received February 16, 2026

19 Will message boards be required for notification? Portable changeable message signs are required for this project (see Sheet B16).

20 Will the road need to be two lane wide when it is opened for the weekend?

See Subsection 156.07.

21 Is the topsoil on the fill slopes to be stripped and stockpiled?

See Sheets B7 and B18 and Subsection 204.05.

Received February 17, 2026

22 Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

Superintendent and the SSHO may be the same individual. QCM must follow requirements of Subsection 153.02(a).

23 Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

No, the period of performance is mandatory.

24 Please provide the site visit attendee sign in sheet.

The Site Visit Attendee list has been posted.

25 Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.

Boring logs are included in the appendix of the geotech report. Do not assume excavation is completely clear of rocks and obstructions.

26 Is there a bulk water fill i.e. a hydrant or water source we can pump from for grading operations in close proximity?

No, a water source has not been identified.

27 Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

There is no known asbestos or lead present within the limits of this project.

28 Does this project require phasing?

There are no additional phasing requirements outside what the plans and specifications require.

29 Is this project tax exempt?

Please see the Revolutionary Federal Acquisition Regulation Overhaul clause 52.229-3 Federal, State, and Local Taxes (FEB 2013) (DEVIATION AUG 2025) for information concerning taxes.

30 When do you anticipate on site work starting?

See page A-3 for notice to proceed date.

31 Please provide staking data points for the project.

This data is already included in the physical data zip file.

32 Are red, yellow, and blue tops required?

See Subsection 152.05.

33 Which pay item(s) are measured for payment using Pay Factors on this project?

This project does not use pay items that are measured using pay factors.

34 Are the pay factors, (if any) based on statistical evaluation to determine the Pay Within Limits (PWL) for this project?

35 Please confirm the Pay Factor reduction tables to be referenced on this project.

36 If it is determined that the proposed gradation values do not align with materials commonly used locally for highway construction and maintenance by Federal or state agencies, would FHWA eliminate the pay-factor requirement?

37 If the proposed gradation values are found to differ from materials typically used locally for highway construction and maintenance by Federal or state agencies, would FHWA consider using a state DOT’s gradation instead?

Proposed materials must meet the requirements of the FP-14, SCRs, and plans.

38 Does the QCM and Tester have to be 2 separate individuals?

See Subsection 153.02.

39 Field office location? Is power available nearby?

The FP-14, SCRs, and plans do not identify a location for the field office.

40 Please provide lay down/staging area for construction.

See Sheet A4.

41 Can we shut down roadway access or do we need to maintain one lane for travel?

See Subsection 156.07.

42 What are the limitations for construction intervals (for proposed road work)?

There are no additional limitations for construction intervals outside what the FP-14, SCRs, and plans require.

43 Supplemental Specification 705.04 includes a subjective requirement that Imported Rock should “blend into the existing surroundings”, please provide additional information describing criteria for this requirement (IE color, shape, type, origin, etc.)

See Section 2.2 of the Geotechnical Report for discussion on site geology.

Refer to Appendix C of the Geotechnical Report for photographs of existing rock on site. See Subsection 705.04 of SCRs for shape and size requirements.

44 Is there a provided construction water source for the project? No, a water source has not been identified.

45 On Sheet 252-B Detail Embankment Benching with Special Rock Embankment Type II, please clarify the location of the incidental Geotextile Class 1 Type C (non-woven.)

An amendment will be posted soon to clarify the location on the plan sheet.

46 How do I access a plan holders list? Interested vendors list has been posted.

NO OTHER QUESTIONS WILL BE ANSWERED