5-Cover Letter Confirmation of Documents.docx

This is a cover letter and confirmation of documents form for a proposal submission to the City of Alameda Housing Authority (AHA) in California for an as-needed unit turnover and carpet cleaning service contract. The form requests contractors to provide company information including legal name, address, telephone number, business type (corporation, partnership, individual, or limited liability company), point of contact details, and license or contractor number. The contract involves providing on-call, as-needed turnover cleaning services for vacant residential units across multiple multi-family properties owned or managed by the Housing Authority, with contractors required to demonstrate capability to mobilize skilled crews capable of productively cleaning and sanitizing apartment homes to specified standards.

The cover letter requires contractors to confirm they maintain the insurance and workers compensation coverage specified in the contract terms and to acknowledge agreement with all terms and conditions outlined in the sample agreement. Any requested modifications to the contract terms must be submitted during the proposal submission period. Contractors are responsible for developing service pricing that conforms to the contract specifications applicable to their proposed service locations. The document includes signature blocks and reference images for authorization, indicating this is a formal submission requirement that must be completed and executed as part of the proposal package.