5-ERP Assessment and Recommendation Consultant RFQ.pdf

Request for Qualifications– ERP Assessment and Recommendation Consultant 10/01/2026/ 1

METROPOLITAN AIRPORTS COMMISSION

Minneapolis – Saint Paul International Airport

6040 – 28th Avenue South, Minneapolis, MN 55450-2799 Phone (612) 726-8100

REQUEST FOR QUALIFICATIONS

TITLE: ERP Assessment and Recommendation Consultant

Date Issued: October 1, 2026

Questions/Request for Addendum must be received by: October 16, 2026

PROPOSALS MUST BE RECEIVED BY: November 13, 2026

The Metropolitan Airports Commission is an affirmative action employer.

Reliever Airports:

AIRLAKE * ANOKA COUNTY/BLAINE * CRYSTAL * FLYING CLOUD * LAKE ELMO * SAINT PAUL

DOWNTOWN

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TABLE OF CONTENTS

Contents

I. INTRODUCTION

A. General Information B. Estimated Project Timeline C. Non-Mandatory Pre-Proposal Meeting D. MAC Reservations E. Title VI Solicitation Notice

II. NATURE OF SERVICES REQUIRED

A. Background and Purpose B. Scope of Work C. Level of Effort and MAC Participation D. Deliverables E. Independence and Neutrality F. Key Business Terms G. Minimum Qualifications H. Confidentiality

III. Statement of Qualifications – General Information A. General Instructions

IV. Statement of Qualifications – Contents A. Title Page B. Table of Contents C. Platform Expertise D. Assessment Methodology and Delivery Approach E. Cross-Functional Experience F. Public Sector and Airport Experience G. Neutrality H. Infrastructure Expertise I. Total Cost of Ownership Modeling J. Level of Effort and MAC Participation K. Key Personnel L. Fees and Expenses M. Sustainability N. Insurance O. Actual or Potential Conflicts of Interest P. References Q. Certificate of Compliance

V. Submittal A. Questions/Inquiries B. Due Date for Submissions/Location for Submission

VI. Selection Process A. Review Team Evaluation/Interview(s) of Firm(s) B. Completion of Selection Process

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C. Execution of Agreement VII. Affirmative Action/Non-Discrimination, Equal Opportunity & Small Business

A. Affirmative Action VIII. Minnesota Government Data Practices Act

A. Treatment of SOQ Data B. Acknowledgement C. Data on Individuals

RESPONSE DOCUMENTS

Attachment 1: PROFESSIONAL SERVICES AUTHORIZATION - TERMS AND

CONDITIONS (“PSA”) (06.2023)

Attachment 2: INSURANCE REQUIREMENTS Attachment 3: MAC CONSULTANT EXPENSE GUIDELINES

EXHIBIT A: PSA NOTICE ADDRESSES

Exhibit B: MAC AFFIDAVIT OF NON-COLLUSION

EXHIBIT C: WORKFORCE AND EQUAL PAY ACKNOWLEDGEMENT FORM

EXHIBIT D: REFERENCES

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I. INTRODUCTION

A. General Information The Metropolitan Airports Commission (MAC) was created by the Minnesota State Legislature in 1943 as a public corporation. Its purpose is to promote air navigation and transportation in and through Minnesota, promote the efficient, safe and economical handling of air commerce, assure the inclusion of the state in national and international programs of air transportation and, to those ends, develop the full potentialities of the Twin Cities metropolitan area as an aviation center. It has the responsibility to assure residents minimal environmental impact from air navigation and transportation, promote the overall goals of the state’s environmental policies and minimize the public’s exposure to noise and safety hazards around airports.

MAC owns and operates one of the nation’s largest airport systems. It includes Minneapolis-St. Paul International and six (6) general aviation airports. The MAC’s airports connect the region to the world and showcase Minnesota’s extraordinary culture to millions of passengers from around the globe who arrive or depart through MSP each year. Though a public corporation of the state of Minnesota, the organization is not funded by income or property taxes. Instead, the MAC’s operations are funded by rents and fees generated by users of its airports.

MAC is governed by a board of fifteen commissioners. The Governor of the State of Minnesota appoints eight commissioners from designated districts within the Twin Cities metropolitan area. The Governor also appoints four commissioners from outside the metropolitan area and the board chair. The mayors of St. Paul and Minneapolis have seats on the board with the option to appoint a representative to serve in their place.

More detailed information about MAC can be found at its web site, www.metroairports.org.

B. Estimated Project Timeline Request for Qualifications Issued October 1, 2026 Intent to Bid October 16, 2026 Non-Mandatory Pre-Proposal Meeting October 19, 2026 – 2:30 PM Vendor Request for Information and Questions Due: October23, 2026 MAC Addendum Issued: October 30, 2026 Vendor Proposals Due November 13, 2026 – 4PM

CST

Review of Proposals November 16-December 4, Final Selection Interviews December 14 – 18, 2026 Recommendation for Award (OF&A meeting) January 4, 2027 http://www.metroairports.org/

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Full Commission Approval January19, 2027 Contract Signed March 1, 2027 Project Begins March 15, 2027 Completion expected September 30, 2027

C. Non-Mandatory Pre-Proposal Meeting A non-mandatory Pre-Proposal Meeting will be held remotely via Microsoft Teams.

The purpose of the Pre-Proposal Conference is for MAC staff to provide an overview of the project and to receive and review questions or comments related to the solicitation. Attendance is not mandatory, but is strongly encouraged.

Interested parties must RSVP to the Airport Contact Person at RFP@mspmac.org in order to attend the Pre-Proposal Meeting.

D. MAC Reservations Submission of a Statement of Qualifications (SOQ) indicates acceptance by a proposer of the conditions contained in this RFQ.

MAC does not promise to accept the lowest fee structure or any other single factor and specifically reserves the right to reject any or all SOQs, to waive any formal SOQ requirements, to request additional information or clarifications from any proposer, to allow corrections in any SOQ, to investigate the qualifications and experience of any proposer, to reject any provisions in any SOQ, to obtain new SOQs, to select one or more proposer for all or part of the requested services, to negotiate the requested services and contract terms with any proposer or to proceed to do the work otherwise.

Incomplete or insufficient SOQs may be returned for completion or may be rejected by MAC.

Firms/Consultants responding to this RFQ are not entitled to compensation from MAC for any expenses incurred in preparing their submittal or by participating in this RFQ process.

All services provided by the successful proposer as a result of this RFQ, including information obtained and reports generated regarding airport-related issues, must be treated by the successful proposer as confidential and must not be divulged, in whole or in part, to any person other than to MAC, without prior written approval of

MAC.

mailto:RFP@mspmac.org

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E. Title VI Solicitation Notice The MAC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

II. NATURE OF SERVICES REQUIRED

A. Background and Purpose The MAC uses Oracle’s JD Edwards EnterpriseOne (“E1”) [release 9.2, Tools release X.X] as its enterprise resource planning (ERP) system. E1 also performs certain human resources and payroll functions. The MAC does not currently operate a dedicated Human Resources Information System (HRIS) or Human Capital Management (HCM) platform; functions typically handled by an HRIS are performed within E1, in separate applications, or through manual processes.

The MAC is issuing this Request for Qualifications (RFQ) to identify an independent consultant to:

1. Establish a documented, fact-based baseline of how MAC departments actually use E1 and the systems, tools, and manual processes that surround it;

2. Define and prioritize MAC’s business requirements;

3. Objectively evaluate options ranging from optimizing the current environment to replacing all or part of it;

4. Quantify the cost, effort, risk, and business value of each option; and

5. Deliver a recommendation and implementation roadmap sufficient to support an investment decision by the Commission.

The MAC has made no decision regarding its ERP or HRIS platforms. At a minimum, the consultant must evaluate the following options, using the current state as the baseline against which all other options are measured:

• Option A: Retain and optimize E1. Continue on E1, including the investment required to remain supported, current, and fit for purpose.

• Option B: Retain E1 and add a dedicated HCM/HRIS platform or bolt-on solutions. E1 continues to perform financial and operational functions, and a separate HCM/HRIS platform or targeted bolt-on applications are implemented. This option must address whether payroll remains in E1 or moves to the new platform.

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• Option C: Replace E1. Implement a new ERP and HCM/HRIS, either as a single suite or as separate ERP and HRIS products integrated to work together.

• Other options. Any hybrid option the consultant identifies as viable for the

MAC.

The MAC welcomes submittals from all proposers meeting the enclosed RFQ prerequisites. There is no requirement that a vendor have previous work experience with the MAC, and the review team will conduct an unbiased evaluation of all submittals.

B. Scope of Work The selected proposer shall provide the following services, organized in four phases. Each phase builds on the deliverables of the prior phase.

Phase 1: Current State Assessment

1.1 ERP Module Inventory and Utilization. For each E1 module licensed by the MAC, identify:

• Status: in production, partially used, or licensed but unused;

• The departments and business units that use it;

• Approximate number and type of users;

• The business processes it supports;

• The extent of customization (modified objects, custom programs, reports, and integrations); and

• The business owner.

Deliver the results as a module-by-department utilization matrix, together with a comparison of licensed entitlements against actual use. [The MAC will provide a list of licensed modules as an appendix or addendum.]

1.2 Systems, Tools, and Manual Processes Outside the ERP. Identify business functions performed outside E1, including third-party and cloud applications, databases, spreadsheets, SharePoint lists, paper forms, and manual re-keying between systems. For each, document:

• The function, department, and owner;

• Frequency and volume;

• Estimated staff hours;

• How data moves to or from E1; and

• Associated risks, such as control gaps, data integrity issues, or reliance on a single individual.

Areas to be examined include, but are not limited to:

• Timekeeping and scheduling;

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• Benefits administration;

• Recruiting and onboarding;

• Performance management, training, and certification tracking;

• Position control and personnel budgeting;

• PERA and other pension reporting;

• Labor agreement administration;

• Employee data used in badging and credentialing;

• Grant and capital program accounting (e.g., FAA AIP and PFC);

• Airline rates and charges, and tenant and concession lease billing; and

• Budget development and financial reporting.

1.3 System and Technical Assessment. Review:

• Architecture, hosting, and release currency;

• Customizations and integrations;

• Integration points and data flows between MAC digital platforms, assessed from an efficiency standpoint;

• Data flows, reporting, and analytics;

• Performance and reliability;

• Security and compliance posture, including the Minnesota Government Data

Practices Act, records retention, and relevant audit findings; and

• The current support model, including internal staffing, third-party support, and concentration of institutional knowledge.

1.4 User Experience and Process Efficiency. Through surveys and interviews, assess usability, adoption, and pain points. Measure cycle times for key end-to-end processes, including procure-to-pay, hire-to-retire, payroll, and period-end close.

1.5 Current State Cost Baseline. Establish the MAC’s annual total cost of ownership for the current environment, including:

• Licensing and support;

• Infrastructure;

• Internal IT staffing;

• Third-party services;

• Maintenance of customizations;

• Parallel tools; and

• Estimated staff time business units spend on manual workarounds.

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Phase 2: Business Requirements

2.1 Facilitate workshops with Finance, Human Resources, IT, Operations, Internal Audit, Purchasing, [Airport Development / Capital Programs], [Commercial Management / Properties], and other stakeholders identified by the MAC.

2.2 Elicit and deliver documented, prioritized business requirements (must have, should have, could have) for the functionality required of an ERP/HRIS environment, whether those requirements are met by a single system or multiple systems, and whether through new systems or enhancement of existing systems. Requirements must be traceable to the departments that originated them and must distinguish genuine business requirements from current workarounds.

2.3 Identify process improvement opportunities the MAC can pursue regardless of platform.

2.4 Write requirements in a vendor-neutral form suitable for reuse in any subsequent MAC procurement.

Phase 3: Market Analysis and Options Evaluation

3.1 Review ERP, HCM/HRIS, and specialty solutions appropriate to the MAC’s size, public-sector governance, and airport-specific requirements.

3.2 Evaluate each option described in Section II.A against the MAC’s requirements, including:

• Functional fit and gaps;

• Cost;

• Scalability;

• Implementation complexity;

• Vendor viability and product roadmap; and

• References from public-sector organizations, preferably airports, ports, or transit authorities.

3.3 Provide a specific analysis of where payroll should reside under each option and the associated risks.

3.4 Coordinate all vendor contact through the MAC. The consultant shall not share MAC information with any software vendor without the MAC’s prior written approval.

Phase 4: Business Case, Recommendation, and Roadmap

4.1 Business Case. For each option, provide:

• A [10]-year total cost of ownership, covering one-time and recurring costs;

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• Quantified benefits, including hard savings (retired systems, consolidated licensing, reduced support costs), efficiency gains (staff hours recovered, reduced cycle times), risk reduction (controls, compliance, supportability), and strategic value;

• Net present value and payback period;

• Risks, including implementation timelines, data migration strategy, and change management considerations, with corresponding risk mitigation strategies; and

• Stated assumptions and a sensitivity analysis.

Benefits must be derived from the MAC’s Phase 1 baseline rather than generic industry benchmarks, and each benefit must be identified as either cash-releasing or capacity-releasing.

4.2 Business Rationale. Clearly state the business reasons for proceeding with each option versus remaining in the current state, including the cost and risk of taking no action.

4.3 Recommendation. Deliver a final recommendation with supporting justification.

4.4 Implementation Roadmap. For the recommended option, provide:

• Phasing, sequencing, milestones, and decision gates;

• MAC internal resource requirements by role (FTE and duration), including backfill needs;

• Estimated external services costs;

• Required procurement steps;

• Data migration, change management, and organizational readiness requirements;

• Interim measures to sustain required HR functionality until the recommended solution is fully in place; and

• Total cost projections.

4.5 Benefits Realization Plan. Define the key performance indicators, baselines, targets, and accountable owners the MAC will use to measure whether projected value is achieved.

4.6 Executive Materials. Prepare an executive summary and presentation suitable for MAC leadership and the Commission.

C. Level of Effort and MAC Participation Proposers shall estimate the MAC staff effort required to complete the assessment, by role and approximate hours, including subject matter experts, workshop participants, and IT staff. The MAC will use this estimate to plan staff availability.

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The roadmap delivered under Phase 4 must separately quantify the MAC effort, external effort, and duration required to implement the recommended option.

D. Deliverables

No. Deliverable Phase D1 Project plan and stakeholder engagement schedule Kickoff

D2 Module utilization matrix and license entitlement analysis 1 D3 Inventory of systems, tools, and manual processes outside the ERP

D4 Current state assessment report and cost baseline 1 D5 Prioritized business requirements 2 D6 Options evaluation 3 D7 Business case, recommendation, and implementation roadmap

D8 Benefits realization plan and executive presentation 4 All deliverables become the property of the MAC and may be used in future procurements.

E. Independence and Neutrality The proposer and its affiliates must not resell or implement ERP or HCM/HRIS software, must not hold partner, reseller, or referral agreements with any ERP or HCM/HRIS software vendor, and must not receive commissions or incentives tied to any vendor. The proposer must demonstrate that its methodology gives equal consideration to optimizing the current environment and to replacing it.

F. Key Business Terms

The beginning date of this contract is estimated to be March 1st, 2027, with an expected completion date of September 30, 2027.

Proposers are required to respond to all portions of the scope of work. The review team may choose all or a portion of the above services to recommend to the Commission for award from one or more proposers.

G. Minimum Qualifications To be considered, the proposer must:

1. Demonstrated ERP/HRIS Expertise

• At least five years of experience assessing, optimizing, or selecting ERP and/or HRIS platforms.

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• Proven experience across multiple leading platforms (e.g., Workday, Oracle, SAP, Microsoft Dynamics, UKG), Paylocity).

2. Relevant Organizational Experience

• Successful completion of at least three ERP or HRIS assessment projects within the past five years for organizations of similar size or complexity.

• Ability to provide references for these engagements.

3. Qualified Assessment Team

• Proposed project team must include senior-level consultants with expertise in:

o ERP and HRIS systems o Business process design o Technical architecture o Governance and change management o Financial modeling / total cost of ownership (TCO)

4. Independence and Neutrality

• Meet the independence and neutrality requirements set forth in Section II.E.

H. Confidentiality All services provided by successful proposer(s) as a result of this RFQ, including reports generated and information obtained regarding airport-related issues, must be treated by successful proposer(s) as confidential and must not be divulged, in whole or in part, to any person other than to authorized representatives of MAC, without prior written approval from authorized representatives of the MAC except by testimony under oath in a judicial proceeding or as otherwise required by law, including the Minnesota Government Data Practices Act. The successful proposer(s) must take all necessary steps to ensure that no member of its staff or agent of its organization divulges any information concerning such services except as provided above.

If MAC discloses to the successful proposer(s) employees confidential and proprietary information pertaining to the MAC’s past, present or future activities, then the successful proposer(s) must take appropriate measures to ensure that all information gained by each such person as a result of the services to be performed is proprietary to the MAC and is not to be disclosed to any organization or individual without the prior written consent of the MAC.

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The successful proposer(s) agree(s) to take appropriate action with respect to its employees to ensure that the obligations of non-use and non-disclosure of confidential information concerning the contract can and will be fully satisfied.

III. Statement of Qualifications – General Information

A. General Instructions MAC expects a concise Statement of Qualifications (SOQ) without unnecessary attachments, enclosures or exhibits. The SOQ shall be organized in the format indicated below. Each section of the SOQ should be clearly identified with appropriate headings in the order indicated below. SOQs that do not follow these instructions may be rejected or received lesser consideration. The SOQ shall not exceed [25] pages, excluding the title page, table of contents, sample outputs, and required forms.

IV. Statement of Qualifications – Contents In order to facilitate and expedite the review process, it is recommended the SOQ include the following information and be organized in the following manner:

A. Title Page The SOQ should include the request subject, the name of the proposer, address, phone number, name of the contact person and email address of the contact person.

B. Table of Contents The SOQ should include clear identification of the material by section and page number.

C. Platform Expertise Describe the Proposer’s depth of knowledge across major ERP/HRIS platforms, including experience with legacy systems, modern cloud solutions, integrations, and complex environments.

D. Assessment Methodology and Delivery Approach Describe the proposer’s structure, and completeness of the firm’s proposed approach for assessing the current ERP/HRIS environment. Proposals will be scored based on how effectively their methodology incorporates diagnostic tools, maturity assessments, surveys, interviews, etc. Sample outputs are required, including at a minimum a sample module utilization matrix and a sample business case.

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E. Cross-Functional Experience Describe the proposer’s experience working across Finance, HR, IT, Operations, and other key functional areas, ensuring an integrated approach to process and system evaluation.

F. Public Sector and Airport Experience Describe the proposer’s experience with public-sector organizations, including airports, ports, transit authorities, or other public enterprises. Address experience with public-sector payroll, labor agreements, pension reporting, grant and capital program accounting, and lease or property revenue management.

G. Neutrality Describe the proposer’s ability to deliver unbiased recommendations, with no vested interest in promoting or reselling particular ERP/HRIS platforms. Describe how the proposer will meet the requirements of Section II.E, including all current ERP and HCM/HRIS vendor partnerships, certifications, and alliance relationships, and any implementation services revenue derived from those vendors.

H. Infrastructure Expertise Describe the proposer’s understanding of underlying technical components such as hosting, security, integrations, data governance, and architectural scalability.

I. Total Cost of Ownership Modeling Describe the quality and comprehensiveness of financial modeling, including cost projections for optimization vs. replacement approach, lifecycle costs, risks, and long-term value.

J. Level of Effort and MAC Participation Provide the estimate of MAC staff participation required under Section II.C, by role and approximate hours for each phase, along with the proposer’s staffing plan and hours by phase.

K. Key Personnel Identify the named key personnel who will perform the work and their roles. Key personnel may not be substituted without the MAC’s prior written approval.

L. Fees and Expenses Provide an itemization of the types of costs MAC may incur in obtaining services, including the specific hourly rates for all staff performing services, minimum billing time and types of reimbursable expenses with proposed charges. In addition, provide a fixed fee for each phase and deliverable described in Section II.B; hourly rates will apply to any MAC-approved changes in scope.

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M. Sustainability Proposers should consider how they can align with and support MAC’s sustainability goals through services, processes, and policies related to sustainability. For example:

1. Sustainability Commitments

Proposers are encouraged to include any organizational sustainability policies, goals, programs, or distinctions they hold as part of their submission. This may be inclusive of strategies to reduce GHG emissions, conserve water, and minimize waste, or any other goals the organization has set.

2. Sourcing and Certifications Describe how the products or services you provide are sustainably sourced or produced. This may include local sourcing (for example, within a 250‑mile radius), sharing product carbon footprints (PCFs), the use of materials or products that are certified organic, humane, fair trade, equitable, or are otherwise recognized for sustainable attributes.

3. Materials and Packaging Explain your approach to materials used in service delivery, including packaging, containers, or other physical components. Preference is given to compostable or recyclable or materials consistent with applicable sustainability programs or standards, including BPI-certified compostable options where relevant. The use of polystyrene and single‑use plastics such as straws, stir sticks, and bags is strongly discouraged and may be restricted in the future.

4. Promotion of Sustainable Practices As appropriate to your services, describe how you will promote sustainable choices to customers, clients, or end users. This may include highlighting sustainable products, offering incentives, or integrating sustainability messaging into your operations.

N. Insurance Describe the extent and limits of professional liability, worker’s compensation and other insurance (e.g., commercial general liability, valuable papers) covering the proposer's performance of services for MAC. Documentation of insurance will be required if selected and thereafter, as retained, on an ongoing basis.

O. Actual or Potential Conflicts of Interest The SOQ must identify airports, airlines or other aviation related clients, as well as local units of government, with whom you are currently under contract to provide consulting services and indicate the nature of the services provided.

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The SOQ must also identify any personal, financial, or professional interest that might reasonably give rise to the perception of a lack of neutrality with respect to suppliers of ERP and HRIS functionality. Such interests include, but are not limited to:

Ownership, employment, or family relationships with any ERP or HRIS functionality provider;

Financial or business interests in any firm providing ERP or HRIS functionality;

Any other affiliations that could influence impartiality.

The proposer must immediately advise MAC in writing of any real or possible conflicts that arise after the submission of the SOQ.

Failure to provide timely and full disclosure may result in rejection of the proposer’s SOQ or termination of any resulting agreement.

P. References Please include references for the three assessment engagements required under Section II.I, at least one of which must be for a public-sector organization.

For each reference please provide:

a) Company Name

b) Contact Person and Title

c) Address

d) Phone Number

e) Length of time with the company

Q. Certificate of Compliance Prior to award of this contract, the proposer or proposer(s) selected must demonstrate compliance with the requirements of the Minnesota Department of Human Rights as outlined in Minn. Stat. §473.144 and Minnesota Rules, parts 5000.3400 to 5000.3600. For more information on how to apply for or renew your Workforce Certificate, please visit the Minnesota Department of Human Rights website at https://mn.gov/mdhr/certificates/workforce-certificate/apply.jsp.This form is not included in the page limit outlined above.

Questions regarding the Certificate of Compliance requirements should be directed to the Minnesota Department of Human Rights at compliance.mdhr@state.mn.us or by calling (651) 539-1095.

https://mn.gov/mdhr/certificates/workforce-certificate/apply.jsp https://mn.gov/mdhr/certificates/workforce-certificate/apply.jsp mailto:compliance.mdhr@state.mn.us

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V. Submittal

A. Questions/Inquiries Questions or inquiries concerning this RFQ must be submitted by October 16, 2026 at 4pm on the MAC Solicitation Page https://metroairports.bonfirehub.com/.

Responses to all questions received in writing via an addendum, and will be shared with all firms that have registered and downloaded this RFQ from the MAC website: https://metroairports.bonfirehub.com/, unless specific questions are of a confidential or proprietary nature and identified as such by the inquirer.

If any question submitted makes it necessary to change this RFQ, then a written addendum will be furnished to all persons that have registered and downloaded this RFQ. The addendum will also be posted on https://metroairports.bonfirehub.com/. MAC may not respond to questions received after the above referenced date and time.

B. Due Date for Submissions/Location for Submission One electronic copy of the SOQ, via the MAC solicitation site, must be received by 4:00 p.m. central daylight time on November 13, 2026. Any SOQ submitted after 4:00 p.m. on that date may not be considered.

VI. Selection Process

A. Review Team Evaluation/Interview(s) of Firm(s) The SOQs will be reviewed by a review team of internal and/or external professionals. The proposer(s)/firm(s) identified as the most qualified to perform the requested services may be invited to attend an interview with the review team. The review team will make a recommendation of the most qualified proposer(s) to the Planning, Development and Environment Committee. That Committee will then make a recommendation to the full MAC Board of Commissioners, which makes the final decision.

During the evaluation process, MAC reserves the right, where it may serve MAC’s best interest, to request additional information or clarification from the proposers or to allow corrections of errors or omissions.

B. Completion of Selection Process It is anticipated that this selection process will be completed on or around January 22, 2027, and that services could begin as early as March 15, 2027.

https://metroairports.bonfirehub.com/

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C. Execution of Agreement If the proposer does not execute an agreement with MAC within a reasonable amount of time after notification of its selection, MAC may select the next most qualified proposer or call for new SOQs, depending on which course of action MAC deems most beneficial.

VII. Affirmative Action/Non-Discrimination, Equal Opportunity & Small Business

A. Affirmative Action The proposer shall not discriminate against any employee or applicant for employment based on race or gender or because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The proposer agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified women, minorities, and people with disabilities without discrimination in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training including apprenticeship.

The proposer agrees to comply with the rules of the Minnesota Department of Human Rights issued pursuant to Minn. Stat. §363A.37. In the event of the proposer's non-compliance with the requirements of this clause, actions for non-compliance may be taken by MAC in accordance with this contract.

The proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Commissioner of the Minnesota Department of Human Rights. Such notices shall state the proposer’s obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees.

The proposer shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the proposer is bound by the terms of Minn. Stat. §473.144 and Minnesota Rules, parts 5000.3400 to 5000.3600, and is committed to take affirmative action to employ and advance in employment qualified women, minorities, and people with disabilities.

B. Non-discrimination and Equal Opportunity MAC does not discriminate in the selection of proposers on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, or age. The successful proposer must agree to comply with all applicable federal, state, and local equal opportunity and affirmative action laws, directives, and regulations.

C. Utilization of Small Businesses (SB)

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The MAC hereby notifies all proposers that in regard to any contract entered into pursuant to this request for qualifications, Small Business (SB) will be afforded full opportunity to submit bids in response and will not be subjected to discrimination on the basis of race, color, sex, age, religion, national origin, or disability.

A small business is defined as:

1. A firm certified in the following small business programs: Targeted Group Business

(TGB); Economically Disadvantaged (ED); Veteran-Owned (VO); Disadvantaged Business Enterprises (DBE); or Central Certification Program (CERT); or

2. A business confirmed by MAC’s Civil Rights and Small Business Development Office as a small business within the last 12 months; or

3. A business who has provided documentation that to MAC’s Civil Rights and Small Business Development Office that (1) its average gross receipts over the firm's previous five fiscal years do not exceed $10 million; and (2) none of the owners have a personal net worth that exceeds 2.047 million dollars.

VIII. Minnesota Government Data Practices Act

A. Treatment of SOQ Data All data submitted to MAC by proposers is governed by the Minnesota Government Data Practices Act. Under Minn. Stat. §13.591, at the time and date SOQs are due, the name of the proposer becomes public information. All other information in the SOQ, including any price information, does not become public until MAC has completed negotiating the contract with the selected proposer. Therefore, most information in the SOQ does not become public information until after the Commission awards the contract and the contract has been negotiated.

When the Commission has negotiated a contract with the successful proposer, the evaluative data (data created or maintained by MAC as part of the evaluation process) and information in all of the SOQs becomes public, with the exception of trade secret data. In order to qualify as trade secret data, all of the provisions set forth in Minn. Stat. §13.37 must be met. Trade secret data is:

government data, including a formula, pattern, compilation, program, devise, method, a technique or process (1) that was supplied by the affected individual or organization, (2) that is the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain its secrecy, and (3) that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use

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An assertion by a proposer that their SOQ is copyrighted or otherwise protected does not prevent public access to the data in the SOQ at such time that the data becomes public data under Minn. Stat. §13.591.

During the evaluation process, proposers cannot look at SOQs submitted by other proposers or data created by MAC as part of the selection or evaluation process.

During that process, MAC staff, outside experts who have signed confidentiality agreements and MAC Commissioners may be informed of the data in the SOQs and may view the SOQs. Proposers may discuss their SOQs with MAC Commissioners, but MAC Commissioners are not able to reveal the contents of the other SOQs.

During MAC’s public Committee and Commission meetings, Commissioners are able to publicly discuss any information submitted in the SOQs to the extend reasonably necessary to conduct the business at hand. The data, however, retains its classification as private or nonpublic until completion of negotiations.

If all responses to an RFQ are rejected by the Commission prior to “completion of the evaluation process,” all SOQ data, other than the names of the responders, remains private or nonpublic until a resolicitation of the RFQ results in completion of the evaluation process or a determination is made to abandon the process. If the rejection occurs after “completion of the evaluation process,” the data remains public. If a resolicitation of SOQs does not occur within one year of the SOQ opening date, the remaining data then becomes public.

In order to facilitate the treatment of data, please identify the items in your SOQ that are not public under Minnesota law (and only these items) by labeling those items on each page as “Not Public.”

B. Acknowledgement By submitting a SOQ, the proposer acknowledges that all information is subject to potential disclosure under the Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13) and are subject to disclosure upon request ,and agrees that MAC will have no liability for any such disclosure. Any information the responder wishes to claim as non-public must meet the definition of trade secret information as outlined in Minnesota Statute §13.37. If the responder wishes to redact any data that meets these criteria, a separate redacted version of the SOQ must be uploaded to the designated online portal for use in responding to data practices requests. If no redacted version is provided, the original proposal will be released in its entirety, without redactions, in response to public data requests.

In addition, the proposer acknowledges that an executed agreement (including a professional services authorization) with MAC is public data in its entirety, unless otherwise noted in the agreement.

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C. Data on Individuals Persons who supply data about themselves in response to this RFQ are entitled to know the following information under the Minnesota Government Data Practices Act:

1. The information requested will be used to evaluate the SOQs.

2. The proposer is not legally required to supply this information.

3. By supplying information, the proposer or individual may be selected to perform work for MAC.

4. Failure to supply information may result in a determination by MAC that the SOQ is non-responsive; and

5. The public is authorized by law to receive information that is not classified by law as private, confidential, or nonpublic data.

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RESPONSE DOCUMENTS

SEALED RESPONSES:

The Metropolitan Airports Commission’s solicitations process is conducted through our online platform, which offers enhanced functionality for users. This system streamlines bid submissions and communication between the MAC and bidders. Vendors will need to register at: https://metroairports.bonfirehub.com/portal/?tab=openOpportunities.

CHECK LIST OF DOCUMENTS THAT MUST BE SUBMITTED:

It is to our mutual advantage for the vendor’s proposal to be as thorough and detailed as possible to the MAC may properly evaluate capabilities to provide the required item(s). All required forms and documentation shall be furnished.

The following items shall be submitted with your response.

_________ PSA NOTICE ADDRESSES

_________ AFFIDAVIT OF NON-COLLUSION

_________ WORKFORCE AND EQUAL PAY ACKNOWLEDGEMENT FORM

_________ REFERENCES

The following items shall be submitted when the award has been issued.

_________ PERFORMANCE BOND

_________ INSURANCE CERTIFICATE

_________ W-9 TAX ID FORM

https://metroairports.bonfirehub.com/portal/?tab=openOpportunities

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Attachment 1: PROFESSIONAL SERVICES AUTHORIZATION - TERMS AND

CONDITIONS (“PSA”) (06.2023)

The following terms and conditions are included for purposes of informing proposer’s SOQ. The MAC reserves the right to adjust these terms and conditions. The terms and conditions establishing the contract between the MAC and a selected proposer will be negotiated after a selection decision is made.

These general terms and conditions are made a part of and are incorporated into the agreement between the MAC and Consultant.

1. Minnesota Government Data Practices Act. [Minn. Stat. § 13.05, subd. 11]. Consultant is notified that the Minnesota Government Data Practices Act, Minnesota Statutes, chapter

13. (“the Act”) places obligations upon Consultant. All data shared with MAC are subject to the requirements of the Act. In no circumstances will this PSA impair MAC’s ability to comply with the Act. If applicable, Consultant will comply with the requirements of Minnesota Statutes, section 13.05, subdivision 11(a) with respect to all data created, collected, received, stored, used, maintained, or disseminated in the course of performance of this PSA (“Data”). The civil remedies of Minnesota Statute, section

13.08 apply to the release of Data. If Consultant receives a request to release Data, Consultant must immediately notify MAC and Consultant must not release the Data until receiving instructions to do so from MAC.

2. Non-Disclosure.

2.1 Confidential Information. “Confidential Information” includes all information disclosed by MAC to Consultant in connection with the work conducted under this PSA, whether disclosed orally, visually, or in any tangible or electronic form and whether received before, on the date of, or after the signing of this PSA.

2.2 Non-Disclosure. Confidential Information provided to Consultant will be held by Consultant in strict confidence and will not be disclosed, directly or indirectly, to any third party, except with the prior written consent of MAC or as specifically allowed by this PSA.

2.3 Permitted Disclosures. Consultant may disclose Confidential Information to those of its representatives, consultants, and employees who have a need-to-know such information (“Third Parties”), provided that, prior to disclosure, Consultant will inform each Third Party of the confidential nature of the information and each Third Party must be bound as a condition of their employment, or have executed an agreement with Consultant sufficient to enable that Third Party’s compliance with the terms of this Section 2 and Section 3. Third Parties will not make notes of, copy or reproduce any Confidential Information in any form, except as reasonably required for completion of their assigned tasks.

3. Data Governance. If the work conducted under this PSA requires a transfer of data from MAC to Consultant or access to information systems used by MAC, the following provisions apply. Upon written request from Consultant, MAC may, in its discretion, grant a written waiver of any of the requirements of Section 3.

3.1 Data License. MAC grants to Consultant a limited, non-exclusive, non-transferable, non-sublicenseable, royalty-free license during the Term of the PSA to use data

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Consultant agrees not to use MAC Data except as expressly authorized by the immediately foregoing sentence. Without limiting the generality of the foregoing, Consultant may not: (i) sell, lease, loan, sublicense, distribute, publish, or otherwise transfer MAC Data (even if deidentified and aggregated) or any accompanying documentation to any person, firm, or entity, except as agreed in writing by MAC; (ii) alter, modify, adapt, decompile, or reorganize MAC Data, except as agreed in writing by MAC; nor may Consultant (iii) use MAC Data (even if deidentified and aggregated) for its own promotional, developmental, or analytical purposes. In addition, Consultant may not publish or distribute MAC Data in any form to any third party or place the data onto any server that it is accessible via a public network.

3.2 Intellectual Property Rights (MAC Data). Except for the licenses granted by MAC to Consultant in Section 3.1above, MAC retains all right, title, and interest in and to MAC Data and all intellectual property rights associated therewith. For the avoidance of doubt, all embodiments, incidents, and derivatives of MAC Data, including (without limitation) all copies, records, output, reports, compilations, collective or derivative works, presentations, diagrams, summaries and excerpts—to the extent they contain or are adapted from MAC Data--and regardless of whether in electronic or tangible form or represented or communicated in any other manner, are Developments subject to Section 4.

3.3 Access to Data. MAC may at any time suspend the access of Consultant to MAC Data and/or disable its access rights in the event of indications of misuse, unlawful conduct, or violation of this PSA, or other usage policies. MAC will not be liable to Consultant or any third-party for suspension of access to MAC Data, regardless of the grounds.

3.4 Security Requirements. Consultant must share any information or access necessary for MAC to meet its regulatory compliance obligations with respect to cybersecurity including, but not limited to, any current or future FAA, TSA, or CISA security directive applicable to MAC. In addition, Consultant must, at all times, meet or exceed the following cybersecurity requirements:

3.4.1 Maintenance of WISP. At all times that Consultant has access to MAC Data or MAC information systems, Consultant must maintain a comprehensive Written Information Security Program (the “WISP”) commensurate with the size and complexity of Consultant, nature and scope of the PSA, and the sensitivity of the MAC Data used or maintained. The WISP must dictate information systems security requirements based on a documented risk assessment. The WISP must be in compliance with (i) relevant laws, regulations, orders, and rules. Consultant must maintain data security certifications indicating that the WISP meets or exceeds industry information security standards as required by relevant legal, regulatory and contractual requirements that otherwise apply to the services performed by Consultant.

3.4.2 Employee Security Awareness. Prior to being granted access to MAC Data or MAC information systems, and annually thereafter, all Consultant personnel must be provided with security awareness training to ensure their understanding of

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3.4.3 Role-Based Access Controls. Consultant must utilize role-based access controls for all information systems, (i) restricting access privileges to the minimum necessary for a user to perform authorized functions, and (ii) preventing access to MAC Data by non-authorized users.

3.4.4 Encryption. Consultant must encrypt MAC Data using strong encryption technologies while such information is at rest and during transmission using public networks or leased lines. MAC considers appropriate secured transmission technologies to be VPN, HTTPS, and SFTP. Consultant agrees that any File Transfer Protocol (FTP) activity containing MAC Data under the PSA must be conducted through an encrypted session connection for the duration of the term while files are transmitted. Consultant must cooperate with MAC in a timely manner and as may be required to de-encrypt such electronic transmission.

3.4.5 Portable Devices and Mobile Computing. Consultant will not allow its personnel to access MAC Data on or from laptops, mobile phones, or other portable storage and/or computing devices (“Devices”)…