PWS Appendix A - Travel Addendum.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- Air Force Installation and Mission Support Center (AFIMSC) Analytical Support Services Federal contract opportunity
- Solicitation number
- 47QFLA19K0007
- Issued by
- GSA Federal Acquisition Service
About this file
This document provides sample templates for itemizing employee travel expenses related to a federal contract. The templates include columns for listing travel expenses such as airfare, lodging, rental cars, meals, and other incidental costs. They provide guidelines for contractors to follow when invoicing the government for reimbursable employee travel costs. The first template includes an example entry with details for an employee's trip. The second is a blank template for contractors to use in submitting their own travel expense reports.
Appendix A - Travel Addendum
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| SF30-001.pdf | ||
| Draft DD254 2019-02-08.pdf | ||
| 47QFLA19K0007_PWS_Attachment_B.2_QASP.docx | DOCX document | |
| Contract Terms and Conditions 2018-02-08.pdf | ||
| 47QFLA19K0007 Q_A 2019-02-08.pdf | ||
| AFIMSC Analytical Support PWS 2019-02-08.pdf | ||
| 47QFLA19K0007_PWS_Attachment_B.3.docx | DOCX document | |
| 52.212-2_Evaluation-Commercial_Items_2019-02-08.pdf | ||
| 47QFLA19K0007_PWS_Attachment_B.4._QASP_Surveillance_OME.docx | DOCX document | |
| 47QFLA19K0007__PWS_Attachment_B.1_QASP.docx | DOCX document | |
| 52.212-2_Evaluation-Commercial_Items.pdf | ||
| 47QFLA19K0007_Pricing_Sheet.xlsx | XLSX spreadsheet | |
| 52.212-3_Offeror_Representations_and_Certifications-Commercial_Items..pdf | ||
| 52.212-5_Contract_Terms_and_Conditions.pdf | ||
| AFIMSC_Analytical_Support_PWS.pdf | ||
| SF_1449.pdf |
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Text version
Sample
| EMPLOYEE | TDY LOCATION | TRAVEL DATES |
| Smith, Fred | Malmstrom AFB MT | 11/01/17 - 11/5/17 |
| ITEM | EXPENSE AMOUNT | COMMENT(S) |
| AIRFARE | $ 429.60 | |
| SERVICE FEE | $ 23.00 | |
| BAGGAGE FEE | $ 50.00 | |
| CAR RENTAL | $ 249.60 | |
| CAR FUEL | $ 5.87 | |
| LODGING | $ 364.00 | |
| LODGING TAX | $ 36.40 | |
| M&IE (FIRST DAY 75%) | $ 44.25 | |
| M&IE | $ 59.00 | |
| M&IE (LAST DAY) | $ 44.25 | |
| PARKING | $ 48.00 | |
| MILEAGE | $ 26.35 | |
| OTHER |
TOTAL $ 1,380.32
| 1. Insert more rows if needed. For instance for car rental gas or lodging if employee had to switch hotels. |
| 2. For the cost column, be sure to enter the amount being invoiced if it is different than the receipt. Then in the comments section |
| provide a brief explanation. |
| 3. "Other" can be used for taxi, shuttle, etc., be sure to put in the comments what the expense was for and insert extra rows if needed. |
| 4. Total column SHOULD NOT include the G&A. The G&A is to be entered as one total on the invoice itself. |
Itemized Expense Report (Blank)
| EMPLOYEE | TDY LOCATION | TRAVEL DATES |
| Employee Name | Location | Dates |
| ITEM | EXPENSE AMOUNT | COMMENT(S) |
| AIRFARE | $ - 0 | |
| SERVICE FEE | $ - 0 | |
| BAGGAGE FEE | $ - 0 | |
| CAR RENTAL | $ - 0 | |
| CAR FUEL | $ - 0 | |
| LODGING | $ - 0 | |
| LODGING TAX | $ - 0 | |
| M&IE (FIRST DAY 75%) | $ - 0 | |
| M&IE | $ - 0 | |
| M&IE (LAST DAY) | $ - 0 | |
| PARKING | $ - 0 | |
| MILEAGE | $ - 0 | |
| OTHER |
TOTAL $ - 0
| 1. Insert more rows if needed. For instance for car rental gas or lodging if employee had to switch hotels. |
| 2. For the cost column, be sure to enter the amount being invoiced if it is different than the receipt. Then in the comments section |
| provide a brief explanation. |
| 3. "Other" can be used for taxi, shuttle, etc., be sure to put in the comments what the expense was for and insert extra rows if needed. |
| 4. Total column SHOULD NOT include the G&A. The G&A is to be entered as one total on the invoice itself. |
Sample 2
| EMPLOYEE | LOCATION | ITEM | DATE | INVOICE | Voucher | EC# | COMMENTS |
| Smith, Fred | CA to Jordan | AIRFARE | 08-Sep-14 | 2,993.40 | 859162 | EC00850345 | Airfare, CA to Jordan (Electronic Ticket Number: 0167492103003-04) |
| Smith, Fred | CA to Jordan | AIRFARE | 12-Sep-14 | (2,693.40) | 859162 | EC00850345 | Airfare, CA to Jordan (Credit for cancelled trip, less $300.00 cancellation fee) |
| Smith, Fred | CA to Jordan | TRAVEL AGENT FEE | 08-Sep-14 | 55.00 | 859162 | EC00850345 | Travel Agent Fee, CA to Jordan (Service Fee Number: 8900625145065) |
| Smith, Fred | CA to OH | AIRFARE | 07-Oct-14 | 894.08 | 859161 | EC00850551 | Airfare, CA to OH (Electronic Ticket Number: 0167498971565) |
| Smith, Fred | CA to OH | TRAVEL AGENT FEE | 07-Oct-14 | 67.00 | 859161 | EC00850551 | Travel Agent Fee, CA to OH (Service Fee Number: 8900626335942, $55.00 and 8900626330121, $12.00, Flight change) |
| Smith, Fred | Dayton, OH | RENTAL CAR | 31-Oct-14 | 548.21 | 859161 | EC00850551 | Rental Car, Dayton, OH (14-31 Oct 2014) |
| Smith, Fred | Fairborn, OH | LODGING | 14-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 15-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 16-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 17-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 18-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 19-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 20-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 21-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 22-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 23-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 24-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 25-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 26-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 27-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 28-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 29-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING | 30-Oct-14 | 89.00 | 859161 | EC00850551 | Lodging, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 14-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 15-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 16-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 17-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 18-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 19-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 20-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 21-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 22-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 23-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 24-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 25-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 26-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 27-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 28-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 29-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | LODGING TAX | 30-Oct-14 | 11.35 | 859161 | EC00850551 | Lodging Tax, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 14-Oct-14 | 42.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH (First day at 75%) |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 15-Oct-14 | 3.00 | 859161 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 15-Oct-14 | 53.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 16-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 17-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 18-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 19-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 20-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 21-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 22-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 23-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 24-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 25-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 26-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 27-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 28-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 29-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 30-Oct-14 | 56.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH |
| Smith, Fred | Fairborn, OH | FIXED MEAL | 31-Oct-14 | 42.00 | 859735 | EC00850551 | Fixed Meal, Fairborn, OH (Last day at 75%) |
| Smith, Fred | Dayton, OH | GASOLINE | 22-Oct-14 | 50.50 | 859161 | EC00850551 | Gasoline for Rental Car, Dayton, OH (AAFES) |
| Smith, Fred | Dayton, OH | GASOLINE | 31-Oct-14 | 18.76 | 859161 | EC00850551 | Gasoline for Rental Car, Dayton, OH (Speedway) |
| Smith, Fred | Dayton, OH | LAUNDRY/DRY CLEANING | 24-Oct-14 | 16.75 | 859735 | EC00850551 | Laundry/Dry Cleaning, Dayton, OH (Papa Yoon Cleaners) |
| Smith, Fred | Dayton, OH | LAUNDRY/DRY CLEANING | 31-Oct-14 | 6.30 | 859735 | EC00850551 | Laundry/Dry Cleaning, Dayton, OH (Papa Yoon Cleaners) |
| Match, Lite A. | FL to VA | AIRFARE | 23-Oct-14 | 489.70 | 861726 | EC00856292 | Airfare, FL to VA (Electronic Ticket Number: 0167502447636) |
| Match, Lite A. | FL to VA | TRAVEL AGENT FEE | 23-Oct-14 | 12.00 | 861726 | EC00856292 | Travel Agent Fee, FL to VA (Service Fee Number: 8900639999857) |
| Match, Lite A. | Herndon, VA | LODGING | 03-Nov-14 | 177.00 | 861726 | EC00856292 | Lodging, Herndon, VA |
| Match, Lite A. | Herndon, VA | LODGING | 04-Nov-14 | 177.00 | 861726 | EC00856292 | Lodging, Herndon, VA |
| Match, Lite A. | Herndon, VA | LODGING | 05-Nov-14 | 177.00 | 861726 | EC00856292 | Lodging, Herndon, VA |
| Match, Lite A. | Herndon, VA | LODGING | 06-Nov-14 | 177.00 | 861726 | EC00856292 | Lodging, Herndon, VA |
| Match, Lite A. | Herndon, VA | LODGING TAX | 03-Nov-14 | 21.24 | 861726 | EC00856292 | Lodging Tax, Herndon, VA |
| Match, Lite A. | Herndon, VA | LODGING TAX | 04-Nov-14 | 21.24 | 861726 | EC00856292 | Lodging Tax, Herndon, VA |
| Match, Lite A. | Herndon, VA | LODGING TAX | 05-Nov-14 | 21.24 | 861726 | EC00856292 | Lodging Tax, Herndon, VA |
| Match, Lite A. | Herndon, VA | LODGING TAX | 06-Nov-14 | 21.24 | 861726 | EC00856292 | Lodging Tax, Herndon, VA |
| Match, Lite A. | Herndon, VA | FIXED MEAL | 03-Nov-14 | 53.25 | 861340 | EC00856292 | Fixed Meal, Herndon, VA (First day at 75%) |
| Match, Lite A. | Herndon, VA | FIXED MEAL | 04-Nov-14 | 71.00 | 861340 | EC00856292 | Fixed Meal, Herndon, VA |
| Match, Lite A. | Herndon, VA | FIXED MEAL | 05-Nov-14 | 71.00 | 861340 | EC00856292 | Fixed Meal, Herndon, VA |
| Match, Lite A. | Herndon, VA | FIXED MEAL | 06-Nov-14 | 71.00 | 861340 | EC00856292 | Fixed Meal, Herndon, VA |
| Match, Lite A. | Herndon, VA | FIXED MEAL | 07-Nov-14 | 53.25 | 861340 | EC00856292 | Fixed Meal, Herndon, VA (Last day at 75%) |
| Match, Lite A. | FL to OH | AIRFARE | 03-Dec-14 | 441.20 | 866522 | EC00868747 | Airfare, FL to OH (Electronic Ticket Number: 0067510719640) CANCELLED TRIP |
| Match, Lite A. | FL to OH | TRAVEL AGENT FEE | 03-Dec-14 | 55.00 | 866522 | EC00868747 | Travel Agent Fee, FL to OH (Service Fee Number: 8900641392403) CANCELLED TRIP |
| TOTAL | ||
| 5,503.83 | TRAVEL SUBTOTAL | |
| 2.50% | G&A | |
| 137.59 | G&A SUBTOTAL | |
| 5,641.42 | TOTAL |
Travel Worksheet (Blank) EMPLOYEE LOCATION ITEM DATE INVOICE Voucher EC# COMMENTS
| TOTAL | ||
| - 0 | TRAVEL SUBTOTAL | |
| 2.50% | G&A | |
| -0.01 | G&A SUBTOTAL | |
| -0.01 | TOTAL |
File details come from the government source that posted it. Updated .