5863 Contract DMI.pdf

This document is a scanning medical records service contract between the State of Wisconsin Department of Corrections and Data Management Internationale (DMI). The contract number is 410008-M16-ELB5863-RFB-01 with reference number RFB-EBS863, and it includes both the main service agreement and a Business Associate Agreement for HIPAA compliance. The contract was signed in November 2016 by Wisconsin DOC officials including James Greer (Director Bureau of Health Services) and Cathy A. Jess (Deputy Secretary), along with William Swezey (President/CEO) representing DMI.

The contract covers comprehensive document scanning services for health-related documents from over three dozen correctional facilities across Wisconsin. DMI's responsibilities include receiving, preparing, and scanning documents with specific technical requirements (multiple sizes with majority being 8.5x11, various weights with 15 lb minimum paper weight, black and white format), entering accurate indexing information including DOC identification numbers and offender details, and providing secure electronic storage and sharing capabilities. The pricing is established at $0.067 per scanned page as outlined in the fee schedule. The contract has a two-year term with three possible one-year renewal options, and includes provisions for secure document handling, confidential destruction after 90 days of storage, and compliance with HIPAA regulations for protected health information.