693JJ921R000029 Title Computer Aided Dispatch (CAD) Project .pdf

693JJ921R000012

Computer Aided Dispatch (CAD) Project

Request for Proposal (RFP)

PART I- THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The Contractor shall furnish all the necessary qualified personnel and services to perfo1m the eff01t entitled: "Computer Aided Dispatch (CAD)" to suppo1t the National Highway Traffic Safety Administration's (NHTSA), Otlice of Emergency Medical Services in accordance with the Statement of Work, Section C. All supp01t services provided to the Government shall be perfo1med by the Contractor's employees or personnel othe1wise retained by the

Contractor to fulfill specific work requirements of the resultant Contract.

b. The Government anticipates award of a Cost-Plus Fixed Fee (CPFF) Contract issued in accordance with FAR 16.306.

B.2 ESTIMATED TOTAL COST AND FEE AMOUNT

The total estimated amount for the resultant contract is TBD which comp1ises of a total estimated cost of TBD and a fixed fee of TBD.

Note: The Contracting Officer (CO) is the only individual who can legally commit or obligate the Government to the e.,"penditure of public funds. No cost chargeable to the proposed Contract can be incurred before receipt of a fully-executed Contract or specific written authorization from the Contracting Officer.

(End of Section BJ

Request for Proposal (RFP) otherwise incur costs in excess of the amount then allotted to the Contract by the Government until the Contracting Officer notifies the Contractor in writing that the amount allotted by the Government has been increased and specifies an increased amount, which shall then constitute the total allotted by the Government to this Contract.

f. No notice, communication, or representation in any fo1m other than that specified in subparagraph e. (2) above, or from any other person other than the Contracting

Officer, shall affect the amount allotted by the Government to this Contract. In the absence of the specified notice, the Government is not obligated to reimburse the

Contractor for any costs in excess of the total amount allotted by the Government to this Contract, whether incmTed dm-ing the course of the Contract or as a result of te1mination.

g. When and to the extent that the amount allotted by the Government is increased, any costs the Contractor incwTed before the increase that are in excess of the amount previously allotted by the Government shall be allowable to the same extent as if incmrnd afterward, unless the Contracting Officer issues a te1mination or other notice and directs that the increase is solely to cover te1mination or other specified expenses.

h. Change orders shall not be considered an auth01ization to exceed the estimated cost to the Government specified in the Schedule, unless they contain a statement increasing the estimated cost.

1. Nothing in this clause shall affect the 1ight of the Government to te1minate this

Contract, or the Contract in its entirety. If this Contract is te1minated, the Government and the Contractor shall negotiate an equitable distiibution of all prope1ty produced or purchased under the Conti·act.

(End of Section G)

Request for Proposal (RFP)

Cybersecurity, Privacy and Information Assurance Security overview:

h ttps :/ /www. transpo1tation. gov/ cio/ cybersecurity-privacy-information-assurance

DOT Privacy Policy Site Links to NHTSA Specific Policies:

https://www.transpo1tation.gov/individuals/privacy/dot-privacy-po1icy

NHTSA reserves the right to monitor network activity apart from and independent of the services under the SOW and may require access and rights to install and operate Government-furnished monitoring equipment at any Contractor location operating

NHTSA equipment or with access to NHTSA systems.

H.5.2 Acquisition of Information Technology

Any acquisition of info1mation technology in suppo1t of this contract/agreement, including but not limited to hai·dware, softwai·e, and telecommunications, must be reviewed and approved by the Office of the Chieflnf01mation Officer p1ior to the acquisition. NHTSA reserves the 1ight to require that existing Federal or

Federally-acquired resources be utilized in lieu of a proposed IT acquisition.

H.5.3 1Pv6 Compliance

Any IT solution, including but not limited to hai·dwai·e, softwai·e, fomwai·e, and telecommunications, proposed to meet the requirements must suppo1t both 1Pv4 and IPv6, in accordance with the October 2005 DOT memorandum, "DOT's

Transition Planning for Internet Protocol Version 6" and 0MB Memorandum M-

05-22, "Transition Planning for Internet Protocol Version 6 (1Pv6)," dated August

2, 2005.

H.5.4 Protection of Information

Any IT solution, including but not limited to hai·dwai·e, softwai·e, fomware, and telecommunications, and all IT services proposed to meet the requirements must comply with the requirements of 0MB Memorandum M-06-16, "Protection of

Sensitive Agency Info1mation" and "DOT Info1mation Technology and

Info1mation Assurance Policy Number 2006-22: Implementation of DOT's Protection of Personally Identifiable Information (PII)."

H.5.5 FDCC Compliance

Any IT solution, including but not limited to hai·dwai·e, softwai·e, fomwai·e, and telecommunications, proposed to meet the requirements must be accessible and usable from desktops compliant with 0MB Memorandum M-07-11, "Implementation of Commonly Accepted Secmity Configurations for Windows Operating Systems" (Federal Desktop Core Configuration-FDCC).

693JJ921R000029

Request for Proposal (RFP)

1.2 DEPARTMENT OF TRANSPORTATION (DOI) CLAUSES INCORPORATED

BY REFERENCE

The resultant contract incorporates the following Transp01tation Acquisition Regulation clauses (TAR) by reference ( as indicated by an "X"), with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available.

Applicable TAR Clause TAR Clause Title

''X" Number (Thru 04-05)

X 1252.237-70 Qualifications of Contractor Employees (APR 2005)

X 1252.239-70 Secmity Requirements for Unclassified

Info1mation Technology Resources (APR 2005)

X 1252.242-71 Contractor Testimony (OCT 1994)

X 1252.242-72 Dissemination of Contract Info1mation (OCT 1994)

1.3 DEPARTMENT OF TRANSPORTATION (DOT) CLAUSES INCORPORATED

IN FULL TEXT

This Solicitation and resultant Contract incorporate the following Deprutment of Transportation (DOT) Clause provided in full text:

1.3.1 1252.223-73 SEAT BELT USE POLICIES AND PROGRAMS (APR 2005)

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated

Ap1il 16, 1997, the Contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For info1mation on how to implement such a program, or statistics on the potential benefits and cost-savings to your company or organization, please visit the Click It or Ticket section on NHTSA's website at www.nhtsa.dot.gov. Additional resources ru·e available from the Network of Employers for

Traffic Safety (NETS), a public-p1ivate pru·tnership headqua1tered in the Washington, D.C.

metropolitan ru·ea, and dedicated to improving the traffic safety practices of employers and employees. NETS is prepru·ed to help with technical assistance, a simple, user-fiiendly program kit, and an award for achieving the President's goal of 90 percent seat belt use. NETS can be contacted at 1 (888) 221-0045 or visit its website at www.trafficsafety.org.

(End of Clause)

(End of Section I)

Request for Proposal (RFP)

PART IV-REPRESENTATIONS AND INSTRUCTIONS

SECTION K- REPRESENTATIONS, CERTIFICATIONS, OTHER STATEMENTS OF

OFFERORS

K.1 REPRESENTATIONS AND CERTIFICATIONS (The Offeror's representation and certifications must be executed by an individual authorized to bind the Offeror):

The Otforor makes the following Section K Representations and Ce1tifications as part of its proposal ( complete all appropriate information as identified in Section K).

(Name of Offeror) (RFP Number)

(Signature of Auth01ized Individual) (Date)

(Typed Name of Authorized Individual)

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(a)(l) The No1th Ame1ican Industry Classification System (NAICS) code for this acquisition is 334. 1

(2) The small business size standard is 38.5 million.

(3) The small business size standard for a concern which submits an ofter in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) ( 1) If the provision at 52 .204-7, System for Award Management, is included in this solicitation, paragraph ( d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management

(SAM), the Offeror may choose to use paragraph ( d) of this provision instead of completing the con-esponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

(i) o Paragraph ( d) applies.

(ii) o Paragraph ( d) does not apply and the offeror has completed the individual representations and ce1tifications in the solicitation.

(c)

Request for Proposal (RFP)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO THE OFFERORS

OR RESPONDENTS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offoror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the approp1iate info1mation with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acguisition.gov/tar

52.204-7 52.204-16

52.204-18

52.215-1

52.215-16 52.215-22

52.217-5 52.222-46

52.237-10

SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(JUL 2016)

COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE (JUL 2016)

INSTRUCTIONS TO OFFERORS-COMPETITIVE ACQUISITION

(JAN 2017)

FACILITIES CAPITAL COST OF MONEY (JUN 2003)

LIMITATIONS ON PASS-THROUGH CHARGES-IDENTIFICATION

OF SUBCONTRACT EFFORT (OCT 2009)

EVALUATION OF OPTIONS (JUL 1990)

EVALUATION OF COMPENSATION FOR PROFESSIONAL

EMPLOYEES (FEB 1993)

IDENTIFICATION OF UNCOMPENSATED OVERTIME (MAR 2015)

L.2 DISCLOSURE OF CONFLICTS OF INTEREST

a. It is the National Highway Traffic Safety Administration's (NHTSA) policy not to award Contracts to Offerors whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or othe1wise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

b. The Offeror shall provide a statement in its technical proposal which describes in a concise manner all past, present or cmrnntly planned organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA or with an organiz.ation whose interests may be substantially affected by NHTSA activities, and which is related to the work under the request. The interest(s) desc1ibed shall include those of the Offeror, its affiliates, proposed consultants, proposed subcontractors, and key personnel of any of the above. Past interest shall be limited to within one ( 1) year of the date of the Offeror's technical proposal. Affected organiz.ations shall include, but

Request for Proposal (RFP) are not limited to, the insurance industry. Key personnel shall include any person owning more than a twenty (20) percent interest in the otforing firm, and the Offeror's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this Contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

c. TI1e Offeror shall describe in detail why it believes, in light of the interest(s) identified in (b) above, that perfo1mance of the proposed Contract can be accomplished in an impartial and objective manner.

d. In the absence of any relevant interest identified in (b) above, the Offeror shall submit in its technical proposal a statement ce1tifying that to its best knowledge and belief, no affiliation exists relevant to possible conflicts of interest:. The Offeror must obtain the same info1mation from potential subcontractors prior to award of a subcontract:.

e. The Contracting Officer will review the statement submitted and may require additional relevant information from the Offeror. All such information, and any other relevant info1mation known to NHTSA will be used to dete1mine whether an award to the Offeror may create a conflict: of interest:. If such conflict: of interest is found to exist, the Offeror may ( a) disqualify the Offeror, or (b) determine that it is othe1wise in the best interest of the Government to Contract with the Offeror and include approp1iat:e provisions to mitigate or avoid such conflict: in the Contract awarded.

f. The refusal to provide the disclosure or representation, or any additional information as required, may result in disqualification of the Otforor for award. If nondisclosure or misrepresentation is discovered after award, the resulting Contract may be terminated. If after award the Off eror discovers a conflict: of interest with respect to the Contract; an immediate and full disclosure shall be made in wiit:ing to the Contracting Officer in accordance with Section Hof this solicitation and resultant Contract:. The disclosure shall include a desc1ipt:ion of the action which the Offeror has taken or proposes to take to avoid or mitigate such conflict:. The Contracting Officer may, however, determine that it is necessary to te1minate the Contract:.

L.3 PROPOSAL SUBMISSION

1. Questions: All questions concerning the RFP shall be submitted electronically to the attention of Journey Gordon, Contract Specialist, via email at NHTSAOAM@dot.gov and Journey.Gordon@dot.gov no later than 2:00 PM EST June 23, 2021. Offerors shall include RFP Number 693JJ921R000029 in the subject line.

For responses to questions to be conveyed in a timely manner, no telephone requests will be ente1tained. Questions and responses will be posted on website www.beta.sam.gov under the 693JJ921R000029, entitled, "Questions and Reponses"