Questions_2.pdf

1. Could the size of projects considered relevant under the corporate experience requirement please be clarified? The solicitation states that projects must be at least 800,000 RSF in size.

However, as the square footage for this project is listed as 337,500 SF in the building information sheet this number seems too high.

Projects must be at least 400,00 RSF in size, not 800,000

2. Is there a Collective Bargaining Agreement (CBA) in place, and if so, please provide a copy.

No

3. Please provide the Total Hard Floor SF.

We have no hardwood floors.

4. Please provide the size and number of stories of any parking garages.

There is not a parking garage. It is a lot.

5. Please provide the size of any parking lots.

400,000 sf

6. Please provide the Window Count.

1,109

7. Please provide the Outside Area Size to be Policed.

1500 sq. ft, includes building perimeter and daycare

8. Please confirm that the Irrigation System is part of the Solicitation. If it is, please provide details about the system such as number of sprinkler heads and system controllers.

Raintree Irrigation System and. 25 sprinkler heads

9. Exhibit J-2.5 details a Hardscape Plan and Exhibit J.2.6 details an Erosion and Sediment Control Plan

– is Landscaping part of the Solicitation? If so, please provide details regarding size and vegetation.

No, landscaping is not apart of the solicitation.

10. Please provide size details of the Playground.

1,944 sq. ft

11. In Exhibit J-1.6, it is stated under #1 that the Building is 10 years old, but under #7 it states that the elevators are over 20 years old. Please confirm the age of the building and the elevators.

Age of building and elevator is 22 years old

12. What is the current monthly billing amount by the incumbent We are currently in a 6 month extension which is $956,724

13. Please could the list of site visit attendees be published

The GSA declines to provide this information.

14. Please could a list of subcontractors currently working on the contract and who therefore have the necessary security clearance be provided

The GSA chooses not to provide this information at this time. However the new Awardee will have the option to retain the current subcontractors.

15. Please provide any CBAs that pertain to the SOW at this site.

Currently not in place

16. Snow Removal per section C.2.5.10 states:

“The Contractor shall perform snow and ice removal as part of the basic services for the snow and ice removal program. Snow and ice removal from entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, roadways, parking areas, handicapped accessibility areas, and approaches are included in the standard service price. This does not include snow and ice removal requiring heavy equipment (ride-on equipment such as front-end loaders, backhoes, bobcats, snow plows, etc.) Equipment provided by the Government that is damaged by the Contractor due to neglect shall be repaired or replaced by the Contractor. The Contractor shall be responsible for all costs incurred.”

This says that the contract is responsible for roadways, parking areas and driveways but later states that the contractor is not responsible for any removal of areas requiring ride-on equipment. Roadways, parking areas and driveways often require the use on ride-on equipment. Please confirm that these areas are part of the contractor’s responsibilities.

a) The Contractor shall perform snow and ice removal as part of the basic services for the snow and ice removal program. Snow and ice removal from entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, roadways, parking areas, handicapped accessibility areas, and approaches are included in the standard service price.

17. Snow Removal; please provide a map of all areas that require snow removal.

a. The parking lot, walkways of the entrances and roadway entrance on our property. Site attendees were all given permission to walk the parking lot.

18. Please provided SF for all items listed in EXHIBIT J-2.2

a. Information is listed within questions

19. The pulling of trash and dusting of office areas, is this done during the day or night?

a. Completed during the day

20. Thorough cleaning of bathrooms, public hallways, elevator, stairs, buffing, mopping of tiles floors and Lobby; is this completed after hours, M-F?

a. Yes after hours monday through friday

21. ATTACHMENT_H_List_of_Assets.pdf appears to be a pdf of a spreadsheet. We cannot align the equipment information in the current file the way the pdf was created. Please provide the original spreadsheet with the equipment data in a format that bidders can see the equipment and identifying data across rows so that it is usable to create a realistic estimate and approach.

a. Updated document will be provided.

22. Please provide the type, size/capacity and other identifying data on equipment identified in

ATTACHMENT_H_List_of_Assets.pdf.

a. Updated document will be provided.

23. Please provide the type (Hydraulic, tractions etc.) of each elevator as well as the make and age of each. Please provide the information on all elevator equipment.

a. Elevators were manufactured and installed by United States (U.S) Elevator Company in 1995 and is original install. They are 5 passenger tractions and one freight traction.

24. Please clarify the notes associated with the Fire equipment. For example, in: C.1.42.2 Fire Alarm System Services

a. The notes are the highlighted points of contact that describe who is responsible for what.

Green=GSA Fire Alarm Shop Yellow=GSA contracted vendor Blue=CFM contractor

25. FIRE ALARM INSPECTION & TESTING… GSA CONTRACT via O&M SHOP ((NEED POINTS LIST))

a. Under GSA National Contract with subcontractor

26. FIRE ALARM REPAIRS… GSA CONTRACT via FIRE ALARM SHOP

a. GSA Fire Alarm Shop handles

27. Is the contractor the O&M Shop? Or are we the CFM contractor?

a. CFM Contractor

28. Please clarify this for all Fire paragraphs.

a) Please provide data for custodial services. Please provide square footage of floor types. For example X thousand sq. ft. carpet, X thousand square feet vinyl tile, etc.

i) First floor is 57,800 sq. ft . Floors 2 - 6 are 55,900 sq. ft

29. Please provide the number of bathrooms and the number and types of fixtures.

a. 84 stalls and and 26 urinals. Standard toilets and urinals

30. Please provide number and size of walk-off mats.

a. Four walk-off mats

31. Please provide square ft. of various types of space where cleaning is provided. For example X thousand square ft. public areas, X thousand sq.ft. offices, labs, restrooms, child care et. Etc.

a. Duplicate of question 29

32. Additional Services: The instructions for this section state: For the labor category column, there may be numerous categories ranging from project manager and supervisor to mechanic and plumber. The offerors will complete the column for hourly rate and total. These instructions appear to be incomplete and the associated price matrices for the Base and Option years in B.7.7.1 have only one line item for reimbursable Operations and Maintenance at Other Than Occupant Work Hours. Please clarify what labor category(ies) should be included and if necessary, modify the price matrices accordingly.

a. Additional Services can be quoted separately. Please quote the base services on the solicitation.

33. B.7.7.1 Additional Services: The price matrices provide for the Base and Option years have a column for estimated Hours per year for the various categories however, there are no estimates included in these matrices. Please provide the Government's estimate for each period.

a. These estimates are to be provided by the contractor for the additional service cost by rate.

34. B7.7 and C.1.5 Transition Phase Startup and FAR Contract Clause 52.237-3 CONTINUITY OF SERVICES (JAN 1991): According to this section and clause: “The Contractor shall provide within 30 days of transition startup services prior to the Contract start date” and “The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract” however, there is no specific CLIN that provides for the pricing of this period and B.7.7. Will the Government add a separate CLIN to cover the cost of the phase-in and phase out periods?

a. The costs of transitioning in and out can be included in the price proposal.

Reasonable initial and closing costs could be allowed but the GSA would have to approve those prior to award.

35. RFP Section C.1.1.1 Can you please provide the most recent roof inspection report and warranty information?

a. Roof has exceeded its life expectancy and there was no warranty information presented to the government prior to purchase of site.

36. RFP Section C.1.2.54: “Normal Working Hours” provides the definition for Normal Working Hours but the actual normal working hours start and end time are not listed in the RFP.

a. 7:00am to 5:00PM

37. RFP, Section C.1.35.4: What is the name of the Building Automation System software and what revision is currently being used?

a. PC-software base I/NET7 of TAC Control System. The system has not been upgraded since Government purchased in 2015.

38. RFP Section C.1.35.4: Are there transducer field control devices being used in association with the building automation systems?

a. No.

39. RFP Section C.136: What vendor currently provides water treatment services?

a. The current CFMs vendor

40. RFP Section C.136: Is the existing water treatment equipment (Controllers, injection pumps, coupon racks, spill containment, reagent kits) property of the Government and, therefore, will convey to the new contractor? If so, please provide a list of such equipment.

a. Yes. Water Bottles

41. RFP Section C.1.40.4: States ”The Contractor shall provide _10_ Hours of parts and supplies per calendar month” . Please clarify that the intent of this statement is to provide 10 hours of labor but NO parts and supplies per month.

a. The Contractor shall provide 10 hours calendar month (hours are not cumulative to succeeding months) when requested by the COR, to accomplish discretional work in the building(s) covered by this contract.

42. RFP Section C.1.41: Are there currently any other managing/monitoring systems in place that are associated with the environmental systems? If so, please identify those systems and what aspects of the environment they manage and/or monitor?

a. No.

43. RFP Section C.1.41.3: Is refrigerant or any other hazardous chemicals being stored in large quantities? If so, what are the types of chemicals?

a. No.

44. RFP Section C.1.41.3: Is there currently a refrigerant monitoring system in the Central Plant?

a. We have no central plant, and there is no refrigerant monitoring system.

45. RFP Section C.1.42: The majority of testing and inspection services are not the responsibility of the CFM contractor, however many repairs are the CFM contractor’s responsibility. During such repairs, should fire watch services be necessary and potential Overtime man hours are these additional labor costs incurred 100% reimbursable by the government to the contractor without regard to the threshold?

a. Not without consent from COR/CO prior to approval of work.

46. C.2 Custodial and Related Services - Can the Government please provide detailed floor plans with square footage for each floor of both buildings?

a. We have only one building. First floor is 57,800 sq. ft . Floors 2 - 6 are 55,900 sq. ft

47. C.2 Custodial and Related Services - Can the Government provide a count of all restrooms including the number of lavatories, toilets, and urinals

a. There are 26 urinals and 84 stalls

48. C.2.4.3 Floor Care – Section lists a specification for cleaning Data Center Flooring and the CSF file lists square footage labeled as Computer. Do these areas have Data Center Flooring? Is the Data Center Flooring raised? If so, is there a requirement to clean under the raised flooring. If so, please provide details and frequencies.

a. Computer Room does have a raised floor, and there is no frequency on cleaning at this time. But by request of the agency.

49. C.2.4.3 Floor Care – Section lists a specification for cleaning Granite and Marble Floors.

Please provide floor plans detailing the location and square footage of such flooring.

a. None

50. C.2.4.3 Floor Care – Section lists a specification for cleaning and maintaining Asphalt flooring. Please provide floor plans detailing the location and square footage of such flooring for each site and specifications for cleaning and maintaining such flooring.

None.

51. C.2.4.3 Floor Care – Section lists a specification for cleaning wood floors. Please provide floor plans detailing the location and square footage of such flooring for each site.

a. There is no hardwood floors in this building.

52. C.2.4.8 Surfaces – There is no requirement to provide any restorative maintenance to any

Stone, Metal or Wood surfaces. The only requirement generally appears to be free of dust, streaks, spots, hand marks, oil, smudges, dirt etc. Is the contractor required to provide any restorative services such as cleaning, polishing, oiling, honing, polishing, or applying lacquer or other sealants to such surfaces?

a. No.

53. C.2.5.10 Snow and Ice Removal – Section states “The Contractor shall perform snow and ice removal as part of the basic services for the snow and ice removal program” yet B.7.7.1 Additional Services price sheet lists all snow and ice removal services as reimbursable. Does the Government consider all snow and ice removal services reimbursable to the contractor?

a. Yes, but must be approved by COR prior to purchase

54. C.47.4 Grounds Maintenance – Will the Government provide a site plan for each site showing depicting all of the areas that require grounds maintenance and snow removal since photographs were not allowed during the site visit and none are posted in the bidders’ library?

a. We are submitting a google map highlighting the areas. But each site visit allowed each person to walk the property. mmp

55. C.2.14.3 Solid Waste/Recycling – Please confirm that Solid Waste and Recycling hauling will be provided by the Government under separate contract.

a. Yes hauling of Trash and Recycling falls under GSA regional Contract

56. RFP Section C.3 - Is the Government planning a modification of the elevators at either site during the term of the contract base and option years?

a. A future modification is planned for elevators, but separate from CFM contract.

57. RFP, Section H.16, Will a lift be made available to the contractor for work if necessary?

a. Government does not own a lift. CFM will be solely responsible for procuring item if necessary.

58. RFP Exhibit J-1.6: Has space for information as to the existence of Asbestos and Lead Based Paint that are left blank. Please confirm the presence of both substances. If either substance is present, advise if O&M plans exists and provide them.

a. There is no presence of Asbestos and/or Lead Based Paint

59. RFP Exhibit J-1.6: When were the Central Plant Chillers last overhauled and who performed the overhaul maintenance?

a. Chillers were overhauled May 2017

60. RFP Exhibit J-1.6: Can the Government please provide the dates for the latest annual, semi-annual and 5-year full load inspections for the elevator? These are not specifically listed in the Exhibit

a. Annual was completed in June, 2017, and Semi-Annual is Scheduled for December 5, 2017.

61. RFP Exhibit J-1.17 Inventory/CMMS has a link which does not work. If this information is meant to be accesses through a linked document, can you please provide?

a. You have to have a GSA clearance to have access

62. RFP Exhibit J-1.18 Preventive Maintenance Schedule has a link which does not work. If this information is meant to be accesses through a linked document, can you please provide?

a. You have to have a GSA clearance to have access

63. RFP EXHIBIT J-2.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) – lists standards for Exterior Grounds Maintenance beginning on page 276 but there are no specifications for this service Section C.2.9 as listed in the table of contents. Please confirm that section C.2.9 is excluded but for sections C.2.9.16, C.2.9.17, and C.2.9.18

a. Yes, C.2.9 can be excluded except C.2.9.16, C.2.9.17 and C.2.9.18

64. Attachment B: According to the Building Statistics, the gross square footage is under 350,000 square feet. However, in Attachment B, Special Contract Requirements, the Qualifications of the Project Manager and Supervisor (B.15.2.1-B.15.2.2) indicate that experience must be in buildings of at least 800,000 SF. Is this perhaps an error?

Projects must be at least 400,00 RSF in size, not 800,000

65. Attachment B and RFP Section H: Why are the Special Contract Qualifications included in Attachment B since they are already outlined in Section H of the RFP? Which ones are the correct ones for us to follow since there are some discrepancies?

a. Please follow Section H with in the solicitation. Attachment B should not of been uploaded.

66. Attachment B and RFP Section H: The qualifications for personnel in Attachment B.15 do not correlate exactly to Section H.15 of the RFP as indicated in question 34. Which set of qualifications are the correct ones? Section H.15 of the RFP or Attachment B, Section B.15?

a. Please follow Section H with in the solicitation. Attachment B should not of been uploaded.

67. Attachment H: Are any of the condenser water pumps, chilled water pumps, booster pumps, cooling towers ETC…, equipped with variable frequency drives?

a. Yes

68. Attachment H: Please post in excel format with all columns for each item listed on the same page? The version in PDF makes it impossible to accurately associate information with specific equipment. . Please See new upload.

69. Attachment H, Fire Alarm Panel: Who manufactures the Fire Alarm Panel and associated annunciation devices and what revision of the software is currently being used?

a. This is maintained under GSAs National contract with their subcontractor.

70. Attachment H, Fire Alarm: How many points are associated with the Fire Alarm annunciation system?

a. This is maintained under GSAs National contract, with their subcontractor.

71. Attachment H, Building Automation System and Section C.1.2.9: How many points are associated with the Building Automation System?

Water source heat pumps 1st floor, (2) main boilers, (2) chillers and pumps

72. Attachment H and RFP Section C: Please provide an accurate list of all consumable preventative maintenance supplies needed including but not limited to belts, air filters including applicable MERV rating, size and quantity required per unit?

a. CFM responsibility and discretion. GSA does not have a set list of consumable PM supplies.

73. Attachment H: Have all MEP history equipment files been maintained by the incumbent contractor and will they be made available to the successful bidder?

a. Yes MEP history equipment files are being maintained. No they cannot be made available at this time.

74. RFP Section L number 7: Offeror must demonstrate prior experience within “at least 800,000 RSF” but the Solicitation, p. 32 number VII says “…the building contains approximately 327,300 total program square feet…” Why must an offeror demonstrate prior experience at a facility 40% larger than the proposed contract facility?

a. Projects must be at least 400,00 RSF in size, not 800,000

75. General Question: Can you please provide the site visit attendee list?

GSA declines to answer this question.

76. General Question: Can you please provide a list of employees with tenure that have more than 2 weeks accrued leave?

GSA declines to answer this question.

77. General Question: Does the PWS require facility maintenance staff members 24X7 365 days a year?

a. No.

78. 80. General Question: Will the Government provide any on site parking spaces at no cost for contractor personnel on day and/or evening shifts at either site?

a. Yes we have on site parking at our one facility- 4700 River Road

79. RFP Content: Tab A instructions on Page 300 of CFM_Specs_Solicitation … requires a set of information that is to be included in our response. However the instructions for Factor 1: Corporate/Prior Experience on Page 304 of the same document requires Offerors to provide another set of information.Q: Please advise on which set of instructions we are to follow in our response for Tab A

a. The solicitation will be edited to so that Pages 300 and 304 do agree with each other. Please answer all questions.

80. RFP Content: Pg. 304 of CFM_Specs_Solicitation… states that we are to provide a minimum of 3 and up to 5 past performance references that have been performed within the past 7 years but page 300 of this document, we are told to provide past performance references that have been performed within the past 5 years. Q: Please clarify which requirement is correct and to be complied with.

Page #300 will be edited to accept experience with in the past seven (7) years.

81. RFP Content: Pg. 305 of CFM_Specs_Solicitation… document states: “Past performance will be evaluated by analysis of information provided as requested under Prior Experience” Q: Does this mean that we only need to provide past performance projects that are similar, etc., in the Tab A: Prior Experience section and no content or the same content is to be provided in the Tab B: Past Performance section? A. Past Performance should be from projects similar in nature.

82. Will we be able to contact incumbent staff before award notification? If not, please advise on when we will be able to have conversations with the incumbent staff to gauge their interest.

Information on the Transition period can be found in sections C.1.5 through C.1.6 of the Specification/Solicitation document.

83. Is the incumbent contractor qualified to participate in this competition?

The GSA can not answer this question.

84. Are the Engineers on the current contract under a Collective Bargaining Agreement? If so, please let us know when this expires.

a. N/A

85. Please provide us with the reason that the Government is requiring a past performance reference/contract highlighting the Offeror's experience providing the required CFM for a building that measures 800,000 RSF when the APHIS building is only 327,300 square feet. This requirement may unfairly eliminate Offerors who might otherwise be able to provide the required services.

Projects must be at least 400,00 RSF in size, not 800,000

86. As the APHIS building is 327,300 square feet and is the object of this solicitation, we respectfully recommend that the Government revises the Project Manager qualifications to match the size and complexity of the APHIS building and its cleanliness and maintenance.

Projects must be at least 400,00 RSF in size, not 800,000

87. Please advise on whether we are required to place a janitorial staff member onsite on the weekends.

a. Not required.

88. Was attendance at the site visits mandatory in order to qualify to submit a response to this solicitation?

a. No

89. Does USDA anticipate providing an office area for the custodial staff?

a. Office area is already provided.

90. Please provide information on the size of the custodial storage room.

a. 787.36 sf for storage

91. Will the awardee be responsible for cleaning the Cafeteria kitchen?

a. Light cleaning; mopping of floors inside serving area and vacuum of seating area. Nothing more.

b. Please confirm the RSF of the APHIS building. In the 3rd paragraph on Page 32 of 309 of the solicitation, it states that the building contains approximately 327,300 total program square feet. Please confirm this total.

This is correct

92. Please tell us how old the APHIS building is.

22 years old

93. Please tell us who the current elevator vendor is that supports the current contract.

a. Its the current CFMS sub-contractor

94. Number of current Engineers supporting the contract and the number of hours per year and number of shifts

a. 4 Engineers- 1100 estimated hours (1,832 estimated man hours x 4 = 7,328 estimate hours)

95. Number of current Custodial staff supporting the contract and the number of hours per year and number of shifts

a. 11 staff members- 1100 estimated hours, 2 shifts (1,832 estimated man hours x

11= 20,152 estimated hours

96. Number of Supervisors supporting the contract and the number of hours per year and number of shifts

a. 2 Managerial Positions- 1100 estimated hours

97. Number of personnel supporting the Repair requests on the current contract; please also inform us of their labor category description.

a. 1- Assistant Project Manager

98. Please provide information regarding the value of the current contract

a. The GSA choose not to answer this question.

99. What is the current contract value?

a. The GSA chooses not to answer this question

100. Will the Government please provide a breakdown of the contract value, broken down by the value of the main services?

a. The GSA Chooses not to answer this question

101. "Section L.7 and Section M of the RFP state differing basic requirements for Corporate Experience/Prior Experience. For example, Section L.7 (page 300) requires for TAB A Corporate Experience: ""prior experience within the past five (5) years concurrently managing and performing operation and maintenance, repairs and custodial services for at least one facility of similar size and scope (multi use and at least 800,000 RSF)."" Section M (pages 304-305) requires under Prior Experience: offerors to ""submit a detailed descriptive listing of three (3) projects at a minimum and five (5) projects at a maximum performed as the prime contractor within the past seven (7) years that are similar in nature to the one described in this solicitation;"" and ""the Contractor must have a minimum of twelve (12) months experience performing the services at those location(s) by time of the closing date of this solicitation...."" Would the Government please confirm which of the Section L and Section M requirements Offerors should use when choosing Corporate Experience / Prior Experience projects and writing their proposals?

a. In order to standardize the requirement the Past Performance requirements will accept all contracts within the past 7 years for concurrently managing and performing operation and maintenance, repairs and custodial services for at least one facility of similar size and scope with at least 400,000 RSF. The solicitation is hereby edited to reflect these changes.

102. Will the Government consider accepting Corporate Experience and Past Performance references from an Offeror's Subcontractor to be technically acceptable for this proposal?

a. Government will consider

103. Can the Government please confirm that “Corporate Experience” (Section L.7) and

“Prior Experience” (Section M) are the same requirement?

a. They are the same

104. The Management Plan described in Section M is required to be submitted, although it is not included in section L. Please confirm the proposal content requirements.

a. The Solicitation is edited to include in Section L the Management Plan in section M.

105. Are there Collective Bargaining Agreements in place under the current Facilities Maintenance & Repair Contract? If so, would the Government please provide copies of them?

a. N/A

106. Are there Collective Bargaining Agreements in place for Custodial services under the current Facilities Maintenance & Repair Contract? If so, would the Government please provide copies of them?

a. N/A

107. The CBA includes provisions for vacation accrual based the employees length of service. Will the Government please supply a listing of the seniority dates for each incumbent employee at the site in order to calculate an actual productive man-hours calculation to permit the development of an accurate cost of vacation entitlement?

a. N/A

108. What Trades are currently working on site on the existing Facilities Maintenance &

Repair Contract?

a. HVAC, Plumbing, Electrician

109. Please provide the current vendors' names and services performing support to the Facilities Maintenance & Repair Contract.

The GSA chooses not to answer for vendors names. However, supporting services are listed.

i. Fire Alarm Inspection & Testing

ii. Trash Removal & Recycling Removal

iii. Landscaping

110. Are there any Specific Proprietary Vendors for any of the systems included in this contract?

a. Yes

111. If Subcontractor work is required, are they subject to Davis Bacon/Wage

Determination rates?

a. Yes. More information on Davis Bacon can be found from the link below.

b. https://www.dol.gov/whd/govcontracts/dbra.htm

112. Are there any special custodial requirements in the daycare center?

a. Daycare has their own cleaning requirements and its located in the specs

113. Is the current level of cleanliness of the restrooms and common areas expectable to the Government, as noted during our walk-through tour of the Facility?

a. Yes its acceptable

114. Please define dusting requirements above 7' from the top of the floor surface.

Clean by dusting, damp wiping, or vacuuming surfaces and objects approximately 70 inches or more above the floor. This includes but is not limited to the wall and ceiling area adjacent to ventilating and air conditioning outlets, tops of partition, wall fans, pictures ceiling diffusers, file/book cases, etc. This cleaning applies to the child care center which house daycare furniture.

115. Are office moves reimbursable to the Contractor?

a. No

116. Please provide historical information on the number of annual room set ups.

a. N/A

117. Are after normal business hour events reimbursable to the Contractor?

https://www.dol.gov/whd/govcontracts/dbra.htm

a. There are no after-hour events, unless its an emergency

118. What are the Contractor's responsibilities for the conference center? Events, usage, etc.

Hot/cold calls, or janitorial services

119. Is there a location where snow and ice removal material and equipment can be stored on the Client's site? If no space or storage is available will steel "sea can" containers on site be acceptable?

a. Snow can be piled to the back of the facility. COR will provide guidance on exact location.

120. Is the current contractor hauling snow off site? Is there any area on the Site where snow can be piled?

a. Snow can be piled to the back of the facility. COR will provide guidance on exact location.

121. Is Surface Parking Cleaning the responsibility of the Contractor, and at what Frequency?

a. Contractor, Cleaned weekly

122. Is the Client or Contractor responsible for the 10 year Roof Anchor inspection for window washing? If so, when was it last performed?

a. CFM is responsible. Roof Anchor inspection done September 2017

123. Is landscaping included in this contract, and is the Contractor responsible for landscaping the grounds? It's not stated in the RFP. Section J-2.3 lists in the quality assurance plan the definition of above standard services expected of landscaping including the maintenance of the grounds, but it does not mention landscaping anywhere else in the RFP.

a. No.

124. Is the Contractor responsible for the expense to do Annual Plantings?

a. No.

125. Is the Site LEED Certified?

a. No

126. Does the Government provide Office Space for the Contractor?

a. Yes.

127. Does the Government provide Office Furniture for the Contractor?

a. Yes.

128. Are Desk-side waste and recycling receptacles provided by the Government or the Contractor?

a. Government

129. Please list the Government provided equipment, phone lines, computers, faxes, radios, Internet, communication devices, tools, and equipment.

a. Only provide space and some furniture. CFM is responsible for internet, phone lines, and other office equipment to maintain their business.

130. Is parking provided by the Government for Contractor personnel? If so, how many spaces are provided?

a. Government. There is no set number for parking space.

131. Is the Contractor responsible for Key and Security Card duplication; and is the material and equipment to do so at the Contractor's Expense?

a. No.

132. Are there designated areas for the Contractor to store equipment and materials on site?

a. Yes.

133. Do the supplies in the storage area on the roof convey to the new contractor, and remain on site for the new contract?

a. Only government purchased equipment.

134. What are the expectations to support equipment and systems etc. in the 5th floor Emergency Center during normal and heightened use?

a. Provide support upon request.

135. Is the Contractor responsible for the Evacu Tracs in the hallways?

a. No.

136. Who is responsible for the maintenance and repairs of the equipment in the gym?

a. Government

137. Who is responsible for the maintenance and repair of the trash compactor equipment located at the loading dock?

a. Government

138. Who is responsible for the maintenance of the solar panels in the parking lot?

a. Government.

139. Who is responsible for the painting of the curbs in the parking lots?

a. Government

140. Does a Government CMMS system currently exist at the APHIS site?

a. Yes

141. Please provide the current CMMS System name and version of software.

a. Maximo

142. Does the contractor have the option to use the Government’s existing CMMS or to bring in their own CMMS?

a. Must use governments existing CMMS; Maximo.

143. Does the required CMMS description cited in Section M only apply if the contractor elects to bring in their own CMMS?

a. Must use governments existing CMMS; Maximo.

144. Does the current CMMS have a Preventive Maintenance component and, if so, what percentage of the assets are in the system?

a. All building equipment is listed in Maximo

145. Will the incumbent Contractor be required to export their CMMS data for validation during Phase-in to the newly awarded Contractor?

a. Government can assist with providing data for Phase-in

146. Please confirm if the Government will pay for all minor and major upgrades to the

CMMS.

a. Government is responsible for for CMMS upgrades. C.1.1.3 Exclusions

147. Please confirm if the Government will provide data lines for access and monitoring of the CMMS.

a. A data line is accessible for CMMS

148. Please provide how many Seats the Government will need for access to the CMMS system and at whose expense are those Seats?

a. N/A

149. Please provide the current EMS System name and version of software.

a. T.A.C - INET 98

150. Who is responsible for the expense of the BMS/EMS phone lines?

a. Government has provided lines

151. Please provide how many Seats will the Government need for access to the BMS/EMS system, and at whose expense are those Seats?

a. N/A

152. Please provide any Government work load data for the total number of annual Minor and Major repair orders.

a. 2000 minor and/or minor estimated annually

153. Please provide the annual for Unscheduled Work Orders.

a. 560 estmated

154. Please provide the number of Service Calls annually.

a. 2000 estimated This is near to 3 per day.

155. Please provide the annual number of repair requests that exceeded the Contractors Repair Threshold amount.

a. 1000 estimated

156. Historically, how many emergency and non-emergency calls Service Calls have been required over the past 3 years?

a. For two years, 4000 estimated

157. Currently, how do the site Technicians receive and update Preventive Maintenance requests: paper, fax, email, or hand held device?

a. Email, weekly reports

158. When was the last time the As-Built Drawings were updated; and are they currently up to date?

a. 2015

159. Are there any known Environmental issues related to the site, Hazardous Material, Hazardous Waste, etc.?

a. No.

160. Please state whether the requirement for the current staffing personnel levels are included in the current Contract or perhaps assigned to different work sections of the incumbent Contractor?

a. They are included in the specs.

161. When was Vibration Analysis last performed on the Chillers?

a. Prior GSA taking over 2015

162. When was Oil Analysis last performed on the Chillers?

a. 2017

163. Please indicate the Ventilation Systems that require HEPA filtration.

None

164. Please indicate the Ventilation Systems that require Carbon filtration.

None

165. Please confirm if HVAC Duct Cleaning is at the expense of the Government or the Contractor?

a. Government

166. When was the last test performed for the Unfired Pressure Vessels?

a. Scheduled December 2017

167. Is Indoor Air Quality Testing required under the basic service; and if so, what are the frequencies?

a. No not required.

168. Who is responsible for the Preventive Maintenance of the Facilities Systems in the RFP during the Transition period, the incumbent or successor contractor?

a. The current contracted CFM, until the contract ends and new contractor comes in.

169. What are the entire Fire Alarm device counts for the Contract, Control Panels, Booster Panels, Annunciator Panels, Smoke Detectors-above and below ceiling & floor, Pull Stations, Heat Detectors, Duct Detectors, Sprinkler-flow,pressure,tamper switches, horns, bells, strobes, fire doors, fire pumps?

a. Can provide a spreadsheet from inspection

170. Please provide the last fire inspection report that identifies the devices that were tested by type of device and quantity.

a. August 2017

171. Please provide number of Fire detection and fire suppression devices in each Elevator shaft, pits, machine rooms.

a. Can provide a spreadsheet from inspection

172. Please provide number of Fire detection and fire suppression devices in each

Kitchen Exhaust System.

a. Can provide a spreadsheet from inspection

173. Is the Contractor responsible for the Maintenance of the Security System and Upgrades to the Hardware & Software for the System?

a. No.

174. Please provide an inventory list of equipment for the Security Systems, number of pieces of equipment, and model numbers.

a. Security Equipment is Government's responsibility.

175. Please provide the number of Elevators, locations, Type (hydro, Overhead Cable), Number of floors served, Manufacturer and Model numbers.

a. This was answered already, see answer above.

176. When was the last Load Test performed on the Elevators?

a. November 19, 2015

177. Is the Contractor required to provide Independent Elevator Inspection Services or is the Independent Inspections provided via the Government?

a. Inspections are completed by Government

178. Please provide Dimmer/Lighting Control System Manufacture and Model number;

and who is the current service provider?

a. N/A

179. Are there Special Lighting Fixtures or requirements for the Site?

None

180. Are the Exterior Pole lighting knock down or is a lift required?

a. Lift maybe required

181. Are the Sub Stations for the Site owned and maintained by the Utilities Provider, the

Government, or are they the responsibility of the Contractor?

a. Utilities are maintained by Government.

182. When was the last time infrared testing was performed on the switch gear breakers?

Done prior to 2015

183. When was the last date that the panel tightening was completed on the Switch Gear Breakers? Done prior to 2015

184. Please confirm if there is a Cathodic Protection System in place on the Fuel oil tanks.

a. No.

185. How many and what are each UPS rated Kilowatt (KW)?

a. n/a

186. How many Batteries are identified to each UPS Unit and what are the dates on the batteries?

a. All batteries were changed in 2017; 80 batteries replaced on 2nd floor and 35 on

5th floor

187. Will the Contractor be responsible for the replacement of the UPS batteries as individual minor repairs or in bulk?

a. UPS batteries are considered Reimbursable work

188. Are the UPS batteries required to be Load Tested?

a. Not required

189. Please provide the number of backflow preventers and size.

Three (3) - one for cooling tower, one for sprinkler and one for irrigation system

190. How many Underground Storm Water Retention Systems are on the site?

a. None

191. Is the current Water Treatment Equipment (pumps, corrosion stations, tanks and feeders) owned by the incumbent Contractor or does it belong to the Government?

a. Government Owned

192. Are there any special Water Treatment requirement or devices, RO, DI, Sewage

Treatment?

a. No.

193. What are the capacities of the cooling towers?

a. 2- 500 ton centrifugal

194. Is Legionella testing required and if so at what Frequency?

a.

195. Please provide number of ducts, linear feet from intake location to exhaust, size of ducts, exhaust hood sizes, and number of hoods.

a. Spreadsheet will have the information

196. Are any Equipment, Roof, or Structural items under warranty?

a. No

197. Please provide the number of zones of the Irrigation System.

a. 2 zones

198. Is the contractor responsible for any shipping or receiving responsibilities on site?

a. No.