52.212-1 Addendum-Instructions to Offerors - UPDATE.pdf

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS

BID PREPARATION INSTRUCTIONS

For

Packing, Containerization and Local Drayage Of Direct Procurement Method (DPM) Personal

Property Shipments

W911SD-23-B-0001

The following instructions prescribe the format for the bid and describe the approach for the development and presentation of bid data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of bids.

In the sealed bidding procedures, the price alone will determine the "Apparent Low Bid";

however, the submission of a low bid does not in and of itself determine responsibility and responsiveness of a bidder and therefore, it is necessary to require additional information in order that the Contracting Officer may make an award based on the lowest overall priced responsive and responsible bidder.

Evaluation and award will be made in accordance with FAR Provision 52.214-10 Contract Award -- Sealed Bidding, which is incorporated by full text in this solicitation.

1. BID SUBMISSION

a. Bid Due and Bid Opening date is 16 February 2023 NLT 1100 Eastern Standard Time

(EST).

b. Bid shall be submitted prior to the due date and time to the following address:

Mission and Installation Contracting Command (MICC)-West Point ATTN: T a r a D ’ A m i c o , Contract Specialist.

681 Hardee Place Ist Floor, Room I00 West Point, NY 10996

c. Bid shall be submitted in a sealed envelope with the following information on the outside:

a) Invitations For Bids Number

b) Contract Specialist Name

c) Date and Time of Bid Opening

d) Bidders name and address

Please do not count the shipping/mailing envelope/box as your sealed envelope.

Shipment packaging shall be able to be removed and still maintain the integrity of the scaled bid package.

d. Bid MUST be submitted via mail or hand carried to the MICC - West Point office to be received and time stamped prior to the due date and time listed. Bids received after this date and time, or bids received via fax or email will not be considered and will be ineligible for award. (NOTE: Formal Bid Opening will be at the same address as in l.b. in Room 106)

e. The bidder's failure to include information required by this solicitation will result in the bid submission being found non-responsive and will therefore be ineligible for award.

2. BID PREPARATION INSTRUCTIONS

a. The bidder's documentation specified below will constitute the bidder's acceptance of the terms and conditions of the Invitation For Bid (IFB), proposed contract type, and concurrence with the Perfomance Work Statement (PWS) and other applicable documents.

b. All referenced documents for this solicitation are available at the Government

Point of Entry at https://www.sam.gov. Potential bidders are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

c. The bidder shall provide two (2) hard copies ensuring that one (I) has an original signature.

3. SUBMISSON OF BID CONTENT

The Bid Package consists of a completely filled out Standard Form 1449 Solicitation/Contract/Order for Commercial Items

Complete blocks 12, 17a, 30a, 30b, and 30c of the Invitation for Bid, Standard Form 1449. Block 17a must include name and complete address, including street, city, county, state, and ZIP code. Block 30a must contain an original signature. The information in blocks 30a and 30b must represent the name, title and telephone number of the company/division point of contact regarding decisions made with respect to the bidder's submission and who can obligate the bidder's company contractually. In doing so, the bidder agrees to the contract terms and conditions as written in the IFB.

Insert prices in each biddable item on the bid schedule (Section SF 1449 - CONTINUATION SHEET) and Attachments A, Al, A2, A3, and A4. The Recapitulation Schedules in Attachments A, Al, A2, A3, and A4 indicate that the price to be entered is a summary (total) of the preceding schedule and that this total price is what is to be entered into the applicable line item as a price for the applicable schedule (e.g. CLIN 0001 Area I Schedule I, CLIN 0002 Area I Schedule II, etc.).

The bidder shall provide a Unit Price, not to exceed two (2) decimal places, for each CLIN for the base period and each option year for those Area and Schedule CUNs for which the bidder is submitting a bid. For those Area and Schedule CLINs for which the bidder is NOT submitting a bid, please insert "N/A." Failure to provide complete pricing information shall render the bid non-responsive and shall eliminate the bidder from competition.

Unless otherwise provided in this solicitation, the bidder shall state prices in amounts per hundred pounds on gross or net weights, whichever is applicable. All charges shall be subject to, and payable on, the basis of 100 pounds minimum weight for unaccompanied baggage and a 500 pound minimum weight for household goods, net or gross weight, whichever is applicable.

https://www.sam.gov./

Bidders are required to consider inflationary factors and market trends in developing unit prices for items listed in the option years; no separate economic price adjustment clause will be used under this contract. All prices bid in response to this solicitation must include all costs associated with the requirements detailed in the PWS.

When drayage is necessary for the accomplishment of any item in the bid schedule, the bidder shall include in the unit price any costs for bridge or ferry tolls, road use charges or similar expenses.

Additional Information:

Amendments may be made to the original IFB and will be posted at: https://www.sam.gov.

The Contractor shall acknowledge all amendments to the lFB. Failure to acknowledge amendments will make bids non-responsive (see FAR 52.214-3 for instructions on how to acknowledge amendments).

In order to assist in a responsibility determination, the apparent low bidder may be required to submit three (3) references. Bidders shall be prepared to send the reference details within 24 hours of request. References shall include Company Name, Point of Contact, Phone, Email, Contract Number or Title of work done, Value of Contract and Dates of Performance.

References are NOT REQUIRED to be submitted with the bid.

Requirements Other than Pricing:

Bidders must complete the fill-in portions of the Clauses Incorporated by Full Text.

PRICE EVALUATION

a) The Government will evaluate bids on the basis of total aggregate price of all items within an Area and Schedule (e.g. Area I Schedule I, Area I Schedule II, etc.) included in Attachments A, AI, A2, A3, and A4.

1) A bidder must provide pricing on all items within a specified Area and Schedule.

Failure to do so shall be cause for rejection of the bid for that Area and Schedule. If there is to be no charge for an item within a specified Area and Schedule, an entry such as "No Charge," "N/C," "Zero," or "0," must be made in the unit price column.

2) Any bid which stipulates minimum charges or graduated prices for any or all items within a specified Area and Schedule shall be considered unacceptable and rejected for that Area and Schedule.

b) The Contracting Officer will evaluate bids on the basis of advantages or disadvantages to the Government that might result from making more than one award (multiple awards) in accordance with FAR Provision 52.214-10 Contract Award-- Sealed Bidding.

1) In making this evaluation, the Contracting Officer will assume that the administrative cost to the Government for issuing and administering each contract awarded under this solicitation would be $500.

2) Individual awards will be for the items and combination of items which result in the lowest aggregate cost to the Government, including the administrative costs in paragraph (b)(I).

https://www.sam.gov./

c) Notwithstanding paragraph (a), when "additional services" are added to any

Schedule, such "additional services" items will not be considered in the evaluation of bids.

d) In accordance with FAR Subpart I 3.5, Simplified Procedures for Certain Commercial

Items, simplified acquisition procedures will be used, therefore price will be evaluated using one or more of the price analysis techniques in FAR 13.106-3(a). The Government will evaluate bids for award purposes by adding the total price for all options to the total price for the basic requirement. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the bidder's final option year price to the bidder's total price. Thus, the bidder's total price for the purpose of evaluation will include the base period, first option year, second option year, third option year, fourth option year, and one-half of the fourth option year. Bidders are not required to enter a price for the six- month period.