50014-0004.doc

Southern University at New Orleans

An Invitation to Bid

“CHILLER REPLACEMENT”

BID #0004

Solicitation/Proposal Number: 0004 Proposal Opening Date: March 23, 2026 Proposal Opening Time: 10:00 A.M.

Release Date: February 18, 2026 Definitions

A. Addenda –written or graphic documents issued prior to the proposal due date which clarifies, corrects or changes any or all of the contents of the ITB.

B. Agency –any department, commission, council, board, office, bureau, committee, institution, agency, government, corporation, or other establishment of the executive branch of this State authorized to participate in any contract resulting from this solicitation.

C. Benchmarking –for the purposes of this ITB, is the practice of assessing the current operating environment of SUNO as a higher education institution in comparison to the performance of best-in-class peer institutions.

D. Contractor –any person having a contract with a governmental body.

E. Cost Savings –is a reduction in the projected/budgeted resources used for any activity or business process.

F. Discussions –for the purposes of this ITB, a formal, structured means of conducting written or oral communications/presentations with responsible Proposers who submit proposals in response to this ITB.

G. Effectiveness –is an external measure of process output or quality.

H. Efficiency –is generally thought of as an internal measure of process operations, although improving efficiency may benefit stakeholders as well as the organization.

I. Firm(s) –collectively refers to a corporation, partnership or joint venture and/or other business organizations.

J. ITB –Invitation to Bid

K. May –the term ”may” denotes an advisory or permissible action.

L. Must –the term “must” denotes mandatory requirements.

M. Procurement –is the purchasing, buying or otherwise obtaining of any professional, personal, consulting, social service or any combination of these services.

N. Proposer(s) –is any prospective vendors or teams that will respond to this ITB.

O. RFP –Request for Proposal.

P. Scope of Services –is work to be performed under this ITB.

Q. Services –are rendered by a contractor including its time and effort; the act of performing work or providing machinery or equipment to furnish or produce a specific end product or result.

R. Shall/Will –the terms “shall” and “will” denote mandatory requirements.

S. Should –the term “should” denotes a desirable action.

T. State –the State of Louisiana.

U. University –refers to Southern University at New Orleans.

V. Vendor –for the purposes of this ITB, is any contractor or proposer willing to provide requested services.

Schedule of Events

Event

Date Time (CT)

1. ITB mailed to prospective Proposers

February 18, 2026 and posted to LaPAC (LA Procurement & Contract Network) www.doa.la.gov/osp/lapac

2. Site Visit

Location: Southern University at New Orleans

March 5, 2026

3. Deadline to receive written inquiries

March 13, 2026

4:00 P.M.

4. Deadline to answer written inquiries

March 18, 2026

4:00 P.M.

5. Proposal Opening Date

March 23, 2026

10:00 A.M.

6. Notice of Intent to be Awarded

March 31, 2026 Note: The University reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the ITB.

Proposal Submittal

This ITB is available in electronic form at the LaPAC website http://wwwprd1.doa.louisiana.gov/osp/lapac/pubmain.asp. It is available in PDF format or in printed form by submitting a written request to the ITB Contracting Officer with the Office of State Purchasing.

Addendums

It is the Proposer’s responsibility to check the Office of State Purchasing LaPAC website frequently for any possible addenda that may be issued. Southern University at New Orleans is not responsible for a Proposer’s failure to download any addenda documents required to complete an Invitation to Bid.

All addendums must be acknowledged in the space provided on the bid forms. Failure to do so may result in a non-responsive bid. Any bids received and found to be non-concurrent to all ITB requirements will be considered non-responsive.

All proposals shall be received by the Southern University Purchasing Department no later than the date and time shown in the Schedule of Events.

Import – The proposer should clearly mark outside of envelope, box or package with the following information and format:

Proposal Name: ____________________________________

Solicitation/Proposal Number: _____________ Proposal Opening Date: ______________________________ Proposals may be mailed through the U.S. Postal Service to:

Ms. Marilyn Manuel, Director

Purchasing Department

6400 Press Drive

New Orleans, LA 70126

Proposals may be delivered by hand or courier service to:

Ms. Marilyn Manuel, Director

Emmitt Bashful Bldg. (Admin. Bldg.)

2nd Floor Room #202

NOTE: Proposer is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Southern University at New Orleans is not responsible for any delays caused by the proposer’s chosen means of proposal delivery.

Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal opening date and time shall result in rejection of the proposal.

PROPOSALS SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED ABOVE AND ONLY PROPOSERS SUBMITTING PROPOSALS SHALL BE IDENTIFIED ALOUD. PRICES SHALL BE READ ALOUD OR IF ITS AN RFP, PRICES SHALL NOT BE READ ALOUD.

Number of response copies

Each proposer shall submit the entire bid package one (1) signed original response.

Site Visit (March 23, 2026) A Mandatory site visit is being held at Southern University at New Orleans Campus. Prospective Proposers may participate in the site visit to obtain clarification of the requirements of the ITB.

Although impromptu questions will be permitted and spontaneous answers will be provided during the visit, the only official answer or position of the University will be stated in writing in response to written questions. Written inquiries shall be submitted to Marilyn Manuel, Director of Purchasing at Southern University at New Orleans Campus. mmanuel@suno.edu

TABLE OF CONTENTS

DEFINITIONS

Page 2 through 3

SCHEDULE OF EVENTS

ADDENDUMS

PROPOSALS

Page 5 through 6

NUMBER OF COPIES

SITE VISIT

ADVERTISEMENT FOR BIDS

INVITATION TO BID (ITB)

BIDDER INQUIRIES

NOTE TO VENDORS

BID FORM

COMPLETION TIME

JOB SITE VISIT

INSURANCE AND INDEMNIFICATION

BID BOND/PERFORMANCE AND/OR PAYMENT BOND

GENERAL TERMS & CONDITIONS

Page 18 through 22

EXHIBIT “A” INDEMNIFICATION AGREEMENT

SCOPE OF SERVICES

W-9 SHEET

ADVERTISEMENT FOR BIDS

Sealed bids will be received by Southern University at New Orleans in the Purchasing Office, Emmitt Bashful Building, Room #202, until the time and date(s) indicated in the following:

CHILLER REPLACEMENT

Emmitt Bashful Building - Room #306 Conference Room

10:00 A.M., Monday, March 23, 2026 PRE-BID CONFERENCE – 10:00 A.M., Thursday, March 5, 2026 –Room #306 Administrative Building ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHOULD NOTIFY THE PURCHASING OFFICE OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN SEVEN (7) DAYS BEFORE THE BID OPENING.

Bids may be withdrawn by written, telegraphic or fax notice received at the address designated in the Invitation to Bid prior to the time set for bid opening, as recorded by date stamp at the Purchasing Office. Bids received after closing time will be returned unopened. Evidence of authority to submit the bid shall be required in accordance with R.S. 38:2212 (a)(1)(c) and /or R.S. 39:1594 (c)(2)(d).

All bids must be accomplished by bid bond equal to five (5%) of the total bid amount. A bid bond, cashier’s check or certified check is acceptable made payable to Southern University at New Orleans. Bid bonds shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-rating in the latest printing of the A. M. Best’s Key Rating Guide to write individual bonds of up to ten percent of policyholders’ surplus as shown in the A. M. Best’s key rating guide.

The successful bidder shall be required to furnish a Performance and Payment Bond in an amount equal to 100% of the contract amount from a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with a least an A-rating in the latest printing of the A. M. Best’s Key Rating Guide to write individual bonds of up to ten percent of policyholders’ surplus as shown in the A. M. Best’s key rating guide or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds.

Bid proposal forms information and specifications may be obtained from the Purchasing Office, Room #202, Southern University at New Orleans, 6400 Press Drive, New Orleans, LA 70126.

Southern University at New Orleans is a participant in the Louisiana for the Small Entrepreneurships Program (the Hudson Initiative) and the Louisiana Initiative for Veterans and Service-Connected Disabled Veterans-Owned Business Small Entrepreneurships. Bidders are encouraged to consider participation. A list of certified vendors and additional information can be obtained from website http: www.ledsmallbiz.com. Potential participants may also register at the website.

All bid specifications can be obtained by using website www.doa.la.gov/osp (click on LaPac).

The University reserves the right to reject any and all bids and to waive and informalities incidental thereto. Bids will be accepted only from Contractors who are licensed under Louisiana R.S. 39:2150-2173 for the classification of BUILDING CONSTRUCTION.

SOUTHERN UNIVERSITY AT NEW ORLEANS

PURCHASING DEPARTMENT

6400 PRESS DRIVE

NEW ORLEANS, LA 70126

INVITATION TO BID (ITB):

CHILLER REPLACEMENT AT SOCIAL WORK BUILDING

Bids will be received at the above address Maintenance Bldg. Mail Room office until 10:00 A.M., Monday, March 23, 2026 and at that time publicly opened. Bids received after above specified time will be returned unopened.

BID OF: ________________________________________________________________

ADDRESS: _____________________________________________________________

TO:

PURCHASING DEPARTMENT

SOUTHERN UNIVERSITY AT NEW ORLEANS

6400 PPRESS DRIVE

NEW ORLEANS, LA 70126

The undersigned certifies that he or she has (or they have) carefully examined the instructions to bidders, the general conditions and specifications hereto attached and made part thereof, and agreed to comply with such instructions. The undersigned proposed to furnish any and all items hereto attached upon which prices are requested at prices as stated for each item.

The undersigned certifies that he/she is licensed under R.S. 37:2150-2173 and show the license number on the bid envelope.

Bidder: ___________________________________

Company’s Name

By: ______________________________________

Evidence of authority to submit the bid shall be required in accordance with R.S.

38:2212(a)(1)(c) and/or R.S 39:1594 (c)(2)(d).

Date: ____________________________________

Telephone Number _________________________

Fax Number ______________________________

State License Number ______________________

Bid No. 0004 Bidder Inquiries:

No negotiations, decisions, or actions will be executed by any bidder as a result or any oral discussion with any University employee or State Consultant. Only those transactions which are in writing, signed by the Purchasing Office will be considered as valid. Likewise, the University will only consider communication from bidder, signed and in writing, to the attention of the Purchasing Office, 6400 Press Drive, New Orleans, Louisiana 70126, Attention: Marilyn Manuel. Please note that all inquiries sent via mail/fax/email should be sent seven (7) calendar days prior to bid opening.

Scope of Work:

Furnish all necessary labor, materials, tools and equipment to provide the REPLACEMENT EXTERNAL LIBRARY CLASSROOMS AND GALLERY for Southern University at New Orleans, as per bid specifications.

Prosecution of Work:

The work is to be done fifteen (15) consecutive days. The contractor shall, therefore, plan the repairs and installation in specification so as not to interfere with normal operations of the building and shall exert effort to expedite completion of the work once is has started.

It is intended that the work shall be done during normal working hours, however, should be work require overtime (Saturday, Sunday and/or night working hours), the cost must be borne by the contractor at no extra compensation for the Owner (Southern University at New Orleans).

Guarantee It is the intention of the specifications to secure a first-class permanent material and construction and to this end, Contractor will be held responsible for and must correct defects discovered in the work within one (1) year from acceptance. Should any materials or methods be called for, of such nature to render this guarantee impossible, written notice to this effect should be given Owner (Southern University at New Orleans) before signing contract and/or beginning of work; failure to do this will be construed as agreement to the strictest terms of the guarantee.

Clean-Up The Contractor will be directed during the progress of work to remove and properly dispose of the resultant and debris. Upon completion, Contractor shall remove all equipment, unused materials and debris and will leave the premises in a clean and first-class condition.

Examination of Site Each bidder will visit the site of the proposed project and will fully acquaint himself with conditions relating to construction and labor so that he may fully understand the facilities, difficulties and restrictions attending the execution of work under this contract by contacting Mr, Delwin Davis at (504) 286-5295. No consideration or allowance will be granted the Contractor for failure to visit the site or for any alleged misunderstanding of the materials to be furnished or the work to be done.

Note to Vendors:

All bids must be accompanied by a bid bond equal to five percent (5%) of the base bid and all additive alternates and must be in the form of a Certified Check, Official Check or Bid Bond written by a company licensed to do business in Louisiana.

THE UNIVERSITY RESERVES THE RIGHT TO REQUIRE A PERFORMANCE AND PAYMENT BOND ON ANY AWARD MORE THAN $25,000.

BID FORM

BID No. 0004

INVITATION TO BID FOR:

Chiller Replacement at the School of Social Work Building

SOUTHERN UNIVERSITY AT NEW ORLEANS

NEW ORLEANS, LOUISIANA 70126

PURCHASING OFFICE

Southern University at New Orleans 6400 Press Drive New Orleans, LA 70126 Gentlemen/Madam:

I/We hereby declare that I/We have carefully examined the specifications and/or plan and general conditions of the Contract documents and having personally inspected the site; and that I/We have a clear understanding of the said documents. I/We hereby propose to provide the necessary tools, machinery, apparatus, and other means of construction, and to furnish all labor and materials specified in the Contract, or called for by the specifications necessary to complete and finish in a thoroughly workmanlike manner, the proposed:

Chiller Replacement at the School of Social Work Building 10:00 A.M. – March 23, 2026 We acknowledge receipt of the following numbered addenda: No. ______ Date _______

No. ________ Date ______________ No. ________________ Date _________________

BID BOND: Attached is the sum of (5% of the total base bid):

__________________________ Dollars $ _____________________________________ which will become the property of the Owner (Southern University) in the event the awardee fails to furnish required insurance certificate and a performance and payment bond (if required) within the time set forth. The Bid /Bond will serve as liquidated damages for the delay and additional work caused thereby.

BASE BID: I/We agree to perform all work described in the specification under base bid heading for the sum of:

_______________________________ Dollars $ ________________________________

COMPLETION TIME

The Bidder agrees to commence work under this contract on a date specified in a written “Notice to Proceed and/or Purchase Order” by the Owner to fully complete the project within fifteen (15) Consecutive calendar days thereafter, or within the time as may be extended as stipulated in the Contract Documents.

LIQUIDATED DAMAGES: The Bidder hereby also agrees to pay as liquidated damages the sum of

One Hundred------------------------------------------------------- DOLLARS ($100.00) for each consecutive calendar day which the work not complete beginning with the first day beyond the completion time stated above.

AWARD AND EXECUTION OF CONTRACT: The owner shall incur no obligation to the Contractor until the contract between the owner and contractor is duly executed. If the bidder is notified of the acceptance of the bid within thirty (30) days of the opening of the bids, he agrees to execute and deliver the owner the “Contract between owner and contractor, Performance and Payment Bond and Certificate of Insurance: a copy of which is attached to the Contract Documents, within ten (10) working days after notice from the owner that instrument is ready for signature.

If the bidder fails to complete all requirements for executing the “Contract between Owner and Contractor, performance and Payment Bond and Certificate of Insurance” within then (10) working days after notification, the owner may reject the Bid, retain the Bid Bond, call in the surety for payment, and award the contract to the next lowest responsive bidder.

LICENSE CERTIFICATION: The Bidder certified that he meets all licensing requirement of this State and is duly and currently licensed under R.S. 37:2150-2173 of the State of Louisiana, and this Louisiana Contractor License Number is _______________________ for any bid submitted in the amount of fifty thousand dollars ($50,000.00) and show contractor’s license number on bid envelope.

Evidence of authority to submit the bid shall be required in accordance with R.S. 38:2212 (A)(1)(C) and/or R.S. 39:1594 (C)(2)(D).

COMPANY ___________________________________________________________________________

By ___________________________________________________________________________________

Title _________________________________________________________________________________

Address ______________________________________________________________________________

Telephone/Fax Number(s) _______________________________________________________________

State License Number (If applicable) ______________________________________________________

JOB SITE VISIT

SOUTHERN UNIVERSITY AT NEW ORLEANS

NEW ORLEANS, LOUISIANA

Vendor should inspect the job site prior to submitting a bid price on this project. If vendor finds conditions that disagree with the specifications as described in this proposal, or other features of the specifications that appear to be in error, same shall be note three (3) working days prior to bid opening.

Vendor may contact: Mr. Delwin Davis at (504) 286-5295 to schedule inspection prior to bid opening.

The signed statement certifies the vendor’s name below has visited the proposed site and is familiar with all conditions surrounding fulfillment of the specifications for this project.

COMPANY ___________________________________________________

BY __________________________________________________________

Evidence of Authority to submit the bid shall be in accordance with

R.S. 38:2212(a)(1)(c) and/or R.S. 39:1594(c)(2)(d)

DATE ________________________________________________________

JOB SITE VERIFIED BY: ________________________________________

BID No. 0004

INSURANCE AND INDEMNIFICATION

Before commencing work, (vendor/contractor and/or subcontractor) shall obtain at its own cost and expense the following insurance in insurance companies authorized in the State, with an A.M. Best rating of A-:VI or higher and shall provide evidence of such insurance to Southern University, as may be required by the Southern University. The policies or certificates thereof, shall provide that thirty (30) days prior to cancellation notices of same shall be given to Southern University Purchasing Department by return receipt requested, for all of the following stated insurance policies. All notices shall name the other party and identify the agreement or contract number.

A.

Worker’s Compensation – Statutory – in compliance with the Compensation law of the State. Exception: Employers Liability is to be $1,000,000 when work is to be over water and involves maritime exposure. (A.M. Best’s rating requirement mentioned may be waived for workers compensation coverage only).

B.

Commercial General Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and property damage. This insurance shall include the following coverage’s:

1. Premises – Operations

2. Broad Form Contractual Liability

3. Products and Completed Operations

4. Use of Contractors and Subcontractors

5. Personal Injury

6. Broad Form Property Damage

C.

Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and property damage unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages:

1. Owned automobiles

2. Hired automobiles

3. Non-owned automobiles

Note: If the vendor/contractor does not own an automobile and an automobile is utilized in the execution of the contract, then only hired and non-owned coverage is acceptable. If an automobile is not utilized in the execution of the contract, then automobile coverage is not required.

Southern University at New Orleans shall be named as additional insured on all liability policies. A Thirty (30) day prior notice of cancellation must be given to the University for all required coverage. Insurance must be from a company with an A.M. Best’s rating for no less than A-:VI who is authorized to do business in the State of Louisiana. The A.M. Best’s rating requirement may be waived for Worker’s Compensation only.

The successful contractor is to provide the owner with a certificate of insurance prior to commencement of work.

SPECIAL CONDITIONS

BIDDER’S CERTIFICATION OF EEOC AND ADA COMPLIANCE

Southern University at New Orleans of the State of Louisiana is an equal opportunity employer and looks to its contractors, sub-contractors, vendors, and suppliers to take affirmative action to effect this commitment in its operations.

By submitting and signing this bid, the bidder certifies that he agrees to adhere to the mandates dictated by Title VI and VII of the Civil Rights Act of 1964, as amended; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974; Section 503 of the Rehabilitation Act of 1973; Section 202 of Executive Order 11246, as amended; and the Americans with Disabilities Act of 1990. Bidder agrees that he will not discriminate in the rendering of services to and/or employment of individuals because of race, color, religion, sex, age, national origin, handicap, disability, veteran status, or any other non-merit factor.

Bidder further agrees to keep informed of and comply with all Federal, State, and local laws, ordinances, and regulations which affect his employees or prospective employees.

Any person who is a “Qualified Individual with a Disability” as defined by 42 USC12131 of the American with Disabilities Act who has submitted a bid on this procurement and who desires to attend the bid opening, must notify this office in writing no later than seven(7) working days prior to the bid opening date of their need for special accommodations. If the requested accommodations cannot be reasonably provided, the individual will be so informed prior to the bid opening.

R.S. 39:1594 (Act 121)

Evidence of authority to submit the bid shall be required in accordance with R.S. 38:2212 (A)(1)(C) and/or

R.S. 39:1594 (C)(2)(D).

“Signature Authority: In accordance with L.R.S. 39:1594 (Act 121) the person signing the bid must be:

1.

A current corporate officer, partnership member or other individual specifically authorized to submit a bid as reflected in the appropriate records on file with the Secretary of State; or

2.

An individual authorized to bind the vendor as reflected by an accompanying corporate resolution, certificate or affidavit; or

3.

An individual listed on the State of Louisiana Bidder’s Application as authorized to execute bids.

By signing the bid, the bidder certifies compliance with the above”.

SPECIAL CONDITIONS

Tax Information/State of Louisiana

In accordance with Act Number 1029 of the 1991 Regular Session, effective September 1, 1991 state agencies will no longer be required to pay state sales tax.

BID BOND

A bid bond, official/cashier’s check, or certified check, in the amount of 5% of the total bid, unless another amount is specified, made payable to Southern University at New Orleans, must accompany each bid.

If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to five percent (5%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide.

PERFORMANCE AND/OR PAYMENT BOND

The successful vendor will be notified by letter to secure a Performance and/or Payment Bond equal to the contract sum, (100%) from a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service List of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-rating in the latest printing of the A.M. Best’s Key Rating Guide or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds.

In addition, any performance and/or payment furnished shall be written by a surety or insurance company that is currently licensed to do business in the State of Louisiana.

The Performance and Payment Bond must be received within twelve (12) days from the date of notification.

If the Performance and Payment Bond is not received within this period of time, Southern University at New Orleans reserves the right to award to the next acceptable low bidder, or to reject all bids and re-advertise, whichever is in the best interest of Southern University at New Orleans and the State of Louisiana.

GENERAL TERMS & CONDITIONS

BIDDERS MUST COMPLY WITH ALL REQUIREMENTS ON THESE PAGES. THESE PAGES SHOULD BE RETURNED WITH BID, (CONFIRMATION THAT YOU ARE COMPLYING WITH ALL REQUIREMENTS STATED ON SHEETS).

SOUTHERN UNIVERSITY AT NEW ORLEANS

Southern University Purchasing Department will receive sealed bids until the time and date specified in this Invitation for Bid (IFB). No bid will be considered if receive by the Purchasing Department after the specified time and date. Beginning at that time, bids will be publicly opened and read in the Conference Room-3rd floor of the Emmit Bashful Building/Administration Building Room #306, 6400 Press Drive, New Orleans LA 70126.

Bids shall be mailed to:

As an alternative, bids may be hand delivered to:

Emmitt Bashful Building Room #311

Bids submitted are subject to provisions of La. R.S. 39:1551-1736; Purchasing Rules and Regulations; Executive Orders; the General Conditions; and Special Condition; and Specifications listed in this Invitation for Bid.

INSTRUCTIONS TO BIDDERS

1. Bid Forms

All written bids, unless otherwise provided for, must be submitted on, and in accordance with forms provided and properly signed. Bid submitted in the following manner will not be accepted:

1. Bid contains no signature indicating intent to be bound;

2. Bid filled out in pencil

3. Bid not submitted on University standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in order to be considered. Telegraphic and fax alterations to bids received before bid opening time will be considered provided formal bid and written alteration have been received and time-stamped before bid opening time.

2. Special Envelopes

To assure consideration, all bids should be submitted in the special envelope if furnished for that purpose, or an envelope of your choice that is clearly marked identifying the company’s name, complete address, bid number, time of bid opening and the scheduled opening date.

3. Standard of Quality

Any product or service bids shall conform to all applicable Federal, State and Local laws, regulations and the specifications contained in the IFB. Unless otherwise specified in the IFB, any manufacturer’s name, trade name, brand name, or catalog number used in the specifications is for the purpose of describing the quality level, performance and characteristic required. Bidder must specify the brand and model number of the product offered in his/her bid. Bids not specifying brand and model numbers will be considered as offering the exact product(s) specified in the IFB.

4. Descriptive Information

Bidders proposing an equivalent brand or model should submit the bid information (such as illustrations, descriptive literature, technical data) sufficient for the University to evaluate quality, suitability, and compliance with the specifications in the IFB. Failure to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer’s published specification submitted for a product shall be verifiable by the manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or product number), bidder must state in what respect the item(s) deviate. Failure to note exceptions on the bid form will not relieve the successful bidder(s) from supplying the actual products requested.

5. Bid Opening

Bidders may attend the bid opening but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be examined 72 hours after request is made. Information pertaining to completed files may be secured by visiting the Purchasing Department during normal working hours. Written bid tabulations will not be furnished.

GENERAL TERMS & CONDITIONS

Southern University at New Orleans reserves the right to award items separately, grouped or on all or none basis and to reject any or all bids and waive any information.

6. Prices

Unless otherwise specified by the Purchasing Department in the IFB, bid prices must be complete, including transportation, prepaid by bidder to destination. Bids other than FOB destination may be rejected. In the event of extension errors, the unit price shall prevail.

7. Payment Terms

Payment is to be made within 30 days after receipt of properly executed invoice or delivery and acceptance, whichever is later. Delinquent payment penalties are governed by L.R.S. 39:1695.

8. Deliveries Bids may be rejected if the delivery time indicated is longer that that specified in the IFB.

9. Vendor Invoices Invoices shall reference the Southern University purchase/release order number, vendor’s packing list/delivery ticket number, shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the order and should show the amount of any prompt payment discount and submitted on the vendor’s own invoice form. Invoices submitted by the vendor’s supplier will not be accepted.

10. Taxes Vendor is responsible for including all applicable taxes in the bid prices. Southern University is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to: franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

11. New Products Unless specifically called for in the IFB, all products for purchases must be new, (never previously used) and the current model and/or packaging. The manufacturer’s standard warranty will apply unless otherwise specified in the IFB.

12. Contract Renewals Upon agreement of Southern University at New Orleans and the contractor, an open-ended requirements contract may be extended for two (2) additional twelve (12) month periods at the same prices, terms and conditions. In such cases, the total contract term cannot exceed thirty-six (36) months.

13. Contract Cancellation

Southern University has the right to cancel any contract, in accordance with Purchasing Rules and Regulations, for cause, including but not limited to, the following: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition; (3) misrepresentation by the contractor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the state; (5) conflict of contract provisions with constitutional or statutory provision of state or federal law; (6) any other breach of contract.

14. Fiscal Funding Clause

In accordance with LA R.S. 39:1615 ( c)and (e), any contract entered into by the State of Louisiana and Southern University shall include the following Fiscal Funding Clause:

C. Termination due to unavailability of funds in succeeding years. When funds are not appropriated to support continuation of performance in a subsequent year of a multiyear contract, the contract for such subsequent year shall be terminated. When a contract is terminated under these conditions, no additional funds shall be paid to the contractor as a result of such action.

E. With respect to all multiyear contracts, there shall be no provisions for a penalty to the state for the cancellation or early payment of the contract.

The continuation of this contract is contingent upon the appropriation of funds to fulfill the requirements of the contract by the legislature.

All proposers should be aware that our legislative process is such that it is often impossible to give prior notice of the non-appropriation of funds.

GENERAL TERMS & CONDITIONS

15. Default of Contractor Failure to deliver within the time specified in the bid will constitute and default and may cause cancellation of the contract. Where the state had determined the contractor to be in default, the state reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

16. Order of Priority In the event there is a conflict between the Instructions to Bidder or General Conditions and the Special Conditions, the Special Condition shall govern.

17. Applicable Law All contracts shall be constructed in accordance with and governed by the laws of the State of Louisiana.

18. Equal Opportunity By submitting and signing this bid, bidder agrees that he will not discriminate in the rendering of services to and/or employment of individuals because of race, color, religion, sex, age, national origin, handicap, disability, veteran status, or any other non-merit factor.

19. Certification of No Suspension or Debarment

By signing and submitting this bid, bidder certifies that its company, any subcontractors, or principals thereof, are not suspended or debarred under federal or state laws or regulations. A list of parties who have been suspended or debarred by federal agencies is maintained by the General Services Administration and can be viewed on the internet at www.epls.gov ____X___ Federal Funded

________ Non-Federal Funded

20. Prohibited Contractual Arrangements Per Louisiana R.S. 42:1113.a, no public servant, or member of such public servant’s immediate family, or legal entity in which he is a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under the supervisions or jurisdiction of the agency of such public servant. See statute for complete law, exclusions and provisions.

21. Mutual Indemnification Each party hereto agrees to indemnify, defend and hold the other, its officers, directors, agents and employees harmless from and against any and all losses, liabilities and claims, including reasonable attorney’s fee arising out of or resulting from the willful act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in performing its obligations under this agreement, provided however, that neither party hereto shall be liable to the other for any consequential damages arising out of its willful act, fault, omission, or negligence.

22. Bidder Inquiries No negotiations, decisions, or actions will be executed by any bidder as a result or any oral discussion with any University employee or State Consultant. Only those transactions which are in writing, signed by the Purchasing Office will be considered as valid. Likewise, the University will only consider communication from bidder, signed and in writing, to the attention of the Purchasing Office, 6400 Press Drive, New Orleans, Louisiana 70126, Attention: Marilyn Manuel. Please note that all inquiries sent via mail/fax/email should be sent seven (7) calendar days prior to bid opening.

23. Fair Labor Standards Act Contractor shall be in compliance with the Fair Labor Standards Act 29 USC 201-6; Established minimum wage, overtime pay, equal pay, recordkeeping, and child labor standards for employees or in the production of goods for interstate commerce. By signing and submitting this bid, bidder certifies that its company, any subcontractors, or principals thereof is in accordance with said compliance. United States Department of Labor website: www.dol.gov/esa

24. Davis-Bacon Act ($2,000 or more) Contractor shall be in compliance with the Davis-Bacon Act, 40 USC 276A-7; Ensures that laborers and mechanics employed pursuant to federally funded construction contracts, subcontracts and construction under Federal grants, will be paid wages as determined by the U.S. Secretary of Labor. By signing and submitting this bid, bidder certifies that its company, any subcontractors, or principals thereof is in accordance with said compliance.

United States Department of Labor website: www.dol.gov/esa ___X_____ Federal Funded

________ Non-Federal Funded

25. Small Business Entrepreneurship Programs

The Southern University at Shreveport is a participant in the Louisiana for the Small Entrepreneurships Program (the Hudson Initiative) and the Louisiana Initiative for Veterans and Service-Connected Disable Veterans-Owned Business Small Entrepreneurships. Bidders are encouraged to consider participation. A list of certified vendors and additional information can be obtained from website http: www.ledsmallbiz.com. Potential participants may also register at this website.

All bid specifications can be obtained by using the website www.doa.la.gov/osp (click on LaPac).

Company ______________________________________________________________

By (name printed) _______________________________________________________

Address ________________________________________________________________

Street/Box Number City/State/Zip Code

Telephone Number ( ) ___________________ Facsimile ( )_______________

NOTE: By accepting a purchase order resulting from this Invitation to Bid, non-resident firms certify that they have paid all taxes dully assessed by the State of Louisiana and its political subdivisions, including franchise taxes, privilege taxes, sales taxes and all other taxes for which they are liable to the state and its political subdivisions.

EXHIBIT “A”

INDEMNIFICATION AGREEMENT

The________________________________________________ agrees to protect, defend, indemnify, save, (Contractor/Subcontractor/Lessee/Suppliers) and hold harmless the State of Louisiana, all State Departments, Agencies, Boards and Commissions, its officers, agents, servants and employees, including volunteers, from and against any and all claims, demands, expenses and liability arising out of injury or death to any person or the damage, loss or destruction of any property which may occur or in any way grow out any act or omission of

_______________________________________, its agents, servants, and employees, or any and (Contractor/Subcontractor/Lessee/Supplier) all costs, expenses and/or attorney fees incurred by

_______________________________________ as a result of any claims, (Contractor/Subcontractor/Lessee/Supplies) demands, and/or causes of action except those claims, demands, and/or causes of action arising out of the negligence of the State of Louisiana, all State Departments, Agencies, Boards, Commissions, its agents, representatives, and/or employees.

_______________________________________ agrees to investigate, handle, respond to, (Contractor/Subcontractor/Lessee/Supplies) provide defense for and defend any such claims, demands, or suits at its sole expense and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.)

are groundless, false or fraudulent.

Accepted by ________________________________________________________________

Company Name

Signature

Title

Date Accepted _______________________________________________________________

Is Certificate of Insurance Attached? _______ Yes ________ No

Contract No ___________________________ for Southern University at New Orleans

PURPOSE OF CONTRACT: ___________________________________________________

Scope of Services Southern University at New Orleans (SUNO) is requesting for Chiller Replacement at the School of Social Work Building.

1. Remove and replace the 225 Ton Chiller at the Social Work Building using a Carrier Chiller.

General Notes

1. All work shall be done in accordance with national, state, and local codes.

2. All workmanship shall be done in a professional manner.

All debris shall be disposed of in a proper manner away from campus. Debris shall not accumulate at construction area in large quantities before being disposed of.

Initial __________1