52603.pdf
PDF 4 MB Posted
- Attached to
- RENTAL OF OFFICE MOBILE TRAILERS
- Solicitation number
- 52603
- Issued by
- Illinois
About this file
This is a City of Chicago Work Services solicitation (Specification #1311801) issued by the Department of Procurement Services for the rental of office mobile trailers required by the Department of Streets and Sanitation. The solicitation encompasses 30 line items covering various trailer sizes and rental periods, including 8 ft. x 24 ft., 8 ft. x 28 ft., 8 ft. x 32 ft., 10 ft. x 36 ft., 10 ft. x 40 ft., 10 ft. x 50 ft., and 12 ft. x 60 ft. trailers available for rent on daily, weekly, monthly, and annual bases, as well as relocation services within and exceeding a 10-mile radius. The pre-solicitation conference is scheduled for August 4, 2026, at 11:00 AM Central Time at City Hall, Room 806. Bidders must submit questions by 4:00 PM Central Time on August 11, 2026, and sealed bids are due by 11:00 AM Central Time on August 31, 2026. The contract term is 36 months, and no site visit is required. Bids must be submitted electronically through the City's iSupplier eProcurement portal, with vendor registration required allowing three business days for completion. The buyer is William Dotson (william.dotson@cityofchicago.org, 312-744-9924).
Pricing must be submitted electronically through the iSupplier system for each line item, with all costs including delivery, installation, de-installation, insurance, applicable taxes, and warranty incorporated into the bid. There are no stated goals for MBE/WBE or VBE participation on this contract. Bidders must submit an Economic Disclosure Statement (EDS) online prior to the bid opening, provide proof of insurance coverage (Workers' Compensation, Commercial General Liability, Automobile Liability, and Umbrella coverage as applicable), and complete a Sexual Harassment Policy Affidavit. The contract is city-funded using fund numbers 026-0100-0812020-0157-220157-0000 and various others. The solicitation results in a Blanket Purchase Agreement, and payment terms are immediate upon invoice submission. Bidders are required to provide literature and data substantiating product specifications and comply with all applicable federal, state, and local laws, including prevailing wage requirements, non-discrimination statutes, and Chicago ordinances regarding business diversity, ethics, and anti-corruption measures.
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City Of Chicago Solicitation #52603
BRANDON JOHNSON SHARLA ROBERTS
MAYOR CHIEF PROCUREMENT OFFICER
Specification Number: 1311801 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
Work Service Solicitation #52603 (BID)
RENTAL OF OFFICE MOBILE TRAILERS
Specification Number:1311801
Required for use by: DEPARTMENT OF STREETS AND SANITATION
Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 31-AUG-2026
Deadline for Questions: 04:00 PM Central Time, 11-AUG-2026 Buyer: DOTSON, WILLIAM Email Address: William.Dotson@cityofchicago.org Phone Number: 3127444924 Pre-Solicitation Conference Date and Time: 11:00 AM Central Time, 04-AUG-2026 Pre-Solicitation Conference Location: CITY HALL, DEPARTMENT OF PROCUREMENT SERVICES, 121 NORTH LASALLE STREET, ROOM 806, CONFERENCE ROOM (B), CHICAGO, IL 60602
Site Visit Date & Time: N/A Site Visit Location: N/A
Please submit your response to:
http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.
Allow 3 business days to complete registration.
Specification Number: 1311801 Page 2 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
Table of Contents
1 Header Information
1.1 General Information
1.2 Terms
1.3 Requirements
1.4 Attachments
1.5 Response Rules
2 Price Schedule
2.1 Line Information
2.2 Line Details
2.2.1 Line 1
2.2.2 Line 2
2.2.3 Line 3
2.2.4 Line 4
2.2.5 Line 5
2.2.6 Line 6
2.2.7 Line 7
2.2.8 Line 8
2.2.9 Line 9
2.2.10 Line 10
2.2.11 Line 11
2.2.12 Line 12
2.2.13 Line 13
2.2.14 Line 14
2.2.15 Line 15
2.2.16 Line 16
2.2.17 Line 17
2.2.18 Line 18
2.2.19 Line 19
2.2.20 Line 20
2.2.21 Line 21
Specification Number: 1311801 Page 3 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
2.2.22 Line 22
2.2.23 Line 23
2.2.24 Line 24
2.2.25 Line 25
2.2.26 Line 26
2.2.27 Line 27
2.2.28 Line 28
2.2.29 Line 29
2.2.30 Line 30
Specification Number: 1311801 Page 4 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
1 Header Information
1.1 General Information
Title RENTAL OF OFFICE MOBILE TRAILERS
Description RENTAL OF OFFICE MOBILE TRAILERS Preview Date 23-JUL-2026 09:00:00 Open Date 23-JUL-2026 09:00:00
Close Date 11:00 AM Central Time, 31-AUG-2026
Award Date Not Specified
Time Zone Central Time Buyer DOTSON, WILLIAM Quote Style Sealed Email William.
Dotson@cityofchicago.org Event Work Service Outcome Blanket Purchase Agreement
1.2 Terms
Effective Start Date Not Specified Effective End Date Not Specified
Ship-To Address 081-4016 CH 701
121 N. LA SALLE ST.
ROOM 1107
Chicago, IL 60602 United States
Bill-To Address 081- CH 700
121 N. LA SALLE ST.
ROOM 1107
Chicago, IL 60602 United States
Payment Terms IMMEDIATE Carrier FOB Freight Terms
Total Agreement Amount (USD)
Not Specified Minimum Release Amount (USD)
Not Specified
1.3 Requirements
<B>KEY SOLICITATION PARAMETERS</B>
CITY BUSINESS PREFERENCE:
Type No Response Required
LOCAL MANUFACTURE PREFERENCE:
Type No Response Required
ALTERNATIVE FUEL VEHICLE PREFERENCE:
Type No Response Required
CONTRACT SPECIFIC GOALS: NON-STATED GOALS
Type No Response Required
FUNDING SOURCE: CITY
Type No Response Required
FUND NUMBER: 026-0100-0812020-0157-220157-0000 AND VARIOUS
Type No Response Required
DPS UNIT: GOODS AND SERVICES
Type No Response Required
CONTRACT TERM: NUMBER MONTHS THIRTYSIX (36)
Type No Response Required
PRE-BID/PRE-PROPOSAL CONFERENCE: AUGUST 4, 2026, 11:00 A.M. (CST)
Type No Response Required
Specification Number: 1311801 Page 5 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
<B>BIDDER EXCEPTIONS</B>
Any deviations from or exceptions to any provisions or requirements of the bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted here or in an attachment, with the exact nature of the change outlined in sufficient detail, and as provided in the contract terms and conditions "Trade Names and Substitutions," as applicable. Bidder must provide the reason for which deviations were made. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of its bid.
Type Optional Provide your answer below
Enter the EDS number from your EDS Certificate and attach the certificate.
Value Type Numeric Value only Provide your answer below
<B>COMMODITIES/WORK
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.
Type No Response Required
- Proposal Page completed, signed and notarized - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Corporation - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Partnership - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
Specification Number: 1311801 Page 6 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
<B>COMMODITIES/WORK
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
- Proposal To Be Completed By a Sole Proprietor - (ALL)
Circle one from the response values below:
YES
NO
- Bid Execution Page - (ALL)
Circle one from the response values below:
YES
NO
- Request for a reduction or waiver of MBE/WBE goals - (ALL)
Circle one from the response values below:
YES
NO
- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)
Circle one from the response values below:
YES
NO
- Certificate of Insurance
Circle one from the response values below:
YES
NO
BID INCENTIVE / PREFERENCE AFFIDAVIT(S)
Type No Response Required
- Local Manufacture Affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Chicago Business Affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Small Business/Veterans Preference Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
- Alternatively Powered Vehicles affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Copy of current Registration for Authority to Deal in Vehicles issued by the Illinois Secretary of State (Vehicle/Heavy Equipment)
Specification Number: 1311801 Page 7 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
<B>COMMODITIES/WORK
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
Circle one from the response values below:
YES
NO
- Evidence validating the Contractor’s current status of authorized dealer or distributor of the manufacturer of the proposed vehicles and/or parts (Vehicle/Heavy Equipment)
Circle one from the response values below:
YES
NO
- Literature / Data (i.e. Manufacturer's published literature for the proposed vehicle) (if required) (Vehicle/Heavy Equipment)
Circle one from the response values below:
YES
NO
- Manuals, Certificates, Applications(if required)
Circle one from the response values below:
YES
NO
- Bidder Contact Information - (ALL)
Circle one from the response values below:
YES
NO
- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)
Circle one from the response values below:
YES
NO
M/WBE DOCUMENTS
Type No Response Required
- Schedule B - MBE/WBE Affidavit of Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
- Schedule C-1 - – MBE/WBE Letter of Intent To Perform As a Subcontractor or Supplier - (ALL)
Circle one from the response values below:
YES
NO
-Schedule D-1 - Compliance Plan Regarding MBE and WBE Utilization - (ALL)
Circle one from the response values below:
YES
NO
- Request for Full or Partial Waiver - (ALL)
Circle one from the response values below:
YES
Specification Number: 1311801 Page 8 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
<B>COMMODITIES/WORK
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
NO
- Letters of Certification for all M/WBE’s - (ALL)
Circle one from the response values below:
YES
NO
1.4 Attachments
Name Data Type Description
ATTACHMENT 01: SCOPE
OF WORK
File SCOPE OF WORK
1.5 Response Rules
Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open
Specification Number: 1311801 Page 9 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
2 Price Schedule
2.1 Line Information
Display Rank As No indicator displayed
Ranking Price Only Cost Factors None
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
1 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
24 FT.
9758444
10 Day
2 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
24 FT.
9758444
80 Week
3 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
24 FT.
9758444
580 Month
4 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
28 FT.
9758444
10 Day
5 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
28 FT.
9758444
12 Week
6 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
28 FT.
9758444
40 Month
7 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
32 FT.
9758444
10 Day
8 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
32 FT.
9758444
108 Week
9 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
32 FT.
9758444
460 Month
10 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
36 FT.
9758444
20 Day
11 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
36 FT.
9758444
10 Week
12 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
36 FT.
9758444
460 Month
13 RENTAL OF
MOBILE OFFICE
9758444
15 Day
Specification Number: 1311801 Page 10 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
TRAILERS - 10 FT. X
40 FT.
14 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
40 FT.
9758444
15 Week
15 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
40 FT.
9758444
310 Month
16 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
50 FT.
9758444
15 Day
17 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
50 FT.
9758444
3 Week
18 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
50 FT.
9758444
380 Month
19 RENTAL OF
MOBILE OFFICE
TRAILERS - 12 FT. X
60 FT.
9758444
20 Day
20 RENTAL OF
MOBILE OFFICE
TRAILERS - 12 FT. X
60 FT.
9758444
10 Week
21 RENTAL OF
MOBILE OFFICE
TRAILERS - 12 FT. X
60 FT.
9758444
1,030 Month
22 RENTAL OF
MOBILE OFFICE
TRAILERS - MOBILE
OFFICE TRAILER,
INSTALLED TO BE
RELOCATED FROM
ITS ORIGINALLY
INSTALLED
LOCATION, NOT
EXCEED A TEN(10)
MILE RADIUS
9758444
115 Each
23 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
24 FT.
9758444
10 Year
24 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
28 FT.
9758444
10 Year
25 RENTAL OF
MOBILE OFFICE
TRAILERS - 8 FT. X
32 FT.
9758444
10 Year
Specification Number: 1311801 Page 11 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
26 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
9758444
10 Year
27 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
9758444
10 Year
28 RENTAL OF
MOBILE OFFICE
TRAILERS - 10 FT. X
9758444
10 Year
29 RENTAL OF
MOBILE OFFICE
TRAILERS - 12 FT. X
9758444
10 Year
30 RENTAL OF
MOBILE OFFICE
TRAILERS - MOBILE
OFFICE TRAILERS
INSTALLED TO BE
RELOCATED FROM
ITS ORIGINALLY
INSTALLED
LOCATION IN
EXCEES OF A 10
MILE RADIUS
9758444
345 Each
2.2 Line Details
2.2.1 Line 1 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 24 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.2 Line 2 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 24 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.3 Line 3 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 24 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Specification Number: 1311801 Page 12 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
2.2.4 Line 4 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 28 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.5 Line 5 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 28 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.6 Line 6 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 28 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.7 Line 7 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 32 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.8 Line 8 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 32 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.9 Line 9 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 32 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.10 Line 10 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 36 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1311801 Page 13 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
2.2.11 Line 11 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 36 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.12 Line 12 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 36 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.13 Line 13 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 40 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.14 Line 14 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 40 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.15 Line 15 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 40 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.16 Line 16 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 50 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1311801 Page 14 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
2.2.17 Line 17 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 50 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.18 Line 18 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 50 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.19 Line 19 RENTAL OF MOBILE OFFICE TRAILERS - 12 FT. X 60 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.20 Line 20 RENTAL OF MOBILE OFFICE TRAILERS - 12 FT. X 60 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.21 Line 21 RENTAL OF MOBILE OFFICE TRAILERS - 12 FT. X 60 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.22 Line 22 RENTAL OF MOBILE OFFICE TRAILERS - MOBILE OFFICE TRAILER, INSTALLED TO BE RELOCATED FROM ITS ORIGINALLY INSTALLED LOCATION, NOT
EXCEED A TEN(10) MILE RADIUS
Category 97584. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1311801 Page 15 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
2.2.23 Line 23 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 24 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.24 Line 24 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 28 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.25 Line 25 RENTAL OF MOBILE OFFICE TRAILERS - 8 FT. X 32 FT.
Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.26 Line 26 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 36 Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.27 Line 27 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 40 Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.28 Line 28 RENTAL OF MOBILE OFFICE TRAILERS - 10 FT. X 50 Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
2.2.29 Line 29 RENTAL OF MOBILE OFFICE TRAILERS - 12 FT. X 60 Category 97584. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Specification Number: 1311801 Page 16 Type of Funding: CITY Title: RENTAL OF OFFICE MOBILE TRAILERS
2.2.30 Line 30 RENTAL OF MOBILE OFFICE TRAILERS - MOBILE OFFICE TRAILERS
INSTALLED TO BE RELOCATED FROM ITS ORIGINALLY INSTALLED LOCATION IN
EXCEES OF A 10 MILE RADIUS
Category 97584. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total
Rental of Mobile Office Trailers, Department of Streets & Sanitation, Specification Number 1311801 Work Services Form Contract
Table of Contents i
Table of Contents
BID SUBMITTAL CHECKLIST
Article 1. Requirements for Bidding and Instructions to Bidders
1.1. The Bid Documents
1.2. Obtaining the Bid Documents
1.3. Clarifications and Addenda
1.4. Examination of the Bid Documents and Work Site
1.5. Pre-Bid Conference
1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline
1.7. Exceptions
1.8. Taxes Included in Bid Prices
1.9. Bid Prices Must Incorporate All Costs
1.10. Completion of the Bid Documents
1.11. Conflicts of Interest
1.12. Technical Difficulties
1.13. Required Forms and Fees
1.13.1. Certificate of Filing for Online EDS
1.13.2. MBE/WBE and VBE Programs
1.13.3. Bid Deposits and Bid Bonds
1.13.4. Performance and Payment Bonds
1.13.5. Contractor's Financial Statement
1.13.6. Other Required Forms and Documents
1.14. Trade Names and Substitutions
1.15. Authorized Dealer/Distributor
1.16. Estimated Quantities
1.17. Submission of Bids
1.17.1. Date, Time, and Place
1.17.2. Transparency Website; Trade Secrets
1.18. Withdrawal of Bids
1.19. Bid Opening
1.20. Effective Term of Bid
1.21. Evaluation of Bids
1.21.1. Determination of Responsiveness
1.21.1.1. Must Bid All Line Items
1.21.1.2. Mathematical Calculations
1.21.1.3. Unbalanced Bids
1.21.1.4. Cash Billing Terms
1.21.2. Determination of Responsibility
1.21.2.1. Bidder Debts or Defaults
1.21.2.2. Competency of Bidder
1.22. Rejection of Bids and Waiver of Informalities
1.23. Statutory Adjustments to the Bid
1.23.1. City-based Businesses (Chicago Business Preference)
1.23.2. Locally Manufactured Goods
1.23.3. Alternatively Powered Vehicles Bid Incentive
1.23.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive
Table of Contents ii
1.23.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive
1.23.4. Bid Incentives for Veteran-Owned Business Enterprise and Eligible Joint Ventures
1.23.4.1. Definitions
1.23.4.2. Bid Incentive
1.23.5. Business Enterprises Owned By People With Disabilities (BEPD) Commitment
1.23.5.1. Policy and Terms
1.23.5.2. Definitions
1.23.5.3. Commitments
1.23.5.4. Records and Reports
1.23.6. Mentoring Program Bid Preference (MCC 2-92-535)
1.23.7. Child Support Arrearage
1.23.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)
1.23.9. Bid Incentive to Encourage MBE/WBE Utilization on No Stated Goals Contracts-
1.23.10. MacBride Principles Ordinance
1.24. Consideration of Bids
1.25. Bid Protests
1.26. Award of Contract; Notice of Award
1.27. Title VI Solicitation Notice
1.28. Policy Prohibiting Sexual Harassment (MCC 2-92-612)
1.29. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)
Article 2. Incorporation of Exhibits Article 3. Standard Terms And Conditions
3.1. General Provisions
3.1.1. Definitions
3.1.2. Interpretation of Contract
3.1.2.1. Order of Precedence
3.1.2.2. Interpretation and Rules
3.1.2.3. Severability
3.1.2.4. Entire Contract
3.1.3. Subcontracting and Assignment
3.1.3.1. No Assignment of Contract
3.1.3.2. Subcontracts
3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval
3.1.3.4. City’s Right to Assign
3.1.3.5. Assigns
3.1.4. Contract Governance
3.1.4.1. Governing Law and Jurisdiction
3.1.4.2. Consent to Service of Process
3.1.4.3. Cooperation by Parties and between Contractors
3.1.4.4. No Third Party Beneficiaries
3.1.4.5. Independent Contractor
3.1.4.6. Authority
3.1.4.7. Joint and Several Liability
3.1.4.8. Notices
3.1.4.9. Amendments
3.1.4.10. No Waiver of Legal Rights
3.1.4.11. Non-appropriation of Funds
3.1.4.12. Participation By Other Government Agencies
Table of Contents iii
3.1.5. Confidentiality
3.1.6. Indemnity
3.1.7. Non-Liability of Public Officials
3.1.8. Contract Extension For Continuity of Services
3.2. Compensation Provisions
3.2.1. Ordering, Invoices, and Payment
3.2.1.1. Purchase Orders
3.2.1.2. Invoices
3.2.1.3. Payment
3.2.1.4. Electronic Ordering and Invoices
3.2.1.5. City Right to Offset
3.2.1.6. Records
3.2.1.7. Audits
3.2.1.7.1. City’s Right to Conduct Audits
3.2.1.7.2. Recovery for Over-Billing
3.2.2. Subcontractor Payment Reports
3.2.3. Prompt Payment to Subcontractors
3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts
3.2.3.2. Payment to Subcontractors Within Seven Days
3.2.3.2.1. Reporting Failures to Promptly Pay
3.2.3.2.2. Whistleblower Protection
3.2.3.3. Liquidated Damages for Failure to Promptly Pay
3.2.3.4. Action by the City
3.2.3.5. Direct Payment to Subcontractors By City
3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions
3.3. Compliance With All Laws
3.3.1. General
3.3.2. Certification of Compliance with Laws
3.3.3. Federal Affirmative Action
3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements
3.3.4.1. Title VI List of Pertinent Non-Discrimination Acts and Authorities
3.3.4.2. Compliance with Nondiscrimination Requirements
3.3.5. Other Non-Discrimination Requirements
3.3.5.1. Illinois Human Rights Act
3.3.5.1.1. Generally
3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)
3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause
3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 6-10 (formerly Ch. 2-160)
3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390
3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD)
3.3.6. Wages
3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")
3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)
3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification
3.3.7.3. Federal Terrorist (No-Business) List
3.3.7.4. Governmental Ethics Ordinance 2-156
3.3.7.5. Lobbyists
3.3.8. Restrictions on Business Dealings
Table of Contents iv
3.3.8.1. Prohibited Interests in City Contracts
3.3.8.2. Conflicts of Interest
3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4
3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380
3.3.10. Other City Ordinances and Policies
3.3.10.1. False Statements
3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580
3.3.10.3. City Hiring Plan Prohibitions
3.3.10.4. Inspector General
3.3.10.5. Duty to Report Corrupt Activity
3.3.10.6. Electronic Mail Communication
3.3.10.7. Participation By Other Local Government Agencies
3.3.10.8. Policy Prohibiting Sexual Harassment (MCC 2-92-612)
3.3.10.9. Policy on Non-Disclosure of Salary History (MCC 2-92-385)
3.3.10.10. Business Diversity Program Reporting
3.3.10.10.1. Policy
3.3.10.10.2. Definitions
3.3.10.10.3. Business Diversity Program Reports
3.3.10.10.4. Applicability
3.3.11. Compliance with Environmental Laws and Related Matters
3.3.11.1. Definitions
3.3.11.2. Joint Ventures
3.3.11.3. Compliance With Environmental Laws
3.3.11.4. Costs
3.3.11.5. Proof of Noncompliance; Authority; Cure
3.3.11.6. Copies of Notices and Reports; Related Matters
3.3.11.7. Requests for Documents and Information
3.3.11.8. Environmental Claims and Related Matters
3.3.11.9. Preference for Recycled Materials
3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)
3.4. Contract Disputes
3.4.1. Procedure for Bringing Disputes to the Department
3.4.2. Procedure for Bringing Disputes before the CPO
3.5. Events of Default and Termination
3.5.1. Events of Default
3.5.2. Cure or Default Notice
3.5.3. Remedies
3.5.4. Non-Exclusivity of Remedies
3.5.5. City Reservation of Rights
3.5.6. Early Termination
3.6. Department-specific Requirements
3.6.1. Department of Aviation Standard Requirements
3.6.1.1. Confidentiality of Airport Security Data
3.6.1.2. Aviation Security
3.6.1.3. Airport Security Badges
3.6.1.4. General Requirements Regarding Airport Operations
3.6.1.4.1. Priority of Airport Operations
3.6.1.4.2. Interruption of Airport Operations
Table of Contents v
3.6.1.4.3. Safeguarding of Airport Property and Operations
3.6.1.4.4. Work on the Airfield
3.6.1.4.5. Parking Restrictions
3.6.1.5. General Civil Rights Provision
3.6.1.6. Firearms and Other Weapons Prohibited
3.6.2. Emergency Management and Communications (OEMC) Security Requirements
3.6.2.1. Identification of Workers and Vehicles
3.6.2.2. Access to Facilities
3.6.2.3. Security Badges and Vehicle Permits
3.6.2.4. Gates and Fences
3.6.2.5. Hazardous or Illegal Materials
3.6.3. Chicago Police Department Security Requirements
3.6.4. Department of Water Management ("DOWM") Security Requirements
3.6.4.1. Identification of Workers and Vehicles
3.6.4.2. Access to Facilities
3.6.4.3. Security Badges and Vehicle Permits
3.6.4.4. Gates and Fences
3.6.4.5. Hazardous or Illegal Materials
Article 4. Terms for Work Services Contracts
4.1. The Services
4.1.1. Scope of Services
4.1.2. Estimated Quantities/Level of Service
4.1.3. Unspecified Services
4.2. Performance of the Services
4.2.1. Standard of Performance
4.2.2. Standard Working Hours
4.2.3. Character of Workers
4.2.4. Quality of Materials and Inspection
4.2.5. Manufacturer's Warranty and Product Information
4.2.6. Contractor's Warranties
4.2.6.1. Correction or Re-Performance of Services
4.2.6.2. Timeliness
4.2.6.3. Delay
4.2.7. Public Convenience
4.2.8. Clean Up
4.2.9. Work Performed on City Property
4.2.10. Work In Progress
4.3. Compensation
4.4. Submission of Invoices
4.5. Clean Diesel Fleet MCC 2-92-595
Article 5. Scope of Work and Detailed Specifications
5.1. General
5.2. Basis of Award
5.3. Illinois Prevailing Wage Act
5.4. No Stated Goals for MBE/WBE Participation
5.5. No Stated Goals for VBE Participation
5.6. Funding
5.7. Contract Term
Table of Contents vi
5.8. Contract Extension Option
5.9. Safety Enhancing Vehicle Equipment Contracting (MCC 2-92-597)
5.9.1. Definitions
5.9.2. Safety Enhancing Requirements
5.9.3. Compliance
5.9.4. Annual Waiver Requests
5.9.5. Costs
5.9.6. Enforcement
5.10. Price Adjustment (Capped Rate)
5.11. Permits
5.12. Trailer Requirements
5.13. Mobile Trailer Details (Bid Lines 1-21, 23-29)
5.14. Materials Inspections and Responsivity
5.15. Delivery Installation / De- Installation
5.16. Relocation Fee (Bid Lines 22 and 30)
5.17. Warranty
Article 6. Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and veteran-OwNed business enterprise commitment For Commodities or Services 72
6.1. Policy and Terms
6.2. Definitions
6.3. Joint Ventures
6.4. Counting MBE/WBE and VBE Participation Toward the Contract Specific Goals
6.5. Reductions to or Waiver of MBE, WBE, and VBE Goals
6.5.1. Direct Participation
6.5.2. Assist Agency Participation in wavier/reduction requests
6.5.3. Impracticability
6.6. Procedure to Determine Bid Compliance
6.7. Reporting Requirements During the Term of the Contract
6.8. Changes to Compliance Plans
6.8.1. Permissible Basis for Change Required
6.8.2. Procedure for Requesting Approval
6.9. Non-Compliance and Damages
6.10. Arbitration
6.11. Equal Employment Opportunity
6.12. Attachments and Schedules
Attachment B - Sample Format for Requesting Assist Agency Comments on Bidder’s Request for Reduction or Waiver of MBE/WBE/VBE Goals Schedule B – Affidavit of MBE/WBE/VBE Joint Venture Schedule C-1: Letter of Intent From MBE/WBE To Perform As Subcontractor, Supplier and/or Consultant Schedule D-1: Affidavit of Implementation of MBE/WBE Goals and Participation Plan
SCHEDULE C-V
Article 7. Insurance Requirements (DSS-081-Work Services/facilities Main.)
7.1. Insurance Required from Contractor
7.1.1. Workers’ Compensation and Employer’s Liability (Primary and Umbrella)
7.1.2. Commercial General Liability
7.1.3. Automobile Liability
Table of Contents vii
7.1.4. Umbrella or Excess
7.1.5. Valuable Papers (when applicable)
7.1.6. Blanket Crime (when applicable)
7.1.7. Property (when applicable)
7.1.8. Installation Floater (when applicable)
7.1.9. Builders Risk (when applicable)
7.1.10. Railroad Protective Liability (when applicable)
7.2. Additional Requirements
Article 8. Economic Disclosure Statement and Affidavit (EDS)
8.1. Online EDS Filing Required Prior To Bid Opening
8.2. Online EDS Web Link
8.3. Online EDS Number
8.4. Online EDS Certification of Filing
8.5. Preparation Checklist for Registration
8.6. Preparation Checklist for EDS Submission
8.7. EDS Frequently Asked Questions
Article 9. Bidder Contact Information City-Based Business Affidavit Local Manufacturing Affidavit Eligible Business For Bid Incentive For Alternatively Powered Vehicles Affidavit Veteran-Owned Business Enterprise And Eligible Joint Ventures Affidavit Bidder's Commitment To Utilize Business Enterprises Owned By People With Disabilities (BEPD) Mentoring Program Bid Preference Affidavit Diverse Management and Workforce Bid Incentives Affidavit
BIDDERS COMMITMENT TO UTILIZE MBE/WBE FIRMS ON NO STATED GOALS CONTRACT
ARTICLE 11. Execution And Acceptance Pages
11.1. Bid Execution By a Corporation
11.2. Bid Execution By A Joint Venture
11.3. Bid Execution By A Partnership
11.4. Bid Execution By a Sole Proprietor
11.5. Bid Acceptance by City
EXHIBITS
Exhibit 1: Example Insurance Certificate of Coverage Exhibit 2: SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612) Exhibit 3: MY COI
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 1
BID SUBMITTAL CHECKLIST
Missing Information, Documents, and/or Bonds May Invalidate Your Bid.
To help ensure that you are submitting a complete bid, place an "X" next to each item below after completing and incorporating the item into your bid package. Write “N/A” if an item does not apply to your bid.
1. _____ Bid Submittal Checklist
2. _____ Insurance Certificate of Coverage
3. _____ MBE/WBE Compliance Plan
a. _____ Schedule B – Affidavit of Joint Venture MBE/WBE – (only if bidder is a joint venture)
b. _____ Schedule C-1: Letter(s) of Intent from MBE/WBE to Perform as Sub-contractor, Supplier and/or Consultant (if applicable).
c. _____ Schedule D-1: Affidavit of MBE/WBE Goal Implementation Plan (if applicable).
d. _____ Request for a reduction or waiver of MBE/WBE goals (if applicable)
4. _____ Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS)
5. _____ Bid incentive/preference affidavit(s): Chicago Business, Local Manufacture, Alternatively Powered Vehicles, Veteran-Owned Small Local Business or Eligible Joint Venture, Utilization of Veteran-Owned Subcontractors, Mentoring Program, Commitment Regarding BEPD, and/or Diverse Management and Workforce (if applicable)
6. _____ Proposal Page(s) (Schedule of Prices)
7. _____ Bid Execution Page
8. _____ Bid Deposit (if required)
9. _____ Sexual Harassment Policy Affidavit
NOTE: Each page requiring a signature must be signed by the person with proper authority and sworn before a Notary Public where noted.
NOTE: Each Bidder must acknowledge the receipt of a full set of Bid Documents and any and all Addenda at the top of the Bid Execution Page.
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 2
ARTICLE 1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS
Read this carefully before preparing your bid.
1.1. The Bid Documents
This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.
The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, “Attachments” section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.
1.2. Obtaining the Bid Documents
Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.
Documents may be downloaded from the Department of Procurement Services (“DPS”) website at the following URL:
http://www.cityofchicago.org/eProcurement
Click on “Current Bids”
In order to receive notice of clarifications and addenda, Bidders be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, accept the disclaimer. This will sign Bidders up for notifications.
Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Our List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.
1.3. Clarifications and Addenda
The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:
https://www.cityofchchicago.org/eProcurement
Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid accordingly to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.
Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid Solicitation.
1.4. Examination of the Bid Documents and Work Site
Bidders are required to carefully examine all of the Bid Documents before completing the forms and submitting a Bid. If the specification calls for work to be performed onsite, Bidders are also required to inspect the site of the work to be performed, and familiarize itself with the conditions at the site that will affect the work.
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 3
A Bidder that is awarded a contract will be solely responsible for all costs arising from and associated with that Bidder’s (i) failure to comply with the requirements of the Bid Documents, including, without limitation, this requirement to inspect the Bid Documents and site of the work, and (ii) failure to include any costs or expense attributable to site conditions that could have reasonably been discovered through a site inspection or examination of the Bid Documents.
1.5. Pre-Bid Conference
The City will hold a Pre-Bid Conference the Department of Procurement Services, 121 Noth LaSalle Street, City Hall, Room 806, Conference Room B, Chicago, IL 60602, at 11:00 am. Central Time on August 4, 2026. All parties interested in responding to this Specification are enter either required or encouraged here depending on if attendance is mandatory to attend in person.
All interested Attendees are encouraged to register in advance of the Pre-Proposal Conference. Attendees should send an e-mail to William Dotson at william.dotson@cityofchicago.org.
E-mail Subject line must read: Rental of Mobile Office Trailers.
The City will answer questions and clarify the terms of the Specification at the Pre-Bid Conference. The City may respond both to questions posed on the day of the conference and to questions sent via online discussion in iSupplier prior to the conference.
Anything stated at this Pre-Bid Conference is not intended to change the solicitation document. Any changes will be in writing in the form of an Addendum issued by the Department of Procurement Services.
1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline All inquiries regarding the Bid Documents or procurement process must be directed to the Procurement Specialist/Senior Procurement Specialist via online discussion in iSupplier or via the address listed on the front cover of the Bid Documents.
The Bidder Inquiry Deadline is listed on the front cover of the Bid Documents under “Deadline for Questions.” Inquiries received after the Bidder Inquiry Deadline will not be answered except at the discretion of the Chief Procurement Officer.
Bidders may only rely on written answers in a Clarification or in an Addendum duly issued by the Chief Procurement Officer. Bidders cannot rely on oral or informal responses; such answers will not be binding upon the City.
1.7. Exceptions
Any deviations from or exceptions to any provisions or requirements of the Bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted on the Proposal Page(s) or attached thereto, with the exact nature of the change outlined in sufficient detail, and as provided below under “Trade Names and Substitutions,” as applicable. Bidder must provide the reason for which deviations were made. Failure of a Bidder to comply with the terms of this paragraph may be cause for rejection of its Bid.
If a Bidder takes exception to or deviates from any provision or requirement, the Chief Procurement Officer shall reject the Bid as non-responsive in the event that the Chief Procurement Officer, in his or her sole opinion, determines such exception(s) or deviations to be material.
1.8. Taxes Included in Bid Prices
With few exceptions, materials purchased by the City of Chicago are not subject to the Federal Excise Tax.
The Illinois Retailers’ Occupation Tax, Use Tax, and Municipal Retailers’ Occupation Tax do not apply to materials or services purchased by the City of Chicago.
Bidders shall include all other applicable federal, state and local taxes, direct or indirect, in their Bid Prices.
1.9. Bid Prices Must Incorporate All Costs
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 4
Bid pricing must incorporate any/all peripheral costs including, but not limited to the costs of products/services, delivery/transportation charges, training, materials, labor, insurance, applicable taxes, warranty, overhead and profit, etc. that are required by the Bid Documents.
1.10. Completion of the Bid Documents
Bids for this Specification must be submitted electronically through iSupplier. Each Bidder must complete all of the forms listed on the Bid Submittal Checklist (with the exception of the Proposal Pages) in the Requirements section and scan and upload them as attachments to the electronic bid submission via iSupplier. Bidders may not change any of the Bid Documents. Any changes made by a Bidder to the Bid Documents may result in rejection of the Bid, and will not be binding upon the City.
Bidders must submit their pricing electronically by filling out bid lines in the electronic Price Schedule in the iSupplier system.
Bidders must use the Bid Execution Page that is appropriate for their form of business organization (e.g. sole proprietorship, corporation, partnership, or joint venture). The individual(s) that sign the Bid Execution Page on behalf of the Bidder, by their signature, represents and warrants to the City that such individual is authorized to execute bids and contracts on behalf of the Bidder, and that the Bidder agrees and shall be bound to all of the terms and conditions of the Bid Documents and, upon execution by the City, the Contract Documents, Signatures must be sworn before a Notary Public. The form must be printed, signed, notarized and scanned then uploaded as an attachment to the electronic bid submission.
1.11. Conflicts of Interest
If any Bidder (or any partner in a joint venture or partnership or any member of the limited liability company if the Bidder is a joint venture, partnership, LLP, or LLC) has assisted the City in the preparation of these Bidding Documents such that provision of such assistance would give Bidder an unfair advantage or otherwise impair the integrity of the procurement process, or if Bidder has an organizational conflict of interest that might compromise Bidder’s ability to perform the contract, that Bidder may be disqualified from bidding. If applicable, Bidder must provide a statement and information disclosing its participation with respect to the Bid Documents and/or potential organizational conflicts of interest.
1.12. Technical Difficulties
The bidder is solely responsible for ensuring timely submission of their electronic solicitation response.
Failure to allow adequate time prior to the Bid Opening to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the bidder and their response at risk of not being accepted on time. The bidder is advised that the iSupplier system requires acknowledgement of a disclaimer and an electronic signature before a solicitation response is accepted. The bidder is further advised that the iSupplier system checks for the completion of system-required fields before allowing the bidder to electronically sign and submit their response electronically. Bidders who wait until nearly the time of Bid Opening may not be allowed to sign and submit their document due to missing required fields.
Should the bidder encounter technical difficulty with their bid submission, the bidder must contact the City’s eProcurement Help Desk at 312-744-HELP or customersupport@cityofchicago.org, Monday through Friday, 8:30 a.m. to 4:30 p.m., excluding City holidays.
1.13. Required Forms and Fees
1.13.1. Certificate of Filing for Online EDS
Bidders must complete an online EDS prior to the bid due date. A Bidder who does not file an electronic EDS prior to the bid due date may be found non-responsive and its bid rejected. If you are unable to complete the EDS online and print a Certificate of Filing prior to the response due date, the City will accept a paper EDS provided written justification is provided explaining the Bidders good faith efforts to complete it before the response due date and the reasons why it could not be completed. Refer to the Instructions for Completing Economic Disclosure Statement and Affidavit On-Line.
1.13.2. MBE/WBE and VBE Programs
The goals for MBE, WBE, and VBE participation goals are set forth in the Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and Veteran-
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 5
Owned Business Enterprise Commitment (“M/W/VBE Special Conditions”) . The rules, regulations, and forms for achieving these goals are set forth in M/W/VBE Special Conditions.
Schedule B: Affidavit of Joint Venture (if applicable) If applicable, complete and submit this form if a non-certified firm has formed a joint venture with one or more MBE/WBE or VBE certified firms (as applicable) to submit a Bid.
Such Affidavit should be signed by the appropriate Joint Venture members and notarized.
MBE/WBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant (Schedule C, C-1, C-2, or C-3 as specified in VBE Special Conditions.)
If applicable, include a completed Letter of Intent from each certified MBE or WBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized.
Affidavit of Prime Contractor Regarding MBE/WBE Utilization Compliance Plan (Schedule D, D-1, D-2, or D-3 as specified in M/WBE Special Conditions.)
If applicable, include the Bidder’s Affidavit of MBE/WBE Goal Implementation Plan. This Affidavit must be signed and notarized.
VBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant (Schedule C-V, C-V-1, C-V-2, or C-V-3 as specified in the VBE Special Conditions.)
If applicable, include a completed Letter of Intent from each certified MBE or WBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized.
Affidavit of Prime Contractor Regarding VBE Utilization Compliance Plan (Schedule D-V, D-V-1, D-V-2, or D-V-3 as specified in the VBE Special Conditions.)
If applicable, include the Bidder’s Affidavit of MBE/WBE/VBE Goal Implementation Plan.
This Affidavit must be signed and notarized.
Request for a Reduction or Waiver of the MBE/WBE/VBE Goals If applicable, after making good faith efforts, the Bidder is unable to provide a plan for the utilization of MBE, WBE, and VBE firms that will achieve compliance with the MBE/WBE/VBE goals, the Bidder must, as required by the M/W/VBE Special Conditions, submit a request for whole or partial waiver of the goals with its Bid. Any waiver request must include documentation as required by the M/W/VBE Special Conditions including but not limited to notification to an assist agency.
1.13.3. Bid Deposits and Bid Bonds
If a bid deposit is required, it will be indicated on the front cover of the Bid Documents.
When submitting an electronic bid, scan and upload a copy of your bid deposit with your submittal documents. The 1st and 2nd apparent low bidders will be required to deliver their original and properly executed bid deposit to the Bid and Bond Room within two business days following the Bid Opening Date.
1.13.4. Performance and Payment Bonds
If a performance and payment bond is required, failure to provide the required bond within the required time period when requested will result in rejection of the bid and forfeit of the bid deposit, if a deposit was required. The forfeiture shall not limit any other City remedies against the Bidder. Performance and payment bonds must be in the form specified by the City, a specimen of which will be attached to the Bid Documents as an exhibit or available from the Bid & Bond Room.
MCC Section 2-92-040 requires that the surety be listed as a certified surety in the current edition of U.S.
Treasury Department Circular 570 and have an underwriting limitation in that publication in an amount
City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 6 greater than the amount bid. Circular 570 is available at www.fms.treas.gov/c570. Co-sureties may be accepted in the sole discretion of the CPO, but each co-security must individually meet the requirement.
Reinsurance may not be used to achieve a sufficient underwriting limitation.
If a performance and payment bond is required to be provided prior to contract award, it will be indicated on the front cover of the Bid Documents.
1.13.5. Contractor's Financial…
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