SF30-Amendment_0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

10PQD

Michael Metje, Supervisory Contracting Officer

Please see the attached description.

Acquisition Management Division Services Acquisition Branch 400 15th St SW Auburn, WA 98001

47PL0218R0003

1 8

02/14/2018

02/07/2018

Description of Amendment 0004

Amendment Number: 0004 Solicitation Number: 47PL0218R0003 Project: Operation and Maintenance Services Locations: JFB and FOB, Seattle, WA

The purpose of amendment number 0004 of solicitation 47PL0218R0003 is to publish the following:

● Names of firms and individuals that attended the pre-proposal conference/site visit held on February 14, 2018 at 10:00 AM

● The courtesy telephone conversation between the Contracting Officer (CO) Michael Metje and President of Northern Management Services, Inc. (NMSI) on February 14,

● Answers to questions GSA received from interested Offerors.

Individuals that attended the pre-proposal conference/site visit

Name of Company Name of Representative

Company Email

Zero Waste Solutions Eddie Cantrell Eddie@zerowastesolutions.com

Abraxas John Avina johnavina@abraxasenergy.com

J’s Associates LLC William Drake David.Drake@JsAssociatesllc.com

Johnson Controls Harvey Markey HMarkey@simplexgrinnell.com

Rosemark Jonathan Tate jonathan.tate@rosemarkonline.com

Delta Building Services Scot Westensee Scotw.Delta@gmail.com

Avalon Contracting Ken Albright Kenneth.Albright@Avaloncontracting.com

PMSC Carole Metour cmetour@pmsc.solutions

Jim Miller Svc Jim Miller Tecom@AOL.com

Northwest Fire Systems JR Gonzalez JGonzalez@nwfsystems.com

Logistics & Technology Services Scott Schultz scott.schultz@lts-al.com

Hughes Group Chris Hughes chris.hughes@hughesgroup.biz

Patriot Fire Protection Jeff Harasimowitz jeff.harasimowitz@patriotfire.com

Acepex Management Corp Rod Rosacker rod.rosacker@acepex.com

Urban Services Group Danny Arbanas darbanas@urbanservicesgroup.com

Northern Management Services Shawn Gibson sgibson@nmsinc.com

Feds Consulting Rob Allen rob.allen@fedsconsulting.com

Total System Services Steve Miller smiller@tsshvac.com

Total System Services Jason Schlund jschlund@tsshvac.com

Total System Services Jim Glenn jglenn@tsshvac.com

Telephone Conversation On February 14, 2018 around 2:15 PM, the President of NMSI and CO telephonically discussed “First Set” and “Second Set” submission requirement of Volume III technical evaluation factors.

The CO explained to NMSI that the purpose of submitting “First Set” is to promote impartiality, provide fair competition, avoid appearance of biases, and enhance the integrity of source selection evaluation process, as stated in RFP Section M, Paragraph M.1. The telephone conversation lasted about five (5) minutes.

Questions and Answers Q1. Reference Exhibits 15 and 16, Building Information Sheets, page 2 of each Exhibit, Historical Repair, Service Call and Testing Data. Please clarify the difference between the “Number of Repairs Monthly” and “# of total repairs over the last year” A1. “Number of Repairs Monthly” is an average number of repairs by month (which fluctuates monthly) and “# of total repairs over the last year” is an actual number of repairs that were completed last year.

Q2. There are two Section Bs in the RFP, one beginning on page 22; the second, page 26. Please clarify which one is applicable.

A2. Due to technical glitches, duplicate documents, “Section B”, got uploaded. However, both copies of Section B in the RFP contain identical information.

Q3. Section F.14 of the RFP states "Monday in May" for Memorial Day. Is the government referring to the 4th Monday in May? Please clarify.

A3. The typographical error in Section F.14 will be corrected in the future. However, the Government believes clarification is unnecessary for Memorial Day.

Q4. In Attachment 05, it states that the Amount column is to be calculated by "Block 22 [Unit] X Block 23 [Unit Price]." However, shouldn't it be calculated by Block 21 [Quantity] X Block 23?

Please clarify.

A4. Yes it should be calculated by Block 21 X Block 23. Offerors are encouraged to fix this typographical error when completing Attachment 05.

Q5. Do the costs presented to the Government in Attachment 7 and 9 to include G&A and Profit or, do these elements get added as performed?

A5. The pricing information on Attachments 07 and 09 shall not include G&A and Profit.

Q6. Reference Attachment 9 Scheduled Pricing – Subcontractor Services. Does the pricing for this requirement include use of “Vendors” versus having a company as a subcontractor? Please clarify.

A6. Attachment 09 shall be used by Offerors to identify and list all necessary “subcontracted services” associated with properly performing O&M Services and their pricing information. The Government is unable to define or clarify whether Offerors’ pricing include use of “Vendors” versus having a company as a subcontractor.

Q7. Are there allocated Vendor Parking spaces, and if not, do you have a recommended means of dealing with this issue?

A7. There is no parking space for O&M service contractors. Contractors can park either on the streets or local parking garages.

Q8. We understand that this is an unusual request, but can the government advise of any know challenges in obtaining licensing as required by WA State re operating this contract?

A8. This is indeed an unusual request and the Government believes that this is an area where all interested Offerors must conduct their own research to find out. Government is not able to provide that information.

Q9. Does the government require a Service Desk in each building, rather than just one to support both buildings?

A9. Offerors must propose on how they are planning to staff and utilize the service desks in connection with properly performing O&M Services. Offerors are reminded that this is a performance-based service contract and the success of the contract depends on the satisfaction of the requirements that are stated in terms of desired results with associated quality standards.

Q10.

Reference : Attachment 15, Contractor-Supplied Experience Questionnaire Question : The instructions do not specify the length of the response offerors are to provide. Are responses limited to the one (1) page contained in the form?

A10. Please use up to two (2) additional pages per experience in addition to the Attachment 15 form (total of three (3) pages).

Q11.

Reference : Attachment 14 (revised)/Past Performance Questionnaire and Attachment 15, Contractor-Supplied Experience Questionnaire Question : Bidders are requested to limit responses to contracts completed within the past three

(3) years. Our company possesses direct, relevant experience with one contract completed within the past 3 years, 2 months and another contract completed within past 5 years. Will the Government provide permission to include contracts completed within the past five (5) years?

A11. Thank you for your request; however, this requirement will not be lifted. The Government elected not to relax the requirement in an effort to include certain Offeror(s) who may or may not meet the minimum experience requirements.

Q12.

Reference : Attachment 15, Contractor-Supplied Experience Questionnaire and Attachment 14 (revised), Past Performance Questionnaire Question: Attachment 15 instructions state offerors should: “ Provide the evaluators up to three

(3) of your recent and relevant experiences. ” Attachment 14 (revised) instructions indicate “Vendor shall provide a list of no more than five (5) past performance reference points of contact.” If allowed to provide additional relevant contracts for our Past Experience, our company could demonstrate additional breath and capability to perform this contract. We respectfully request permission to extend the number of contracts to submit for the Contractor-Supplied Experience Questionnaire to five (5) contracts.

A12. Thank you for your request; however, this requirement will not be lifted. The Government elected not to relax the requirement in an effort to include certain Offeror(s) who may or may not meet the minimum experience requirements.

Q13.

Reference: Attachment 11, Evaluation Factor 1 – Technical Evaluation Questions Question : Regarding the 3 pages restriction for each of the Attachment 11 (revised) items (except for #6, Subcontracting), the information you are requiring in item 1, Organizational Structure and Staffing Plan with 12 point font size is extremely difficult to achieve. Could you please exempt this item from the 3 page restriction?

A13. This question was raised during the pre-proposal conference held on February 14, 2018.

After giving a due consideration, the Government determined that three (3) page limitation for all questions in Attachment 11 (except for question #6) is reasonable in length and will encourage all Offerors to thoroughly but succinctly respond to all technical questions.

Q14.

Reference : Attachment 11 (revised), Evaluation Factor 1—Technical Evaluation Questions Question : Regarding the 3 pages restriction for each of the Attachment 11 items (except for #6, Subcontracting), the information required in item 7, Quality Control Plan with 12 point font size is extremely difficult to achieve . Would you please exempt this item from the 3 page restriction?

A14. This question was raised during the pre-proposal conference held on February 14, 2018.

After giving a due consideration, the Government determined that three (3) page limitation is adequate for Attachment 11 question #7. The Government is requesting a detailed narrative not the Offeror’s entire Quality Control plan.

Q15.

Reference : Attachment 11 (revised), Evaluation Factor 1—Technical Evaluation Questions, Instructions and Attachment 12, Service Delivery Questions Question : Regarding the requirement that our proposal be submitted using only New Times Roman, size 12 point with 1 inch margins.

a. We respectfully request the organizational chart be excluded from the 12 point size in order to ensure all requested data can be successfully included in our response.

b. We respectfully request the chart that addresses all of the required data in Volume 3, Item 6, Chart of Subcontractors that contains all of the information you require, to also be excluded from the size 12 font requirement.

c. We respectfully request that the flow chart/decision tree that addresses all the required data in Attachment 12 Item 2 also be excluded from the 12 point size requirement.

A15. Thank you for your request; however, this requirement will not be lifted.

Q16.

Question : Will GSA please remove the 12 point size restriction for all charts?

A16. Thank you for your request; however, this requirement will not be lifted.

Q17. Attachment 5 states “The Monthly O&M Services Pricing shall be include Switchgear Services Pricing (Attachment 7) and All Subcontrated Services Pricing (Attachments 9).” This would indicate that Attachment 5 is not to include the pertinent dollar amounts from Attachment 6, Schedule of Pricing: Profit and G&A. Attachment 5 would therefore not have the full price.

Please confirm that this is the Government’s intention or explain otherwise.

A17. In addition to include all pricing from Attachments 07 and 09 on Attachment 05, Offerors must be able to calculate and incorporate their appropriate Profit and G&A percentages (Attachment 06) and submit their proposed monthly recurring and total O&M services pricing on Attachment 05. All information from Attachments 06, 07, and 09 must collectively be reflected in the proposed pricing on Attachment 05.

Q18. Attachment 5 states “Block 24 Amount (Block 22 X 23).” Block 22 however merely says “MO.” Block 21 is the quantity. Should not the Block 24 instructions therefore be “Blocks 21 X 23? Please clarify.

A18. Please reference A4 above.

Q19. Attachment 6 asks for percentages for G&A and Profit. Are these percentages of the numbers in Attachment 5? Please clarify.

A19. Please reference A17 above.

Q20. Attachment 5 asks for “all management, supervision, labor, materials, supplies and equipment” and does not mention G&A or profit. Does this mean that we are not to includes amounts for G&A and Profit in Attachment 5? Please clarify.

A20. Please reference A17 above.

Q21. Attachment 6 asks for percentages for G&A and Profit, not for dollar amounts. However, per M.3.3, “Pricing will be evaluated based on the annualized, aggregate of all prices: base monthly services, Profit and General and Administrative (G&A), Switchgear, and Additional Services.” How will prices for G&A and Profit be evaluated as part of the price proposal if we are not to provide prices for G&A and profit? Please clarify.

A21. Please reference A17 above.

Q22. B.5 PRICING – ADDITIONAL SERVICES states in part “Fully Burdened Rates… All quotes submitted shall include fully burdened labor rates to accomplish the tasks and any supplies and equipment required to perform the work. In addition, fully burdened rates are required to accomplish the tasks and any supplies and equipment required to perform additional services required by the IDIQ.” This implies but does not clearly state that the fully burdened rates are not expected to include parts or materials. Please confirm or clarify.

A22. The Government believes that this is an area where all interested Offerors must conduct their own research and be able to figure out what their proposed fully burden rates must include or exclude. This is a reminder that the Government will evaluate all cost proposals for price realism and reasonableness of the contractor’s quoted price submitted in response to the PWS to determine the overall best value.

Q23. On Attachment 8, column 24 is shaded, so presumably we are not to fill this in. However, per M.3.3, “Pricing will be evaluated based on the annualized, aggregate of all prices: base monthly services, Profit and General and Administrative (G&A), Switchgear, and Additional Services.” How will prices for Additional Services be evaluated as part of the price proposal if we are not to provide total prices for each item? Please clarify.

A23. Offerors are welcomed to multiply Block 21 by Block 23 and complete Block 24, which is the pricing information the Government will use to evaluate price realism and reasonableness of the Offerors’ Additional Services pricing proposal (Attachment 08).

Q24. On Attachment 8, what is the difference between Additional Services and Miscellaneous Services? We could find no mention of “miscellaneous services” in the RFP. Please clarify.

A24. The Government believes that all Offerors must be able to define what “miscellaneous services” is and submit their proposed pricing on Attachment 08. The Government will then evaluate all cost proposals for price realism and reasonableness of the contractor’s quoted price submitted in response to the PWS to determine the overall best value.

Q25. Is this contract under EO 13706?

A25. Please reference Section I - Contract Clauses for this information.

Q26. It was stated at the site visit that there is a collective bargaining agreement in place on this contract. May we please have a copy?

A26. It was stated that there is NO collective bargaining agreement in place for this O&M Services.

Q27. Is there a union CBA in place? If yes, please provide a copy, as well as a seniority list showing only anniversary dates and trades.

A27. Please reference A25 above.

Q28. Regarding the pricing sheet Attachment 5. Are these CLINS to NOT INCLUDE costs provided in Attachment 9, Subcontractors and Attachment 7, Switchgear Services pricing sheets?

A28. Please reference A17 above.