47QFHA24R0001_T00_00_PRISM Draft Solicitation 17 Nov. 2023.docx

SEE ATTACHMENT FOR PAGE 1 STANDARD FORM (SF) 33 SOLICITATION, OFFER, AND AWARD

SOLICITATION NO: 47QFHA24R0001

PART I – THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM

A.1. NOTICES TO OFFERORS

This is a DRAFT solicitation. The final will be released in January 2024. Offerors must follow the instructions set forth in Section L of this solicitation to be considered for award.

Any amendment(s) to this solicitation will be posted to https://sam.gov.

A.1.2. Reserved

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. BACKGROUND

Personnel and Readiness Infrastructure Support Management (PRISM) contract is designed to provide the OUSD Personnel & Readiness (P&R), its Directorates and Strategic Partners with innovative and cost-effective services that incorporate industry best practices to meet the demands associated with a dynamic global threat and security environment. This will be a Multiple Award Task Order Contract (MATOC) to provide enterprise solutions to enhance P&R capabilities that will enable soldiers and strategic partners to increase readiness and meet mission requirements through more efficient collaboration and integration. The MATOC will have two (2) separate pools, the Personnel and Readiness (P&R) Pool, and the Defense Readiness Reporting System (DRRS) Pool. This will be a multi-tenant vehicle utilizing strategic tools, like contract type flexibility (Firm-Fixed Price (FFP), Cost Plus Fixed Fee (CPFF) or Hybrid task orders), accelerating task order Procurement Acquisition Lead Time (PALT) through Streamlined Task Order Ordering Procedures (STOOP), and the robust use of Technical Direction Letters (TDL).

Some of the supported tenants include OUSD P&R Management Support Office/Human Capital Management; P&R Executive Services Directorate; Strategic Initiatives Office; Office of Legal Policy; the Department of Defense/Veterans Affairs Collaboration Office (DVCO); the Office of the Assistant Secretary of Defense for Readiness (OASD R); the Office of the Assistant Secretary of Defense for Manpower and Reserve Affairs (OASD M&RA); the Office of the Director for Force Resiliency (OFR) and the Chief Talent Management Office (CTMO). The Defense Readiness Reporting System (DRRS) is also a major component of this MATOC with tenants including, but not limited to, OUSD P&R, the Navy, the Air Force (AF), the Space Force (SF), the Army, the United States Marine Corps (UMC), and the National Guard Bureau (NGB), and work is expected to take place in the Continental United States (CONUS) and Outside the Continental United States (OCONUS). The scope of professional services under PRISM is defined in Section C.

Throughout this document, this contract will be referred to as “PRISM”.

B.1.1. CLIN SCHEDULES

P&R LARGE & SMALL BUSINESS POOL

DRRS-S LARGE & SMALL POOL

B.1.2. Authority

The Administrator of the U.S. General Services Administration (GSA) is specifically authorized to purchase supplies and non- personal services on behalf of other agencies under the Federal Property and Administrative Services Act (40 U.S.C. 501).

The authority for the award and administration of PRISM and the delegation of authority for the award and administration of task orders under PRISM are defined in Section G. Hereafter, the “PRISM Contracting Officer” will be referred to as the “PRISM CO”.

B.1.3. Economy Act

In accordance with FAR 17.502-2(b), the Economy Act does not apply to task orders awarded under PRISM under the authority of 40 U.S.C. 501.

B.1.4. Contract Type

PRISM will allow for Firm-Fixed Price (FFP), Cost-Plus-Fixed-Fee (CPFF) and Cost Reimbursement (CR) contract types at the task order level. Task orders may also combine more than one contract type (e.g., FFP/Cost, FFP/CPFF etc.). Additionally, task orders may include multi-year, or option periods, severable or non-severable services.

B.1.5. Minimum Guarantee, Maximum Task Order Amount and Maximum MATOC Ceiling

The minimum guarantee is $2,500 for each PRISM Contractor that does not obtain a task order award at the award of the MATOC Base Contracts.

The minimum dollar limitation for an individual task order must exceed the Simplified Acquisition Threshold as defined in FAR Subpart 2.101, as amended. The maximum dollar amount for individual task orders is $250,000,000.00, including the Option periods, if exercised.

The maximum dollar ceiling for PRISM, including the Option periods, if exercised, is $1,000,000,000.00. An unlimited number of task orders may be placed under PRISM for the term of PRISM, including the Option periods, if exercised.

B.2. Task Order Pricing

PRISM provides OUSD and their strategic partners the flexibility to determine fair and reasonable pricing tailored to the ordering agency’s requirement dependent upon level of competition, risk, uncertainties, complexity, urgency, and contract type. The PRISM CO has the authority and responsibility for the determination of cost or price reasonableness for their agency’s task order requirements. Adequate price competition at the task order level, in response to an individual requirement, establishes the most accurate, fair, and reasonable pricing for that requirement. The PRISM CO must identify the applicable contract type for all CLINs in each PRISM task order.

B.2.1. Fixed Price Task Orders

Fixed price is defined under Federal Acquisition Regulation (FAR) Subpart 16.2, Fixed-Price Contracts, and other applicable agency-specific regulatory supplements.

B.2.2. Cost Reimbursement Task Orders

Cost Reimbursement is defined under FAR Subpart 16.3, Cost-Reimbursement Contracts, and other applicable agency- specific regulatory supplements.

The Contractor shall have and maintain an acceptable accounting system that will permit timely development of all necessary cost data in the form required by the proposed contract type.

The Contractor may be required to submit a cost proposal with supporting information for each cost element, including, but not limited to, direct labor, fringe benefits, overhead, general, and administrative (G&A) expenses, facilities capital cost of money, other direct costs, and fees consistent with their cost accounting system, provisional billing rates, and forward pricing rate agreements.

B.3. Labor Subject to the Service Contract Act (SCA)

The PRISM labor categories, identified in Section J.1., are considered bona fide executive, administrative, and professional labor that is exempt from the SCA. To the extent that any ancillary labor for services is within the scope of PRISM and subject to the SCA in accordance with FAR Subpart 22.10 and other applicable agency specific regulatory supplements, the PRISM CO must identify such work in the task order solicitation and make a determination as to whether SCA wage determinations are to be applied or not.

B.3.1. Labor outside the Continental United States (OCONUS)

“OCONUS” is defined as other than the 48 contiguous states plus the District of Columbia. It is anticipated that there may be task orders for work OCONUS. The U.S. Department of State’s Bureau of Administration, Office of Allowances, publishes quarterly report indexes of living costs abroad, per-diem rate maximums, quarter’s allowances, hardship differentials, and danger pay allowances.

The Department of State Standardized Regulations (DSSR) is the controlling regulations for allowances and benefits available to all U.S. Government civilians assigned to foreign areas. For task orders issued under PRISM, Contractor civilians assigned to foreign areas may receive the allowances and benefits in the DSSR but, shall not receive allowance and benefits in excess of those identified in the DSSR.

For OCONUS task orders where costs are not specifically addressed in the DSSR, the Government will reimburse the Contractor for all reasonable, allowable, and allocable costs in accordance with FAR 31, Contract Cost Principles and Procedures, and other applicable agency specific regulatory supplements.

B.3.2. Travel

Travel costs may be firm fixed price or reimbursed at actual cost in accordance with the limitations set forth in FAR 31.205-46 and other applicable agency-specific regulatory supplements. Unless otherwise directed by task order terms and conditions, the Contractor may apply indirect costs to travel consistent with the Contractor’s usual accounting practices.

B.3.3. Materials and Equipment

Material means property that may be consumed or expended during performance, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item. Equipment means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for performance.

Materials and Equipment shall be priced in accordance with the terms of the task order award, contract type, and applicable FAR and agency-specific regulatory supplements. Unless otherwise directed by task order terms and conditions, the Contractor may apply indirect costs to materials and equipment consistent with the Contractor’s usual accounting practices.

B.3.4. Subcontracting

Subcontracting shall follow the procedures set forth in FAR Part 44, Subcontracting Policies and Procedures, and other applicable agency-specific regulatory supplements (See the Partnering Section below).

(END OF SECTION B)

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

PRISM MATOC and Task Order Seed Performance Work Statement

(END OF SECTION C)

SECTION D - PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

Section not applicable to this acquisition.

(END OF SECTION D)

SECTION E - INSPECTION AND ACCEPTANCE

Inspection and acceptance for PRISM is:

Clauses and other requirements regarding inspection and acceptance shall be designated by the PRISM CO at the task order level.

(END OF SECTION E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1. DELIVERIES OR PERFORMANCE CLAUSES

Clauses regarding deliveries or performance for PRISM:

F.2. PLACE OF PERFORMANCE

The services to be provided under PRISM shall be accomplished at the locations identified in the task order and may include locations in the Continental United States (CONUS) and Outside the CONUS (OCONUS).

F.3. PERIOD OF PERFORMANCE

The period of performance of PRISM is from the date of the Notice-To-Proceed through the base year, with four (4) 1-year options that may extend the cumulative term of the contract to 5 years in accordance with FAR 52.217-9, Option to Extend the Term of the Contact, if exercised.

The period of performance for each task order awarded under PRISM will be specified in the task order by the ordering agency. Task orders must be solicited and awarded prior to the PRISM term expiring and may extend up to five (5) years after the PRISM term expires.

Task order option periods may be exercised after the PRISM term expires as long as the final task order option period does not extend the cumulative term of the task order beyond 5 years after the PRISM term expires. After the PRISM term expires, PRISM will remain an active contract until the final task order is closed-out and shall govern the terms and conditions with respect to active task orders to the same extent as if it were completed during the PRISM term.

F.4. PERFORMANCE STANDARDS

PRISM is a performance-based contract with measurable standards in terms of quality and timeliness of deliverables and compliances in accordance with Section F.4.1. and F.4.2.

F.4.1. Deliverable and Reporting Requirements

The following table contains deliverables and reports required for PRISM. Task order deliverables and reporting will be specified in the task order. The Government does not waive its right to request other deliverables or reports not specifically listed in the table below. Deliverables or reports are required until the final task order is closed-out for each Contractor. If a deliverable is due on a calendar day that falls on a weekend day or a Government holiday, the deliverable or report is due the following business day.

ISRs from Individual Subcontracting Plans on PRISM Within 30 calendar days after the close of each reporting period ending March 31st and September 30th, and within 30 days of contract completion.

Electronically via the Electronic Subcontract Reporting System (eSRS) website or SF 294 to the PRISM CO via email

to-Proceed and any updates thereafter PRISM CO via email for affected task orders

Agreements

finalization PRISM CO via email for affected task orders

email

reporting website and notify the PRISM CO via email

email

for affected task orders

cognizant auditing entity that updates the current status

for affected task orders

Rates

status

for affected task orders

And Teaming Commitment Letters (MRCL) (TCL)

for affected task orders

F.4.2. Compliances

The following table contains compliances required for PRISM. Task Order compliances will be specified in the task order. The Government does not waive its right to request other compliances in order to align the PRISM contract with new statuary or regulatory requirements. The Government will provide the Contractor with at least 90 days' notice of these requirements.

Contractor’s subcontracting plan

System (FAPIIS) The Contractor shall submit timely and accurate FAPIIS information and maintain sufficient financial resources and meet the responsibility standards and qualifications set forth in FAR Part 9.

(END OF SECTION F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. BACKGROUND

This section provides roles, responsibilities, and contract administration requirements for PRISM and each task order placed under PRISM. Clauses and other requirements regarding contract administration may be designated by the PRISM CO at the task order level.

Clauses regarding Contract Administration Data for PRISM:

CLAUSES INCORPORATED BY FULL TEXT

LOCAL GSA CLAUSE - ELECTRONIC SUBMISSION THROUGH ITSS OF PAYMENT REQUESTS AND RECEIVING REPORTS

1. Electronic Submission of Invoices

Contractors shall electronically submit invoices and supporting documentation through the GSA web-based procurement system ASSIST portal. The contractor shall submit invoices electronically by logging into the ASSIST portal https://portal.fas.gsa.gov, navigating to the appropriate order, and creating the invoice for that order. This is the only acceptable means for invoice submissions. Detailed invoice submission instructions can be found at the ASSIST portal.

No paper invoices shall be accepted. For additional assistance and for problem and or error resolution contact the ASSIST Helpdesk at 877-472-4877 or email assist.servicedesk@gsa.gov.

2. Invoice Content/Information

The invoice attached in ASSIST shall be submitted on official letterhead and shall include the following information at a minimum.

Invoice on Company Letterhead with Invoice Number Contract Number Order Number POC name, phone/email, and Address

TAX ID #

FIN

Period of Performance for Billing Period Prompt Payment Discount (if offered) Total Invoice Amount Charges, identified by deliverable or line item(s), with a narrative description of the service performed. Deliverables, reimbursable costs, and other charges (e.g., G&A) Travel Itemized by Individual and Trip (if applicable)

The invoice shall be structured per the awarded pricing schedule. The contractor shall invoice for work performed the prior month no later than 10 business days of the next month in accordance with the approved fixed price billing schedule.

3. Travel Invoicing (if applicable)

Travel shall be reviewed and approved by the COR in advance per the terms and conditions of the contract via ASSIST in the “Award Overview” menu using the “Collaborations” Tab. Travel invoices shall be submitted with all receipts for airfare, rental car, lodging, and all other receipts directly being charged for over $75.00 shall be submitted as support/back up documentation with the invoice submittal. NO PAYMENT WILL BE MADE WITHOUT DOCUMENTATION and RECEIPTS.

4. Revised Invoices

If the contractor submits a revised invoice, the revised invoice must include: 1) a unique invoice number (The unique number could just be adding a R or an A to the original invoice number), 2) a brief explanation, and 3) a cross-reference to any previous invoice submittals for tracking purposes and avoiding duplication.

5. Final Invoice/Order Closeout Procedures

Invoices for final payment must be identified and submitted when the contract has been completed and no further charges are to be billed. The contractor shall submit a final invoice within sixty (60) calendar days after the end of the Performance Period. All invoices shall be received within this period. The contracting officer shall not extend the period of performance, or the invoice submittal period to wait on subcontractors to bill the prime contractor. All rates are negotiated at the time of award, and the contractor shall control and account for all time by their own personnel and their subcontractor or CTA personnel to allow for timely billing in accordance with the terms expressed in this section. The Government reserves the right to require a release of claims at the end of the performance period, after all payments have been completed. **NOTE: No rates agreed to under the terms of this contract are subject to DCAA or other “final” audited rates.

6. Unilateral Closeout Modifications:

The Government reserves the right to issue unilateral closeout modifications to close out the contractual agreements, after the contractor has acknowledged the order is closed and that no further liability exists on behalf of the parties. The Government also reserves the right under the unilateral closeout modification to deobligate money after full payment has been made to the contractor for their services/materials under this contract.

(End of clause)

CONTRACT ADMINISTRATION

RESPONSIBILITY FOR ADMINISTRATION OF CONTRACT

a. The Contracting Officer is responsible for the administration of this contract. The Contracting Officer alone is authorized to the extent indicated in the contract to act on behalf of the government which results in changes in the terms of the contract, including deviations from specifications, details, and delivery schedules. Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be affected without a written modification to the contract executed by the Contracting Officer.

b. No oral statement of any person will in any manner or degree shall modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

c. All matters pertaining to Government administration of this contract should be directed to:

ATTN: Robert Johnson Contracting Officer Region 6 Assisted Acquisition Service 2300 Main Street Kansas City, MO 64108 Phone: 913-271-2291 Email: Robert.f.johnson@gsa.gov ATTN: Roxanne Moore Project Manager Region 6 Assisted Acquisition Services 2300 Main Street Kansas City, MO 64108 Phone: 816-384-6732 Email: Roxanne.moore@gsa.gov ATTN: Katie Doll Project Manager Region 6 Assisted Acquisition Services 2300 Main Street Kansas City, MO 64108 Phone: 816-823-1939 Email: katie.doll@gsa.gov

OTHER POINTS OF CONTACT

Contractor POC: TBD

Government Customer POC: Brian Simmons Brian.j.simmons14.civ@mail.mil (TPOC), George Landis george.m.landis.civ@mail.mil (TPOC), Katie Doll katie.doll@gsa.gov (COR) and Roxanne Moore Roxanne.moore@gsa.gov (COR)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawfeb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.

(End of clause)

G.2. ROLES AND RESPONSIBILITIES OF KEY PERSONNEL

This section describes the roles and responsibilities of Government and Contractor personnel. The current point of contact for Key Personnel for PRISM will be maintained by the PRISM CO and the contractor.

G.2.1. Project Manager (PM)

The PRISM PM is a GSA Government official who performs various programmatic functions for the overall success of the PRISM program.

G.2.2. Contracting Officer (CO)

The PRISM CO(s) is the sole and exclusive GSA Government official with actual authority to administer and/or modify the terms of PRISM, monitor the Contractor's performance in the areas of contract compliance and contract administration, and assist the Contractor on matters related to the PRISM terms and conditions. The PRISM CO may delegate routine administrative functions to an authorized PRISM representative.

G.2.3. Ombudsman

Subject to FAR 52.216-32 – Task-Order and Delivery-Order Ombudsman, GSA has designated a Task-Order and Delivery-Order Ombudsman who will review complaints from contractors and ensure that they are afforded a fair opportunity for consideration in the award of task or delivery orders under Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts, consistent with the procedures in the contract. Written complaints shall be submitted to the Ombudsman, with a copy to the Contracting Officer. In the case that the contractor is not satisfied with the resolution of the complaint by the GSA Task-Order and Delivery-Order Ombudsman, the contractor may follow the procedures outlined in subpart 33.1. The GSA Task-Order and Delivery-Order Ombudsman is located at the General Services Administration (GSA), Office of Government-wide Policy (OGP), Office of Acquisition Policy (MV). Contact information for the GSA Task-Order and Delivery-Order Ombudsman can be found at: https://www.gsa.gov/policy-regulations/policy/acquisition-policy/get-help-with-your-gsa-procurement-complaint?gsaredirect=ombudsman.

G.2.3.1. Contracting Officer’s Representative (COR)

The PRISM MATOC will have Contracting Officer Representatives (COR) for each MATOC Pool:

· P&R Pool: Roxanne Moore, 816-401-7163, roxanne.moore@gsa.gov.

· DRRS Pool: Katie Doll, 816-823-1939, katie.doll@gsa.gov.

The PCO for each task order may designate a COR and/or Technical Point of Contact (TPOC) to perform specific administrative or technical functions. The specific rights and responsibilities of the COR or TPOC for each task order shall be described in writing, which upon request, shall be provided to the Contractor. A COR/TPOC has no actual, apparent, or implied authority to bind the Government.

G.2.4. Contractor Key Personnel

The Contractor shall assign a PRISM Contractor Program Manager (PCPM) or a PRISM Contractor Contracts Manager (PCCM) as Contractor Key Personnel to represent the Contractor as primary points-of-contact to resolve issues, perform administrative duties, and other functions that may arise relating to PRISM and task orders solicited and awarded under PRISM. All Key Personnel requirements and qualifications are detailed below.

The Contractor shall ensure that the PRISM CO has current point-of-contact information for the PCPM or PCCM. In the event of a change to Contractor Key Personnel, the Contractor shall notify the PRISM CO and provide all Point of Contact information for the new Key Personnel within 5 calendar days of the change.

All costs associated with Contractor Key Personnel duties shall be handled in accordance with the Contractor’s standard accounting practices; however, no costs for Contractor Key Personnel may be billed to the PRISM Program Office.

Failure of Contractor Key Personnel to perform their duties effectively and efficiently will be construed as conduct detrimental to contract performance and may result in requested removal of such key personnel (See Sections H.16. and H.17.).

G.2.4.1. Corporate PRISM Program Manager (COPM)

The Contractor’s corporate management structure shall guarantee senior, high-level, program management of the PRISM Program, including a COPM to represent the company in all PRISM program-related matters.

The COPM duties include, but are not limited to:

1. Advising and assisting current and potential PRISM customers regarding the technical scope of PRISM and the overall attributes of the PRISM Program.

2. Promoting customer use of the PRISM contract.

3. Being ultimately responsible for ensuring that all reporting information required under PRISM is provided accurately, thoroughly, and timely.

4. Being ultimately responsible for all performance issues related to PRISM and task orders awarded under PRISM; and

5. Attending all PRISM Program Management Review (PMR) Meetings and other PRISM meetings as scheduled

G.2.4.2. Corporate PRISM Contract Manager (COCM)

The Contractor’s corporate management structure shall guarantee senior, high-level, program management of the PRISM Program, including a COCM to represent the company in all PRISM contract-related matters.

The COCM duties include, but are not limited to:

1. Ensuring the company’s task order awards under PRISM are contractually in compliance with PRISM (See Section H.3.).

2. Ensuring contract administrative functions and meeting all the performance reporting and compliance standards listed under Section F.4., are maintained.

3. Being ultimately responsible for ensuring that all contractual agreements, including modifications, are negotiated, and put in place expeditiously.

4. Being ultimately responsible for ensuring that all task order invoicing is accurate and timely; and

5. Attending all PRISM Program Management Review Meetings (PMR) and other PRISM meetings as scheduled.

G.2.4.3. Minimum Requirements for Non-Key Personnel

a. Information Assurance (Jr., Mid., Sr.): Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Minimum Bachelor’s degree in a relevant field of study (Engineering, Computer Science, etc.) and license or certification (as applicable).

b. Information Technology (Jr., Mid., Sr.): Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Minimum Bachelor’s degree in a relevant field of study (Engineering, Computer Science, etc.) and license or certification (as applicable).

c. Management Analyst (Jr., Mid., Sr.): Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Minimum Bachelor’s degree in a relevant field of study (Business, Human Resources, Engineering, Computer Science, etc.) and professional license or certification (as applicable).

d. Technical Writer (Jr., Mid., Sr.): Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study (Engineering, Computer Science, etc.).

e. Regulatory Compliance (Jr., Mid., Sr.): Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

f. Actuary: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

g. Operations Research Analyst: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

h. Scientist: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

i. Data Scientist: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

j. Help Desk Support: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

k. Business and Finance Operations: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

l. Public Relations: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

m. Administrative Professional: Minimum three (3) years of experience in the role in one or more of the P&R and/or DRRS functional areas listed in Factor 3 Corporate Experience. Experience working on projects listed in Factor 3 Corporate Experience in the role proposed preferred. Bachelor’s degree in a relevant field of study.

G.3. CONTRACTOR ADMINISTRATION REQUIREMENTS

The following sections describe the administration requirements for PRISM and task orders awarded under PRISM. The COCM shall be the primary point-of-contact for these requirements.

Failure to meet administration requirements may result in negative CPARS (See Sections H.16. and H.17.).

G.3.1. Subcontracting Plan

Subcontracting Plans are not required for small business concerns. Contractors required to submit a Small Business Subcontracting Plan with their initial proposal, shall comply with the requirements in FAR 19.7 The Small Business Subcontracting Program, to ensure that small business, small disadvantage business (SDB), women-owned business (WOSB), HUBZone small business (HUBZone), veteran-owned small business (VOSB), and service-disabled veteran-owned small business (SDVOSB), are provided the maximum practicable opportunity to participate as Subcontractors.

The Contractor shall submit Individual Subcontract Reports (ISR) or SF 294 Report for Individual Subcontracting Plans, if applicable. Affiliates of the Prime Contractor or Subcontractor are not included in these reports. Subcontract award data reported by Prime Contractors and Subcontractors shall be limited to awards made to their immediate next-tier Subcontractors. Contractors are required to adhere to their Subcontracting Plan, incorporated into the basic contract by reference. When a Contractor does not meet any one or more of their Subcontracting Goals for a given reporting period, the Contractor shall explain, in writing, the rationale for not meeting the goals in the comments section of the ISR or SF 294. The Subcontracting Goals:

G.3.2. Contractor Performance Assessment Reporting System (CPARS)

Past performance information is relevant information, for future source selection purposes, regarding a Contractor’s actions under previously awarded contracts. It includes, for example, the Contractor’s record of conforming to contract requirements and to standards of good workmanship; record of forecasting and controlling costs; adherence to contract schedules, including the administrative aspects of performance; history of reasonable and cooperative behavior and commitment to customer satisfaction; reporting into required databases; record of integrity and business ethics; and business-like concern for the interest of the customer.

The PRISM Source Selection Procedures requires use of the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process for both PRISM and task orders awarded under PRISM. However, if a customer agency requires an alternative past performance assessment reporting system for a specific task order(s) other than CPARS, the alternative reporting system takes precedence over CPARS.

The PCCM will serve as a primary contact and who will be authorized access to the evaluation for review and comment for PRISM and task orders awarded under PRISM. The COCM shall respond promptly to past performance evaluations as documented by the PRISM CO at the task order level and the PRISM CO for PRISM. In addition, the PCCM will be required to identify an alternate contact that will be responsible for notifying the PRISM CO in the event the primary contact is unavailable to process evaluations within the required 30-day time frame.

G.3.2.1. PRISM CPARS

The PRISM CO will evaluate interim Contractor performance on an annual basis and final Contractor performance upon contract completion using the process and criteria in CPARS.

Evaluations of Contractor performance will be provided to the Contractor as soon as practicable after completion of the evaluation. Contractors will be given a minimum of 30 days opportunity to submit comments, rebutting statements, or additional information. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal agencies to support future award decisions.

G.3.2.2. Task Order CPARS

The PRISM CO will administer and evaluate task order performance. The PRISM CO must use CPARS for task orders awarded under PRISM unless otherwise mandated by the customer agency to utilize past performance systems other than CPARS. At a minimum, the PRISM CO will be responsible for evaluating final Contractor performance upon task order completion. Interim performance evaluations may be conducted as prescribed by the customer agency’s procedures on any task order with a period of performance exceeding one year.

Evaluations of Contractor performance will be provided to the Contractor as soon as practicable after completion of the evaluation. Contractors will be given a minimum of 30 days to submit comments, rebutting statements, or additional information. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the task order file, and may be used by Federal agencies to support future award decisions.

G.3.3. Insurance

The insurance coverage specified in FAR Subpart 28.3, Insurance, is the minimum insurance requirement for PRISM. The PRISM CO may require additional insurance coverage or higher limits specific to a task order awarded under PRISM. If the task order does not specify any insurance coverage amounts, the minimum insurance requirements in FAR Subpart 28.3 shall apply to the task order. PRISM COs must tailor insurance coverage clauses, provisions, and other applicable terms and conditions specific to each task order’s contract type, solicitation, and award.

The Contractor must maintain the minimum insurance coverage for the entire term of PRISM. The Contractor shall notify the PRISM CO for affected task orders, in writing, if there are any changes in the status of their insurance coverage and provide the reasons for the change and copies of ACORD Form, Certificate of Liability Insurance, as applicable.

The PRISM website will maintain a record of each PRISM Contractor’s status of insurance coverage for the PRISM CO. Only those Contractors that meet the insurance coverage requirements on task order solicitations shall be eligible to compete.

G.3.4. Mergers, Acquisitions, Novations, and Change-Of-Name Agreements

If a Contractor merges, is acquired, or recognizes a successor in interest to Government contracts when Contractor assets are transferred; or recognizes a change in a Contractor’s name; or executes novation agreements and change-of-name agreements by a CO other than the PRISM CO, the Contractor must notify the PRISM CO and provide a copy of the novation or other any other agreement that changes the status of the Contractor.

G.3.5. Responsibility and FAPIIS

The Contractor shall maintain sufficient resources and meet the responsibility standards and Contractor qualifications set forth in FAR Part 9, Contractor Qualifications, to continue performance under the PRISM program.

Subject to FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters, the Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the term of PRISM.

G.3.6. VETS-4212 Reports

Subject to FAR 22.1303, Applicability, and FAR 52.222-37, Employment Reports on Veterans, the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) Contractors and Subcontractors to report annually to the Department of Labor the number of employees in their workforces, by job category and hiring location, who are qualified covered veterans. VEVRAA also requires Contractors and Subcontractors to report the number of new hires during the reporting period who are qualified covered veterans.

Contractors shall submit a VETS-4212…