47QMCA24R0006_DRAFT_Solicitation_2024-05-10.pdf

Federal Acquisition Service

May 10, 2024

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number 47QMCA24R0006 for the acquisition of Adult Work Buses, School Buses, Shuttles, Inter-City Commuter Coaches, and Over the Road Touring Coaches under the 2025 Main Bus Program. These buses must be built in accordance with the Federal Vehicle Standard 833T requirements based upon the Special Item Number (SIN) designation. This acquisition will result in multiple Indefinite Delivery/Indefinite Quantity, Fixed Price Type Contracts. The subsequent contract(s) will consist of one (1) 60-month period of performance (PoP).

This acquisition is 100% Full and Open Competition. This solicitation is targeted to original equipment manufacturers (OEMs) and certified representatives that meet all trade, regulatory and other conditions required to sell buses to the United States Government. Please pay particular attention to:

● Section A.1 as hard copy proposals are not required and will not be accepted.

● Section B.6 – Substantial Transformation also contains important information for Offerors to consider prior to submitting a proposal. Additionally, Attachment 6 - Significant Changes, provides a summary of significant changes from the 2020 Main Bus program solicitation.

● The evaluation criteria in Sections G.1 and G.2 to ensure your proposal meets the requirements.

This solicitation is being released via the Government-wide Point of Entry (GPE) located via the System for Award Management (SAM) at SAM.gov. In order to conduct this acquisition most effectively, all notices and postings will be made at this location. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective April 22, 2024.

Please be aware that the solicitation, questions and answers, comments or any other information will not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also bookmark GSA’s Automotive’s web site as it contains information of interest associated with automotive programs at GSA.gov/Automotive.

One (1) electronic offer of your proposal must be submitted in accordance with Section F.1. - Instructions to Offerors. Offerors are required to submit a complete offer. Your company should propose its best price with its initial offer as GSA intends to award without discussions. Note that incomplete and/or late offers will be rejected.

Questions and requests for explanation or information regarding this solicitation or systems related issues must be submitted via e-mail only through craig.yokum@gsa.gov and james.purdy@gsa.gov. Questions and responses to questions will be posted via SAM.gov. GSA looks forward to receiving your proposal.

Sincerely, Craig Yokum Craig Yokum, Contracting Officer, Light Vehicles Branch (QMAAA)

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov http://sam.gov http://www.gsa.gov/automotive mailto:craig.yokum@gsa.gov mailto:james.purdy@gsa.gov https://sam.gov/content/home

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TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

A.2 ACQUISITION DETAILS

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

A.4 SOLICITATION COPIES

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS

B.2 ESTIMATED QUANTITIES

B.3 PRICING

B.4 GSA VEHICLE BUYING PROGRAM

B.5 DEFINITIONS

B.6 SUBSTANTIAL TRANSFORMATION DETERMINATION

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

C.2 WEEKLY STATUS REPORTS

C.3 IDENTIFICATION OF VEHICLES

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT

C.6 SHIPMENT DELAYS

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

C.8 FUEL ECONOMY REQUIREMENTS

C.9 AVAILABILITY OF FUNDS

C.10 GUARANTEED MINIMUM QUANTITY

C.11 MAXIMUM QUANTITY OF SUPPLIES

C.12 CONTRACT ADMINISTRATION INFORMATION

C.13 VEHICLE AVAILABILITY LISTING (VAL)

C.14 OPEN SEASON

C.15 PRICE REDUCTIONS

C.16 NEW OPTIONAL EQUIPMENT CODES

C.17 U.S. FLAG VESSEL REQUIREMENTS

C.18 MONTHLY STATUS REPORT

C.19 DAMAGE-IN-TRANSIT PROCEDURES

C.20 GSA FORM 1611

C.21 ADDENDUM TO THE SOLICITATION

C.22 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs)

SECTION D – SOLICITATION CLAUSES

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (FEB 2024)

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D.2 52.216-18 ORDERING (AUG 2020)

D.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

D.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

D.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

D.6 552.211-81 TIME OF SHIPMENT (FEB 1996) (ALTERNATE I—FEB 1996)

D.7 552.211-88 VEHICLE EXPORT PREPARATION (JAN 2010)

D.8 552.211-91 VEHICLE DECALS, STICKERS, AND DATA PLATES (JAN 2010)

D.9 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA

ACQUISITION OF COMMERCIAL ITEMS (OCT 2023)

D.10 552.216-72 PLACEMENT OF ORDERS (JAN 2016) (ALTERNATE I – AUG 2010)

D.11 GSA FORM 1398 (AUG 1993)

D.12 552.246-71 SOURCE INSPECTION BY GOVERNMENT (JUN 2009)

D.13 SUBMISSION OF OFFERS—ADDITIONAL INSTRUCTIONS

D.14 INSPECTION AT DESTINATION

D.15 DELIVERY--F.O.B. DESTINATION

D.16 WAIVER OF DELIVERY SCHEDULE

D.17 DELIVERY HOURS

D.18 CONTACT FOR CONTRACT ADMINISTRATION

D.19 PRODUCTION AND INSPECTION POINT(S)

D.20 SCOPE OF CONTRACT

D.21 EXPORT TRAFFIC RELEASE

D.22 DEALERS AND SUPPLIERS

D.23 INTERPRETATION OF CONTRACT REQUIREMENTS

D.24 AUTHORIZED NEGOTIATORS

D.25 FIRST PRODUCTION VEHICLE

D.26 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

D.27 EXECUTIVE ORDERS

D.28 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS -

PROHIBITION (DEC 2023)

D.29 DFARS 225.7004 RESTRICTION ON ACQUISITION OF FOREIGN BUSES

SECTION E – SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

E.4 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

E.5 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991)

E.6 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

E.7 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA (NOV 2021) (ALTERNATE III - OCT

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1997 AND ALTERNATE IV - OCT 2010)

E.8 52.216-1 TYPE OF CONTRACT (APR 1984)

E.9 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

E.10 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS — NOTICE AND

REPRESENTATION (JUN 2020)

E.11 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.12 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.13 552.216-73 ORDERING INFORMATION (AUG 2010) (ALTERNATE I—SEP 1999)

E.14 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

SECTION F – INSTRUCTIONS TO OFFERORS

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

F.2 PERIOD FOR ACCEPTANCE OF OFFERS

F.3 UNSOLICITED SAMPLES, DESCRIPTIVE LITERATURE, OR BRAND NAME

REFERENCES

F.4 AWARD

SECTION G – EVALUATION

G.1 EVALUATION

G.2 ADJECTIVAL RATING

G.3 OPEN SEASON PROPOSAL EVALUATION METHOD

G.4 METHOD OF AWARD FOR THE MASTER CONTRACT

G.5 METHOD OF AWARD FOR DELIVERY ORDERS PLACED AGAINST THE MASTER

CONTRACT

G.6 CHANGES TO DELIVERY ORDERS

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SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors must submit electronic versions of proposals as instructed below:

Electronic copies of proposals must be submitted through FedConnect (refer to Attachment 4 - FedConnect Resources) and pricing must be submitted through the GSAFleet.gov system by the date and time specified in Section F.1 of this solicitation document. Please review FAR 52.212-1 – Instructions to Offerors – Commercial Items (SEP 2023) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

Complete electronic file formatting instructions and FedConnect submission requirements are located in Section F.1.

This solicitation will remain open beyond the close date of this solicitation, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals at any time after award, for Standard Item 888E only, and will evaluate proposals received for Standard Item 888E in the order in which they are received.

New offerors may also submit proposals under this solicitation during the “open season” periods each year during the sixty-month period of performance – please see Section C.14 for further details on open seasons.

https://www.fedconnect.net/FedConnect/Default.htm http://gsafleet.gov https://www.acquisition.gov/far/52.212-1

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Standard Item 888E proposals from existing contractors received after the close date of the solicitation, should be submitted electronically via FedConnect. Due to system constraints within FedConnect, Standard Item 888E proposals as well as open season proposals from new offerors should be sent to the following email addresses:

craig.yokum@gsa.gov. Should FedConnect functionality be added for new offerors during the contract period of performance, GSA will issue submission instructions via special notice under this solicitation.

GSAFleet.gov WILL NOT open for pricing submission during the supplemental evaluation periods for Standard Item 888E. Pricing information should be included on the mandatory 888E submission template using Attachment 15 along with all other required technical data (see Attachment 7).

Any models submitted under Standard Item 888E or during open season periods and approved by GSA are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be executed either by modification to the contractor’s contract or new contract award.

SMALL BUSINESS SIZE STANDARD (SF1449 BLOCK 10): This acquisition is classified under NAICS code 336211– Motor Vehicle Body Manufacturing. Per the SBA size standards located at https://www.sba.gov/document/support--table-size-standards, effective March 17, 2023, the small business size standard for NAICS 336211 is 1,000 employees. However, per FAR 52.212-1(a):

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees.

Non-OEM offerors will be measured against the 500-employee small business size standard prescribed in FAR 52.212-1(a).

A.2 ACQUISITION DETAILS

FSC CLASS: 2310

COMMODITY: Buses NAICS: 336211 - Motor Vehicle Body Manufacturing PERIOD: The period of performance shall be a base period of 60 months from the date award.

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

Oral or written requests for explanation or information regarding this solicitation should be directed to:

U.S. General Services Administration, Light Vehicles Branch (QMAAA), craig.yokum@gsa.gov

A.4 SOLICITATION COPIES

In order to conduct this procurement most effectively and at the lowest costs, all information – including the solicitation, solicitation amendments, and any comments will be posted at SAM.gov.

https://www.fedconnect.net/FedConnect/Default.htm https://www.fedconnect.net/FedConnect/Default.htm mailto:craig.yokum@gsa.gov https://www.fedconnect.net/FedConnect/Default.htm http://gsafleet.gov https://www.sba.gov/document/support--table-size-standards https://www.acquisition.gov/far/52.212-1 https://www.acquisition.gov/far/52.212-1 mailto:april.stanch@gsa.gov https://sam.gov/content/home

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SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS

The Schedule of Items can be found in the GSAFleet.gov system.

Vehicles to be provided under this acquisition must adhere to the Federal Vehicle Standard 833T outlined in GSAFleet.gov.

Only those models included in the Government’s requirement and included in the Federal Vehicle Standard 833T will be considered for award.

Instructions to Offerors relating to GSAFleet.gov are included in Section F.1.

B.2 ESTIMATED QUANTITIES

The estimated quantities and estimated sales figures are provided in Attachment 8 – Estimated Quantities. The estimated quantities and estimated sales figures are inclusive of all agency purchase customers and GSA Fleet Vehicle Leasing customers.

Please note: due to systems constraints, as well as the sixty-month period of performance for this contract spanning multiple vehicle model years, the Estimated Quantities list may include SINs not included in the Schedules of Items; these may be SINs anticipated in future model years, but not currently available to bid. Only those models established in GSAFleet.gov are included in the Schedules of Items and available to bid.

Attachment 12 – Optional Equipment Analysis, and Attachment 13 – Optional Equipment Combination Analysis demonstrate the optional equipment purchased during FY23, the last ordering cycle for which full-year data is available.

Please note, due to Systems constraints and data availability, these Attachments may include line items from FY23 which are not solicited as part of this acquisition. Again, only those line items which are included in the Schedule of Items within GSAFleet.gov are solicited at present.

B.3 PRICING

Commercial pricing structures are required. Offerors may propose one or more standard item numbers solicited herein, and may offer and be awarded more than one model per standard item number. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

B.4 GSA VEHICLE BUYING PROGRAM

GSA awards and administers the Vehicle Buying program. The program in its entirety purchases over $1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into contracts with commercial firms to provide commercial http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov

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products at stated prices for given periods of time. GSA’s Vehicle Buying program offers a large selection of vehicles and related products and services. GSA is the mandatory source for all new, non-tactical light vehicles purchased in the United States for Executive branch agencies. As a procurement agent of the United States Government, GSA is responsible for issuing solicitations and awarding contracts to meet this obligation. GSA accepts requisitions from eligible parties in accordance with GSA Order OGP 4800.2I.

GSA’s Vehicle Buying program simplifies the procurement process for Federal agencies and industry partners. GSA determines that prospective contractors are responsible as required by Federal Acquisition Regulation (FAR) Part 9 and offers products that meet the applicable Federal Vehicle Standard. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness as it leverages the Government’s purchasing power.

Following the GSA Vehicle Buying program ordering procedures, agencies will make a best value determination and place their requisition directly through GSAFleet.gov, GSA’s online vehicle requisitioning portal.

GSAFleet.gov is GSA’s secure on-line ordering application where agencies can:

● Configure vehicles and choose vehicle equipment options

● Utilize side-by-side comparisons of each competitor’s vehicle model

● Calculate actual vehicle prices for the configured vehicle

● View miles per gallon (MPG) fuel ratings

● View carbon dioxide grams per mile (GPM) data

● View Federal Vehicle Standard 833T

● View contractors’ past performance

● Select the vehicle that provides the best value considering price, business size, MPG/GPM, delivery availability, mission requirements, vehicle country of origin and/or percentage of American-made content, and time of shipment

● Select a requested dealership

● Check vehicle requisition status

● Link to the National Highway Traffic Safety Administration (NHTSA) website to view crash test ratings and recall information

Further information about the GSA Vehicle Buying program can be found at GSA.gov/VehicleBuying.

B.5 DEFINITIONS

The following terms are defined:

Invoice Price: The amount a dealer pays to the manufacturer for a vehicle. Included in this price may be a dealer holdback, which is a percentage of the vehicle’s wholesale price and local charges assessed for brand advertising.

MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturer.

https://www.gsa.gov/system/files/OGP%20Order%2048002I%20Eligibility%20Determination.pdf https://www.gsa.gov/system/files/OGP%20Order%2048002I%20Eligibility%20Determination.pdf http://gsafleet.gov http://www.gsa.gov/vehiclebuying

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Ship Date: Ship date is defined as the moment a vehicle leaves the manufacturer’s production facility (unless the following conditions apply).

For vehicles which require subcontractor upfitting, the ship date is defined as the moment the completed vehicle with all equipment leaves the upfit facility and reenters the vendor’s logistics network.

B.6 SUBSTANTIAL TRANSFORMATION DETERMINATION

Offerors certify, by submission of a proposal, that all products are compliant with the Trade Agreements Act (TAA) as specified in FAR 52.225-5. If significant proposed vehicle(s) component(s) are from a non-TAA compliant country, the Offeror is required to supply a binding ruling of Substantial Transformation from the Office of Regulation and Rulings, Office of International Trade, Customs and Border Protection with proposal submission. Offerors are advised the process for obtaining a binding ruling can take up to 120 calendar days or longer. Failure to provide a binding ruling for these products with proposal submission will result in any applicable awarded items remaining closed for ordering until such time the determination has been provided. These components include, but are not limited to, vehicle gliders/chassis, engines, and powertrains. It is the Offeror’s responsibility to request a determination, and such requests should be made in writing to the following:

Customs and Border Protection Office of International Trade Office of Regulation and Rulings 799 9th Street NW; 7th Floor Washington, D.C. 20229-1177 202-325-0100

Any questions related to this requirement should be directed to the GSA points of contact prior to proposal submission.

https://www.acquisition.gov/far/52.225-5

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SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description Due No Later Than Recipient(s)

Weekly Status Report (see Attachment 9 for requirements;

Attachment 10 for example)

Each Friday After Contract Award Uploaded via GSAFleet.gov.

Monthly Status Report (see Attachment 11) The 10th of each month Contracting Officer, Contract Specialist, and

CORs (reference C.12)

Shipment Delays 30 Calendar Days Prior to Shipping (see section C.6)

Contracting Officer, Contract Specialist, and CORs (reference C.12)

Notification of Vehicle Defects/Manufacture Recalls

Within 1 week of public announcement Consignee, with a copy to the Contracting

Officer.

Damage in Transit (DIT) Status Update (see Attachments 18, 19, 20, and 21)

Each Friday After Contract Award (if applicable)

Vehicle.Claims@gsa.gov (reference section C.19)

Vehicle Allocation As required Updated via GSAFleet.gov and via email as necessary to Contracting Officer, Contract Specialist, and CORs (reference C.12) http://gsafleet.gov mailto:Vehicle.Claims@gsa.gov

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Request for Vehicle Inspections (to include RPN and VIN of units to be inspected)

7 Work Days in Advance of Requested Inspection; FPVI - 15 Calendar Days in Advance

CORs (reference C.12)

1611 for Each Export Destination

30 Calendar Days in advance of anticipated date of availability for shipment gsa.export@gsa.gov

US Flag Vessel Bills of lading Monthly As directed by the Contracting Officer

Problem Notification Report (PNR)

Immediately upon discovery of problem (see section C.6)

Contracting Officer, Contract Specialist, and CORs (reference C.12)

The Contractor must submit each deliverable to the designated persons listed above or upload in GSAFleet.gov on or before the date it is due. For files submitted via email, the Contractor shall submit utilizing Microsoft Office (or compatible version) for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact must be issued to the Contractor by email notification or contract modification. All deliverables must be submitted no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For its own records, Offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.2 WEEKLY STATUS REPORTS

GSA requires vendors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered utilizing Attachment 10 and continue to update production status until delivery.

Status information submitted electronically to GSA by your firm is displayed in GSAFleet.gov, our online ordering program, as appropriate. GSA Fleet Vehicle Leasing and authorized customer agencies can view the production, shipment, and delivery status of orders placed against your contract.

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. The customer will be able to view the percentage of vehicles shipped on time by each contractor in GSAFleet.gov. It is an avenue for customer agencies to evaluate the contractor’s performance when making a best value decision when selecting a vehicle.

mailto:gsa.export@gsa.gov http://gsafleet.gov

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Your file can be sent in either of the following two formats which are attached:

1. XLS: Upload data as a Microsoft Excel file in GSAFleet.gov using Attachment 10.

2. EDI: Data collection is in X12 format (870 transactions set version 3010). Please contact Terry

Koniarski at 703-605-9505 for further information in this electronic data interchange.

Please see Attachments 9-10 for Weekly Status Report requirements and an example.

In addition to the above, the Government will seek vehicle-level data from contractors for all orders placed, to include Requisition Purchase Number (RPN), Vehicle Identification Number (VIN), optional equipment, production/shipment status, and other fields to be determined. The Government will work with contractors after award to finalize this requirement and submission procedures. Final requirements will be incorporated into any contracts resulting from this solicitation by bilateral modification per FAR 52.212-4 – Changes.

C.3 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA RPN on the carrier’s freight bill or other document used in the delivery of vehicles to the specified Freight On Board (FOB) destination under this solicitation. This information is essential to the consignee for identification purposes. Vehicles will not be accepted by the Government without this identifying number.

For purposes of source inspection, the contractor must indicate the applicable RPN and VIN of vehicles to be inspected when visited by a Government inspector. Any additions or alterations to the vehicle list provided in advance must be approved at the discretion of the Contracting Officer’s Representative (COR) conducting the inspection.

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

All requests for inspections sent to GSA Vehicle Purchasing’s Industrial Operations Analysts (IOAs) must include a firm list of vehicles to be inspected. The applicable RPN number and VIN for each vehicle to be inspected must be included. Vehicles may not be added to an inspection request once the IOA has scheduled a visit unless approved by the IOA. The IOA reserves the right to formally reject and assess re-inspection charges for any vehicle listed on the formal inspection list that was removed without approval or not presented for inspection on the confirmed visit date.

For vehicles to be shipped to military customers and requiring a DD250 form, the Contractor shall prepare and furnish a GSA 308 inspection form should a military-ordered vehicle fail source inspection by the Government. The 308 form must be furnished immediately following a failed inspection to the IOA to allow for documentation of the inspection failure.

GSA delivery terms are FOB Destination. GSA defines destination as the consignee address located on the Motor Vehicle Delivery Order (MVDO). This delivery location, as an example, may be a GSA approved marshaling center or consignee (CNS) Federal facility (e.g., military installation, Federal campus, research facility, or end user customer address). Deliveries, unless specified by the Government, are driver transport and are not wheels off ground. The Government reserves the right to waive all or part http://gsafleet.gov https://www.acquisition.gov/far/52.212-4

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of these requirements on a temporary or permanent basis, but in no way does the Government waive its rights to any and all remedies at its disposal by doing so.

The Contractor is required to follow these requirements in order to execute perfect delivery to the Government and to receive payment for goods and services.

1. Inspection by Government personnel.

(a) Supplies to be furnished under this contract will be inspected at source by the Government before shipment from the manufacturing plant or other facility designated by the Contractor, unless the Contractor is otherwise notified in writing by the Contracting Officer or a designated representative.

Notwithstanding the foregoing, the Government may perform any or all tests contained in the contract specifications at a Government facility without prior written notice by the Contracting Officer before release of the supplies for shipment.

(b) Government inspection responsibility will be assigned to the GSA quality assurance office which has jurisdiction over the State in which the Contractor’s or subcontractor’s plant or other designated point for inspection is located. The Contractor shall notify or arrange for subcontractors to notify the designated GSA quality assurance office a minimum of 7 workdays/10 calendar days before the date the vehicle(s) will be presented for inspection. Shipment shall not be made until after inspection by the Government is completed and shipment is authorized by the Government.

(c) The Contractor is responsible for including all transportation delivery requirements and associated costs into their proposals to GSA for the destination listed on the MVDO.

2. Inspection facilities.

(a) The inspection system required to be maintained by the Contractor shall be in accordance with instructions herein, and may be the Contractor’s own facilities or any other facilities acceptable to the Government. These facilities shall be utilized to perform all inspections and tests of materials and components before incorporation into end articles, and for the inspection of such end articles before shipment. The Government reserves the right to evaluate the acceptability and effectiveness of the Contractor’s inspection system before award and periodically during the contract period.

(b) Contractors are required to specify, in the spaces provided elsewhere in the solicitation, the name and address of each manufacturing plant or other facility where supplies will be available for inspection, indicating the item number(s) to which each applies.

(c) The Contractor is required to notify GSA that completed vehicles are ready for inspection, and to schedule a pre-acceptance delivery inspection. The Government expects that vehicles presented for inspection are free of all defects, and meet all of the requirements of the Federal Standard 833T and MVDO.

(d) The Contractor shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection system and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance.

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3. Availability of records.

(a) In addition to any other requirement of this contract, the Contractor shall maintain records showing the following information for each order received under the contract:

(i) Order number and VIN;

(ii) Date order received by the Contractor;

(iii) Quantity ordered;

(iv) Date scheduled into production;

(v) Batch or lot number, if applicable;

(vi) Date inspected and/or tested;

(vii) Date available for shipment;

(viii) Date shipped or date service completed; and

(b) These records should be maintained at the point of source inspection and shall be available to the Contracting Officer, or an authorized representative, for (i) 3 years after final payment; or (ii) 4 years from the end of the Contractor’s fiscal year in which the record was created, whichever period expires first.

4. Inspection, acceptance, additional costs, and receiving reports.

(a) The Contractor must not schedule an inspection with the Industrial Operations Analyst (IOA) in advance of meeting all of the requisition order requirements. Once the Contractor has determined that vehicles are ready to ship, an interim source inspection by the Government will be performed only to verify that the vehicle meets the contractual requirements and to authorize transport to the final delivery destination. For each vehicle, the Contractor shall be responsible for the preparation and distribution of inspection documents marked as “approved for shipment, pending final delivery destination inspection” The Contractor will furnish and provide the IOA a copy of either GSA Form 308 or DD Form 250.

(i) GS Form 308, Notice of Inspection for deliveries to GSA or other civilian agencies; or

(ii) DD Form 250, Material Inspection and Receiving Report, or computer formatted equivalent for deliveries to military agencies.

(b) Once the vehicle(s) have arrived at the designated final delivery location on the MVDO, a final inspection will be conducted by either:

(i) The GSA marshaling center if the vehicle(s) are delivered to a GSA approved Contractor for acceptance.

(ii) The final destination end user CNS delivery location. The Contractor will provide its Pre-Delivery Inspection (PDI) checklist utilized by their factory authorized dealers or delivery location in order to assist in the final inspection delivery process. GSA Fleet will

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provide a copy of its PDI checklist as well for the final delivery location as both documents are required in order for the Contractor to submit its invoice to the Government for payment.

(iii) The marshaling center or CNS delivery location will conduct the final inspection of the vehicle based upon the Contractor’s PDI checklist & GSA PDI checklist, then will:

a. Accept, and the delivery end user notifies GSA’s IOA mailbox of the final acceptance of the vehicle(s).

1. GSA’s IOA will execute the 2nd approval on GSA Form 308 or DD Form 250;

and

2. The Contractor can then invoice the Government for payment.

b. IF final destination delivery is REJECTED, then;

1. The Contractor’s invoice will not be processed for payment until corrective action has been completed and re-inspection is successful.

2. All nonconforming condition(s) are to be corrected by the Contractor within 5 working days.

3. Any defects that require more than 5 working days to be corrected must be communicated in writing by the Contractor to the Government’s COR with a corrective action plan.

4. The Contractor will have no expectation that corrective action to the vehicle(s) can be performed by the Contractor at the delivery site, thus the Contractor is required to pay all costs associated with the removal, repair(s), re-delivery costs and any Government re-inspection costs to execute perfect delivery.

5. Additional Costs for Inspection and Testing. When rejection makes re-inspection or retesting necessary, the following charges are applicable. When inspection or testing is performed by or under the direction of GSA, charges will be at the rate of $500.00 per man-hour or fraction thereof if the inspection is at a GSA distribution center; $500.00 per man-hour or fraction thereof, plus travel costs incurred, if the inspection is at another location; and $500.00 per man-hour or fraction thereof for laboratory testing, except that when a testing facility other than a GSA-approved location performs all or part of the required tests, the Contractor shall be assessed the actual cost incurred by the Government as a result of testing at such facility. When the inspection is performed by or under the direction of any agency other than GSA, the charges indicated above may be used, or the agency may assess the actual cost of performing the inspection and testing.

6. After corrective action is taken, the Contractor is to schedule a second inspection at the final delivery address.

7. If accepted, the delivery end user notifies GSA’s IOA mailbox of the final acceptance of the vehicle(s).

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a. GSA’s IOA will execute the 2nd approval on GSA Form 308 or DD Form 250; and

b. The Contractor can then invoice the Government for payment.

5. Responsibility for Rejected Supplies. If, after due notice of rejection, the Contractor fails to remove or provide instructions for the removal of rejected supplies pursuant to the Contracting Officer's instructions, the Contractor shall be liable for all costs incurred by the Government in taking such measures as are expedient to avoid unnecessary loss to the Contractor. In addition to any other remedies which may be available under this contract, the supplies may be stored for the Contractor's account or sold to the highest bidder on the open market and the proceeds applied against the accumulated storage and other costs, including the cost of the sale.

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT

When the CNS delivery option is selected, the contractor must deliver the vehicle to the requested address. For requisitions placed with option code CNS and designated for delivery to a Department of Defense (DoD) facility, offerors are advised that many installations have adopted RAPIDGate as a credentialing system for entry to facilities. For many military installations, transporters are now recommended to have a RAPIDGate credential to enter a facility to make deliveries (to include motor vehicle transporters). DoD and other Government agencies will continue to implement these credentialing requirements to ensure controlled access to Government facilities.For more information on RAPIDGate, including cost and application procedures, please visit fortiorsolutions.com/rapidgate-for-vendors/.

Offerors are encouraged to consult with transport carriers used in the performance of this contract to recommend compliance with RAPIDGate access to applicable facilities. Without RAPIDGate, contractor representatives will still be allowed access to applicable facilities; however, they will be required to undergo standard security checks.

A current list of facilities utilizing RAPIDGate can be found at https://www.fortiorsolutions.com/products/rapidgate/.

The delivery address will be identified on the GSA Motor Vehicle Delivery Order (MVDO).

The vehicle must be processed for shipment from the OEM’s plant to the initial receiving activity, in accordance with the OEM’s standard commercial practice.

The contractor is responsible for:

1. Completing the pre-delivery inspection and servicing customarily provided by the dealer.

2. Filling the fuel tank(s) to at least the quarter full mark on the fuel gauge.

3. Notifying GSA of any delayed delivery dates and the in-transit distance accumulation if applicable.

4. Assuring all personnel delivering vehicles obtain access to the applicable US military bases. A valid Identification Document (ID) or passport is required.

5. Accurately completing all Government Regulations and OEM Emissions and Safety testing and certification requirements.

The receiving agency is responsible for:

https://fortiorsolutions.com/rapidgate-for-vendors/ https://www.fortiorsolutions.com/products/rapidgate/

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1. In the presence of the delivering driver, immediately inspecting the vehicle for damage, abuse, loss, or theft that may have occurred during transit. Any such findings should be accurately described on the delivery receipt the driver presents for signature. If the vehicle(s) are covered with snow, ice, or dirt so as to prevent a complete inspection at the time of delivery, this shall be noted on the delivery receipt. The driver is required to acknowledge any notification on the delivery receipt by signature.

2. Notifying the appropriate GSA personnel of any damages or shortages found within a reasonable amount of time.

3. Furnishing license plates/tags for the vehicle.

4. Securing vehicle title/registration.

C.6 SHIPMENT DELAYS

If vehicles are not produced, inspected, and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 calendar days prior to the shipment date and establish a new shipment date to remove the vehicle(s) from default status. The concession for late shipment is 1% of the vehicle price for every 30 days the item is delayed, pro rata. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor. None of the aforementioned must be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

Contractors are responsible for picking up all misdelivered vehicle(s) within fourteen (14) calendar days and delivering to the location indicated on the MVDO. If the vehicle(s) is not shipped to the correct location by the order shipment date a concession will be applied. Additionally, for orders shipped prior to inspection, if the Contractor is able to have the vehicle returned to the production facility, inspected and shipped prior to the order shipment date, concessions will be waived. The concession for misdelivered and uninspected vehicles that have missed the order shipment date is 1% of the vehicle price for every 30 days the item is delayed, pro rata.

The Contractor shall notify the COR and CO via a Problem Notification Report (PNR) utilizing the template found via Attachment 14 – Problem Notification Report as soon as it becomes apparent to the Contractor that a scheduled delivery will be late. The Contractor shall include in the PNR, the rationale for late delivery, the expected date for the delivery, and the project impact of the late delivery.

Additionally, the Contractor shall submit along with the PNR, any supplemental information such as official OEM letters justifying delays and shortages. The COR will review the new schedule and provide guidance to the Contractor. Such notification in no way limits any Government contractual rights or remedies including, but not limited to, termination.

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

For vehicles delivered under this contract, any notification of defects pursuant to 49 CFR 577.7 must be addressed to the consignee mailing address unless otherwise instructed by the Government.

In addition, in order to increase recall closure rates and provide enhanced oversight, GSA is capable of receiving electronic notifications of announced recalls, field service actions/customer service bulletins, technical service bulletins (TSB), and/or warranty extensions. Contractors must inform GSA as to their ability to transmit this data electronically.

https://www.ecfr.gov/current/title-49/subtitle-B/chapter-V/part-577

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For non-GSA Fleet Leasing vehicles, notifications of defects or manufacturer recalls shall be sent via certified mail to the address on the MVDO.

For GSA Fleet Leasing vehicles under this contract, any notification of defects or manufacturer recalls shall be sent via certified mail to the mailing address listed on the MVDO, unless otherwise instructed by the Government.

C.8 FUEL ECONOMY REQUIREMENTS

Offerors are advised to provide the most fuel-efficient vehicle(s) available that meet the most current Emission Standards for all vehicles and vehicle up-fits ordered under any awarded contracts. Ordering customers must consider current fuel economy requirements within their appropriate location when making its vehicle and vehicle up-fit selections.

C.9 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items. Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract.

Ordering customers will verify the availability of funds when submitting requisitions.

C.10 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the minimum quantity in dollars that the Government guarantees to order during the period of performance of this contract is $10,000.00. If at the end of the contract period the vendor has not received an order, upon written request to the Contracting Officer, the Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire contract period of performance and not for each line item awarded. No minimum quantity purchase of units is guaranteed.

● Request for payment of any amount due under this paragraph must be submitted, in writing, to the Contracting Officer within 30 calendar days after the end of the contract period.

● The guaranteed minimum does not apply if the contract is terminated for cause or if the Contractor has not performed in accordance with the terms and conditions of the contract.

C.11 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with FAR 16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own contract ceiling established, and the ceiling price for each awarded contract may differ. For each successful Offeror, the estimated dollar value of all awarded line items specific to that contract from (Attachment 8) will be added together to determine the maximum quantity of supplies in dollars for the base period. The unit amount from the total quantity column in Attachment 8 – Estimated Quantities will https://www.acquisition.gov/dlad/16.504-indefinite%E2%80%93quantity-contracts.

https://www.acquisition.gov/far/16.504 https://www.acquisition.gov/far/16.504

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be multiplied by the offered price to determine a dollar value for each awarded line item. The sum of all awarded line items will be added together to determine the total maximum quantity of supplies, provided in whole U.S. dollars.

Attachment 8 – Estimated Quantities also includes the maximum sum of dollars to be spent by the Government on individual orders placed under contracts awarded under this solicitation. No individual contract awarded under this solicitation will be valued in excess of this maximum sum. Though the sum of the estimated values of contracts awarded under this solicitation may exceed the maximum sum included in Attachment 8, the Government will not place a sum of orders under contracts awarded in excess of this maximum sum for all periods of performance.

C.12 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

Contracting Officer’s Representative (COR): The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR will be designated after award.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract. The GSA points of contact for this contract are as follows:

Contracting Officer: Craig Yokum

GSA/FAS/QMAAA

1800 F St., NW Washington, DC 20405

(571) 748-8753 or craig.yokum@gsa.gov

Contract Specialist: James Purdy

GSA/FAS/QMAAA

1800 F St., NW Washington, DC 20405

(215) 446-5843 or james.purdy@gsa.gov

CORs: Anil Nair GSA Engineering 1800 F St., NW Washington, DC 20405

(202) 969-7729 or anil.nair@gsa.gov

Brandon Lukert GSA Engineering 1800 F St., NW Washington, DC 20405

(757) 288-4435 or brandon.lukert@gsa.gov

William Wesolowski Quality Assurance / Industrial Operations Analysis (IOA) mailto:craig.yokum@gsa.gov mailto:james.purdy@gsa.gov mailto:doruk.akyuz@gsa.gov mailto:doruk.akyuz@gsa.gov

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GSA/FAS/QMAAD

1800 F St., NW Washington, DC 20405

(312) 718-3868 or william.wesolowski@gsa.gov

GSA Vehicle Buying vehicle.buying@gsa.gov

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. The COR however, will be permitted to make changes to color, consignee, mailing addresses, email addresses, telephone/fax number and points of contact as delegated and upon consultation with the vendor. On award, the Contractor will be provided a delegation letter from the CO for its signature and files.

B. INVOICE SUBMISSION

INVOICE AND PAYMENT INFORMATION

The Contractor must submit the invoice to the GSA Finance Office through the Department of Treasury’s, Invoice Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on “Collector (Supplier).”

The funding reference to use when submitting invoices in IPP is the RPN number located in Block 2 of the Motor Vehicle Delivery Order (MVDO). IPP will display an IPP PO number which will have the RPN number embedded, e.g., IPP PO will be VHRPN12345-01-0.

Once an invoice is submitted by the Contractor, the Government will make payment after verification that the vehicle(s) listed on the invoice have been received and accepted. Payment terms are Net 30.

If you have problems submitting your invoice in IPP, please contact one of the following, as applicable:

IPP General System, Login ID, password issues:

IPP Customer Support Helpdesk

Phone: (866) 973-3131

Email: IPPCustomerSupport@fiscal.treasury.gov

IPP Inquiries with payment issues:

Email: kc-fedpay.finance@gsa.gov

Payment will be made in accordance with FAR 52.212-4(i).

C.13 VEHICLE AVAILABILITY LISTING (VAL)

Customers are able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available. The Contractor is advised, however, that GSA ordering systems remain open year-round for mailto:william.wesolowski@gsa.gov mailto:vehicle.buying@gsa.gov https://ipp.for.fiscal.treasury.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:kc-fedpay.finance@gsa.gov

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orders to be placed, subject to availability. The Contractor shall notify GSA of the time that vehicles…