OCONUS Logistics Support Services INDO PACOM Korea Solicitaiton.docx

Request for Proposal (RFP)

47QSCC20R0011

OCONUS LOGISTICS SERVICE SUPPORT INDO-PACOM KOREA

January 24, 2020

TABLE OF CONTENTS

(A) STANDARD FORM SF-1449

A.1 Not Applicable.

(B) CONTINUATION OF ANY BLOCK FROM SF 1449 (AS NEEDED)

B.1 Not Applicable

(C) CONTRACT CLAUSES

C.1 Please see Attachment 1 for Terms and Conditions.

(D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Contract Exhibits/Attachments

Attachment 1 –Terms and Conditions

Attachment 2 – Performance Work Statement

Attachment 3 – List of NSN’s

Attachment 4 – List of potential sites in Korea

Attachment 5 – GSA Example of Purchase Order

Attachment 6 – Quality Assurance Surveillance Plan

Attachment 7 – Subcontracting Plan

Attachment 8 – SOFA Status

Attachment 9 – National Stock Number Descriptions

(E) SOLICITATION PROVISIONS

E.1 Solicitation Provisions Incorporated by Full Text

FAR 52.204-7 System for Award Management (Oct 2018)

(a) Definitions. As used in this provision—

· “Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

· “Registered in the System for Award Management (SAM)” means that–

(1) The offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The government has marked the record “Active”.

· “Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) SAM Registration/Unique Entity Identifier

(1) An offeror is required to be registered in SAM when submitting an offer or proposal, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the offeror is registered in the SAM.

(c) If the offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Trade style, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://ww.sam.gov for information on registration.

FAR 52.212-1 Instructions to Offerors—Commercial Items (Oct 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, email and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers, email addresses and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 5:00 P.M., local time, for the designated government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the CO determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the government installation designated for receipt of offers and was under the government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of government personnel.

(4) If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the government office designated for receipt of offers by the exact time specified in the solicitation, and urgent government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(e) Contract award. The government intends to evaluate offers and award a contract without holding discussions. Therefore, the initial offer should contain the best terms from a price and technical standpoint. However, the government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. The government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers timely received.

(f) Unique entity identifier. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the offeror’s name and address. The offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(g) Debriefing. If a post-award debriefing is given to requesting offerors, the government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weakness or deficient factor(s) in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award.

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

E.2 Addendum to FAR 52.212-1 Additional Instructions to Offerors –Commercial Items

E.2.1 FAR 52.214-34 Submission of Offers in the English Language (Apr 1991) Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

E.2.2 FAR 52.214-35 Submission of Offers in U.S. Currency (Apr 1991) Offers submitted in response to this solicitation shall be in terms of U.S. dollars. Offers received in other than U.S. dollars shall be rejected.

E.2.3 FAR 52.216-1 Type of Contract (Apr 1984) The government contemplates award of a Fixed Price _Indefinite Delivery/Definite Quantity contract.

E.2.4 Single or Multiple Awards The Government will be awarding only one contract under this solicitation.

E.2.5 FAR 52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the government Accountability Office (GAO), shall be served on the Contracting Officer identified herein to the address below by obtaining written and dated acknowledgment of receipt:

U.S. General Services Administration Internal and Emergency Division Attention: Dominic Lackey 1800 Street, NW Washington, DC 20405

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

E.2.6 FAR 52.222-24 Pre-award On-Site Equal Opportunity Compliance Review (Feb 1999) If a contract in the amount of $10 million or more will result from this solicitation, the prospective Contractor and its known first-tier subcontractors with anticipated subcontracts of $10 million or more shall be subject to a pre-award compliance evaluation by the Office of Federal Contract Compliance Programs (OFCCP), unless, within the preceding 24 months, OFCCP has conducted an evaluation and found the prospective Contractor and subcontractors to be in compliance with Executive Order 11246.

Note: The $10 million dollar threshold is associated with the expected spend volume for each proposed contract.

E.3 Period for Acceptance of Offers The offeror agrees to hold its offer (both technical and price) firm for 120 calendar days from the date specified for receipt of offers, within which the offer may be accepted.

E.4 Disposition of Offers GSA will retain an electronic copy of each proposal (both successful and unsuccessful) for the official contract file. Proposals will not be returned to offerors.

E.5 Non-government/Government Consultant/Advisors The government may employ individual technical consultant(s)/advisor(s) from firms under contract with GSA to read and advise on portions of the written proposals (technical or price), as well as any Live Test Demonstration (LTD).

These technical consultant(s)/advisor(s) and their firms will sign, or have already signed, non-disclosure agreements (NDAs) for the protection of source selection information and proprietary data. In addition, these technical consultant(s)/advisor(s) are subject to Organizational Conflict of Interest (OCI) notification requirements and are restricted from being a contractor, subcontractor, or teaming partner in this solicitation in any capacity. These representatives shall not, under any circumstances, be used as voting evaluators. However, the government may consider the advice provided in its evaluation process.

E.5 Evaluation Notice The government may need to conduct exchanges with offerors after receipt of proposals which will be in the form of a written Evaluation Notice (EN). Page format and limitations may be placed on responses to ENs in the event an EN is issued. ENs shall be sent electronically (i.e., via e-mail) to Dominic.Lackey@gsa.gov and Michael.Sheckels@gsa.gov.

E.6 General Instructions for Submission of Technical and Price Proposals

E.6.1 General Instructions

a) Phase I proposal documents (Volumes 1 and 2) shall be submitted electronically via email to Dominic.Lackey@gsa.gov and Michael.Sheckels@gsa.gov by February 25, 2020 at 10:00 AM, EST. All volumes required for the Phase I evaluation must be received timely or the proposal as a whole may be considered late.

b) Phase II proposal documents (Volumes 3 and 4) shall be submitted via email to Dominic.Lackey@gsa.gov and Michael.Sheckels@gsa.gov at a time and date when notified by the CO. Instructions on when to submit proposal volumes under the Phase II evaluation will be provided at the time offerors are notified via email of the outcome of their Phase I evaluation.

c) Offerors shall submit their Phase I and II proposal documents in soft copy electronic version. All documents should be in Microsoft Office 2007 or Adobe Acrobat 9.4 or later, in a searchable format. Electronic proposal documents shall be consolidated by volume. If documents cannot be grouped within one *.zip file and/or one email, offerors may use multiple emails provided they label each email “Email X of X” (ex. “Email 1 of 3”).

d) GSA accepts no responsibility and shall not be held liable for incomplete and/or late proposal submissions due to technical difficulties in transmission of messages and/or documents exceeding the 25MB per email limit. It is recommended that offerors not wait until the last day/hour proposals are due to attempt their proposal submission.

e) Communications and comments concerning the contents of this RFP shall be accepted no later than 10:00 AM on February 7, 2020 in the following link only:

https://docs.google.com/forms/d/1ptaur1mtGtu1ukVqhyOj1dFgEPO6aGsa1ipf-h4D_CY/edit. Questions received and GSA’s responses will be posted to www.beta.sam.gov at regular intervals during the proposal period. Identities of prospective Offerors asking questions will not be disclosed and any proprietary information contained within questions will be redacted. Questions should cite the section, paragraph number and page number in question within the RFP. Statements expressing opinions, sentiments, or conjectures are not considered valid inquires or comments and will not receive a response from GSA. Furthermore, offerors are reminded that GSA will not address hypothetical or scenario-based questions or questions aimed toward receiving potential “evaluation decisions” from GSA.

f) All volumes are to be prepared as separate files. Technical proposals must not contain any pricing information; do not cross-reference material submitted in the technical proposal with the price proposal, and vice versa. Information provided shall be concise, complete, and shall demonstrate a thorough understanding of the requirements as described in Attachment 2 of this solicitation. It is imperative that offerors thoroughly read and understand the Performance Work Statement when preparing and submitting proposals. Proposals that merely restate the government’s requirements or offer to conduct a program in accordance with the government’s requirements without going into further detail will not be considered acceptable and will not receive further consideration. Similarly, over generalizations and phrases such as “standard procedures will be employed” or “well-known techniques will be used” are also not acceptable.

g) Offerors are cautioned that the use of any format other than the one described in this section could result in the evaluation board’s inability to give maximum ratings.

h) When evaluating an offeror’s capability to perform the prospective contract, the government will also consider how well the offeror complied with proposal submission instructions. Offers should contain the contractor’s best terms from a technical and price standpoint.

i) Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for contract award. Should the offeror have any questions related to specific terms and conditions, these should be resolved prior to submission of the offer

j) The government will not be liable for any costs associated with the development, preparation, transmittal, or presentation of any proposal or material submitted in response to this RFP. The proposal and all materials submitted by the offeror in connection with this RFP shall become the property of the government.

E.7 Source Selection Procedures Source selection will be conducted in accordance with the evaluation criteria stated in the solicitation.

A complete proposal must consist of:

A. Volume 1 – Contract Data B. Volume 2 – Phase 1 Technical Proposal

a. Factor 1 – Technical Excellence

i. Sub factor 1A Technical Capability

b. Factor 2 – Operational Quality Assurance

i. Sub factor 2A – Operational Structure

ii. Sub factor 2B – Quality Assurance

c. Factor 3 – Experience

d. Factor 4 – Past Performance

e. Factor 5 - Small Business Participation C. Volume 3 – Factor 6 - Phase II Live Test Demonstration D. Volume 4 – Price Proposal(s).

E.8 Instructions for Volume 1-Contract Data

NOTE: Only a single Volume 1 – Contract Data submission is required.

Content: Volume 1 shall include all information listed below

Contents Volume 1 – Contract Data

Contract Data: Tab Specific Notes

· There are no specific notes for Tabs 1 – 4.

· Tab 5: SAM.gov Registration--SAM.gov registration is required to be current/active as of the date/time set forth under section E.6.1 General Instructions. Registration and completion of required representations and certifications should be accomplished at https://www.sam.gov. There is no submission requirement for proof of registration; the GSA CO will verify required information and proof of completion directly fromSAM.gov.

· Tab 6: Joint Venture (JV) Agreement--JVs must be registered as a single entity within SAM.gov and be current/active as of the date/time set forth under section E.6.1 General Instruction.

· Tab 7: There are no specific notes for Tab7.

· Tab 8: Organizational Conflict of Interest Disclosure--The CO has determined that potential conflicts of interest, as described in FAR 9.505, may occur in this procurement. Offerors, and any significant subcontractor/team member/consultant, must disclose any known or potential OCI which presently exists or may exist at the time of award. If OCI(s) exist, offeror’s must provide a copy of their firm’s policy and procedures for tracking, reporting, mitigating, neutralizing, and evaluating OCIs. The government shall be the sole determiner of the existence of an OCI in accordance with the principles established under FAR Subpart 9.5- Organizational and Consultant Conflicts of Interest. Failure to disclose a known or potential OCI may be cause for rejection of the proposal. If the information provided or otherwise obtained by the government reveals the presence of a significant OCI which prevents the offeror from being able to perform this contract, the offeror may be eliminated from further consideration for contract award.

· Tab 9: Prospective contractor must provide three years of financials statements, bank statements or loans demonstrating it has sufficient resources to ramp up full inventory within 90 days of contract award and maintain stock levels throughout the life of the contract.

· Tab 10: Ensure mandatory sourcing requirements will be met, including providing a letter from AbilityOne showing the contractor has received Pre-Authorization delegation to become a distributor for all items in Attachment 3 that are designated as Mandatory AbilityOne products.

· Tab 11: Ensure mandatory requirements will be met with toner, and provide letters of authorization from manufacturers that show the contractor has authority to sell/resell/provide/distribute toner to the government.

PAGE LIMITATION: There is no page limitation for Volume 1.

Evaluation Factors for Volume 1: Volume 1 will not be evaluated against specific factors and will not receive an adjectival rating, but will be evaluated to determine the offeror’s responsiveness to the solicitation requirements. Volume 1 will also be reviewed for completeness and accuracy. Information include in, or excluded from, Volume 1 (and any other Volume submitted as part of the offeror’s overall Technical or Price Proposal) may be used by the CO to make a determination of contractor responsibility prior to contract award, as required under FAR 9.103.

E.9.0 Instructions for Volume 2 – Phase I Technical Proposal

NOTE: Only one Volume 2 shall be submitted by each offeror

QUANTITY: Blank tabbed pages containing no substantive proposal data are not included in the page limitations.

CONTENT: Volume 2 shall include only the technical information described below. Volume 2 must include a table of contents and must fully address technical factors 1 – 5, as well as any associated sub factors. Failure to address any factor or sub factor may result in a determination by the CO that the proposal is non-responsive and may be removed from further consideration. Factors and sub factors directly correlate to the evaluation criteria outlined in the solicitation.

Offeror Responses Required for Proposal Submission Option as part of Volume 2 – Phase I Technical Proposal

PAGE LIMITATION: Volume 2 is limited to 50 numbered pages. The government will only evaluate the first 50 numbered pages. Any pages exceeding the limitation will not be evaluated.

E.9.1 Factor 1 - Technical Excellence In response to this factor, offerors shall provide a clear, concise, and complete narrative that demonstrates the offeror’s operational processes, technical expertise, and electronic capability. Offeror’s must demonstrate their understanding of and ability to successfully accomplish the government’s requirements as stated in the Attachment 2 Performance Work Statement section of the solicitation.

Sub factor 1A: Technical Capability Submission

1) Each proposal must demonstrate the following:

a. Describe the processes used to satisfy the requirements of the solicitation to include procurement of all items in Attachment 3, shipment configuration, transportation, delivery, and all documentation associated with all of these requirements. The proposal must include a part number for each item in Attachment 3 that conforms to the NSN descriptions in Attachment 9. The proposal must discuss the distribution equipment and resources planned to execute the requirement and whether these are owned/leased or contracted arrangements. Proposals shall provide a flowchart of the contractor’s distribution channel, to include all levels of the supply chain, for each item and category of items. For each level, describe all services provided and the associated charges, including sourcing the item through delivery.

b. Explain the contractor’s plan to deliver all commodities in Attachment 3 to any locations in Korea within 3 business days of receipt of the Delivery Order.

c. Explain how the contractor will monitor suppliers’ compliance with the Domestic Sourcing Restrictions contained in the solicitation, such as: Trade Agreements Act (TAA), AbilityOne, environmental green cleaning products, Preference for Certain Domestic Commodities, Berry Amendment, Restriction on Acquisition of Carbon, Alloy and Armor Steel Plate, Restrictions on Certain Foreign Purchases and Restriction on Acquisition of Hand or Measuring Tools. The proposal must also include a compliance plan detailing how it will:

· Ensure that all products supplied will comply with the source restriction requirements, material component(s), country of origin, and place of manufacture;

· Ensure product quality will be met;

· Ensure timeliness of delivery;

· Receive, store, and out bound movement of product.

d. Provide a description of, and documentation verifying, that the contractor has/will have warehouse(s) upon contract award in Korea. This should also demonstrate the contractors understanding that the warehouse(s) cannot be used for any other purposes but for the support of this effort.

e. Provide a narrative describing how the contractor will comply with the transportation requirements in the solicitation. As stated elsewhere, and throughout this solicitation, the proposal must also include a compliance plan demonstrating how the contractor:

· Will deliver all items within 3 business days of receipt of the Delivery Order;

· Can meet the installation security requirements;

· Will comply with FAR 52.247-64 Alternate I (Apr 2003) and that all containers will be shipped to Korea on US flag vessels to comply with MARAD requirements.

· Acknowledges responsibility for the creation and application of supply and shipping documentation, shipping labels, and package markings meeting customer requirements;

· Acknowledges responsibility for compliance with all dangerous goods/hazardous materials regulations governing shipping, storing, and handling;

· Will engage GSA prior to any shipment made to Korea to ensure it complies with the Status of Forces Agreement (SOFA) as indicated in Attachment 8; and

· Ensure the proposal demonstrates the contractor shall be responsible for access compliance of each locations base access requirements.

f. Provide proof that the contractor will be in compliance with the insurance requirements.

g. Provide a narrative describing the contractor’s existing capabilities related to GSA EDI transaction sets. GSA uses ANSI X12 protocols. Any other desired protocols must be addressed within the proposal.

h. Provide a surge and sustainment capability plan to meet short-term and long-term changes in customer demand as defined in the solicitation.

i. Provide sufficient supporting documentation demonstrating that the contractor will comply with the QASP as identified in Attachment 6.

E.9.2 Factor 2– Operational Quality Assurance Offerors shall provide a narrative demonstrating a clear understanding of the staffing requirements and the ability to manage and staff personnel able to provide high-quality, seamless operations. Offerors’ narrative shall provide, at a minimum, the following:

1) A written explanation of qualifications of the technical staff, the supervisor(s), and the workers. Each proposal must identify the location of technical staff, supervisor(s), and workers and also identify key personnel responsible for ensuring quality controls are monitored. The proposal must include résumés for key personnel, who consists of supervisors and technical staff that lead or are in charge of: sourcing the items in Attachment 3; warehouse facility(s); delivery, and EDI compliance; however, the résumés cannot be submitted in lieu of the written explanation of the qualifications of the technical staff, supervisors, and workers.

All offerors listed under NAICS code 493190 as “Other than Small Business”, must include a subcontracting plan Attachment 7 that identifies the subcontractors that the prime contractor anticipates to use if awarded the contract. This plan must also include Letters of Intent/Agreement signed by both the subcontractor and the prime contractor. Each small business listed must be registered in SAM as a small business.

2) Each proposal must demonstrate that the employees assigned to the project(s) can complete the tasks as described in the solicitation.

3) This solicitation is subject to FAR 52.222-41 Contract Labor Standards. The contractor shall demonstrate how all work performed in the United States shall meet the SCA standards.

Sub factor 2A- Operational Structure Offerors shall define its operational structure and include a narrative describing how various organizational components will work together in a coordinated manner to ensure successful accomplishment of the requirements of this solicitation.

Sub factor 2B- Quality Assurance Offerors shall provide a plan that demonstrates their understanding of, and ability to meet, the quality requirements of Attachment 2 Performance Work Statement and Quality Assurance sections of the solicitation. Offerors’ narratives shall address, at a minimum, the following:

1) Items including, but not limited to, those listed in Performance Work Statement and Quality Assurance sections of the solicitation.

2) Means by which the offeror will ensure quality of the products/services provided under any resultant contract.

3) Identify the individuals, by name and job title, who will be responsible for monitoring quality, management review levels, and corrective measures and provide a résumé for each person. Offerors must submit Letters of Commitment from key personnel and/or Contingent Letters of Offer/Acceptance. Résumés and Letters of Commitment or Contingent Letters of Offer/Acceptance must be signed/dated by the individual and offeror. These letters are excluded from the page count under Volume 2.

4) Assessment and/or measurement tool(s) the offeror intends to use to measure success under the categories referenced in the Performance Work Statement and Quality Assurance sections in the solicitation.

5) How the contractor will apply commercial leading practices to improve government processes.

E.9.3 Factor 3 – Experience Submission

1) Offerors shall provide a narrative describing the contractor’s experience, capabilities, and efforts conducted to identify and develop sources necessary to complete the requirement in this solicitation, in the United States and abroad, for the items outlined in Attachment 3 and the ability to deliver to various locations in Korea within the timeframe required of this solicitation.

The proposal must demonstrate the contractor’s experience in regards to delivering to Korea as identified in the solicitation.

E.9.4 Factor 4 - Past Performance Submission

1) The offeror shall provide the name, address, telephone number, fax number, and email address of the associated COR or other appropriate Point of Contact (POC) for up to three (3) projects that are similar in size, scope, and complexity. Each project must be ongoing or have been completed within the three (3) years prior to the closing date of the RFP.

2) The proposal must list any contract under which it received a cure notice, show-cause letter, and/or was terminated for cause or convenience within the three (3) years prior to the closing date of the RFP. The proposal must also identify any actions for suspension or debarment (regardless of the outcome) that either began or concluded within the past three (3) years. The proposal must explain the facts and circumstances in each such instance.

If no such action was taken the proposal should state so under this section.

Note: The government reserves the right to obtain and use past performance information from sources other than those provided in the proposals.

E.9.5 Factor 5 – Small Business Participation Submission

This solicitation is open to all businesses; however, greater weight will be given to those responsible, responsive and qualified small businesses who also meet one socio-economic category (small disadvantaged business, woman-owned small business, service-disabled veteran-owned small business, HUBZone) as defined in FAR part 19 under NAICS code 493190. Offerors must provide credible documentation demonstrating it meets one of the socio-economic categories and the offerors SAM account must be up to date showing this classification.

E.9.6 Instructions for Volume 3 - Phase II Live Test Demonstration

Volume 3 - Phase II Live Test Demonstration will only be requested from those offerors that receive notification by the government that their Phase I Overall Adjective Rating for Volumes 1 and 2 are “Acceptable” or higher. If a proposal receives an “unsatisfactory” rating under Factor 1, 2, or 3 at any time during the evaluation or receives a “Not Relevant/No Confidence” rating for Factor 4, the proposal will be considered unawardable and removed from consideration. The date and time when Volume 3 is due to the government will be provided in writing by the GSA CO at the time offerors are notified of their standing after the Phase I evaluation.

Offerors shall submit an electronic copy of Volume 3 in the format indicated under the section Proposal Submission Requirement of the solicitation. Blank tabbed pages are not included in the page limitations.

CONTENT: Offerors shall provide content in accordance with the section E.6.1 General Instructions. An outline of Volume 3 is required. Volume 3 should include a description on how its e-portal will allow the government to view purchase order numbers, requisition numbers, delivery status, current stock levels, and information on commodities such as country of origin, AbilityOne, UNICOR and Berry Amendment compliance. Failure to fully address Volume 3 may render the proposal non-responsive and may be removed from further consideration.

PAGE LIMITATION: Volume 3 is limited to 10 numbered pages. The government will only evaluate the first 10 numbered pages of the volume and any additional pages will not be evaluated.

The government will set up the Volume 3 one-hour live demonstration for those offerors that receive notification by the government that their Proposal is moving on to Phase II of the evaluation.

Live Test Demonstration (LTD) The proposal must demonstrate that the contractor has an e-portal, and will provide GSA and its customers access to the e-portal, that will serve as a mechanism to view current, up to date information on all shipments including the requisition numbers, purchase order number and delivery status. Through this e-portal the contractor must also provide current, up to the date stock levels as well as additional information on all commodities such as the country of origin and whether the items are AbilityOne, UNICOR, TAA, and/or Berry Amendment requirements. Offerors must demonstrate how the e-portal will be labeled as GSA and will be in compliance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d).

Offeror Responses Required for each Proposal Submission Option as part of Volume 3 – Phase II Live Demonstration

E.9.7 Instructions for Volume 4 - Phase II Price Proposal(s)

Volume 4 – Price Proposal(s) will only be requested from those offerors that receive notification by the CO that their proposal has moved on to Phase II of the evaluation. The date and time Volume 4 is due to the government will be provided in writing by the GSA CO at the time offerors are notified of their standing after the Phase I evaluation.

Offerors shall submit an electronic copy of Volume 4 in the format indicated under section E.6.1 General Instructions.

Offeror Responses Required for each Proposal Submission Option as part of Volume 4 – Phase II Price Proposal(s)

PAGE LIMITATION: There are no page limitations for Volume 4.

General Pricing Information The Price Volume (Volume 4) must address all pricing requirements listed in the solicitation.

Submission

The proposal must list the FFP per item; a markup percentage for each item that is inclusive of sourcing, management, transportation, general and administrative expenses, overhead, taxes, packaging, anticipated profits and any other direct and indirect cost; and a final per unit FFP of each item that encompasses all costs for that item.

A price evaluation will only be done for offerors with a technical proposal receiving an overall technical rating of ACCEPTABLE or higher.

E.10 EVALUATION FACTORS (ADJECTIVAL RATINGS DESCRIPTION TABLE)

E.10.1 Evaluation and Award The government anticipates awarding a contract to the offeror whose proposal is the most advantageous to the government, price and other factors considered. GSA will evaluate proposals and make an award to the contractor whose proposal represented the best value after an evaluation of the non-price factors and price is completed. The non-price factors, combined, are significantly more important than price. Technical Excellence is the most important factor among the non-price factors. Technical Excellence is more important than Operational Quality Assurance. Operational Quality Assurance is more important than Experience. Experience is more important than Past Performance. Past Performance is more important than the Live Test Demonstration. Live Test Demonstration is more important than Small Business Participation.

As the proposals’ non-price factors become more equally rated, price will become the determining factor.

This acquisition is being conducted under FAR 12.102(b) for format and FAR part 15 for evaluation. Accordingly, the government reserves the right to do any or all of the following:

a. Award on initial proposals, without discussions.

b. Ask clarifying questions during the question and answer period of the oral technical proposal presentations if needed. Clarification questions may include asking the offeror to clarify statements made during oral technical proposal presentations, if the contents of the oral technical proposal presentations warrant clarification. Clarification questions may include asking the offeror to clarify its written technical proposals. As a result, the government may have communications with some, but not all, offerors; however, these communications will be clarifications and not discussions. In these situations, the government will consider the offeror’s clarifying response(s) without allowing proposal revisions.

c. After an offeror has been selected for award based upon a best value determination, the government may negotiate a final reduced price. The government may make award based on initial offers received or the government may make award after clarifications of some aspects of the proposal or discussions relative to price only.

d. Hold communications, ask clarifying questions, request corrections relative to minor errors in the price proposal, or request price substantiating documentation to facilitate the government’s final evaluation of price proposals with one or some offerors. These communications, clarifications, or requests for corrections or substantiating documentation will not materially change the offeror’s proposal in terms of conformance to RFP requirements, constitute discussions, or materially change pricing.

Proposals shall set forth full, accurate, and complete information as required by this solicitation package (including Attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

E.10.2 Phase 1 Evaluation Ratings for Factors 1, 2, and 3 The Technical Evaluation will follow the specific evaluation standards noted for each evaluation factor based on the following adjectival rating table. The evaluation will be based on the adjectival rating that most closely reflects the assessment of the technical factors and sub factors in each proposal based on the established evaluation criteria. The standards that will be used in evaluating proposals for the Phase I evaluation are as follows:

E.10.3 Definitions for Evaluation Factors 1, 2 and 3

The following definitions will be used in the evaluation of proposals:

· Deficiency: A material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance which makes an award unlikely.

· Strength: An aspect of a proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the government during contract performance

· Significant Weakness: An aspect of a proposal that does not meet specified performance or capability requirements such that it will be disadvantageous to the government and may severely impact performance.

· Weakness: An aspect of a proposal that does not meet specified performance or capability requirements such that it will be disadvantageous to the government but is easily addressable and does not substantially impact performance.

· High Risk: Likely to cause significant disruption of schedule, increased cost or degradation of performance. Risk may be unacceptable even with special emphasis and close government monitoring.

· Moderate Risk: Can potentially cause disruption of schedule, increased cost, or degradation of performance. Special emphasis and close government monitoring will likely be able to overcome difficulties.

· Low Risk: Has little potential to cause disruption of schedule, increased cost or degradation of performance. Normal government monitoring will likely be able to overcome any difficulties.

E.10.4 Phase 1 Evaluation Ratings for Factors 4 - Past Performance The government’s evaluation will include an analysis of the offeror’s past performance on contracts with commercial entities or federal, local, or state governments that are ongoing or have been completed within the three years prior to the closing date of the RFP.

The government will evaluate the offeror’s past performance based upon information provided by the offeror and the questionnaires the CO may send to the references identified in the proposal. The government reserves the right to consider past performance information not included in the proposal.

The government will evaluate the past performance record to determine the relevancy of the performance.

The government will use the following relevancy ratings in its evaluation of recent ongoing and recently completed contracts that make up the proposer’s past performance record:

Very Relevant Past performance record reflects performance that was of essentially the same scope and magnitude of effort and complexity as required in this solicitation.

Relevant Past performance record reflects performance that involved similar scope and magnitude of effort and complexity as required in this solicitation.

Somewhat Relevant

Past performance record reflects performance that involved some of the magnitude of effort and complexity as required in this solicitation.

Not Relevant Past performance record reflects performance that involved little or none of the scope and magnitude of effort and complexity as required in this solicitation.

E.10.4.1 Definitions for Evaluation Factors 4

The following definitions will be used in the evaluation of proposals:

· Relevancy: Common aspects of relevancy include, but are not limited to, the following: similarity of sourcing including mandatory AbilityOne items, warehousing, and delivering within 3 business days after receipt of order.

E.10.5 Phase 1 Evaluation Ratings for Factors 5 Small Business Offerors designated as small business in SAM under NAICS 493190 will receive a “Check Plus” rating. All other offerors in SAM under NAICS 493190 not designated a small business will receive a “Neutral” rating.

TECHNICAL ASSUMPTIONS

Offeror assumptions will be reviewed in the context of the technical factor to…