Attachment 12 PWS-Data Item Description_DID Forms.pdf

4. Acceptance by: 5. OFFICE OF PRIMARY RESPONSIBILITY 6a. DTC Applicable 6b. GIDEP Applicable Site Coordinator and COR (OPR): System Maintenance Offices N/A Yes

9a. References 9b. AMSC Number

ANSI-Z540.I-1994, PWS

DID-R001

Point of Contact DATA ITEM DESCRIPTION

I. TITLE

Certificate of Calibration

2. IDENTIFICATION NUMBER

A Certificate of Calibration is issued to document the results of each calibration, or series of calibration, and shall be accurate, clear, unambiguous and objective, in accordance with any instructions in the authorized calibration methods.

A. Each calibration certificate shall include pertinent calibration data required to meet standards outlined in American National Standard for Calibration, ANSI/Z540-1- 1994.

B. Each calibration certificate shall include at least the following information:

1) Calibration Provider's Name, Address, City, State, Zip Code, and Phone Number

2) Title: "Certificate of Calibration" _

3) Certification Number- A unique identification of the calibration certificate

4) Customer Facility- Unique name for the scheduled onsite calibration location where the TE owning organization normally stages equipment for annual calibration.

5) Service Area ID- Assigned service area code for the site.

6) SSC- Supply Support Code, a unique identifier for the GSA Address of the TE owner

7) Bar Code- Unique TE identifier for tracking personal property records.

8) Model Number- OEM's assigned part number for the type of TE

9) Manufacturer- TE's Original Equipment Manufacturer (OEM)

10) Description- OEM's standard description of the TE

11) Serial Number- A unique number that creates unambiguous identification of TE calibrated, usually affixed to the equipment by the OEM, however if not, one is required before calibration.

12) Calibration Interval- The defined standard periodic interval established for calibration of the TE model.

13) Last Calibration Date (LCD) • Date Last Calibration was performed, from last calibration label affixed to the calibration item (This includes tracking the LCD for any piece of TE presented for calibration or may have been calibrated by another vendor). If no calibration sticker is attached to the TE, then a date of 1/1/1990 shall be entered

14) Calibration Date- Date the TE was calibrated

15) Due Date- Date next calibration is due in accordance with current authorized Calibration interval.

16) Calibration Code- A code that identifies the type of calibration service that was completed, Calibrated-C, Limited Calibration-L, Rejected-R

17) Temp- Recorded temperature reading in calibration laboratory during performance of TE calibration.

18) Humidity- Recorded humidity reading in calibration laboratory during performance of TE calibration.

19) As Received- Text field for In tolerance, out-of-tolerance, or Significantly our-of-tolerance.

20) Equipment Condition- Text field for technician to enter information concerning the characterization and condition of the TE at time of calibration along with references to tables, graphs, and/or photos as appropriate. When significantly out of tolerance (OOT) conditions are applicable technician will annotate statement in this block "Unit received significantly OOT, Notified (name of site coordinator)"

21) As Returned- Text field for technician to enter measurements, examinations, derived results.

22) OOT Cal Analysis- Text field for technician to annotate any out of tolerance conditions or failures identified, or special limitation of use defined by user, or specifications applicable along with information concerning any deviation from, additions to or exclusions from the calibration method relevant to a specific calibration such as environmental conditions. When/if significantly out-of-tolerance (OOT) conditions are applicable, the technician will annotate the OOT data here

23) SOOT Cal Analysis- Significantly OOT for the purpose of this specification/report shall mean a deviation of I00% or more from the unit of TE rated accuracy for any reading, range, or function (example: if specification is +/- IV, significantly OOT is +/-). The contractor shall notify the COR within one business day of any SOOT TE.

24) Cal Procedure- A number for the accepted procedure utilized to calibrate the TE. The numbered document contains the technical specification of the unit of TE to be calibrated, a step-by-step description of the calibration method, and list of Primary or Transfer Standards necessary to accomplish calibration of TE.

25) Calibration Standards Used: A list of all equipment utilized to calibrate the applicable TE that includes for each: Manufacturer, Model No., Description, Serial No., Asset No., Cal Date, and Due Date.

26) Certified By- A signature and title, or an equivalent identification of the person(s) accepting responsibility for the content of the certificate and date of issue.

27) Declarations:

i. Statement that the results relate only to the items calibrated;

ii. Statement that the certificate shall not be reproduced except in full, without the written approval of the laboratory;

iii. Statement of trace ability to the National Institute of Standards and Technology (NIST);

iv. Statement how frequency accuracy is derived;

v. Statement attesting that the company's quality system is compliant with ISO-9001:2000, ANSI/2540-1- 1994 and MIL-STD 45662A standards.

vi. Statement attesting that the expanded measurement uncertainty of the measurement process does not exceed 25% of the tolerance allowed for the individual characteristics measured.

vii. Where the certificate contains results of calibration performed by subcontractors, these results shall be clearly identified

28) Vendor Facility Code- A unique identifier of the Mobile Calibration Laboratory (MCL), Transportable Facility Calibration Unit (TFCU), Fixed Laboratory (SHOP), or Subcontracted Facility (VEND) where the calibration is performed.

29) Quality Assurance- A signature or an equivalent identification of the person(s), accepting vendor responsibility for performing quality assurance inspections/audits of the certificate accuracy. The individual who provides QA signature will not be the same person who calibrates the unit, (or the same ID as noted in 10.27 above)

The Certificate of Calibration provides vendor, certification of the technician, methods, standards, conditions, accuracy, results, and traceability to NIST for each calibration performed by the calibration provider.

3. DESCRIPTION/PURPOSE

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

7. APPLICATION/INTERRELATIONSHIP

Contracting Officer's Representative (COR)

8. Approval Limitation:

10. PREPARATION Instructions

Contract# 6973GH-19-D-________ of the certificate accuracy. The individual who provides QA signature will not be the same person who calibrates the unit, (or the same ID as noted in 10.27 above)

30) Page No. Identification of each page, and the total number of pages.

C. Limited Calibrations are authorized by the program office. Each calibration certificate with a Limited Calibration applicable shall include:

1) Statement "Limited authorization was provided by"

2) Detailed information concerning the limits applicable IAW ANSI/Z540-1-1994.

D. Each zipped file shall be named Certs City St 2012-482 (Example) Date 20120101 (Example). (The contractor shall not use, #, or () in naming electronic files).

11. Distribution Statement(s):

A. A copy of each certificate of calibration shall be provided to the Site Coordinator (SC) upon completion of all work at an onsite location.

B. A copy of each onsite certificate shall be provided electronically to the COR. after quality review by the contractor, and NLT 14 days after the calibration date.

C. Certificates shall be provided in a printed hard copy and an electronic Adobe format on a read only CD.

D. Electronic copy of each calibration certificate shall be maintained at the contractor's facility until time of contract closeout. Duplicate copies of calibration certificates in Adobe format shall be provided to the COR within seven (7) days of government request.

E. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is preserved.

Site Coordinator / COR (OPR): System Maintenance Offices N/A N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

End of Site Summary (EOSS) DID-R002

A. Each End of Site Summary (EOSS) shall include at least the following information:

I) The Calibration Provider's Company Name

2) Vendor Facility Code- A unique identifier of the Mobile Calibration Laboratory (MCL), Transportable Facility Calibration Unit (TFCU), Fixed Laboratory (SHOP), or Subcontracted Facility (VEND) where the calibration is performed.

3) Title -"End of Site Summary"

4) Customer Facility- name for the scheduled onsite calibration location where the TE owning organization normally stages equipment for annual calibration.

5) City- City where the TE is being calibrated

6) State- State where the TE is being calibrated

7) Zip Code- Zip Code where the TE is being calibrated

8) Service Area TD - Assigned service area code for the site.

9) Codes- A legend of codes and description

i. C=Calibrated

ii. L=Limited Calibration

iii. R=Rejected

10) Bar Code- Unique TE identifier assigned for tracking personal property records.

11) Serial No- A unique number that creates unambiguous identification of TE calibrated, usually affixed to the equipment by the OEM, however if not, one is required before calibration.

12) Certificate#- A unique identification of the calibration certificate

13) Manufacturer- TE's Original Equipment Manufacturer (OEM)

14) Model No- OEM's assigned part number for the type of TE

15) Description- OEM's standard description of the TE

16) Cal Interval- The defined standard periodic interval established for calibration of the TE model.

17) Cal Code- A code that identifies the type of calibration service that was completed (see legend in A.8 above)

18) Cal Date - Date the TE was calibrated

19) Due Date - Date next calibration is due in accordance with current authorized Calibration interval.

20) Page No.- Identification of ea.ch page, and the total number of pages.

21) Date: Month, day, and year (mm/dd/yyyy) hard copy was printed for review and acceptance by the site coordinator.

22) Summary of units: Tabular subtotals of all listed calibration codes (see A.8 above), and the total number of units.

23) Each file shall be named in this format. EOSS City ST 2012-482 (Example) Date 20120101 (Example). (The contractor shall not use, #, or () in naming electronic files).

11. Distribution Statement(s):

A. A copy of each EOSS shall be provided to the Site Coordinator (SC) upon completion of all work at an onsite location.

B. The EOSS copy shall be provided in a printed hard copy format and an electronic Adobe format on a read only CD, a long with the Certificates of Calibration, DID- R001, a completed FAA form 4650-15, Receiving Report (RR), DID-R003, and the MCL Operational Verification Report, DID-R004.

C. A copy of all EOSS reports shall be provided electronically to the COR along with all other site documents NLT 14 days after completion.

D. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is preserved.

The End of Site Summary provides a consolidated listing of all calibrations performed for each site that can be reviewed for accuracy and acceptance of services by a site coordinator and utilized by the COR to validate monthly invoice payment due to the contractor.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Representative (COR)

Site Coordinator and COR (OPR): System Maintenance Offices N/A N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

FAA Form 4650-15, Receiving Report (RR) DID-R003

1) The contractor shall complete the below sections of FAA Standard Form 4650-15, Calibration Receiving Report with at least the following information:

a. Block 5: Site Name, City, State, and Zip where service is provided

b. Block 7. Receipts are: Box should be checked indicating if this report is for Partial No (not all calibrations performed at this stop number), or for Complete

(All calibrations performed at this stop number).

c. Block 13. TFCU or MCL# and Scheduled Stop#

d. Blocks 17 & 18. Quantity Received. Quantity(s) for Calibrations, Limited Calibrations, Rejects, and the total of all Certificates.

2) The site coordinator will sign for all services received, by completing the below sections of PAA Standard Form4650-15, Calibration Receiving Report with at least the following information:

3) Block 11a. Printed Name of site coordinator

4) Block 11b. The site coordinator email address

5) Block 14. Accounting Data. - Site supply support code

6) Block 18. Quantity Received - Site coordinator will verify quantity of TE calibrated for accuracy, verify any discrepancies, with End of Site Summary quantity(s), and initial for any changes if required.

7) Block 22. Date: - Date when quantity of services indicated in block 18 was verified and received.

8) Block 23. Signature: Signature of site coordinator.

9) Block 25. Organization: The Organization ID of site coordinator.

10) Each file shall be named in this fonnat. RR City S Stop 2012-482 (Example) Date 20120101. ('The contractor shall not use, # , or () in naming electronic files).

11. Distribution Statement(s):

A. A copy of each 4650-15 with required signatures shall be provided to the Site Coordinator upon completion of all work at an onsite location.

B. The RR copy shall be provided in a printed hard copy format and an electronic Adobe format on a read only CD, along with the Certificates of Calibration, DID-R001, an End of Site Summary (EOSS), DID-R002, and the MCL Operational Verification Report, DID-R004.

C. A copy of all 4650-15 (RR) with required signatures shall be provided electronically to the COR along with all other site documents, NLT 14 days after completion.

D. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is preserved.

A FAA Form 4650-15, Receiving Report shall be submitted with each End of Site Summary to provide a standardized format for site coordinators, to provide legally required acceptance of services, that can be forwarded to the COR and utilized to validate monthly invoice payment due to the contractor.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Representative (COR)

Site Coordinator and COR (OPR): System Maintenance Offices N/A N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

FAA Form 4650-15, Receiving Report (RR) DID-R004

A. Each Operational Verification Report shall include at least the following information:

Environment

1) Document environmentally controlled (air-conditioned and heated) to provide a constant temperature of 75 ±5 degrees Fahrenheit (24 ±3 degrees centigrade) and a humidity not to exceed 60 percent Relative Humidity (RH) while work is in process.

2) Document reliable thermometer(s) and hygrometer(s) available for checking and recording these conditions in the MCL(s) during the periods the MCLs are used for calibrating TE.

3) Document a clean, dry work area(s).

4) Document a separate area in the MCLs shall be used for TE cleaning and label removal.

5) Document a wall, door, or other suitable divider shall separate the cleaning area from the calibration area, to prevent dust or dirt from penetrating the calibration area

6) Document shall be no smoking, food or drink allowed in the MCLs.

7) The MCLs shall not be utilized as any sleeping area.

Power and Safety Requirements

1) Document that a self-contained power generation source is available for use in the event of emergency situations.

2) Document that all electrical power requirements are met for calibration of TE.

3) Document at least 20% excess capacity over the full MCLs equipment, lighting, heating or air conditioner (Continuous load or peak demand -whichever is the greater), computer, printer, etc., load.

4) Document two (2) power circuits. One circuit shall be for heating, air conditioning, and lighting and the second for TE standards and TE under calibration.

5) Document precautions taken to ensure that TE and standards arc protected against line power surges (UL 1449 or 1449 2nd edition listing) including protection on the following three lines: hot to neutral, neutral to ground, and hot to ground.

6) Document adequate grounding to prevent damage in the event of a lightning strike, protection for equipment from electrostatic discharge (ESD), and

Electromagnetic Interference/Radio Frequency Interference (EMT/RPI) noise filtration.

7) Document monitoring TE and standards power line for voltage variances and transients lllld record any deviations.

8) Document preventions taken to ensure the MCLs does not inadvertently, or by design, generate or cause the generation of electronic or electrical interference in

TE.

9) Document that only the approved power receptacles are utilized as a primary power generation source to connect the MCLs or if any additional power devices are utilized.

10) Document that power was applied continuously for a minimum of one (1) hour or for the time specified by the manufacturer, if longer, before calibrating TE.

B. Each file shall be named in this format. OVR City St 2012-482 (Example) Date 2012010l. (The contractor shall not use,#,. or() in naming electronic files).

11. Distribution Statement(s):

A. A copy of each 4650-15 with required signatures shall be provided to the Site Coordinator upon completion of all work at an onsite location.

B. An electronic copy of each Operational Verification Report shall be provided to the COR after quality review by the contractor, and NLT 14 Business Days after completion of work at the site.

C. The Operational Verification Report electronic copy shall be provided in Adobe format on a read only CD to the SC, along with other site specific deliverables such as the Certificates of Calibration, DID-R001, EOSS, DID-R002, a completed FAA fonn 4650-15, Receiving Report (RR), DID-R003, etc..

D. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is preserved.

A FAA Form 4650-15, Receiving Report shall be submitted with each End of Site Summary to provide a standardized format for site coordinators, to provide legally required acceptance of services, that can be forwarded to the COR and utilized to validate monthly invoice payment due to the contractor.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Representative (COR)

Contracting Officers RepresentaFAA Logistics Center, (AML-4010) N/A N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

Detail Report of Invoiced Calibration Certifications DID-R005

A. The report shall be provided along with all invoices submitted, and will provide required detailed information to support all charges included in the applicable invoice.

B. The Contractor shall provide the COR and FAA accounting office with invoices, no less than monthly.

C. The electronic file name for the report shall include the Invoice Number applicable to the detail records: "Monthly Detail Report for Invoice######."

D. The Contractor shall maintain and provide a separate deliverable in accordance with this DID, for each government agency serviced, ie. FAA, Customs and Border Protection, National Weather Service, etc.

E. The report shall be provided electronically by email transmission, in excel format, using the data fields and data definitions exactly as indicated below to ensure common definition and facilitate importing and/or comparison of data in related databases.

1) Cert No- A unique identification of the calibration certificate

2) Service Area ID- Assigned service area code for the site.

3) Customer Facility- Unique name for the scheduled onsite calibration location where the TE owning organization normally stages equipment for annual calibration

4) SSC- Supply Support Code, a unique identifier for the GSA Address of the TE owner

5) Street Address- Site Address where the TE is being calibrated

6) City- City where the TE is being calibrated

7) State- State where the TE is being calibrated

8) Zip Code- Zip Code where the TE is being calibrated

9) Calibration Rate- Applicable calibration rate defined in the CLN for the TE calibration performed

10) Evaluation Charge- Applicable evaluation rate, and/or reject rate when contractor could not calibrate TE

11) Freight- Any reimbursement of freight charges invoiced, as defined in the CLN pricing and when applicable.

12) Total Charge- Total of all applicable charges submitted for payment of TE service provided.

13) CLN- Contract Line item Number or an equivalent identification of the CLN applicable to the TE calibration

14) Invoice Month- The month and year of the invoice issued for the applicable TE charges.

15) Last Cal Date (LCD)- Date Last Calibration was performed, from last calibration label affixed to the calibration item. (This includes tracking the LCD for any piece of TE presented for calibration or may have been calibrated by another vendor). If no calibration sticker is attached to the TE, then a date of 00/00/0000 shall be entered

16) Cal Interval- The FAA defined standard periodic interval established for calibration of the TE model.

17) Cal Date- Date of the TE was calibrated.

18) Due Date- Date next calibration is due in accordance with current authorized Calibration intervals.

19) Bar Code- Unique TE identifier assigned for tacking personal properly records.

20) Serial No- A unique number that creates unambiguous identification of TE calibrated, usually affixed to the equipment by the OEM, however if not, one is required before calibration.

21) Manufacturer- Original Equipment Manufacturer (OEM) of applicable TE

22) Model No- OEM's assigned part number for lhe type of TE

23) Description- OEM's standard description of the TE

24) Equipment Data- Text field for technician to enter information concerning the characterization and condition of the TE at time of calibration, and/or special limitation of use defined by user

25) Cal Code- A code that identifies the type of calibration service that was completed, Calibrated -C, Limited Calibratioo-L, Rejected-R

26) OOT Cal Analysis- Text field for technician to enter referenced tables, graphs, photos as appropriate and annotate any out of tolerance conditions or failures identified.

27) As Rcvd As Left Data- Text field for technician to enter measurements, examinations, derived results.

28) Temp- Recorded temperature reading in calibration laboratory during performance of TE calibration.

29) Humidity - Recorded humidity reading in caJibratiou laboratory during performance of TE calibration.

30) Comments/Authorizations- Text filed for technician to enter information concerning any deviation from, additions to or exclusions from the calibration method and any other information relevant to a specific calibration such as environmental conditions.

31) Cal Procedure- A number for the accepted procedure utilized to calibrate the TE. The numbered document contains the technical specification of the unit of TE to be calibrated, a step-by-step description of the calibration method, and a list of Primary or Transfer Standards necessary to accomplish calibration of TE.

32) Vendor Facility Code- A unique identifier of the Mobile Calibration Laboratory (MCL###), Transportable Facility Calibration Unit (TFCU###), Fixed Laboratory

(SHOP###), or Subcontracted Facility (VEN###) where the calibration is performed.

33) Certified By- A signature and title, or an equivalent identification of the person(s) accepting responsibility for the content of the certificate and date of issue.

11. Distribution Statement(s):

A. Report shall be transferred to the FAA COR electronically by e-mail transmission in excel format along with a copy of each monthly invoice an NLT the 30th calendar day of each month.

B. The contractor shall ensure staff follows documented procedures when providing elecb·onic data that ensures requirements of this contract and ANSVZ540-1-1004 are met. and that data accuracy, data security, and confidentiaJity is preserved.

The Monthly Detail Report of Calibration Certifications is the instrument for documenting consolidated detail records applicable to a monthly invoice payment submitted by the contractor. The purpose of this report is to provide the Government with a record of individual TE costs/charges for a specified period of performance that supports and validates the total payment to the vendor. This electronic report can be quickly reviewed for accuracy and compared with backup documentation to facilitate prompt payment of the invoice.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Delegation

FAA COR FAA Logistics Center, (AML-40 l 0) N/A N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

Calibration Records Database DID-R006

11. Distribution Statement(s):

The Calibration Records Database is the instrument for collecting and storing critical information about each calibration performed on a unit of TM DE. This accurate collection, maintenance, and storage of this data is critical for establishing traceability of calibrations to NIST standards, assessing the contractor's technical performance, and required for analysis to improve efficiencies in test equipment management.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Delegation

10. PREPARATION Instructions A. Maintain a database for the storage, and reporting of accurate information records applicable to the calibration of each unit of TMDE performed under the scope of this contract.

B. Information records shall be safely stored and held secure and in confidence to the customer for the period specified in the contract C. Adequate Records will be maintained in the database to meet all industry standards identified in ANSI Z540-1-1994, American National Standard for Calibration.

D. Query, filter, sort, and exporting capability is required in various formats including but not limited to MS Excel and MS Word, to meet flexible reporting requirements.

E. The contractor shall ensure documented procedures are in place and utilized by staff, which ensure data integrity, data accuracy, data security, and confidentiality is preserved during data entry, storage and transmission of information records contained in the database.

F. Standardized Data Fields, Data Definitions, and Data Sources for information records contained in tbe database are required to ensure a common understanding of the information, and facilitate the accurate use of information for analysis and subsequenl decision making.

G. The database shall include at least the following technical data fields from each Calibration Certificate issued under the scope of this contract, using data fields and data definitions exactly as indicated.

1) Cert No- A unique identification of the calibration certificate

2) Service Area ID- Assigned service area code for the site

3) Customer Facility - Unique name for the scheduled on site calibration location where the TE 0W11ing organization nomially stages equipment for annual calibration.

4) SSC- Supply Support Code, a unique identifier for the GSA Address of the TE owner

5) Street Address- Site Address where the TE is being calibrated

6) City- City where the TE is being calibrated

7) State- State where the TE is being calibrated

8) Zip Code - Zip Code where the TE is being calibrated

9) Last Calibration Date (LCD) - Date Last Calibration was performed, from last calibration label affixed to the calibration item. (This includes tracking the LCD for any piece of TMDE presented for calibration or may have been calibrated by another vendor). If no calibration sticker is attached to the TMDE, then a date of 00/00/0000 shall be entered

10) Calibration Interval - The defined standard periodic interval established for calibration of the TMDE model.

11) Calibration Date- Date the TMDE was calibrated

12) Due Date- Date next calibration is due in accordance with current authorized Calibration interval.

13) Bar Code- Unique TMDE identifier assigned for tracking personal property records.

14) Serial Number- A unique number that creates unambiguous identification of TMDE calibrated, usually affixed to the equipment by the OEM, however if not, one is required before calibration.

15) Manufacturer- Original Equipment Manufacturer (OEM) of applicable TMDE

16) Model Number- OEM's assigned part number for the type ofTMDE

17) Description- OEM's standard description of the TMDE

18) Equipment Data -Text field for technician lo enter information concerning lhe characterization and condition of the TMDE at time of calibration, and/or special limitation of use defined by user.

19) Cal Code- A code that identifies the type of calibration service that was completed, Calibrated -C, Limited Calibration-L, Rejected-R

20) OOT Calibration Analysis- Text field for technician to enter referenced tables, graphs, pbotos as appropriate and annotate any out of tolerance conditions or failures identified.

21) As Rcvd As Left Data-Text field for technician to enter measurements, examinations, derived resu Its.

22) Temp- Recorded temperature reading in calibration laboratory during performance of TMDE calibration.

23) Humidity- Recorded humidity reading in calibration laboratory during performance of TMDE calibration.

24) Comments/Authorizations- Text field for technician to enter information concerning any deviation from, additions to or exclusions from the calibration method and any other information relevant to a specific calibration such as environmental conditions.

25) Calibration Procedure- A number for the accepted procedure utilized to calibrate the TMDE. The numbered document contains the technical specification of the unit of TMDE to be calibrated, a step-by-step description of the calibration method, and a list of Primary or Transfer Standards necessary to accomplish calibration of TMDE.

26) Vendor Facility Code- A unique identifier of the Mobile Calibration Laboratory (MCL###), Transportable Facility Calibration Unit (TFCU###), Fixed Laboratory (SHOP####), or Subcontracted Facility (VEN####) where the calibration is performed.

27) Certified By- A signature and title, or an equivalent identification of the person(s) accepting responsibility for the content of the certificate and date of issue.

H. The database shall include at least the following actual cost data from each calibration record used to produce the Monthly Invoice, for each item of TMDE calibrated under the scope of this contract, using data fields and data definitions exactly as indicated.

1) Calibration Rate- Applicable calibration rate defined in the CLIN for the TMDE calibration performed

2) Evaluation Charge- Applicable evaluation rate, and/or reject rate when contractor could not calibrate TMDE

3) Freight- Any reimbursement of freight charges invoiced, as defined in the CLIN pricing and when applicable.

4) Total Charge- Total of all applicable charges submitted for payment of TMDE service provided

5) CLIN- Contract Line Item Number

6) Invoice Number- A unique invoice identification number applicable to the billing of the TE

7) Invoice Date- The date the invoice was issued to request payment for the applicable TE, in accordance with contractor's planned invoice schedule submitted.

A. All information records contained in the database shall be made available to the COR within (14) days after contract award, (14) days after exercised option year, and/or NLT (7) Business Days of CO/COR request.

B. Information records contained in the database shall be provided in report formats as defined in DIDs R001 through R021, and in adhoc reports that contain all or subgroups of contained data fields upon request.

C. Information records shall be transferred to the FAA at end of the last exercised option year of the contract.

D. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSJ/Z540-1-1004 are met, and that data accuracy, data security, and confidentiality is preserved.

COR FAA Logistics Center (AML-4010) N/A Applicable N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

FAA EOS Questionnaires DID-R008

A. An EOS Questionnaire shall be provided to each scheduled calibration location listed in Appendices D and E of the Performance Work Statement B. Each (EOS) Questionnaire shall provide a section for the site to rate their satisfaction to each question on a scale of 1-5, with a 1 being not satisfied and a 5 being very satisfied C. Each (EOS) Questionnaire shall provide a section where the site can provide recommendations for improvements or comments on service specific to a Manufacturer's Name and Model Number.

D. Each (EOS) Questionnaire shall provide a section where the site can provide explanations for any questions they rate as less than satisfactory, or less than 4 on a scale of 1-5.

E. Each (EOS) Questionnaire shall request satisfaction ratings on at least the following:

a. Mobile Calibration Facility ID (VAN#)

b. The mobile calibration technicians' do a great job of keeping me informed of the scheduled arrival dates and delay notifications.

c. The mobile calibration technician(s) arrive on the scheduled dale provided during 10-day advance notification?

d. Given the nature of the work, the mobile technicians completed the work in a timely manner.

e. The quality of the calibration services I received met or exceeded my expectations.

f. The calibration technicians have a high level of expertise (skills, knowledge, and competency) in providing the services contracted.

g. Overall, how satisfied are you with the service provided by the Contractor's onsite calibration technicians?

F. File shall be named in this format Survey City St 2012-482 (Date) 20120101.

11. Distribution Statement(s):

A. The EOS Questionnaire shall be distributed to each site serviced after completion of all calibrations.

B. The EOS Questionnaire shall be distributed and scanned for input in electronic format.

C. Electronic copy of all completed Questionnaires shall be distributed to the COR via email transmission NLT 14 days after completion D. EOS Questionnaire responses shall be consolidated and results charted for quarterly PMR presentation and review.

E. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and NSI/Z540-1-1004 are met and confidentiality and data security is preserved.

The End of Site (EOS) Questionnaire is the instrument for documenting each facility's satisfaction and comments concerning the contractor's service. The COR will utilize the information collected to provide quarterly earned value evaluations of the contractor's performance, and identify potential areas for improvement of the service to increase customer satisfaction.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Delegation

Site Coordinator and COR Service Area Office for Technical Operations N/A N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

Mobile Onsite Calibration Schedules DID-R009

A. Draft MCL Schedule shall be developed and provided for COR acceptance NLT 45 days prior to each option year.

B. Draft MCL Schedules will include all stops listed in Appendices D and E of the Performance Work Statement.

C. Post mobile on-site schedules to the web NLT 7 business days after contract award or immediately upon approved changes.

D. Arrival dates shall be scheduled for each stop as close to the due date as possible.

E. COR authorization is required for arrival dates on draft schedules that are more than 30 days from the site calibration due date.

F. Schedule Updates: Upon COR/Site Coordinator concurrence, final schedules shall be posted on a website for read-only viewing.

G. Access rights to MCL schedule information posted on the Internet shall be restricted to the Contracting Officer (CO), Contracting Officer Representative (COR), Site Coordinators, and vendor personnel.

H. In the event of need for arrival date changes,+/- fourteen (14) days, email notification shall be provided to COR and Site Coordinator for approval, stating the changes, reason change is required, impact to remaining schedule and planned date MCL/TFCU will begin arrivals on original scheduled dates.

I. Changes of> 14 to 30 days are considered undesirable although allowed when justified and approved by the COR.

J. Revisions to the schedules shall be numbered, dated for document control, coordinated with the COR as specified in the contract.

K. The vendor shall ensure advance notifications and coordination with Site Coordinator (SC) is complete and SC has advised schedule changes are acceptable, prior to posting any schedule revisions.

L. Each schedule shall include the following information;

1) Applicable Vendor Facility Code: A unique identifier of the Mobile Calibration Laboratory (MCL) or Transportable Facility Calibration Unit (TFCU).

2) Applicable Contractor Technicians' names and phone number: (Reference DID-R011)

3) Location: Unique name for the applicable scheduled onsite calibration location

4) Address. City, State. Zip - Physical address, city, state, and Zip where calibrations are scheduled to be performed

5) Cal Due Date: The scheduled date established for each location by which it requires recalibration.

6) Site Break Date: Moratorium Dates identified by the site or COR.

7) Estimated Arrival Date: Date established by the contractor, when the calibration team will arrive and setup calibration operations.

8) Prior FY Qty - Quantity of Items Calibrated in the prior fiscal year at the location.

9) FY Actual Quantity - Actual quantities calibrated at each site.

M. Changes shall be listed in RED for each update.

N. Schedule updates shall be documented by revision number and date.

11. Distribution Statement(s):

A. A copy of each EOSS shall be provided to the Site Coordinator (SC) upon completion of all work at an onsite location.

B. The EOSS copy shall be provided in a printed hard copy format and an electronic Adobe format on a read only CD, a long with the Certificates of Calibration, DID- R001, a completed FAA form 4650-15, Receiving Report (RR), DID-R003, and the MCL Operational Verification Report, DID-R004.

C. A copy of all EOSS reports shall be provided electronically to the COR along with all other site documents NLT 14 days after completion.

D. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is preserved.

The Mobile Onsite Calibration Schedule is the instrument for the contractor to list each scheduled onsite calibration location, document each facility's scheduled arrival dates and applicable TMDE quantities, and facilitate a common terminology for communications of scheduling changes required as well as impacts of changes to all locations. The COR will utilize the information as a basis for evaluating the contractor's performance in meeting schedules.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Delegation

Site Coordinator and COR Service Area Support Office N/A Applicable N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

Written Service Delay Notice DID-R010

A. A Written Service Delay Notice shall be developed and provided that includes all locations and dates impacted by the delay.

B. Each Written Service Delay Notice shall include at least the following header information;

1) Applicable Service Area ID -Assigned service area code for the service area of the applicable facility

2) Applicable Vendor Facility Code

3) Applicable Technicians' names and phone number

4) Date

C. Each Service Delay Notice shall include nt least the following information:

1) The Customer Facility for each calibration location impacted by the delay

2) Address, City, State, and Zip of each Customer Facility impacted

3) Scheduled Arrival Date- Date established by the contractor, when the calibration team will arrive and setup calibration operations.

4) Projected New Arrival Date for each location impacted

5) Est. Quantity- Quantity ofTMDE scheduled for calibration. Current year estimated quantity will reflect adjusted quantity based on notifications of equipment changes provided by Site Coordinators during preliminary review for acceptance.

6) Brief summary of the Reason for Delay

7) Date the conttactor plans to be operating in accordance with original planned schedule

8) Brief Summary of how contractor plans to get back on schedule, and the first site not impacted by the delay.

11. Distribution Statement(s):

A. A copy of each Written Service Delay Notices shall be provided immediately, and NLT 2 working days or less after recognition of the potential delay.

B. Copy will be provided to the applicable impacted Site Coordinators and the COR, along with a request for coordination and acceptance of revised schedules for all impacted locations.

C. Electronic copy of all Written Service Delay Notices shall be provided via email transmission in MS Excel or MS Word Format D. Accepted schedule revisions shall be posted for viewing on Internet with restricted access for the Contracting Officer (CO).

Contracting Officer Representative (COR), Site Coordinators, and vendor personnel.

E. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is preserved.

The Written Service Delay Notice is the instrument for the contractor to provide required notification of schedule delays. The contractor and site coordinator (SC) will utilize the information to coordinate revised schedules for impacted locations. The COR will utilize the information as a basis for evaluating the contractor's performance in meeting schedule delay notices.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Delegation

FAA COR FAA Logistics Center, (AML-4010) N/A Applicable N/A

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

Contractor's Employee Report DID-R011

A. A Contractor's Employee Report shall be submitted with bid package, within seven (7) days of contract award and NLT five (5) business days of changes in personnel or CO/COR request

B. Each Contractor's Employee Report shall include at least the following information:

a. Calibration provider's Name, Address, City, State, Zip Code

b. Prepared By: Name of Contractor's point of contact and phone number for questions pertaining to the report

c. Title "Contractor's Employee Report"

d. Preparation Date with Revision#

e. Listing of all employee names, phone number, cell phone number, responsibility, and Mobile Calibration Laboratory (MCL), Transportable Facility Calibration Unil

(TFCU), or Fixed Calibration Laboratory (FCL). (Phone and cell phone numbers may be provided within the 7 days of contract award)

C. Cell phones numbers shall be submitted within seven (7) days of contract award

D. Any changes shall be listed in RED for each update.

Note: This report will be used for SECURITY UPDATES in addition to daily coordination.

11. Distribution Statement(s):

A. The contractor shall provide a copy of the Contractor's Employee Report with bid package, within seven (7) business days of contract award, and to the COR NLT five

(5) business days of changes in personnel or upon CO/COR request.

B. The Contractor's Employee Report shall be provided in printed hard copy or electronically via email transmission in MS Word, Excel, or Adobe format.

C. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is preserved.

The Contractor's Employee Report provides a list of employee names, telephone numbers, and responsibilities of contract representative and alternates. The CO/COR will utilize the information to meet contract reporting requirements in regard to contact employees, assess security requirements, and review adherence to personnel requirements defined in Performance Work Statement. This report will be distributed to employees with a need to provide contractor notifications as defined in the PWS.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to all calibration services. If approved by FAA Contracting Officer, tailoring of this DID is permissible.

8. Approval Limitation:

Contracting Officer's Delegation

9a. References 9b. AMSC Number

PWS

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

Report of TE Requiring Organic Calibration DID-R012

A. The Contractor shall provide a report of test equipment identified from Attachment 1 of the Performance Work Statement that cannot be calibrated on-site by a MCL/TFCU. These items will be listed as items that require organic calibration.

B. Each Report of TE Requiring Organic Calibration shall include at least the following information:

a. Model No- OEM's assigned part number for the type of TE

b. Manufacturer- TE's Original Equipment Manufacturer (OEM)

c. Description- OEM's standard description of the TE

d. Authorized Calibration Interval

e. Brief explanation why item cannot be calibrated onsite.

11. Distribution Statement(s):

A. The contractor shall submit an electronic copy of their report to this DID with the bid package, provide the CO and COR with annual updates at the start of each option year, and provide revisions within seven (7) Business days of any change or a government request.

B. The contractor shall provide the Report of TE Requiring Organic Calibration via email transmission, electronically in either MS Word or MS Excel format.

C. The contractor shall ensure staff follows documented procedures when providing electronic data that ensures requirements of this contract and ANSI/Z540-1-1004 are met and confidentiality and data security is observed.

The Report of TE Requiring Offsite Calibration is the instrument for contractor notification to the FAA of any TE that cannot be calibrated onsite by the MCUTFCU. The listing will be utilized by the COR to identify TE that requires Organic calibration support.

7. APPLICATION/INTERRELATIONSHIP

Information requested in this DID is applicable to each calibration provided. Tailoring of this DID is not permissible.

8. Approval Limitation:

Contracting Officer's Delegation

Contracting Officer Representati (OPR): System Maintenance Offices N/A Applicable N/A

9a. References 9b. AMSC Number

PWS

The bi-yearly perfom1ance management review (PMR) is the instrwnent for documenting and assessing the contractor's performance in scheduling, meeting scheduled timelines, tum-around lime for warranty items, meeting quality standards, customer satisfaction, minimizing cost, and reducing risk while calibrating TE. The COR will utilize the information collected to provide an evaluation of the contractor's ability to meet pre-defined standards, and/or factor io unplanned changes like TE volume changes that impact the contactors performance.

Information requested in this DID is applicable to all onsite services, If approved by FAA Contracting Officer, tailoring of this DID is permissible with CO and COR authorization.

3. DESCRIPTION/PURPOSE

Point of Contact DATA ITEM DESCRIPTION

I. TITLE 2. IDENTIFICATION NUMBER

PMR Metrics Report (Semi-Annual) DID-R013

A. All reports and metrics shall be maintained and updated semi-annually in line with the FY October 1 to September 30.

B. Reports shall include charts/graphs reflecting the percentage of compliance to all metrics for all Mobile/Fixed calibration labs.

C. Each Report shall include monthly or quarterly information as well as year to date (YTD) comparisons.

D. Each Report shall include at least the below information:

1) Vendor Facility Code- A unique identifier of the Mobile Calibration Laboratory (MCL), Transportable Facility Calibration Unit…