6-Attachment B Scope of Work - ADA Compliant.pdf

ATTACHMENT B: SCOPE OF WORK

Bid Number: JH27-123

Project: I-15 ROW Cut and Chip

Location: Washington County, Utah

Solicitation Details Agency Administrative Notice: Highlighted areas are to be updated by agency. This document is a sample only.

Pre-Qualification Requirement

• Prequalification Status: [X] Yes – Use Prequal. | [ ] No – Solicit by Open Competition

Pursuant to the Utah Procurement Code, participation in this solicitation is limited to pre-qualified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered.

Introduction

Forestry, Fire, and State Lands (FFSL) is acquiring services in this contract to provide wildland fire hazardous fuels reduction by hand cutting and chipping live and dead Pinyon Pine, Juniper trees, and saplings.

This task order requires the Contractor to furnish labor, equipment, supervision, transportation, operating supplies, and incidentals. The project area totals approximately 79.75 acres as identified on the attached site map.

Section I: Project Requirements Site Specifics

• Location and Description: Work under this contract is located along I-15 in Washington County, Utah. The work location is shown on the general location and site maps. I-15 ROW Cut/Chip consists of hand cutting, chipping live and dead Pinyon Pine/Juniper trees, and hauling all material off site. All activity slash will be chipped. Boles or tree trunks too large in diameter for the chipper must be hauled off site. Treatment boundaries will not be flagged and must be located using an electronic device capable of reading geo-referenced maps. The treatment area extends from the UDOT legal Right-of-Way fence to the roadway.

• Acreage: 79.75 acres

• Access to Site: Along Interstate 15 shoulder

Specific Tasks

Work Limits

• Only areas shown on the Project Map will be treated.

• A road shoulder closure will be in effect throughout all operations of this project.

• Project areas are identified with a geo-referenced map. It is the contractor’s responsibility to provide an electronic device that can load project areas identified on a geo-referenced map from an email attachment.

• Contractor must obtain a UDOT encroachment permit and meet all associated requirements.

• Any fence damaged during operations must be immediately repaired/amended.

Cutting and Chipping Guidelines (Units 1, 2, 3, 5)

1. All live and dead Pinyon Pine and Juniper trees within the treatment area must be cut.

2. No live limbs (whips) shall be left on the stump of cut trees.

3. All stumps or bases of trees must be cut flat and within two (2) inches of the ground.

4. All cut material must be shagged or moved to the shoulder of I-15.

5. All cut material must be chipped, and wood chips must be hauled off site.

6. Boles or trunks of trees too large for the chipper must be hauled off site.

7. Immediately upon entering the project area, the Contractor shall locate control points and section corners and take necessary action to prevent their destruction.

Equipment and Operations

Contractor-Furnished Equipment

• Requirements: Chainsaws and a woodchipper capable of chipping 15-inch diameter material.

• Sanitation: Equipment shall be washed with a high-pressure system before entering and exiting project lands. All soil and plant parts must be removed to prevent the spread of noxious weeds into and out of the project area.

Government-Furnished Property

• No Government property shall be furnished on this project.

Equipment and Workmanship

• Standards: All equipment and materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided. All work shall be performed in a skillful and workmanlike manner.

• Personnel: The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

• Surface Conditions: Work shall not occur under conditions that prevent the proper operation of equipment (e.g., snow, frozen ground, or when soil exceeds 15% moisture content). When such conditions are encountered, the Contractor shall stop work immediately and notify the Government.

• Surface Disturbance: Public or private access roads damaged by the Contractor shall be restored at the Contractor's expense to the same condition they were in at the commencement of work. Work will be prohibited when soils are wet and rutting might occur.

Contract Duration

• Completion Deadline: Project must be completed by March 31, 2027.

Section II: Bid Requirements and Information Site Visit

A site visit will not be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Maps and Files

Any PDF files provided in this bid document and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Questions

• Only questions specific to the site should be asked at the site visit (if held).

• Questions related to this solicitation, specifications, or bidding procedures must be asked in writing on the Q&A board within the solicitation to keep the process fair and transparent (no exceptions).

• Questions asked at the site visit and subsequent answers will be recorded and posted in the solicitation so all potential bidders can review them.

Bidding

• This contract will be bid on a per-acre price.

• The per-acre price will be extended based on the number of acres to show a total project price.

• The total price shall include all labor, equipment, and materials necessary to complete the job, including all mobilization and operating costs.

• There will be no fuel surcharges or adjustments negotiated.

Contract Award

A contract will be awarded to the lowest responsive and responsible bidder who meets any experience and equipment requirements noted elsewhere in this solicitation.

Use of Subcontractors

• The Project Manager must approve the use of all subcontractors in writing prior to their performance of any work on the project.

• Any company or individual who submitted a bid on the project, was offered the project as the low bidder and declined that award or defaulted on the project after being awarded the contract, is ineligible to be a subcontractor for or an employee of the successful bidder.

Section III: Additional Requirements Environmental Considerations

• Cleanup & Disposal: Project sites shall be cleaned up, and all refuse removed by the Contractor. The Contractor is responsible for disposing of materials in a manner consistent with state, federal, and local laws, and for all expenses incurred. Public or private access roads damaged by the Contractor shall be restored at the contractor's expense.

• Vehicular Access: Use of 2-wheel and 4-wheel vehicles is permitted in project areas. Driving off-road is prohibited when soil is wet and rutting may occur.

Hazardous Materials Guidelines

1. Compliance: Use of hazardous materials or petroleum products requires compliance with all applicable state and federal regulations, including maintaining Safety Data Sheets (SDS/MSDS) on site and using proper Personal Protective Equipment (PPE).

2. Disposal: On-site disposal of hazardous materials or waste (including hydrocarbons) is prohibited and will subject the contractor to reclamation costs and proper disposal fees for contaminated soil.

3. Leaks: Incidental (de minimis) leaks from fittings, gaskets, or ruptured hoses are considered normal losses. Continual leaks will be noted on inspection reports and require correction through maintenance.

4. Maintenance: Operations requiring the draining of engines or hydraulic systems may be conducted on-site only if fluids are captured, containerized, and removed from public lands for proper disposal.

Public Access

Access into and through the project site shall always remain open to the public. The Contractor shall maintain roadways free of vehicles, tools, and debris.

Security of Equipment and Property

The Contractor may leave equipment at the work site; however, the Contractor shall be solely responsible for protecting equipment and is solely responsible if equipment is lost, stolen, or damaged.

Crew Supervision

• The contractor shall designate one English-literate supervisor who will be on site during operational hours. Supervisors shall be identified during the pre-work conference.

• Any changes in supervisory designations must be submitted in writing to the Project Manager at least 24 hours before taking effect.

• The designated supervisor must remain with and effectively direct the crew by:

1. Making periodic inspections of the crew’s work.

2. Advising them as to improper work methods.

3. Providing instructions for correcting improper work methods encountered.

• Emergency transportation must always be provided by the Contractor.

Work Camps

Work camps may be established only in locations authorized in advance by the Project Manager in coordination with the Government. If authorized, the Contractor shall maintain the camp in an orderly and sanitary manner. Before final payment, the Contractor shall remove all refuse and signs of occupancy.

Work Hours and Schedule

• Hours: Work hours are limited to between one-half hour before sunrise to one-half hour after sunset each day. Work hours may extend into darkness only when equipment is suitably outfitted with sufficient exterior lighting for safe operation and when mutually agreed upon in writing. Work on weekends or holidays requires mutual agreement.

• Schedule Submission: The work schedule shall be submitted at the pre-work conference.

Delays and Unusually Severe Weather

• Standard: The contractor is expected to complete performance in a timely manner regardless of other workloads. Excusable delays include causes beyond control and without fault/negligence (e.g., acts of God, state sovereign actions, fires, floods, epidemics, strikes, freight embargoes, and unusually severe weather).

• Review: Upon request, the Contracting Officer shall ascertain facts and adjust delivery schedules if warranted.

• Definition: "Unusually severe weather" means weather outside normal seasonal patterns. Standard seasonal wind, rain, or snowstorms do not constitute unusually severe weather.

Project Meetings

Pre-Work Conference

• Location: Project site as determined by the Project Manager.

• Notification: Held prior to work starting; notification will include time, date, and location.

• Purpose: Review required work, drawings, specifications, schedules, payroll, payments, and contract provisions.

• Attendance: Contractor, subcontractors, and key coordination personnel must attend and be prepared to present work plans.

Progress Meetings

• Location: Project site as determined by the Project Manager.

• Notification: Called by either party with advance notice of required attendees.

Fire Danger Season and Prevention

If work continues during declared fire danger periods, the Contractor must comply with all state fire prevention laws and specific rules administered by Utah or adjacent federal agencies. Contractors are liable for costs associated with suppression, stabilization, and rehabilitation of fires caused by operations.

Mandatory Fire Requirements:

• Operate all saws with an approved, maintained spark arrestor.

• Carry shovels and fire extinguishers (minimum rating 2A:10B:C, 10-pound) on all equipment, vehicles, and fueling areas.

• Initiate immediate fire suppression actions if safe; cease action and evacuate via pre-identified escape routes if fire exceeds suppression capability.

• Shutdown operations immediately during Red Flag conditions.

Emergency Contacts:

• Emergency Services: Call 911

• Richfield Interagency Fire Center: 435-896-8404 (After hours: 435-979-8404)

• Color Country Interagency Fire Center: 435-865-4600

• Project Leader: Contact immediately upon any incident

Preservation of Cultural and Historical Resources

• Discovery: If evidence of pre-historical, historical, or archaeological data is discovered, the Contractor must notify the Project Manager immediately and halt operations in the area.

• Protection Standards: Protected under the American Antiquities Act of 1906, National Historic Preservation Act of 1966, and Archaeological Resources Protection Act of 1979.

• Subcontracts: The Contractor agrees to insert cultural protection requirements in all subcontracts involving ground-disturbing work.

Notice to Proceed and Contract Performance

• Notice to Proceed: Receipt of the contract or purchase order by email constitutes Notice to Proceed, unless notified of a delay due to environmental/weather conditions.

• Work Plan: Contractor must submit a work plan within seven (7) calendar days from the effective date of Notice to Proceed.

• Diligence: Once on site, work must proceed continuously without unnecessary delay.

Inspection and Acceptance

Inspections

• Surveillance: The Government will inspect completed acres and provide quality feedback. The Contractor remains responsible for quality control.

• Final Inspection: Contractor must notify the Project Manager of at least three (3) working days prior to completion to schedule final inspection. Any identified deficiencies must be corrected prior to approval.

Acceptance

• If quality falls below specifications, written notice will be provided. Continued failure to meet standards may result in a formal Suspension of Work order.

• Rework of unsatisfactorily treated areas will be performed at the Contractor's expense.

Payment

• A single lump-sum final payment will be made upon complete project completion and successful final inspection.

• Partial payments are generally not considered. Any partial payment request must receive prior written approval from the State before submitting an invoice.

Unapproved partial invoices will be returned unpaid.

Winter Stoppage

The State reserves the right to stop work due to frozen soil or severe winter conditions.

Upon winter stoppage, the State may elect to pay for completed work and cancel remaining portions or issue a resumption order in the spring.

Contract Duration