CFM_New_K_L_&_M.pdf
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- Solicitation number
- 47PM0918R0001
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Section K, L & M. Corrected one minor edit from this mornings Post.
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| File | Type | Posted |
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| SF1449_MOD_003.pdf | ||
| CFM_New_K_L_&_M.pdf | ||
| The_purpose_of_this_amendment_is_as_follows.docx | DOCX document | |
| Questions_2.pdf | ||
| CFM_New_L_&_M.pdf | ||
| Fire_Alarm_Inspection.pdf | ||
| MAXIMOI_INVENTORY__8.10.2017_(1).xlsx | XLSX spreadsheet | |
| SF1449_MOD_002.pdf | ||
| Parking_Lot_Map.pdf | ||
| Questions_1.docx | DOCX document | |
| Page_303.pdf | ||
| SF1449_MOD_001.jpg | JPG image |
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K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER
STATEMENTS OF BIDDERS / OFFERORS
52.212-3 -- Offeror Representations and Certifications -- Commercial Items.
The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.
If you are not registered in SAM and need to view the full FAR reference to complete any sections please visit FAR
52.212-3 for full information to complete the provision.
L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS /
OFFERORS
THIS PROCUREMENT HAS BEEN SET-ASIDE FOR
8(a) Business Development Program ONLY.
52.212-1 Instructions to Offerors-Commercial Items (Jan 2017) This solicitation incorporates one or more solicitation provisions by reference, with the same force and ef-fect as if they were given in full text. Upon request, the Contracting Officer will make their full text availa-ble. The contractor is cautioned that the listed provisions may include blocks that must be completed by the contractor and submitted with its proposal. In lieu of submitting the full text of those provisions, the con-tractor may identify the provision by paragraph identifier and provide the appropriate information with its proposal. The solicitation provisions and/or Task Order clauses are available in either HTML or PDF for-mat at http://www.acquisition.gov/far/.
Addendum: (c) Period for acceptance of offers. Notwithstanding FAR 52.212-1, the offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.
Offerors shall furnish all of the information required by this solicitation.
NOTE: Failure to provide any of the required information in offeror proposal submission will result in a firm being technically unacceptable.
1. SUBMISSION OF QUESTIONS
Offerors are requested to submit questions grouped by solicitation section and make reference to the partic-ular Section/subsection number. Questions must be received before the date specified for receipt of ques-tions. Questions received after 2:00 PM EST on the date specified will not be accepted.
Submit questions via e-mail to BOTH: Travis Finkle at travis.finkle@gsa.gov AND Patrick Witte at pat-rick.witte@gsa.gov.
2. IMPORTANT DATES
Cut Off Date for Questions Due: 11/24/2017 at 2:00 PM (EST) *No questions will be accepted after this date and time.
Proposals Due: 12/08/2017 at 4:00 PM (EST) Site Visit: 11/14/2017 at 10 A.M.; or 11/15/2017 at 9 A.M.; 11/15/2017 at 1 P.M.;
3. SPECIAL SITE VISIT INFORMATION.
• The purpose of the site visit is to provide a briefing on the scope of work and specifications for this con-tract.
• If you are planning on attending this site visit please submit your name (first and last) and name of com-pany you are representing to travis.finkle@gsa.gov no later than Sunday, November 12, 2017 by 12:00 PM (EST). Attendees will be required to present valid identification.
• No other site visit will be granted. All of offerors are responsible for taking note of all relevant aspects of the services to be performed. All questions arising from the site visit must be submitted in writing by email to: Travis Finkle at travis.finkle@gsa.gov AND Patrick Witte at patrick.witte@gsa.gov
• Groups are limited to three (3) persons per vendor.
• The vendors will enter the building through the main entrance; and we will meet in the lobby prior to heading to the conference room for the site visit. ID’s will be required. Security will be made aware of the visits.
• There is parking provided for the site visit; and all visitors should bring a government issued ID.
***Extended to 12/21/2017 at 1pm EST mailto:travis.finkle@gsa.gov mailto:patrick.witte@gsa.gov
NOTE: Attendance at the site visit is vital to the preparation of a competitive proposal, and to under-stand the total result desired by the Government.
4. TYPE OF CONTRACT. The Government anticipates making an award on a firm fixed price contract resulting from this solicitation.
5. Instructions for Submission of Proposal
a. General: The instructions below provide guidance for the preparation and submission of proposals. Their purpose is to establish requirements for the format and content of proposals so that proposals are complete, contain all essential information and can be evaluated fairly.
b. The technical proposal shall not contain any pricing information whatsoever.
c. The offeror must propose a price for the initial 12-month period and for each of the four (4) option peri-ods in order to be considered for award.
d. The offeror must submit a price for each line item for the initial year and each option years.
e. Facsimile (FAX) proposals are unacceptable in response to this solicitation.
f. This package should be read in its entirety to ensure that the offeror is fully aware of all of the contract requirements.
g. Unbalanced Offers: Bidders/offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic requirement and the option period. An offer is unbal-anced when it is based on prices significantly less than the costs for some work and prices which are over-stated for other work.
h. Submission and Content of Proposal
Proposals in PDF format with no page limit shall be submitted electronically via e-mail to;
Travis Finkle at Travis.finkle@gsa.gov
6. SUBMISSION OF THE PRICE PROPOSAL (VOLUME I). The proposal shall contain the following tabs:
a. Solicitation. Offer and Award (SF 1449) (Tab A), When completed and signed by the contractor con-stitutes the contractor's acceptance of the terms and conditions of the proposed Contract. Therefore, the form must be executed by representatives of the contractor authorized to commit the contractor to contrac-tual obligations. Contractors shall sign the SF 1449 in Block #30. The Contractor shall include one (1) Rep-resentation and Certifications form from with all entries completed including the tax and DUNS numbers.
The Contractor shall also include a completed GSA Form 527 Contractor’s Qualifications & Financial In-formation.
b. Completed Pricing Table provided in the Price Sheet of this RFP (TAB B) The Contractor shall in-dicate the price to be charged for each line item (CLIN) on the Price Sheet.
c. 8(a) Certification Letter and Joint Venture Agreement (TAB C) The Contractor shall provide a copy of their SBA 8(a) certification letter or the 8(a) Joint Venture Agreement. If this is a newly formed Joint Venture, please provide a pending SBA Joint Venture letter or verification that the Joint Venture approval request has been submitted to SBA for review.
7. SUBMISSION OF THE WRITTEN TECHNICAL PROPOSAL, (VOLUME II)
Contractor shall submit all information described below.
TAB A (Prior Experience) To be considered technically acceptable under this factor, the Offeror must demonstrate prior experience within the past seven (7) years concurrently managing and performing operation and maintenance, repairs and custodial services for at least one facility of similar size and scope (multi use and at least 400,000 RSF). The Offeror shall submit the following information demonstrating that the experience included the following:
• preventative maintenance
• repairs
• energy efficiency program
• a service call program
• complete custodial services
• use of a computerized maintenance management system
• quality control program
In addition to the above mentioned submittals, provide the following information:
If multiple contractors are submitting as one offeror: we will accept offers from teams but each entity with-in the team must meet the requirements set forth herein. Offerors may not substitute subcontractor 281
(1) Type of facility, size of data center(s), nature of tenant mission and population, square footage, complexity of equipment, age of facilities.
(2) Estimated annual dollar value of contract.
(3) Description of services and level of responsibility and authority required.
(4) List of subcontracted services and subcontractors used, along with estimated annual cost of each subcontracted service.
(5) Type of contract (e.g. cost reimbursable, incentive fee, award fee, time and materials, fixed price, etc.).
(6) Date of contract start and completion, including options.
(7) Name, title, address, phone number, and email of customer contact. It is incumbent on the offeror to ensure information on former customers is current and accurate.
(8) Name, title, address, phone number, and email of the building's owner or a representative of the owner who can attest to the quality of the services provided. It is incumbent on the offeror to ensure this information is current and accurate.
performance for prime contractor performance. Subcontractors may have been involved in Offeror’s per-formance as prime contractor but Offeror must have been responsible for performance.
If the Offeror is an SBA certified joint venture, corporate experience will be accepted from either party or a combination of the parties; however each party shall demonstrate experience in at least one type of service for consideration. The detailed narrative submitted for each contract must include the information above as well as the specific items listed below.
Tab B (Past Performance) Please see the full requirements with in Section M.
Tab C (Management Plan) Please see the full requirements with in Section M.
Information required with proposal submission from references:
• Was Offeror responsible for operations and maintenance of this building?
• Were the services throughout the contract provided by Offeror acceptable?
• Did the Offeror communicate effectively?
• Did the Offeror generally respond timely to service calls and other complaints?
• Was the Offeror generally cooperative?
• Did the Offeror observe all required policies and procedures?
• Did the Offeror adhere to relevant safety requirements?
• After accounting for a reasonable learning curve, was the Offeror competent?
• Would you contract with this firm again for a similar requirement?
The technical portion shall not contain any pricing information whatsoever.
NOTE: RESPONSES THAT MERELY REPEAT THE LANGUAGE OF THE SOLICITATION
AND/OR THAT MERELY INDICATE THAT THE CONTRACTOR WILL COMPLY WITH ALL
OF THE SOLICITATION REQUIREMENTS, WITH NOTHING MORE, MAY BE DEEMED
UNACCEPTABLE AND INELIGIBLE FOR AWARD.
8. Contract Insurance Requirements
(a) The Contractor shall provide insurance coverage for all risks associated with performing this contract and its task orders. The Contractor assumes full liability and responsibility for all losses and damages to property or injuries to persons occasioned through the performance of any services or the use, maintenance, and operation of equipment and vehicles by the Contractor's employees and agents. At its own expense, the Contractor must maintain adequate insurance coverage during the life of this contract against all claims for damages and/or injuries. The Contractor shall maintain any legally required insurance with respect to its employees and agents. The Government shall be indemnified and saved harmless against claims for dam-ages and/or injuries. Liability insurance coverage, written on the comprehensive form of policy, are re-quired in the minimum amounts set forth below; this coverage shall not be reduced as a result of any claims paid by an insuring company:
(1) Commercial general liability umbrella:
(a)Bodily injury…………………….. $ 500,000 per occurrence (b)Property damage………………… $ 100,000 per occurrence 282
(c) Fire damage……………………...$ 100,000 per occurrence
(2) Automobile liability:
(a) Bodily injury………………...$ 200,000 per person ………………………………. $ 500,000 per occurrence
(b) Property damage…………….$ 20,000 per occurrence
(3) Contractual general liabilities:………$1,000,000 per occurrence
(4) Excess liability:……………………...$1,000,000 per occurrence (Umbrella form)
(5) Workers' compensation and employer's liability:….$ 100,000 or per statute
(6) Rented equipment, and special events activities both on and off the project site(s):
Included
(7) Government furnished property items: Included
(b) in addition, the Contractor must provide coverage for any other risks as deemed appropriate, since the Government is not self-insuring and will not indemnify the Contractor against any risks under the contract and its task orders. A current duplicate (not machine reproduced) certificate of insurance must be submitted to the CO for acceptability before the Contractor begins work under this contract. Duplicates of renewal certificates (not machine reproduced) obtained by the Contractor during the life of this contract must im-mediately be provided to the Contracting Officer; these must be acceptable to the CO. Also see the clause, "Insurance - Additional Named Insured" below.
(c) The insurance policy must contain an endorsement that any cancellations or material changes in the coverage adversely affecting the Government's interests shall not be effective for such period as prescribed by the laws of the State(s) in which this contract or its task orders will be performed and in no event less than thirty (30) days after the Insurer or the Contractor gives written notice to the Contracting Officer, whichever is longer.
(d) If the Contractor already has an organizational policy in effect, the CO will require evidence that it sat-isfies all of the above stated requirements. The Contractor is required to provide such evidence as deemed necessary by the CO before a notice to proceed with contract performance is issued. The CO reserves the right to not accept the purchase of any insurance coverage deemed not to be in the Government's best inter-est. Should any insurance coverage be refused, the Contractor will replace it immediately with coverage that is acceptable to the CO.
(e) This contract requires that all insurance coverage be kept in full force and effect until all contract and task order work is completed. The Contractor shall include these clauses in any subcontracts hereunder and must enforce these insurance requirements on its subcontractors and consultants.
(f) The Government will not be responsible for any losses, damages, or liabilities beyond the amounts, lim-its, and conditions of the above required insurance coverage.
(g) All premiums or costs incurred to comply with these insurance requirements will be paid by the Con-tractor.
9. Insurance – Additional Named Insured
The requirements of the Insurance-Work on a Government Installation-Clause prescribed in FAR 52.228-5 is supplemented to provide that the general liability policy shall name "The United States of America, act-ing by and through the General Services Administration," as additionally insured with respect to any work performed under this contract and its task orders.
M. EVALUATION FACTORS FOR AWARD
The Government will award a Lowest Price Technically Acceptable contract resulting from this solicitation.
52.212-2 Evaluation—Commercial Items. (Oct 2014)
(a) The Government will award a contract resulting from this solicitation to the responsive, responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government on the basis of the lowest evaluated price of proposals meeting or exceeding the technical acceptability standards for non-price factors. The proposals are evaluated for acceptability but not ranked using the non-cost/price factors.
The following factors shall be used to evaluate offers: Price Evaluation and Technical Evaluation
Price The government will evaluate the three (3) lowest price proposals for technical acceptability first. If the following proposals are determined unacceptable, the Government will evaluate the next three (3) lowest price firms for technical acceptability. This process shall continue until a firm is determined to be technical acceptable with the lowest price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base year period. The Government will determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.
Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
The Government reserves the right to consider as acceptable only those proposals submitted in accordance with all the requirements set forth or referenced in this solicitation. In order to fully assess and evaluate the merits of the submitted proposals, the contracting officer may seek clarifications from offerors.
The Government intends to evaluate proposals and award a contract without discussions. There-fore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.
The Government reserves the right to conduct discussions with companies submitting the most advantageous proposals if the contracting officer later determines them to be necessary. The con-tracting officer may limit the number of offerors with whom it will discuss proposals to the great-est number that will permit an efficient competition among the most highly rated proposals.
TECHNICAL EVALUATION FACTORS
A.Prior Experience Acceptable / Not Acceptable B.Past Performance Acceptable / Not Acceptable C.Management Plan Acceptable / Not Acceptable
A. EVALUATION FACTOR - PRIOR EXPERIENCE Weight – Acceptable / Not Acceptable
To be considered technically acceptable under this factor, the Offeror must demonstrate prior experience within the past seven (7) years concurrently managing and performing operation and maintenance, repairs and custodial services for at least one facility of similar size and scope (multi use and at least 400,000 RSF). Prior performance by predecessor companies and subcontractors may be considered. These previous projects may have been governmental (federal, state, or local) or private sector contracts. Experience on like projects for the Federal Government is considered a strong asset.
The offeror is requested to submit a detailed descriptive listing of one (1) projects at a minimum and five (5) projects at a maximum performed as the prime contractor within the past seven (7) years that are similar in nature to the one described in this solicitation (multi use and at least 400,000 RSF). For joint ventures, projects may be submitted for the joint venture as an entity or for an individual member of the joint venture. More recent performance may be deemed to have greater importance than less recent performance. In determining similarity the Government may look for comparability in terms of the following elements: square footage, duration, complexity and age of equipment and systems, makeup and mission of building occupants, types of services performed, level of Contractor responsibility and authority. If submitting information for current contracts, the Contractor must have a minimum of twelve (12) months experience performing the services at those location(s) by time of the closing date of this solicitation in order for those contracts to be evaluated as part of the offeror’s relevant prior experience. The detailed description submitted for each project should include, as a minimum, the following information:
(1) Type of facility, size of data center(s), nature of tenant mission and population, square footage, complexity of equipment, age of facilities.
(2) Estimated annual dollar value of contract.
(3) Description of services and level of responsibility and authority required.
(4) List of subcontracted services and subcontractors used, along with estimated annual cost of each subcontracted service.
(5) Type of contract (e.g. cost reimbursable, incentive fee, award fee, time and materials, fixed price, etc.).
(6) Date of contract start and completion, including options.
(7) Name, title, address, phone number, and email of customer contact. It is incumbent on the offeror to ensure information on former customers is current and accurate.
(8) Name, title, address, phone number, and email of the building's owner or a representative of the owner who can attest to the quality of the services provided. It is incumbent on the offeror to ensure this information is current and accurate.
B.PAST PERFORMANCE – Weight - Acceptable / Non Acceptable
This criterion will evaluate the quality of an offeror’s past performance in performing services for Operations and Meatinace, Repairs and Custodials service, elevator and HVAC projects similar in size, scope and complexity to the one described in this solicitation (multi use and at least 400,000 RSF). It includes the offeror’s overall quality of past performance, record of conforming to contract requirements and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the responsiveness of management; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction; including the offeror’s business-like concern for the interest of the customer, and the offeror’s overall performance on their contracts. Evidence of a history of successful past performance as a team will be considered an asset for any joint ventures and subcontracting arrangements.
Past performance will be evaluated by analysis of information provided as requested under Prior Experience (above), as well as information obtained through interviews with the offeror’s customers and/or the building's owner or a representative of the owner. For any subcontractor playing a significant role in the performance of this contract, the offeror should also submit relevant contact information for the customer and building owner who can attest to the level of acceptability of the services provided. The Government will determine whether the past performance of managers, key personnel, subcontractors or other partners offsets the risk of doing business with a prime contractor or joint venture that has no or limited past performance of its own on similar projects.
In addition to those references provided directly by the offeror, the Contracting Officer may identify and analyze the past performance of the offeror on any other contract on which they have performed within the past seven (7) years of which the Contracting Officer has knowledge or obtains knowledge. Because of the wide variety of past performance history of individual offerors, the Government is not required to ensure that an equal number of references be obtained for each offeror.
Evaluation: The Contractor is requested to provide information on at least one (1) and up to five (5) projects meeting the criteria for similar projects as outlined above. References from customers and/or the building's owner or a representative of the owner indicating “outstanding” or “excellent”, especially in long term contract agreements of a similar nature, will be considered. A reference with a single rating of satisfactory or lower will not be considered. A neutral rating will be given to offerors without a record of relevant past performance or for whom information on relevant past performance is not available.
Evaluation: The Contractor should provide at least one (1) and up to five (5) specific verifiable examples of similar projects performed successfully per the criteria specified above (multi use and at least 400,000 RSF).
C. MANAGEMENT PLAN Weight – Acceptable / Non Acceptable
MANAGEMENT PLAN - The Contractor’s Management Plan is a significant evaluation criterion in this solicitation. It should detail the Contractor's overall approach and commitment to accomplishing the objectives of this requirement. The Government has the right to incorporate all or part of the Contractor’s proposed Management Plan into the contract. Once incorporated, the Management Plan will be binding upon the Contractor, and become part of the contract requirements upon award. Below are specific items which must be completely addressed by the offeror in the proposed Management Plan.
(1) Staffing Plan. The Contractor’s staffing plan should include a detailed description of how the Contractor intends to accomplish the requirements of the contract using in-house and sub-contracted resources. This plan must include all listed positions required in the solicitation to include staffing for onsite, 24/7 operation. The staffing plan should include:
• Key positions, their titles, responsibilities and physical locations
• Minimum qualifications for each key position identified
• Resumes and references for individuals (if available)
• General description of the overall staffing that will be provided to successfully meet the requirements of the statement of work
• Description of how the contractor plans to recruit and retain personnel
• A statement of, “plans to retain current staff,” without further descriptions listed above, will not be considered.
After award, the contractor shall be obligated to adhere to the proposed minimum qualifications for each key position. No changes to specific personnel proposed for key positions may be made without the Government’s consent.
Evaluation: A successful Staffing Plan will clearly describe how the Contractor’s proposed personnel levels, areas of expertise, and sub-contractors will be deployed to accomplish all aspects of the services covered under the scope of this contract. The Government may contact references regarding the past performance of proposed key personnel and may use this information to assess the risk associated with the proposed Staffing Plan. The Government will evaluate the proposed staffing plan in terms of its reduction of risk with respect to successful performance.
(2) Preventative/Predictive Maintenance (PM) Plan. The Contractor’s PM plan should provide for the efficient operation of all equipment and systems; maximum equipment life;
minimum downtime for accomplishing procedures, and a system that identifies equipment requiring upgrades or replacement and warranty adherence if applicable. The plan should ensure all equipment and systems covered under the scope of this contract requiring a PM procedure, tour, etc. is continually accounted for, scheduled, documented, and completed as scheduled each month regardless of other projects being accomplished or workforce shortages. The plan should include the Contractor’s proposed guides to be used for maintenance, their basis for establishing the equipment to receive a PM procedure or tour, and PM and tour schedules and PM and tour verification plan.
Evaluation: A successful PM plan will minimally be based on manufacturer’s recommendations for prescribed service or tour procedure and frequency of service. The Contractor should also ensure all equipment and systems covered under the scope of this contract are covered.
(4) Repair Plan/Repair Assessment Plan. The Contractor should detail its plan for identifying, documenting and performing all levels of repairs covered under the scope of this contract. The Contractor should include its proposed maximum response times for providing all levels of repair, parts and materials, how after-hours and emergency problems will be addressed, subcontractor plans, etc.
For projects expected to cost more than the Contractor’s repair responsibility of $1,000, but less than $100,000, the Contractor should also propose details of how it will provide a thorough itemized equipment condition assessment including a detailed cost estimate of parts, materials and labor hours, and any other necessary information required to produce a bid package of a quality suitable for solicitation of project proposals.
Evaluation: The Contractor’s repair plan should exhibit the Contractor’s understanding of the level and quality of effort required to successfully identify and perform repairs as described above for all equipment covered under the scope of this contract in a timely and professional manner.
Plans should clearly outline the Contractor’s responsibility for repairs and the strategy for reducing repair costs. The plan should clearly state how the Contractor will accomplish repair assessments, including the individual(s) who will provide the estimates etc. Experience by this individual(s) in preparing detailed estimates and packages for bidding purposes will be considered an asset. Resources to be used to accomplish this task should be articulated.
(5) Quality Control (QC) Plan. The Quality Control Plan should detail the Contractor’s methods, frequencies, documentation, and remedies for ensuring that work performed is of the
(3) Computerized Maintenance Management Plan (CMMS). The Contractor shall provide all necessary CMMS implementation and utilization support, using the existing Government furnished CMMS (MAXIMO), to include validating and updating the equipment inventory database per section C.10, including all data fields designated in the Public Buildings Service Operations and Maintenance Standards. The contractor, must be HSPD-12 cleared to prior to utilizing the existing government furnished CMMS (MAXIMO) program.
Evaluation: A successful CMMS Plan will describe in detail the Contractor’s plan for upkeep of the exhisting system, be specific and ensure all information remains current.
highest quality. It should describe procedures for correcting problems and any proposed compensation to GSA for contracted services not performed as scheduled or poorly performed.
Evaluation: A successful QC plan will provide for thorough inspections by competent personnel to ensure all services are completed properly and within prescribed timeframes so as to preclude service disruptions.
(6) Energy Conservation Plan. The Contractor should propose a comprehensive energy conservation plan. The plan should detail their approach to saving energy during the performance of this contract. This includes equipment and system operational and maintenance tactics as well as their approach to tracking and documenting the results of their energy conservation efforts.
Evaluation: A successful Energy Conservation Plan will describe in detail the Contractor’s approach to identifying, documenting and implementing energy saving.
(7) Project Management and Alteration Project Assistance Plan. The Contractor should propose a method for providing project management and alteration project assistance including coordination and documentation of inspections as necessary. The Contractor shall provide a qualified onsite Project Manager(s) familiar with the building systems and operation (HVAC, plumbing, electrical, lighting etc.), and the ability to interpret and understand construction documents, capable of providing project management assistance to the GSA Facilities Manager, and who is proficient with preventative maintenance, operation and repair of High Density Data Systems.
Evaluation: A successful Project Management Oversight Assistance Plan will clearly state how the Contractor will accomplish these requirements including the individual(s) who will provide project management assistance.
(8) Monthly Progress and Communications Plan. The Contractor should propose a method for providing the Government with accurate monthly progress information describing the status and impact of all current and future maintenance and operations activities. The plan should include specifics on how this update will be accomplished and the information to be provided.
Evaluation: A successful Monthly Progress and Communications Plan will include specifics on the information to be provided to Government and how this information will be communicated.
The resources to be used to provide this communication should be referenced.
All proposed submittals, as a requirements of and/or included with the evaluation factors, once accepted by the Government, will be binding upon the Contractor, and become part of the contract requirements upon award. The offeror must be able to provide all the services outlined within his submittal as a part of the basic contract price.
| C.1.44 CONTRACTOR SUBMITTALS/DELIVERABLES CHART (O&M) |
| C.2.17.6 Quality Standards for Child Care |
| C.2.18 QUAILITY CONTROL PLAN |
| C.2.19 CLEANING SCHEDULES |
| C.2.20 COMMUNICATION REQUIREMENTS |
| C.2.21 FEDERAL REQUIREMENTS |
| C.2.22 CONTRACTOR SUBMITTALS / DELIVERABLE CHART |
| C.3 VERTICAL TRANSPORTATION |
| D. PACKAGING & MARKING |
| H.15.3.13 Qualification of Emergency and Standby Power System Technicians |
| H.15.3.14 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians |
| 52.223-1 Bio-based Product Certification. |
| 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jan 2017) |
| J LIST OF J-1 ATTACHMENTS – OPERATION AND MAINTENANCE |
| J-1.1 Operation and Maintenance Contract Deliverables |
| J-1.2 Quality Assurance Plan (QASP) |
| J-1.3 Green Purchasing Report |
| Non Bio-Based Report |
| Bio-Based Report |
| J-1.5 Summary of Environmentally Sustainable Product Attributes and Offerings |
| J-1.6 Building Information Sheet |
| B. SERVICES, ORDERING AND PRICES |
| DESCRIPTION OF SERVICES |
| C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK |
| Introduction |
| C.1 OPERATION AND MAINTENANCE |
| C.1.1 OPERATION AND MAINTENANACE (O&M) PERFORMANCE-BASED STATEMENT OF WORK (PBSOW) |
| C.1.1.1 Contractor Responsibility for Equipment and Systems The Contractor shall provide management, supervision, labor, materials, equipment and supplies, administrative, subcontracts, reimbursable building alterations, and is responsible for the ... |
| C.1.1.2 Contractor Responsibilities for Management and Communication |
| The Contractor Shall: |
| C.1.2 DEFINITIONS |
| C. 1.2.1 Acceptance |
| C.1.2.2 Acts of God |
| C.1.2.6 Approval |
| C.1.2.8 Basic Services |
| C.1.2.9 Building |
| C.1.2.10 Building Automation System (BAS) |
| C.1.2.11 Building Operating Plan |
| C.1.2.12 Cleanable Square Feet |
| C.1.2.15 Computerized Maintenance Management System (CMMS) |
| The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period or due to a power loss would be treated a... |
| C.1.2.17 Contracting Officer (CO) |
| Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditio... |
| C.1.2.19 Contractor |
| C.1.2.20 Contractor’s Other Than Normal Working/Duty Hours |
| C.1.2.21 Controls and Control System |
| C.1.2.23 Defective Service |
| C.1.2.24 Electrical |
| C.1.2.25 Elevator |
| C.1.2.26 Emergency |
| C.1.2.27 Emergency Callback |
| C.1.2.28 Environmentally Sustainable |
| C.1.2.31 Exterior |
| C.1.2.33 Federal Holidays |
| C.1.2.34 Federal Executive Holidays, Unanticipated |
| C.1.2.35 Fire Protection and Life Safety Systems |
| C.1.2.36 Furnishings |
| C.1.2.37 General Program |
| C.1.2.38 Green Cleaning |
| C.1.2.39 Guiding Principles for Sustainable Existing Buildings |
| C.1.2.40 GSAlink |
| C.1.2.42 Heating, Ventilation and Air-Conditioning (HVAC) |
| C.1.2.43 HVAC Operations Manual |
| C.1.2.44 Indefinite Quantity |
| “Indefinite quantity” provisions permit the Government to order work, in addition to the Basic Services, and upon acceptance permit additional payment to the Contractor. |
| C.1.2.45 Landscape Irrigation Systems |
| Work required preventing a breakdown of a piece of equipment or system, or put equipment or systems back in service after a breakdown or failure. |
| C.1.2.48 Mechanical |
| All building and site systems of the types generally included in Division 15 in R.S. Means Facilities Construction Cost Data, with the exception of equipment |
| C.1.2.49 Miscellaneous Work |
| C.1.2.50 Modification of Contract |
| C.1.2.51 Monthly Progress Report |
| C.1.2.52 Negligence |
| C.1.2.54 Normal Working Hours |
| C.1.2.55 Occupant Emergency Plan (OEP) |
| C.1.2.57 Operations |
| C.2.1.58 Ordering Official |
| C.1.2.59 Performance- Based Statement of Work (PBSOW) |
| C.1.2.61 Predictive Maintenance |
| C.1.2.62 Preventive Maintenance (Scheduled and Unscheduled) |
| C.1.2.64 Punch List |
| C.1.2.65 Quality Assurance Surveillance Plan (QASP) |
| C.1.2.66 Quality Control Plan |
| C.1.2.67 Repair |
| C.1.2.69 Sanitize |
| C.1.2.70 Security Systems |
| C.1.2.71 Sequence of Operations |
| C.1.2.72 Service Calls |
| C.1.2.73 Service Request |
| C.1.2.75 Supervisor, On-site |
| C.1.2.76 Tour |
| C.1.2.77 Vertical Transportation Systems |
| C.1.2.78 Watch |
| C.1.2.78.1 Ability One Commission (the Commission) - Formerly Known As The Committee For Purchase For People Who Are Blind Or Severely Disabled. |
| C.1.2.78.2 Commission for Purchase for People Who Are Blind or Severely Disabled |
| C.1.2.78.3 Community Rehabilitation Programs (CRP) |
| C.1.2.78.4 Contracting Activity (CA) |
| C.1.2.78.5 Fair Market Price (FMP) |
| C.1.2.78.6 Follow-on Year (FOY) |
| C.1.2.78.7 Impasse |
| C.1.2.78.8 SourceAmerica (formerly NISH) |
| C.1.2.78.9 Procurement List (PL) |
| C.1.2.78.10 Purchase Exemption |
| C.1.4 EXISTING DEFICIENCY LIST REPORT AND INSPECTION |
| The existing list report is a list of deficiencies that may exist in the equipment and systems covered by this Performance-Based Statement of Work, as well as the Contractor’s itemized price (including , but not limited to labor, materials, overhead, ... |
| C.1.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS |
| C.1.8.3 Onsite Records |
| C.1.8.5 Use of CMMS |
| C.1.8.6 Quality Control Program |
| C.1.8.7 Government Quality Assurance Surveillance Program |
| C.1.9 BUILDING OPERATING PLAN (BOP) |
| C.1.9.1 Building Operating Plan (BOP) Purpose |
| C.1.9.2 Components of the Building Operating Plan (BOP) |
| C.1.11 MONTHLY PROGRESS REPORTS |
| C.1.12 PERFORMANCE REVIEW MEETINGS |
| The Contractor shall meet with the CO or their designee and other Government representatives, at the discretion of the CO or designee, to review Contract performance monthly after receipt by the Government of the Monthly Progress Report. |
| C.1.13 EQUIPMENT CONDITION ASSESSMENT |
| C.1.14 OCCUPANT FEEDBACK PROGRAM |
| C.1.15 REFERENCE LIBRARY |
| C.1.17 BUILDING MANAGEMENT SUPPORT SERVICES (miscellaneous and utility escort hours) |
| The Contractor shall provide reasonable and competent assistance during normal working hours to GSA personnel or other GSA Contractors performing energy studies, engineering studies, building condition evaluations, fire protection facility surveys, pr... |
| C.1.19 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS |
| C.1.20 LABELING OF ELECTRICAL CIRCUITS |
| C.1.21.1 General |
| C.1.21.2 Extended Operating Hours |
| C.1.21.3 Continuity of Operations (COOP) |
| C.1.22 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES |
| C.1.23 SERVICE REQUESTS |
| C.1.23.1 General |
| C.1.23.2 Emergency Service Request |
| Emergency service requests are service requests where the work consists of correcting failures that constitute an immediate danger to personnel or property, including but not limited to: broken water pipes, stalled elevators with trapped passengers e... |
| C.1.23.3 Emergency Call back (after hours) |
| C.1.23.4 Urgent Service Request Response |
| C.1.23.5 Routine Service Request Response |
| C.1.23.6 Inspection of Mechanical, Electrical, Fire Protection and Control Systems |
| C.1.23.7 Posting Operating Instructions |
| C.1.24 TOURS Procedures will be documented in the Building Operating Plan (BOP) |
| C.1.24.1 General |
| C.1.24.2 Operating Logs and Tour Check Sheets |
| C.1.24.3 Tour Frequencies |
| C.1.24.4 Condensate Pans |
| C.1.24.5 Monitoring of Central Plant Equipment |
| C.1.24.6 Leak Testing |
| C.1.25 DEMAND RESPONSE PROGRAMS |
| The Government may participate in any of the available demand response programs or critical peak pricing tariffs administered by utilities, State agencies, or third-party administrators. If the Government participates in such a program and advises the... |
| C.1.27 BAS ALARM RESPONSE |
| C.1.29 PROTECTION AND DAMAGE |
| C.1.31 KEY CONTROL |
| C.1.32 DISRUPTIVE OR HAZARDOUS TOOLS |
| C.1.33 SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE SAFETY SYSTEMS, OR SPACE CONDITIONING |
| C.1.34 PLUMBING AND RESTROOMS |
| C.1.35 MAINTENANCE PROGRAM |
| C.1.35.1 General |
| C.1.35.3 Application of Diagnostic Software |
| C.1.35.4 BAS Control Systems |
| C.1.36 WATER TREATMENT |
| C.1.36.1 General |
| C.1.36.2 Tolerances |
| C.1.36.3 Initial Report and Development of Program |
| C.1.36.4 Cooling Tower Water Management Plan |
| Refer to Exhibit J-1.10. |
| C.1.36.5 Corrosion Monitoring |
| C.1.36.6 Monthly Testing |
| C.1.36.7 Water Treatment Monitoring |
| Reseved |
| C.1.37 OIL ANALYSIS AND OIL CHANGES |
| C.1.37.1 Periodic Oil Analysis |
| C.1.37.2 Oil and Refrigerant Additives |
| C.1.38 LAMPS AND BALLASTS |
| C.1.39 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE |
| C.1.39.5 Interior Signage and Directories |
| C.1.39.6 Finishes Maintenance |
| C.1.39.7 Historic Building Preservation |
| C.1.39.8 Vertical Transportation and Associated Equipment. See reference section C.3 |
| C. 1.40 REPAIRS |
| C.1.40.1 General |
| C.1.40.2 Non-reimbursable Repairs |
| C.1.40.3 Reimbursable Repairs |
| C.1.40.4 Miscellaneous Work |
| C.1.40.6 Approval of Work |
| C.1.40.7 Invoicing |
| C.1.40.8 Ordering Repairs from Outside Source |
| C.1.40.9 Force Majeure (Uncontrollable events) |
| C. 1.40.10 Warranties |
| C.1.40.11 Quality of Materials and Replacement Parts |
| C. 1.41.1 General |
| The Contractor shall use to the extent practicable, the safest and most environmentally friendly products and processes available. The Contractor shall be cognizant of and comply with all Federal, State, and Local laws and Regulations related to buil... |
| C. 1.41.2 Scheduling and Recordkeeping |
| The Contractor shall maintain copies of all tests, certifications, permits and other required records, and provide copies to the CO and designee. In addition, all required safety and environmental tests; certifications, permits, and other procedures ... |
| C. 1.41.3 Refrigerants |
| C.1.41.4 AQMD Operating Permits |
| C.1.41.5 Above Ground Storage Tanks |
| level of Underground Storage Tank Operator Training. |
| C.1.41.7 Polychlorinated Biphenyl (PCB) Control |
| C. 1.41.9 Workplace Safety |
| C.1.41.10 Electrical Safety |
| C.1.41.11 Fall Protection |
| C.1.41.13 Lock Out / Tag Out |
| C.1.41.14 Confined Spaces |
| C.1.41.16.7 Radon Mitigation |
| C.1.41.16.8 Refrigerant Monitor Testing |
| C.1.41.17.3 Backflow Prevention Devices |
| C.1.41.18 Labeling and signage |
| C.1.41.19 Roof Anchorage Points |
| C.1.42 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS |
| C.1.42.1 General |
| C.1.42.2 Fire Alarm System Services |
| FIRE ALARM INSPECTION & TESTING… GSA CONTRACT via O&M SHOP ((NEED POINTS LIST)) |
| FIRE ALARM REPAIRS… GSA CONTRACT via FIRE ALARM SHOP |
| C.1.42.3 Fire Alarm System Testing |
| FIRE ALARM INSPECTION & TESTING… GSA CONTRACT via O&M SHOP |
| C.1.42.4 Fire Alarm System Maintenance RESERVED NA |
| FIRE ALARM REPAIRS… GSA CONTRACT via FIRE ALARM SHOP |
| C.1.42.5 Fire Alarm System Central Station Monitoring RESERVED NA |
| FIRE ALARM CENTRAL STATION… DHS MEGA-CENTER/GSA FIRE ALARM SHOP |
| FIRE ALARM EMERGENCY RESPONSE… DHS MEGA-CENTER/GSA FIRE ALARM SHOP |
| C.1.42.6 Water-Based Fire Suppression Systems RESERVED NA |
| FIRE SPRINKLER INSPECTION & TESTING… GSA CONTRACT via O&M SHOP |
| FIRE SPRINKLER REPAIRS... CFM CONTRACTOR |
| C.1.42.7 Fire Doors and Other Opening Protective |
| FIRE ALARM INSPECTION & TESTING… GSA CONTRACT via O&M ((LIMITED TO OPERATION of DOOR RELEASE UPON FIRE ALARM ACTIVATION ONLY)) ((NO REPAIRS)) |
| REPAIRS via... CFM CONTRACTOR |
| Services consist of, but are not limited to, the inspection, testing and maintenance of all fire-rated door assemblies. All fire-rated door assemblies’ inspections, test, and maintenance performed under this contract shall comply with the NFPA 80, Sta... |
| Fire doors and windows shall be inspected, tested and maintained in accordance with NFPA 80. |
| C.1.42.8 Fire and Combination Fire/Smoke Dampers RESERVED NA |
| FIRE ALARM INSPECTION & TESTING… GSA CONTRACT via O&M ((NO REPAIRS)) |
| REPAIRS via... CFM CONTRACTOR |
| C.1.42.9 Smoke Doors and Other Opening Protective |
| FIRE ALARM INSPECTION & TESTING… GSA CONTRACT via O&M ((LIMITED TO OPERATION of DOOR RELEASE UPON FIRE ALRM ACTIVATION ONLY)) ((NO REPAIRS)) |
| REPAIRS via... CFM CONTRACTOR |
| C.1.42.10 Smoke Dampers RESERVED NA |
| FIRE ALARM INSPECTION & TESTING… GSA CONTRACT via O&M ((NEED AS-BUILTS 1ST)) |
| REPAIRS via... CFM CONTRACTOR |
| C.1.42.11 Portable Fire Extinguisher |
| FIRE EXTINGUISHER ANNUAL INSPECTION & TESTING… GSA CONTRACT via O&M |
| FIRE EXTINGUISHER MONTHLY SERVICE... CFM CONTRACTOR |
| C.1.42.12 Non-Water-Based Fire Extinguishing Systems RESERVED NA |
| FIRE EXTINGUISHING SEMI-ANNUAL INSPECTION & TESTING… GSA CONTRACT via O&M |
| MONTHLY INSPECTIONS via... CFM CONTRACTOR |
| EMERGENCY & STANDBY POWER SYSTEMS SERVICE... CFM CONTRACTOR |
| Services consist of, but are not limited to; the inspection, testing, preventive maintenance, and exercising of equipment per the manufacturer’s recommendations for the following types of emergency and standby power systems: |
| C.1.42.15 Emergency Lighting Systems and Exit Signage |
| EMERGENCY LIGHTING & EXIT SIGNAGE SERVICE... CFM CONTRACTOR |
| C.1.42.16 Fire Alarm Central Station Monitoring RESERVED |
| FIRE ALARM EMERGENCY RESPONSE… FIRE ALARM SHOP / DHS MEGA-CENTER |
| C.1.42.17 Fire Drills |
| FIRE ALARM DRILLS… GSA FA SHOP SUPPORT |
| C.1.42.19 Miscellaneous Work |
| C.1.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS. |
| See Section C.3 |
| C.1.44 Contractor Submittals/Deliverables Chart (O&M) |
| C.1.45 CRITERIA FOR NON-COMPLIANCE EVENTS |
| C.3.0 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS |
| D. PACKAGING & MARKING |
| E. INSPECTION & ACCEPTANCE |
| F. DELIVERIES OR PERFORMANCE |
| G. CONTRACT ADMINISTRATION DATA |
| H. SPECIAL CONTRACT REQUIREMENTS |
| Special Contract Requirements Clause identified in Section H, will be identified as Operation and Maintenance (O&M), Custodial or O&M /Custodial using the parentheses. Each paragraph is individually annotated. |
| H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract) – |
| (O&M/Custodial) |
| FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL |
| (SEPT 2007) |
| H.2 IDENTIFICATION CREDENTIAL - (O&M/Custodial) |
| H.3 ESCORT REQUIREMENTS - (O&M/Custodial) |
| H.4 STANDARDS OF CONDUCT - (O&M/Custodial) |
| H.5 REMOVAL FROM CONTRACT WORK - (O&M/Custodial) |
| H.7 RECORDING PRESENCE - (O&M/Custodial) |
| H.8 GOVERNMENT FORMS - (O&M/Custodial) |
| H.9 OTHER CONTRACTORS - (O&M/Custodial) |
| H.10 ORDINANCES, TAXES, PERMITS, AND LICENSES - (O&M/Custodial) |
| H.11 DISCREPANCY IN THE SPECIFICATIONS - (O&M/Custodial) |
| H.12.6 LEED-EB – (Custodial) |
| H.13 ASBESTOS AWARENESS TRAINING - (O&M/Custodial) |
| H.14 UNIFORMS - (O&M/Custodial) |
| H.15.1 Personnel Training - (O&M) |
| H.15.3 QUALIFICATIONS OF TECHNICIANS - (O&M) |
| General Requirements |
| H. 15.3.10 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper Technicians – (O&M) |
| H.15.3.13 Qualification of Emergency and Standby Power System Technicians – (O&M) |
| H.15.3.14 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians – (O&M) |
| H.15.4 Submission of Resumes for New Employees – (O&M/Custodial) |
| H.16 GOVERNMENT-FURNISHED MATERIALS - (O&M/Custodial) |
| H.16.1 Requirements for Network Connection - (O&M) |
| Government-furnished network equipment and computer hardware must be used in all cases for PBS IT systems. Network equipment- includes any equipment that has IP routing and switching functionality. |
| H.17 CONTRACTOR-FURNISHED MATERIALS - (O&M) |
| H.17.1.1 Supervisors – (Custodial) |
| H.17.1.2 Communication – (Custodial) |
| H.17.1.3 Training – (Custodial) |
| H.17.1.4 Exposure Control Program – (Custodial) |
| H.18.1 General – (O&M) |
| H.18.2 Price Proposal for Additional Services Work – (O&M) |
| H.18.3 Pricing – (O&M) |
| The Contractor's price proposal for an Additional Services job shall follow the guidelines described below. |
| H.18.4 Parts and Materials – (O&M) |
| H.18.6 Subcontracts – (O&M) |
| H.18.7 Cost Documentation – (O&M) |
| H.18.8 Competitive Bids – (O&M) |
| H.18.9 Method of Ordering and Invoicing - (O&M) |
| H.19 AWARD FEE – (O&M) |
| H.20 STRIKE CONTINGENCY PLAN (SCP) – (O&M/Custodial) |
| H.21 OCCUPANCY EMERGENCY PLAN (OEP) – (O&M/Custodial) |
| H.22 CONTRACTOR PANDEMIC PLAN - (O&M/Custodial) |
| I. Contract Clauses |
| J-1 LIST OF ATTACHMENTS – Operations and Maintenance (List of documents, exhibits and Other Attachments) |
| EXHIBIT J-1.1 CONTRACTOR SUBMITTALS/DELIVERABLES CHART |
| EXHIBIT J-1.2 QUALITY ASSURANCE PLAN (QASP) |
| EXHIBIT J-1.3 GREEN PURCHASING REPORT |
| Bio and Non Bio-based Reports |
| EXHIBIT J-1.5 SUMMARY OF ENVIRONMENTALLY SUSTAINABLE |
| PRODUCT ATTRIBUTES AND OFFERINGS |
| EXHIBIT J-1.6 BUILDING INFORMATION SHEET |
| EXHIBIT J-1.2 |
| Quality Assurance Surveillance Plan (QASP) |
| EXHIBIT J-1.3 |
| Green Purchasing Report |
| Green Purchase Report |
| Note: US Department of Agriculture (USDA) Bio- based products http://www.biopreferred.gov/ProductCategories.aspx |
| This exhibit is provided as a guide for additional considerations for post-audit monitoring, plan implementation, training and other ancillary activities that may assist GSA in meeting the listed objectives. |
| I. Background GSA’s Public Buildings Service (PBS) provides work environments for over one million Federal employees nationwide. The inventory consists of courthouses, laboratories, offices and border stations. Tenant activities in these buildings gen... |
| II. II. Objectives |
| a. Determine the most efficient methods to maximize reduction, recycling, and composting of solid waste/trash and to minimize waste shipments. |
| b. Achieve a minimum of 50% waste diversion through waste minimization, recycling, and composting. |
| c. Determine the right service level for solid waste/trash collection and removal. |
| III. Extent of Work |
| a. . Contractor shall conduct a solid waste/trash audit to include: |
| 1) 100% of the waste and/or recycling collected in a 24 hour period must be audited (excluding durable goods or construction waste). |
| 2) The audit must represent a 24 hour period on a typical work day. |
| 3) Use scales to weigh sorted waste, as weight is the preferred metric. |
| 4) Determine the amount of recyclable materials being thrown away that could have been recycled and composted. At a minimum, the recyclable items within the waste/trash must be identified and separated into the following categories: Paper, Plastic, Ca... |
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