AFIMSC Analytical Support PWS 2019-02-08.pdf

AFIMSC Analytical Support PWS

1. Background The Air Force Installation and Mission Support Center (AFIMSC) serves as the single intermediate-level headquarters responsible for providing installation and mission support capabilities to 77 Air Force installations, nine major commands, and two direct reporting units with an annual budget of approximately $10 billion. The AFIMSC cross-functional team provides globally integrated management, resourcing, and combat support operations for Airman and family services, base communications, chaplain, civil engineering, contracting, logistics readiness, public affairs, security forces, and financial management programs.

2. Orientation

2.1. General Scope of Work

The AFIMSC Resource Management Office (RMO) currently has three organic analysts to support center activities on a daily basis. The AFIMSC cross-functional team provides globally integrated management, resourcing and combat support operations for Airman and family services, base communications, chaplain, civil engineering, contracting, logistics readiness, public affairs, security forces and financial management programs. During the IMSC stand up, the Air Force estimated the need for analytical support to be approximately 14 full time staff.

The center has not had this level of staffing, either organically or through augmented support contracting. The lack of analysts has led to challenges with the center and limited IMSC RMO’s ability to execute the fully developed and defined analytic agenda. A combined IMSC RMO organic team and augmented contractor support can be leveraged to give IMSC the analytical depth they anticipated when standing up the organization.

Work will be performed over a period of one year with four possible one year options.

2.2. Resources

Under this contract/task order, unless otherwise stipulated (see Section 11 – Government Furnished Items), the Contractor shall furnish or provide all personnel, personnel management and supervision, all related internal supporting business functions (including background and “overhead” personnel), materials, supplies, equipment, and facilities to perform the full range of technical and administrative services required by this contract/task order.

During the course of this contract/task order, the Government may make additional Government Furnished Items (GFIs) -- materials, equipment, and facilities -- available upon receipt of a written request from the Contractor to the Air Force Technical Representative. These GFIs, if provided, would be in addition to those initially set forth in Section 13.

The contractor shall provide fully trained personnel. (Reference Section 7 of this PWS.)

Government personnel will be made available to provide technical input, answer questions, review completed draft deliverables, provide feedback, and provide shipping directions for deliverables.

2.3. Customers

The customer authorized to receive work performed under this contract are:

AFIMSC – 3515 South General McMullen Dr JBSA – Lackland, TX 78226

2.4. Performance Monitoring

Contractor performance shall be monitored by the Government representatives in accordance with the Contractor’s Quality Control Plan (QCP) and the Government’s Quality Assurance Surveillance Plan (QASP)(see Section 12, below).

2.5. General Definitions

Quality Assurance - A planned and systematic pattern of all actions necessary to provide confidence to the government that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purpose of this document, Quality Assurance refers to actions by the government.

Quality Assurance Personnel ( QAP ) - A functionally qualified government person(s) responsible for surveillance of contractor performance and providing communications to the contractor(s) and PCO.

Quality Assurance Surveillance Plan (QASP) - A plan detailing the contract surveillance procedures.

QASP Objectives, Measures and Expectations - An attachment to the QASP that lists the measures and expectations that will be used to evaluate contractor performance of the PWS objectives.

QASP Performance Evaluation Report - A table listing performance objectives and deliverables that is used by government evaluators to record the results of contractor performance evaluations.

Quality Control - Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Normal Workweek - A workweek is 40 hours.

Overtime - Time worked by a contractor’s employee in excess of the employee’s normal workweek.

FTE – Full Time Equivalent, the number of labor hours equal to those that would be worked by one employee in a year. For this procurement action 1920 hours is considered an FTE.

3. Assumptions The contractor shall employ a staff with sufficient experience and expertise to perform each of the tasks in PWS.

4. Primary Performance Objectives

4.1. Functional Area Descriptions

The contractor shall provide collaborative analytical support to AFIMSC senior decision makers and develop critical insights across the enterprise. The contractor shall provide staff to augment existing IMSC government personnel to support IMSC’s push into more advanced data analytics to include support in a number of areas such as data mining, data verification, metric development and process improvement. Through personnel augmentation the contractor shall provide a surge analytical capability that is currently unavailable at AFIMSC. Additionally, the contractor shall update and revise an existing Air Force-owned tool that takes facility inventory and condition data from the BUILDER and PAVER databases and displays current building and 1 pavement conditions, while mathematically predicting future conditions based on user-described budget and policy decisions. This Air Force tool is coded in the Python coding language and results are displayed using Tableau visualization software. NOTE: All of the efforts within this effort will be directly guided by the government POC and the government-to-government relationship between IMSC and contractor support personnel.

The additional analytic support will focus effort on two fronts. The first is study areas which are continued from the previous efforts. The second will address study topics which have been added by AFIMSC for this contract period, to potentially include topics which have not yet been identified.

4.2. Specific Subjects of interest

The following areas are highlighted as examples of the analysis support an augmented capability would provide to AFIMSC. Working these areas would be done collaboratively between AFIMSC and an augmented analytic staff. The list is provided as background only and there is an understanding of the changing needs within AFIMSC. At times, needs with higher priority will be identified and AFIMSC will adjust taskings in near real-time based on the direction of AFIMSC RMO. Many of the examples highlighted below and other ongoing projects are still in

1 More informa�on on BUILDER and PAVER can be found at:

h�ps://www.erdc.usace.army.mil/Media/Fact-Sheets/Fact-Sheet-Ar�cle-View/Ar�cle/476728/builder-sustainment -management-system/ development and require subject matter expertise in tool and process creation as well as implementation.

4.2.1. Airbase Resiliency

1. Airbase Resiliency Model – Implement discrete-event simulation (using appropriate and available simulation software) for repair process, with appropriate inputs and outputs;

identify scenarios and metrics to be run/analyzed. Apply knowledge of analytical modeling to work with government-owned models including AD-ARM model, RAND CODE model, TAB VAM, and other developmental models to determine applicable inputs for simulation. These models are government provided and contractor shall work with the model owners to ensure appropriate use and application of the models.

Determine airbase capabilities over time and compare to operational requirements to prosecute campaign objectives.

2. Develop a theater-wide approach to I&MS modeling with accompanying data visualizations. Develop appropriate design of experiments for analyzing airbase damage response surfaces to shot doctrine and weapon damage characteristics. Display data using appropriate visualization software such as Tableau, PowerBI, or other available software. Determine valid subsets of the total simulation data to provide insights to senior leaders.

3. Develop schemes for optimal asset allocation against different enemy shot doctrines.

Continue to implement discrete event simulation utilizing appropriate, currently developed methods to meet short suspense for model maturation.

4. Measuring Base Resiliency as a function of Condition Index and Mission Index, or as a function of flightline construction, incorporating appropriate details (i.e. base flightlines in the Pacific are made up of different materials that respond differently to the same weapon).

5. Deploy an entity-based model providing the capability to explore the impacts on Security Forces (SF) of different policies, operating procedures, manning levels, and other what-if decisions, without interrupting real daily functions in order to obtain developmental vectors from senior SF leadership about moving beyond current tactical limitations into operational and strategic applications. Develop innovative visualizations to support senior leader decision making.

4.2.2. Finance Support

1. Continue to support current metrics using existing automated process for collecting, compiling, analyzing, distributing, and reporting data. Metric support shall include enhanced automation, error detection and reduction, data storage and access techniques, and data visualization for reporting. Metrics should capture best practices and identify specific areas for improvement.

2. Identify and/or create additional metrics and tools in support of leadership requirements.

Continue to build on current automated processes to for collecting, compiling, analyzing, distributing and reporting financial services metrics. Use financial services system knowledge to develop additional performance metrics to support 80 installations and

SAF/FM.

4.2.3. IHA/Metrics Support, AFCAMP, and other

1. Contractor shall provide subject matter expertise to assist in the development of relevant Installation Health Assessment (IHA) metrics, and continued development of the IHA tool coded in Python, with appropriate goals and warning points, constructed analytically.

Gather, process, and analyze data at installation level across all support Mission Areas.

Requires familiarity with real property, facilities, and pavement data analytics such as the data in BUILDER and PAVER databases. These databases are accessible through a web-based interface and data can be automatically downloaded as needed. Also requires familiarity with various mission and installation support activities to include Housing and Dorms, Security Forces, Environmental Management, Food Services, Child & Youth Programs, MWR Programs, AF Lodging, Deployment and Distribution, Communications Infrastructure, Emergency Services and Combat and Command Support.

2. Contractor shall use subject matter expertise with the IHA visualization tool to create IHA metrics visualizations, both recent and trending views, as needed to support leadership requirements. Understand and apply roll-up methodology developed by AFIMSC for installation-level metrics to perform required MAJCOM- and AF-level assessments of mission support courses of action.

3. Contractor shall create metrics using existing automated processes and system tools to quantify if a Logistics Readiness Squadron on installation X is healthy, and define cost-related metrics that provide clear indicators of installation health. Contractor shall use the Facility Viability Prediction Tool (currently programmed in Python), which is likely to become a DoD tool of record to accurately predict future conditions based on budget and policy decisions. Automated systems must be integrated with the BUILDER and PAVER databases. Have familiarity with Construction Engineering Research Laboratory (CERL) methods and approaches.

4. Assist Logistics in telling their story during budget drills, by gathering and displaying relevant data to show the Cost of Logistics from an installation, mission support perspective. Logistics support shall include use of an existing integer programming tool that automates the current asset redistribution process.

5. Contractor shall become proficient in using existing automation programs and custom-designed Excel scoring worksheets to refine AFCAMP formulas and data visualizations, and to enhance the input/output system. Understand and implement changes to current automated scoring worksheets to streamline Integrated Priority List while validating data submissions across AF Civil Engineering projects.

5. Contract-wide Objectives

5.1 Contract and Project Management

The Contractor shall be solely responsible for managing the work performed in the execution of this contract/order. This includes the responsibility to –

● assign appropriate resources to each task,

● maintain clear organizational lines of authority,

● ensure effective contract task management and administration

● establish and use proven policies, processes, analyses, and best practices

The Contractor shall maintain project milestones for each assigned task. The Contractor shall coordinate all work with the AFIMSC. The Contractor shall update Government representatives on work progress and task milestones during the monthly status meetings.

5.2 Subcontract Management

The Contractor shall be fully responsible for management, control, and performance of any Subcontractor used on this contract. If a Subcontractor is being used, the Prime Contractor must inform the Government. Use of a Subcontractor on the Contractor’s team shall not relieve the Prime Contractor of responsibility or accountability in the execution of this contract/order.

5.3 Business Relations

A primary element of project success is the business relationship between the Contractor and Government representatives. Within this context the Government will monitor the Contractor’s contribution to business relations and provide feedback when required. The Contractor shall make every effort to establish and maintain clear and constant communication channels with the Government primaries (CO, COTR, and Air Force Technical Representative) of this contract for the purpose of:

● Promptly identifying PWS and/or business relationship issues of controversy and the bilateral development and implementation of corrective action plans.

● Ensuring the professional and ethical behavior of Contractor personnel.

● Maintaining effective and responsive Subcontractor management.

● Ensuring the Contractor support team is fully aware and engaged in strengthening the interdependency that exists between the Contractors and their Government counterparts.

5.4 Contractor Response

The contractor shall ensure prompt response to Government inquiries, requests for information or requests for contractual actions.

5.5 Team Continuity and Employee Retention

The Government recognizes the benefits in maintaining the continuity of contractor team members. These benefits include but are not limited to retention of corporate knowledge, minimizing contractor familiarization, maintaining/increasing performance levels, schedule adherence and preserving organizational interfaces developed over time. These benefits also accrue to the Contractor. Within the context of effective and efficient personnel management, the Contractor shall take reasonable and appropriate steps to retain the qualified employees staffed against this contract to maintain continuity and performance while effectively reducing costs borne by the Government.

6. Additional Performance Requirements

6.1. Location of Work

Performance will take place at a mix of government and contractor facilities. Performance at a government facility will be at AFIMSC – 3515 South General McMullen Dr JBSA – Lackland, TX 78226

The government will not provide any permanent on-site space.

When review or use of classified materials is required, work shall be completed in a secure government facility designed by the government.

Meetings will be held at either the Government’s or the Contractor’s location depending on availability and circumstances.

The Contractor shall be required to attend two (2) off-site meetings annually. Up to two (2) additional meetings may be required, at the discretion of the government, and funded out of the Optional Support CLIN for the appropriate Period of Performance (T0002 - T4002).

6.2. Time of Work

6.2.1 Normal Hours

Contactor shall be responsible for managing work hours of its employees, provided they are available when necessary to interact with Government employees.

In the event that individual tasks or subtasks require expedited performance or extended work days to meet schedule constraints or work volume, the Government shall communicate that need to the Contractor’s POC (See Section 7.2) who, in turn, is responsible for managing the Contractor’s labor resources to meet the schedule constraints. Communications regarding expedited performance shall be documented in writing, by email or otherwise, and included in the contract administration file. If Contractor employees are working at Government facilities and task completion deadlines require extended hours, the Government will provide authorization to occupy and use Government facilities beyond normal duty hours.

The Contractor may perform work outside the normal duty hours at its own business location(s) or at the Government furnished facilities, when so authorized. Any Contractor employee working at Government facilities shall observe federal holidays and base closures on the same dates and during the same times as the Government personnel, since Contractor employees shall not have access to the Government facilities during these days and/or times. These holidays are as follows.

6.2.2. Holidays

The Government observes the following holidays.

New Years Day Labor Day Martin Luther King Jr., Day Columbus Day Presidents’ Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6.2.3. Base Closures

In the event of unplanned closure of the Government facility for any reason (e.g. natural disasters, military emergency, government shut-down, or severe weather) the Contractor shall make its best effort to mitigate loss of work time. If Contractor employees are working on the Government installation, this may be done by moving employees to an off-site location. If performance under this contract is not possible, the Contractor shall take steps to assign employees to other projects on a temporary basis or place them in leave status to minimize non-productive costs to the Government under this contract. Additional instructions may be provided by the Contracting Officer on a case-by-case basis. Disagreements between the parties resulting from base closures shall be settled through negotiations to the maximum extent possible or shall otherwise be settled pursuant to the provisions of the Disputes provisions of this contract.

All services to be performed under this contract/order have been determined to be non-essential for performance during a base closure. Should the base be closed, the Contractor shall be notified by either the Contracting Officer, Air Force Technical Representative, or a local television or radio station. The Contractor is responsible for notifying its employees about base closures. Contractor employees are not to report to the base if it is closed and will adhere to delays, unless otherwise specifically instructed otherwise by the CO or Air Force Technical Representative. This latter case would only be necessary if it is determined that Contractor operations are necessary to support crisis operations per Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services during a Crisis, and Air Force implementation thereof.

6.2.4. Performance at the Contractor’s Facilities

Work performed at Contractor’s work locations shall be performed according to the Contractor’s standard commercial practice.

6.3. Travel

Travel must be coordinated and authorized by the Contracting Officer or the Contracting Officer Representative prior to incurring costs. Contractor costs for travel will be reimbursed in accordance with FAR 31.205-46, in arrears. The travel costs shall be reasonable and allowable as defined in FAR 31.201 and in accordance with the limitations of the JTR.

The contractor shall invoice monthly on the basis of cost incurred. The contractor must provide documentation in support of all travel expenses. The contactor will not be reimbursed for local travel (within a 50-mile radius of the Government/contractor’s facility) or commuter travel (commute from home to work site).

Invoice submissions including travel costs shall include completed travel expense sheets (i.e., travel voucher) for each trip and each employee who traveled. The travel expense report, receipts of $75 or more (with exceptions being lodging and transportation), and supporting documentation (e.g., approval email for exceeding per diem rates, cost comparisons, etc.) shall be submitted with the invoice. Expense report(s) must include the traveler’s name, dates of travel, destination, purpose of travel, Approval Authority documentation (e.g., copy of the e-mail authorizing travel by Government official), and cost for each trip. All travel costs shall be compiled into the Government provided travel expense sheet (PWS Addendum A) or similar document that has been determined to be acceptable by the Government. The entire submission shall be complete and organized to enable the Government to complete an efficient review.

Submissions that are not complete and organized are subject to rejection.

6.4. Privacy Act Requirements

Work on this project may require that Contractor personnel have access to information which is subject to the Privacy Act of 1974. Personnel shall adhere to the Privacy act, Title 5 of the U.S.

Code, Section 552a and applicable agency rules and regulations when handling this information.

Privacy Act information is considered sensitive and appropriate safeguards shall be implemented by the Contractor. The Contractor is responsible for ensuring all contractor personnel are briefed on privacy Act requirements.

6.5 Personal Services

This is not a “Personal Services” contract as defined by FAR 37.104. The government has taken the following steps and precautions to ensure that “Personal Services” employer-employee relationships are not created between government and contractor employees during performance of this task order. Although Contractor employees who furnish services under this contract are subject to Government technical oversight, the Government shall not oversee Contractor employees but shall provide all direction through the Contractor’s designated representative(s) who is/are solely responsible for supervising and managing Contractor employees. In further compliance with this regulation –

● All government contract monitors shall communicate with the contractor through the approved contractor management representative.

● All government representatives responsible for managing this task order shall be briefed on the avoidance of personal services and those actions that represent personal services, prior to assuming their contract responsibilities.

Additionally, the Contractor shall take the following steps to preclude performing, or perception of performing “Personal Services” as stipulated in FAR 37.114(c).

● When answering the phone, Contractor employees shall identify themselves as employees of the firm for which they work, as well as giving other information such as their name or the government office they support.

● Contractor employees shall wear badges that clearly identify them as Contractor employees, in accordance with established Air Force badge requirements. The badge shall be worn on the outermost garment between the neck and waist so badge is visible at all times.

● Name plaques shall be placed at Contractor employees’ work area (cubical or office) that clearly identify them as Contractor employees. The plaques shall be placed in a clearly visible location so they can be seen by all visitors and associated government employees.

6.6. Rehabilitation Act Compliance (Section 508)

Unless otherwise exempt, all services and/or products provided in response to this requirement shall comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194).

The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

Additional information regarding Section 508 can be obtained from the following web sites.

http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources

6.7. Avoidance and/or Mitigation of Actual or Potential Organizational Conflicts of Interest Contractor employees may have access to sensitive government information while performing this work, may be involved in reviewing and assessing the work of other contractors, and may be involved in developing specifications and work statements for subsequent or complementary work. There is a potential for organizational conflicts of interest if the Contractor has ties with firms whose work it will review or if the Contractor is subsequently awarded a contract that uses a specification or work statement that it prepared. To avoid actual or potential organizational conflicts of interest the Contractor, in conjunction with Government scheduling and oversight controls, must be able to mitigate its relationship with a firm whose work it might review during performance of this Task Order. No specific firm is currently identified but firm may be identified during the course of contract/task order performance. Additionally, the Contractor shall refrain from seeking contracts that incorporate Contractor generated specifications or work statements until it first demonstrates, to the satisfaction of the Contracting Officer, that obtaining such other contracts will not create an actual or potential organizational conflict of interest with http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources work performed on this task order. The Contractor shall comply with the provisions of the task order clauses entitled “Organizational Conflicts of Interest,” “Notification of Conflicts of Interest Regarding Personnel,” “Limitation of Future Contracting,” and “Annual Conflict of Interest Certification” to meet this requirement, which shall be incorporated into the Task Order.

7. Personnel Requirements

NOTE: The Government, at its sole discretion, may consider substitutions and/or requests for deviation from any of the following personnel qualifications (e.g., experience in lieu of education), if to do so would be in the best interest of the Government.

7.1. Personnel Qualifications – General

All personnel working on this contract shall meet the following minimum educational and experience requirements.

● All personnel shall have training that is appropriate for the tasks to which they will be assigned according to customary commercial practice.

● All personnel shall have experience that is appropriate for performing the tasks to which they will be assigned.

The Contractor shall furnish adequate documentation to substantiate compliance with this requirement for each assigned staff member. The Contractor shall certify as to the accuracy and completeness of the supporting documentation.

7.2. Contractor’s Point of Contact Requirements

The Contractor must designate a point of contact (POC) for the Government who will be responsible for the management, content, and quality of work performed on this task order.

While the above mentioned responsibilities are necessary for the performance of this task order, the Government does not specify that it shall be under a project manager labor category or the POC shall exclusively perform project management functions. The Contractor’s POC must be available to coordinate with Government representatives on a daily basis if required. The Contractor shall provide the POC who is specified in their proposal for a minimum of the initial period of this Task Order, unless otherwise agreed between the parties. The Contractor shall provide a a competent replacement for the POC in the event of the POC’s extended absence (more than two weeks or other time as agreed between the parties).

The POC must have credentials that substantiate that he or she has:

● successful management of project tasks and coordination of employees in various labor categories and with various skills in projects of similar size and scope as the one identified in this PWS.

● sufficient experience to be conversant in and have a working knowledge of the functional area and three (3) specific subjects of interest of the PWS. The POC’s experience must demonstrate that he or she can understand all aspects of the work, with the ability to direct the staff to perform successfully.

● knowledge of Air Force management practices and program implementation.

● an appropriate security clearance as prescribed in Section 8.2, “Security Requirements” of this PWS.

7.3 Education and Experience Requirements

Proposed personnel shall have a degree in Operations Research or Industrial Engineering or at least 24 semester hours in a combination of operations research, mathematics, probability, statistics, mathematical logic, science, or subject-matter courses requiring substantial competence in college-level mathematics or statistics. At least 3 of the 24 semester hours must have been in calculus.

Experience levels for analysts shall be classified using the definitions below.

● Junior Operational Research Analyst: Master’s Degree or Bachelor’s degree plus at least 3 years of experience;

● Mid Operational Research Analyst: Master’s degree plus at least 3 years of experience or PhD;

● Senior Operational Research Analyst: PhD with 3-5 years of experience or Master’s degree with 10-12 years of experience.

7.4. Personnel Substitutions

Although Government approval is not required prior to replacing any of its non-key personnel staff, the Contractor shall provide resumes or other adequate documentation to verify to the Government that all proposed replacements (temporary or permanent) meet the security and minimum educational and experience requirements of this PWS. Additionally, the Government requests the courtesy of being immediately informed of any potential vacancy or prior to any staff member being removed, rotated, re-assigned, diverted or replaced.

7.5. Staff Maintenance

It is essential that the Contractor maintain sufficient staffing levels to accomplish all required tasks. During any transition of personnel, the Contractor shall make every effort to maintain manning without loss of service days to the Government. This may necessitate the use of temporarily assigned employees to fill short term gaps between permanently assigned employees.

The Contractor is required to use and/or replace all personnel with those who meet the minimum qualifications as stipulated above, in this PWS Section 8 –Personnel Qualifications and Staff Employee Requirements, and should strive to replace departing personnel with those having appropriate and/or equal qualifications. Failure on the part of the Contractor to employ an adequate number of qualified personnel to perform this work will not excuse the Contractor from failure to perform required tasks within the cost, performance, and delivery parameters of this contract / task order.

7.6. Contractor Employee Work Credentials.

Contractors shall ensure their employees and those of their Subcontractors have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities.

8. Security Requirements

8.1. Compliance with Security Requirements

The contractor is required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract.

The Contractor shall be responsible for ensuring all employees supporting this contract comply with all security requirements imposed by the local commander at all times while on the installation and shall follow instructions of the local organizational commander pertaining to security.

The security requirements for this task will be defined in a DD254. The DD254 is currently being reviewed and approved and will be incorporated into the contract by modification.

8.2 Employee Security Requirements

The security requirements for this task are SECRET. As a minimum, the Contractor shall provide two employees with a current final SECRET personnel security clearance, based on an investigation completed within the past 5 years. Contractor personnel will require access to classified information and attend classified meetings.

In performing this contract, the Contractor shall have access to classified information only at another Contractor’s facility or a Government Activity; be authorized to use the services of Defense Technical Information Center (DTIC) or other secondary distribution center.

8.3. Common Access Card & ID Badges

When Government facilities are utilized in performance of this contract, the Government will provide photo identification, such as Common Access Card (CAC) and Restricted Area Badge (as required). The Contractor shall comply with all requirements necessary to obtain a CAC and Restricted Area Badge.

8.4. Facility Security Requirements

There are no security requirements for the contractor’s facility.

8.5. OPSEC Requirements

OPSEC requirements are necessary to reduce program vulnerability from successful adversary collection and exploitation of critical information. Contractor personnel will participate in OPSEC program activities. OPSEC will be applied to all activities under this contract. Critical Information lists will be provided by the government. OPSEC Surveys to measure the effectiveness of the OPSEC program will be conducted by the government.

8.6. Personal Identity Verification

The Contractor shall comply with the following Personal Identity Verification clause.

52.204-9, Personal Identity Verification of Contractor Personnel. (Jan 2006)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal information system.

End of Clause

8.7. Non-Disclosure Statement.

Each Contractor employee (including temporary employees) assigned to work under this contract / order shall complete the attached “Contractor Employee Non-Disclosure Agreement”. A copy of each signed and witnessed Non-Disclosure agreement shall be submitted to the Air Force Technical Representative prior to performing any work under this contract.

The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information:

18 U.S.C. 641 (Criminal Code: Public Money, Property or Records) 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information) Public Law 96-511 (Paperwork Reduction Act)

9. Period of Performance The maximum potential period of performance of this order is five (5) years starting on the day of Task Order award or designated effective date; with a Base Period of 12 months and four Option Periods of 12 months each. The Government reserves the unilateral right to exercise an option period prior to the expiration of the Base or option period. The Government shall give the Contractor at least 60 days prior notice of its intent to exercise the option.

Planned performance periods are as follows:

Base year 1 Apr 2019 – 31 Mar 2020 Option year 1 1 Apr 2020 – 31 Mar 2021 Option year 2 1 Apr 2021 – 31 Mar 2022 Option year 3 1 Apr 2022 – 31 Mar 2023 Option year 4 1 Apr 2023 – 31 Mar 2024

10. Quality Assurance and Quality Control

10.1. Contractor Quality Control Plan (QCP)

The Contractor shall be responsible for quality assurance and quality control of all services performed and all items delivered under this contract/order.

The Contractor shall prepare and maintain a Quality Control Plan (QCP) as a guide for implementing quality assurance and quality control procedures. The Contractor shall submit the QCP to the Government for information and acceptance. The Government has the right to require revision of the Contractor’s QCP should its implementation fail to control the quality of items and/or services delivered under this contract/order.

The QCP shall include an explanation of the processes and procedures for ensuring satisfactory performance and delivery of quality items and/or services. Additionally, as a minimum, the QCP shall include the following items.

● A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

● A description of the methods to be used for identifying and preventing defects and deficiencies in the quality of service performed.

● A description of the records to be kept to document inspections and corrective or preventive actions taken.

All records of inspections performed shall be retained and made available to the Government upon request throughout the task order performance period, and for the period after task order completion, until final settlement of any claims under this task order.

The Contractor shall implement a quality program based on its QCP. In compliance with the QCP, the Contractor shall manage, surveil, assess, improve and/or correct contract performance to ensure the quality of the services and deliverable products, as a minimum, meet the level of quality required by the Government Functional Managers or Technical Representatives.

In the event of quality concerns, identified by the Government, the Contractor shall immediately take corrective action in response to Government required changes to the QCP.

The QCP shall be delivered to the Government within 30 days of contract award.

10.2. Government Quality Assurance Surveillance Plan (QASP)

The Government will evaluate Contractor performance under this contract / task order in accordance with the attached Quality Assurance Surveillance Plan (QASP). The purpose of this evaluation is to ensure that Contractor performance meets Government requirements. The QASP also indicates the potential decrease in compensation for unsatisfactory performance due to a reduction in value received. The Government reserves the unilateral right to change the QASP at anytime during contract performance provided the changes are communicated to the Contractor by the effective date of the change. The QASP along with its attached “Surveillance Objectives, Measures, and Expectations” and “Performance Evaluation” chart identifies evaluation procedures, PWS items to be evaluated, and the measures against which performance will be evaluated. The QASP is provided as an attachment to this PWS.

11. Government Furnished Items The Government will provide the following resources to the Contractor for task performance:

11.1. Data

● The Government will provide documents reports, database access, data, and other information as available and as required to facilitate accomplishment of work, as stated within this PWS.

● The contractor is responsible for obtaining data necessary to perform each task if that data is in the public domain and is not otherwise furnished by the government.

11.2. Equipment – Tools - Accessories

When classified data review or use is required, the Government will provide a facility required to execute the tasks. The Government reserves the right to provide other equipment, tools, and/or accessories at its discretion. No assumption should be made that the Government will provide any equipment, tools, or accessories.

11.3. Materials

Not applicable to this contract/order.

11.4. Training

During the course of this contract / order the Government may require Contractor employees to receive specialized training in areas necessary to allow the Contractor to fulfill the requirements of this contract / order (e.g., LAN Information Assurance Training, Government unique software or software tools, Security Training). In such cases Government mandated training shall be considered part of this contract and charged against the task(s) to which the individual Contractor employee is assigned.

NOTE: The Contractor shall be responsible for the supervision, training and guidance of its personnel to accomplish this contract / order. Unless Contractor employee training is specifically identified and authorized by the Government, in writing, the Contractor shall not bill the Government for employee time spent in training or for any costs related to or associated with Contractor employee acquired training. This applies to training of any type or for any purpose, including training that is either necessary for job or employment eligibility or a prerequisite to performance of work under this contract/order, whether general in nature or specialized and unique to this requirement.

11.5. Government-Furnish Services

Not Applicable

12. Government Delays in Reviewing Deliverables or Furnishing Items If contractor performance or submission of deliverables is contingent upon receipt of government furnished items (data, equipment, materials, facilities, and support) or input, or upon government review and approval of interim items or draft documents (collectively referred to as Government

Performance), the government shall specify when it will provide such items or input, or the time it will need to perform reviews or give approvals. If the government fails to meet item, input, review, or approval deadlines, contractor performance or submission of deliverables shall automatically be extended one calendar day for each day of government delay. The contractor shall promptly advise the Contracting Officer of any delays in receipt of government furnished items, input, reviews, or approvals. If dates for Government performance are not specified in this contract/order or associated task directives, this clause will not apply, and contractor delays must be handled or negotiated under other provisions of this contract or order.

13. Notices

13.1. Contracting Officer’s Technical Representative

The work to be performed under this contract is subject to monitoring by an assigned Contracting Officer’s Technical Representative (COTR). The COTR appointment letter, outlining the COTR responsibilities under this contract/order, will be provided to the contractor under separate cover upon request. Questions concerning COTR appointments should be addressed to the Contracting Officer.

14. Additional Provisions

14.1. Data Rights

The Government shall have unlimited right to all data generated and delivered under this contract or order. This data shall not be used, published, or distributed by the Contractor without specific permission from the Government.

Additionally, all documented processes, procedures, tools and applications, developed under this Performance Work Statement (PWS) are the property of the Government. All text, electronic digital files, data, new capabilities or modifications of existing applications, source code, documentation, and other products generated, modified or created under this contract shall become the property of the Government. The Government shall have unlimited rights to all such information/deliverables.

The Government shall have the right to use all commercially developed and privately funded data delivered under this contract or order in accordance with, and subject to, the published agreements and restrictions that accompany that data.

14.2 Limited Use of Data

All data delivered or made available to the Contractor as Government Furnished Data shall remain the property of the Government and shall only be used by the Contractor in the performance of this contract or order. The Government retains all rights to Government Furnished Data.

At the conclusion of this contract/order all Government Furnished Data shall be dealt with according to the disposition instruction provided by the Contracting Office. If the Contracting Officer fails to provide disposition instruction for Government Furnished Data within thirty days of contract/task order end, the Contractor shall return all hard copy data and delete or otherwise destroy all electronic data.

14.3 Proprietary Data

The Contractor shall not employ the use of any proprietary data or software in the performance of this contract without the advanced written consent of the Contracting Officer.

14.4 Inspection and Acceptance

Inspection and acceptance will occur in accordance with the clause entitled Inspection of Services – Fixed Price (FAR 52.246-4), as applicable to each task order. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the Government Technical Representative’s findings within five (5) work days of normally scheduled review. Unacceptable or unsatisfactory work will be handled as outlined in the QASP. Acceptance of invoices shall constitute acceptance of performance.

Inspection and acceptance shall be at destination.

14.5 Contract Type

This task order/contract will be awarded using a Fixed Price contract type.

14.6. Task Order Funding

It is anticipated that the task order will be incrementally funded. Accordingly, the following provision applies.

14.7. Incremental Funding

(GSA 5QZA AOD Memo, Subject: Incremental Funding-3 2009 01 (revised 07-23-09)

This project may be incrementally funded. If incrementally funded, funds will be added to this task via a unilateral modification as they become available. Contractor shall not perform work resulting in charges to the government that exceed obligated funds.

The Contractor shall notify the Contracting Officer in writing, whenever it has reason to believe that in the next 60 days, when added to all costs previously incurred, will exceed 75% of the total amount so far allotted to the contract/order by the Government. The notice shall state the estimated amount of additional funds required to complete performance of the contract/order for the specified period of performance or completion of that task.

Sixty days before the end of the period specified in the Schedule, the Contractor shall notify the Contracting Officer in writing of the estimated amount of additional funds, if any, required to continue timely performance under the contract/order or for any further period specified in the Schedule or otherwise agreed upon, and when the funds will be required.

The government is not obligated to reimburse the Contractor for charges in excess of the obligated funds and the Contractor is not obligated to continue performance or otherwise incur costs that would result in charges to the government in excess of the amount obligated under this order.

End of clause

14.8. Payment for Unauthorized Work

The Contractor will not be paid for the performance of work that is not authorize under this Task Order. No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor on their own volition or at the request of an individual other than a duly appointed CO, COTR, or Air Force Technical Representative. Only a duly appointed CO is authorized to change the specifications, terms, or conditions under this effort.

PWS Addendums A. Travel Addendum B. QASP (Quality Assurance Surveillance Plan)