Scanning Inmate Medical Record (HSR)

The Wisconsin Department of Corrections Scanning Inmate Medical Record (HSR) multi-award vehicle provides comprehensive document scanning services for health-related documents across correctional facilities statewide. The contract covers the secure processing of medical records, including receiving, preparing, and scanning documents in black and white format, with specific technical requirements for paper size (predominantly 8.5x11) and paper weight (minimum 15 lb). The service includes accurate indexing of documents with DOC identification numbers and offender details, as well as secure electronic storage and sharing capabilities for sensitive medical information.

The contract was awarded to Data Management Internationale (DMI) with an initial term from November 18, 2016, through November 30, 2018, and includes three possible one-year renewal options. The contract is priced at $0.067 per scanned page, with an estimated annual contract value of $50,000 for the first year. The vehicle is managed by the Wisconsin Department of Corrections Purchasing Services Section and allows for cooperative purchasing by eligible entities. The contract includes critical provisions for HIPAA compliance, secure document handling, and confidential destruction of documents after 90 days of storage.