RFP_47PL0218R0003_JFB&FOB_O&M_Pkg.pdf

THIS PROCUREMENT IS A TOTAL SMALL BUSINESS SET ASIDE.

SOLICITATION NO: 47PL0218R0003

PROJECT: Operations &Maintenance Services

LOCATIONS:

Jackson Federal Building (JFB)

915 2 nd

Ave, Seattle, WA 98174

Federal Office Building (FOB)

901 1 st Ave, Seattle, WA 98174

PERIOD OF PERFORMANCE:

May 1, 2018 – November 30, 2018 ( Seven months) WITH

FOUR (4) ONE-YEAR OPTIONS

SOLICITATION ISSUE DATE: February 7, 2018

PROPOSAL DUE DATE/TIME: March 2, 2018 / 4:00 PM Pacific Time

NOTE: ANY QUESTIONS REGARDING THIS SOLICITATION MAY BE DIRECTED TO:

GENERAL SERVICES ADMINISTRATION

ACQUISITION MANAGEMENT DIVISION

SERVICES ACQUISITION BRANCH (10PQD)

400 15TH STREET SW

AUBURN, WASHINGTON 98001-6599

Mr. Min Kim Mr. Michael Metje

Contract Specialist Supervisory Contracting Officer

(253) 931-7081 (253) 931-7456 min.kim@gsa.gov michael.metje@gsa.gov

A pre-proposal conference WITH site visit is scheduled for February 14, 2018 @ 10:00 AM

PST. The conference will be conducted by meeting at the JFB in Seattle, WA on Fourth Floor

Room 414 with a site walk through to follow at both JFB and FOB. Please RSVP by email at:

min.kim@gsa.gov and/or michael.metje@gsa.gov by no later than February 13, 2018 @ 4:00

PM PT. All participants are responsible for their own transportation to the conference and between building sites. T

JFB & FOB O&M Services mailto:min.kim@gsa.gov mailto:michael.metje@gsa.gov mailto:min.kim@gsa.gov mailto:michael.metje@gsa.gov

SIGNIFICANT DATES

DATE ISSUE TIME

Wednesday - 2.7.2018 RFP posted to FedBizOps

Tuesday - 2.13.2018 RSVP due for Walk-Through 1000 hrs / 10AM PT

Wednesday - 2.14.2018 Site visit & pre-proposal

Conference 1000 hrs / 10AM PT

Monday - 2.19.2018 Final day for questions 1500 hrs / 3PM PT

Friday - 2.23.2018 Final answers posted 1500 hrs / 3PM PT

Friday - 3.2.2018 RFP Closes 1600 hrs / 4PM PT

CONTACT INFORMATION (SF1449 - block 7)

Point of Contact: Mr. Min Kim, Contract Specialist

Email: min.kim@gsa.gov

Office Phone: 253-931-7081

Cell Phone: 253-256-9666

Alternate Point of Contact: Michael Metje, Contracting Officer

Email: michael.metje@gsa.gov

Office Phone: 253-931-7456

Cell Phone: 253-326-1653

RFP TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1 FORMS

A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items –

Attachment 1

A.1.2 Addendum to Standard Form 1449 – Attachment 1

A.1.3 Vendor Validation Information Form – Attachment 2

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.2 O&M RELATED SERVICES

B.3 REIMBURSABLE COSTS

B.4 OPTION YEARS

B.5 PRICING – ADDITIONAL SERVICES

C. DESCRIPTION/SPECIFICATION/PERFORMANCE WORK STATEMENT

INTRODUCTION

C.1 SCOPE OF WORK

C.1.1 Services

C.1.2 Responsibilities

C.1.3 Exclusions

C.2 DEFINITIONS

C.2.1 Acceptance C.2.2 Acts of God C.2.3 Additional Services C.2.4 Advanced Meters C.2.5 Advanced Metering Systems C.2.6 Approval C.2.7 Architectural and Structural C.2.8 Basic Services C.2.9 Building Automation System (BAS) C.2.10 GSALink C.2.11 Building Operating Plan C.2.12 Commissioning C.2.13 Ongoing Commissioning

C.2.14 National Computerized Maintenance Management System (NCMMS) C.2.15 Consumable Parts C.2.16 Contracting Officer (CO) C.2.17 Contracting Officer Representative (COR) or Designee C.2.18 Contractor C.2.19 Contractor’s Other Than Normal Working/Duty Hours C.2.20 Controls and Control System C.2.21 Defective Service C.2.22 Emergency C.2.23 Emergency Callback C.2.24 Environmentally Sustainable C.2.25 Existing Deficiency List Report C.2.26 Exterior C.2.27 Federal Holidays C.2.28 Federal Executive Holidays, Unanticipated C.2.29 Fire Protection and Life Systems C.2.30 Guiding Principles for Sustainable Existing Buildings C.2.31 GSA Green Purchasing Program (GPP) C.2.32 Indefinite Quantity

C.2.33 Miscellaneous Repair C.2.34 Miscellaneous Work C.2.35 Modification of Contract C.2.36 Negligence C.2.37 Non-reimbursable Repairs C.2.38 Normal Working Hours C.2.39 Occupant Emergency Plan (OEP) C.2.40 Open Systems C.2.41 Operations C.2.42 Performance Based Service Contracting C.2.43 Performance Work Statement (PWS) C.2.44 Predictive Maintenance C.2.45 Preventive Maintenance (Scheduled and Unscheduled) C.2.46 Product Preference C.2.47 Quality Assurance Surveillance Plan (QASP) C.2.48 Quality Control Plan C.2.49 Repair C.2.50 Reimbursable Repair C.2.51 Sequence of Operations C.2.52 Work Request / Work Order C.2.53 Standard Services C.2.54 Stewardship C.2.55 Supervisor, On-Site C.2.56 Tour C.2.57 Vertical Transportation Systems C.2.58 Watch

C.3 REFERENCES

C.4 EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1 Initial Inspections C.4.2 Initial Deficiency List

C.5 START-UP PHASE/TRANSITION PHASE

C.5.1 Transition Phase Startup C.5.2 Startup Phase Schedule - Reserved C.5.3 Adjustments and Corrections

C.6 PHASEOUT TRANSITION PERIOD

C.7 DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Work Request / Work Order and Administrative Support C.8.5 Use of NCMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program

C.8.7.1 Contract Performance C.8.7.2 Methods C.8.7.3 Records and Files C.8.7.4 Cooperation – Inspections C.8.7.5 Contractor Performance System (CPARS)

C.9 BUILDING OPERATING PLAN

C.9.1 Building Operating Plan C.9.2 Components of the Building Operating Plan

C.10 EQUIPMENT INVENTORY

C.11 MONTHLY PROGRESS REPORTS

C.12 PERFORMANCE REVIEW MEETINGS

C.13 EQUIPMENT CONDITION ASSESSMENTS

C.14 OCCUPANT FEEDBACK PROGRAM

C.15 REFERENCE LIBRARY

C.16 REVIEW OF DESIGN DOCUMENTS

C.17 BUILDING MANAGEMENT AND SUPPORT SERVICES (MISCELLANEOUS AND

UTILITY ESCORT HOURS)

C.18 INSPECTIONS ASSISTANCE FOR SPACE BUILD OUTS

C.19 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20 LABELING OF ELECTRICAL CIRCUITS

C.21 OPERATIONAL REQUIREMENTS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations (COOP) C.21.4 Emergency Operations Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23 WORK REQUEST / WORK ORDERS

C.23.1 General C.23.2 Emergency Work Request / Work Order C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Work Request / Work Order Response C.23.5 Routine Work Request / Work Order Response

C.24 TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Drip Pans C.24.5 Monitoring of Central Plant Equipment C.24.6 Leak Testing

C.24.7 Equipment Failure Reports

C.25 DEMAND RESPONSE PROGRAMS

C.26 CURTAILMENT PLAN - RESERVED

C.27 BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.28.1 Verification and Calibration

C.29 PROTECTION AND DAMAGE

C.30 NEGLIGENCE

C.31 KEY CONTROL AND LOCKSMITH SERVICES

C.32 DISRUPTIVE OR HAZARDOUS TOOLS

C.33 SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE

SAFETY SYSTEMS, OR SPACE CONDITIONING

C.34 PLUMBING AND RESTROOMS

C.35 MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems

C.35.4.1 BAS Operating Standards

C.35.4.1.1 GSA-hosted Systems Requirements

C.35.4.1.2 Excepted Systems Requirements (not hosted on GSA’s system infrastructure)

C.35.4.2 Reporting

C.35.4.3 Staffing

C.35.5 Smart Building Technology - Reserved

C.35.6 Ongoing Commissioning/Re-Tuning - Reserved

C.35.7 Switchgear and Electrical Distribution Equipment

C.36 WATER TREATMENT

C.36.1 General C.36.2 Tolerances

C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Water Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing

C.37 OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives C.37.3 Oil Changes

C.37.4 Generator Oil Testing

C.37.5 Diesel Fuels Level Checks and Testing

C.38 LAMPS AND BALLASTS

C.39 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General

C.39.2 Maintenance Repair C.39.3 Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.8 Vertical Transportation and Associated Equipment C.39.9 Flag Procedures

C.40 REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work C.40.5 Repair Shared Liability Example C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C.41 SAFETY & ENVIRONMENTAL MANAGEMENT

C.41.1 General C.41.2 Scheduling and Recordkeeping C.41.3 Refrigerant

C.41.3.1 Control and Certification C.41.3.2 Certified Handlers

C.41.4 Air Emissions C.41.4.1 Local Air Quality Management Operating Permits

C.41.5 Fuel Storage Tank Management

C.41.5.1. Underground Storage Tank Management

C.41.5.2 Above Ground Storage Tank Management

C.41.6 Solid Waste Audit - Reserved

C.41.7 Polychlorinated Biphenyl (PCB) Control - Reserved

C.41.8 Facility Hazards

C.41.9 Workplace Safety

C.41.10 Electrical Safety

C.41.11 Fall Protection

C.41.12 Powered Platforms

C.41.13 Lock Out/Tag Out

C.41.14 Confined Spaces

C.41.15 Asbestos Management

C.41.16 Hazardous Materials

C.41.16.1 Safety Data Sheet (SDS)

C.41.16.2 Disposition of Waste

C.41.16.2.1 Non-Hazardous Solid Waste

C.41.16.2.2 Universal Waste

C.41.16.2.3 PCB Wastes and Ballasts

C.41.16.2.4 Hazardous Waste

C.41.16.2.5 Recycling Hazardous Waste and Electronic Waste

C.41.16.2.6 Miscellaneous Hazardous Substance Disposal

C.41.16.2.7 Used Oil

C.41.16.3 Environmental Reporting

C.41.16.4 Sustainable Products and Reporting

C.41.16.4.1 Key Sustainable Product (KSP)

C.41.16.4.2 Proof of Compliance

C.41.16.4.3 Recycled Content Product Purchase Annual Reporting

C.41.16.4.4 Bio-Based Products

C.41.16.4.5 Green Cleaning Plan

C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards

C.41.17.1 Boiler Operation and Inspection

C.41.17.2 Inspection and Test

C.41.18. Potable Water Systems

C.41.18.1 Use of Lead-Free Plumbing Materials

C.41.18.2 Potable Water System Disinfection

C.41.18.3 Backflow Prevention Devices

C.41.19 Labeling and Signage

C.41.20 Roof Anchorage Points

C.42 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General

C.42.2 Fire Alarm System Services

C.42.3 Water Based Fire Suppression System

C.42.4 Fire-rated Door Assemblies

C.42.5 Fire Damper and Combination Fire/Smoke Dampers

C.42.6 Smoke Doors Assemblies

C.42.7 Smoke Dampers

C.42.8 Portable Fire Extinguishers

C.42.9 Non-Water-Based Fire Extinguishing Systems

C.42.10 Smoke Control Systems

C.42.11 Emergency and Standby Power Systems

C.42.12 Emergency Lighting Systems and Exit Signage

C.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS -

RESERVED

C.44 SUBMITTALS CHART (CONTRACTOR DELIVERABLES)

C.45 FEDERAL REQUIREMENTS

D. PACKAGING & MARKING

D.1 PAYMENT OF POSTAGE AND FEES

D.2 MARKING

E. INSPECTION & ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F.2 TERM OF THE CONTRACT

F.3 DEFINITION FOR DAY

F.4 ORDERING PROCEDURES

F.5 TASK ORDERS OVER $2,500.00 ORDERING PROCESS

F.6 MICRO-PURCHASES UNDER $2,500.00 ORDERING PROCESS

F.7 MINOR ANCILLARY REPAIR & ALTERATION ORDERING PROCEDURES

F.8 FAR PART 51 SPECIAL ORDERING PROCEDURES

F.9 MODIFICATIONS

F.10 EXERCISING OF THE OPTION AND IDIQ ANNUAL REVIEW

F.11 CONTRACTOR PERFORMANCE EVALUATION

F.12 MINIMUM/MAXIMUM CONTRACT AMOUNTS

F.13 FEDERAL HOLIDAYS

G. CONTRACT ADMINISTRATION DATA

G.1 ACCOUNTING AND APPROPRIATION DATA

G.2 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

G.2.1 IDIQ CONTRACTING OFFICER (CO)

G.2.2 IDIQ CONTRACT SPECIALIST (CS)

G.2.3 IDIQ CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.2.4 TASK ORDER ORDERING OFFICIALS

G.3 INVOICES

G.4 SUSPENSION OF WORK

G.5 EXCUSABLE DELAY

G.6 CANCELLATION OF CONTRACT

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-

Classified Contract)

H.1.2 GSAR 552.237-70 Qualification of Offerors (MAY 1989)

H.1.3 GSAR 552.237-71 Qualifications of Employees (MAY 1989)

H.1.4 Suitability Determinations

H.1.5 Compliance with Security Requirements

H.1.6 Safeguarding Sensitive Data and Information Technology Resources

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H.12. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards

H.12.1 Reporting

H.12.1 Recycle Content Certification

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training

H.15.1.1 Re-Tuning Training

H.15.2 Qualifications of Project Manager and Onsite Supervisory Personnel H.15.2.1 Qualifications of Project Manager

H.15.2.2 Qualifications of Onsite Supervisor

H.15.3 Qualifications of Technicians

H.15.3.1 Qualifications of Fire Alarm System Technicians

H.15.3.2 Qualifications of Water-Based Fire Suppression System Technicians

H.15.3.3 Qualifications of Dry Chemical and Wet Chemical Extinguishing

System Technicians

H.15.3.4 Qualifications of Clean Agent Fire Extinguisher System Technicians

H.15.3.5 Qualifications of Halogenated Extinguishing System Technicians

H.15.3.6 Qualifications of Carbon Dioxide Extinguishing System Technicians

H.15.3.7 Qualifications of Ventilation System Fire Extinguishing System

Technicians

H.15.3.8 Qualifications of Smoke Control Technicians

H.15.3.9 Qualification of Fire Damper, Smoke Damper, and Combination

Fire/Smoke Damper Technicians

H.15.3.10 Qualifications of Fire-rated and Smoke Door Assemblies Technicians

H.15.3.11 Qualifications of Portable Fire Extinguisher Technicians

H.15.3.12 Qualification of Emergency and Standby Power System Technicians

H.15.3.13 Qualifications of Emergency Lighting Equipment and Exit Signage

Technicians

H.15.3.14 Qualifications of HVAC Technicians

H.15.3.15 Qualifications of AMS, BAS Technicians

H.15.3.16 Qualifications of Electrical Technicians H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State, and Local Codes

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection

H.17. CONTRACTOR FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.18.1 General H.18.2 Price Proposal for Additional Services Work

H.18.3 Pricing

H.18.4 Parts and Materials

H.18.5. Labor

H.18.6 Subcontracts

H.18.7 Cost Documentation

H.18.8 Competitive Bids

H.18.9 Method of Ordering and Invoicing

H.19. AWARD FEE - RESERVED

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES

I.1 FAR 52.212-4 -- CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS

(JAN 2017)

I.2 FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (JAN 2017)

I.3 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.4 GSAM 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA

ACQUISITION OF COMMERCIAL ITEMS (JUL 2016)

I.5 FAR 52.216-18 ORDERING (OCT 1995)

I.6 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.7 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.8 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.9 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.10 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

1989)

I.11 FAR 52.223-7 -- NOTICE OF RADIOACTIVE MATERIALS (JAN 1997)

I.12 FAR 52.223-11 -- OZONE-DEPLETING SUBSTANCES (MAY 2001)

I.13 FAR 52.252-4 - ALTERATIONS IN CONTRACT (APR 1984)

I.14 INSURANCE REQUIREMENTS

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS)

LIST OF EXHIBITS

EXHIBIT 1 QUALITY ASSURANCE PLAN (QASP)

EXHIBIT 2A Green PURCHASING REPORT - Non Bio-based Report

EXHIBIT 2B Green PURCHASING REPORT - Bio-based Report

EXHIBIT 3 SOLID WASTE AUDIT REPORT - RESERVED

EXHIBIT 4

SUMMARY OF ENVIRONMENTALLY SUSTAINABLE PRODUCT

ATTRIBUTES and OFFERINGS

EXHIBIT 5 MONTHLY REPORT TEMPLATE

EXHIBIT 6 BUILDING OPERATING PLAN TEMPLATE

EXHIBIT 7 SMART BUILDING - RESERVED

EXHIBIT 8 WATER TREATMENT

EXHIBIT 9 OPERATIONAL PERFORMANCE TARGETS

EXHIBIT 10 ENERGY AND WATER EFFICIENCY USE PLAN

EXHIBIT 11 ENERGY AND WATER EFFICIENCY MONTHLY REPORT

EXHIBIT 12 ANNUAL ENERGY& WATER EFFICIENCY REPORT

EXHIBIT 13 QUALIFICATIONS OF ELECTRICAL TESTING TECHNICIANS (ETT)

EXHIBIT 14 MISCELLANEOUS BEST PRACTICES - RESERVED

EXHIBIT 15 JFB BUILDING INFORMATION SHEET

EXHIBIT 16 FOB BUILDING INFORMATION SHEET

EXHIBIT 17 JFB INVENTORY

EXHIBIT 18 FOB INVENTORY

EXHIBIT 19 PREVENTIVE MAINTENANCE GUIDES/5850 rev 2012

EXHIBIT 20 SOLID WASTE and RECYCLING REPORT

EXHIBIT 21 EQUIPMENT FAILURE REPORT

EXHIBIT 22 CONTRACTOR INFORMATION WORKSHEET

EXHIBIT 23 DELIVERABLE CHART

LIST OF ATTACHMENTS

ATTACHMENT 1 STANDARD FORM 1449

ATTACHMENT 2 VENDOR VALIDATION INFORMATION

ATTACHMENT 3 COLLECTIVE BARGAINING AGREEMENT

ATTACHMENT 4 WAGE DETERMINATION

ATTACHMENT 5 SCHEDULE OF PRICING: O&M SERVICES

ATTACHMENT 6 SCHEDULE OF PRICING: PROFIT AND G/A

ATTACHMENT 7 SCHEDULE OF PRICING: SWITCHGEAR SERVICES

ATTACHMENT 8 SCHEDULE OF PRICING: ADDITIONAL SERVICE LINE ITEMS

ATTACHMENT 9 SCHEDULE OF PRICING: SUBCONTRACTOR SERVICES

ATTACHMENT 10 CHECKLIST OF ITEMS TO SUBMIT

ATTACHMENT 11 TECHNICAL EVALUATION QUESTIONS

ATTACHMENT 12 SERVICE DELIVERY QUESTIONS

ATTACHMENT 13 SWITCHGEAR SUBCONTRACTOR SELECTION

ATTACHMENT 14 PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT 15 CONTRACTOR-SUPPLIED EXPERIENCE QUESTIONNAIRE

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

K.1 SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

L.1 INSTRUCTIONS FOR PROPOSAL PREPARATION

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

L.4 GSAR 552.237-70 QUALIFICATIONS OF OFFERORS (MAY 1989)

L.5 FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

L.6 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2013)

M. EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD AND TECHNICAL EVALUATION PROCESS

M.2 EVALUATION FACTORS

M.2.1 List of Evaluation Factors

M.2.1.1 Evaluation Factor 1: Technical Evaluation Questions (Vol. III)

M.2.1.2 Evaluation Factor 2: Service Delivery Questions (Vol. III)

M.2.1.3 Evaluation Factor 3: Switchgear Subcontractor Questionnaire (Vol. III)

M.2.1.4 Evaluation Factor 4: Past Performance (Vol. IV)

M.2.1.5 Evaluation Factor 5: Price (Vol. II)

M.3 EVALUATION METHODOLOGY

M.3.1 Technical Factors: Evaluation Methodology

M.3.2 Past Performance: Evaluation Methodology

M.3.3 Price: Evaluation Methodology

M.3.4 Competitive Range

M.3.5 Exchanges

M.3.6 Award without Discussions

SECTION A. SOLICITATION / CONTRACT FORM

A. SOLICITATION / CONTRACT FORM

A.1 FORMS

A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items – Attachment A1

A.1.2 Addendum to Standard Form 1449 – Attachment A1

A.1.3 Vendor Validation Information Form – Attachment A2

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

47PL0218R0003

Mr. Min Kim / Mr. Michael Metje (253)931-7081 / 326-1653

10PQD 100

Jackson Federal Building in Seattle WA (WA0101ZZ) Federal Office Building in Seattle, WA (WA0036ZZ)

10PQD

Acquisition Management Division Services Acquisition Branch 400 15th St SW, Auburn, WA 98001

GSA Finance Division (BCFA) PO Box 17181 Ft. Worth, TX 76102-0181

ONE

561210

$38.5 Million

05/01/2018 02/07/2018

03/02/2018

4:00 PM PST

GSA/PBS

Acquisition Management Division Services Acquisition Branch 400 15th St SW, Auburn, WA 98001

BCFA

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ADDENDUM TO STANDARD FORM 1449

Block 17a DUN & BRADSTREET NUMBER (DUNS):

Block 17b REMITTANCE ADDRESS:

In the event an EFT transfer does not work please indicate where a paper check should be mailed if the address is other than that shown on the Standard Form 1449, Solicitation/Contract/Order for Commercial Items:

SUBMIT WITH VOLUME I OF PROPOSAL

VENDOR VALIDATION INFORMATION

VENDOR: ___________________________________________________________________

DUNS NUMBER: _____________________________________________________________

TAX ID NUMBER: _____________________________________________________________

CONTRACT EXECUTIVE: The following contractor representative is hereby identified as the

Contract Executive and will negotiate submitted Request for Proposal (RFP).

Name: ______________________________________________________________________

Title: ________________________________________________________________________

Telephone Number: ____________________________________________________________

Email Address: _______________________________________________________________

SIGNATORY AUTHORITY: The following Contractor Representative is providing signatory authority on behalf of this contract.

Name: ______________________________________________________________________

Title: ________________________________________________________________________

Telephone Number: ____________________________________________________________

Email Address: _______________________________________________________________

SECTION B. SERVICES, ORDERING AND PRICES

Schedule of Pricing Sheets shall be used for submitting all pricing - see Attachments 5 – 9

B.1 DESCRIPTION OF SERVICES AND PRICES

The contractor must provide all management, supervision, labor, materials, supplies and equipment

(except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor must provide O&M Services in accordance with the requirements of this solicitation. It is the responsibility of the Contractor to ensure that the necessary hours to meet the performance standards specified in the solicitation are built into the monthly recurring services price. Specific Requirements for the agreed upon performance is located in the Operations and

Maintenance Performance Work Statement, Inventory Lists, and other documents listed in Section J.

B.2 O&M AND RELATED SERVICES: GENERAL REQUIREMENT

General Services Administration, Region 10 has a requirement for Operations and Maintenance services at multiple buildings within the locations listed in the Schedule of Items. This is not a new require-ment. The requirements of this IDIQ are addressed in the Performance Work Statement (PWS). These requirements could include, but are not limited to: Locksmith services; Plumbing operations & mainte-nance; Electrical services to include: High/low voltage systems and maintenance and repair of exterior electrical distribution system; Maintenance of energy management control systems (EMCS); Refrigera-tion maintenance; Maintenance of renewable energy systems; Repair of water tanks; Fire alarm system preventive maintenance and repair service; Maintenance support training and consulting services; Fire suppression system preventive maintenance and repair services; Mechanical and operations maintenance

& repair of building systems to include: HVAC, boilers, chillers, etc.; Operation and Maintenance of water distribution systems and septic systems.

The Government’s intent is to establish an Indefinite Delivery/Indefinite Quantity contract for four (4) years and seven (7) months. The minimum guarantee will be satisfied via Task Order for BASE period services. The Task Order will order services for a base period of seven (7) months, and potentially four

(4) one year option periods for a total potential performance period of four (4) year and seven (7) months. This IDIQ requires a monthly Firm Fixed Price line item for specified services as described in the Performance Work Statement (PWS). The potential for ordering Additional Services within the scope of the IDIQ is a possibility, however, not a guarantee.

Federal Business Opportunities (FedBizOpps) will be the system for advertising and posting require-ments, posting questions & answers (Q&A) and accepting quotes. The open period for proposals will be in accordance with dates listed on FedBizOpps; to include, if any, extensions or changes to the require-ments.

List reimbursable items and costs identified during negotiations. These items will be levels of service that are above commercial standard. If an agency requires above commercial level service, they will be on a reimbursable basis (Example would an agency wants to the contractor to perform maintenance on their equipment this would be a reimbursable basis). Determine what reimbursable items will become tenant agency RWA efforts and detail those expenses below.

REIMBURSABLE ITEM COST

Offerors must price option year requirements for each additional twelve-month period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour

Division, U.S. Department of Labor for the initial twelve-month period of performance will apply to all additional twelve-month periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined on Wage Determination 2015-5535, Revision 5, dated January 10, 2018.

Pricing Information: Quote a fully burdened rate for each line item for additional services when ordered, that is in addition to the base services specified under this contract. If ordered, the

Contractor shall invoice for these items separately. These items are not funded with the base services awarded under this contract.

The additional services provision is to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated with both parties in agreement.

Additional follow-on hourly rates may be adjusted on the anniversary date using current wage determination.

Fully Burdened Rates: This Indefinite Delivery/Indefinite Quantity (IDIQ) is established under the procedures in FAR 15. All quotes submitted shall include fully burdened labor rates to accomplish the tasks and any supplies and equipment required to perform the work. In addition, fully burdened rates are required to accomplish the tasks and any supplies and equipment required to perform additional services required by the IDIQ.

Monthly services: Monthly services will be awarded directly the base contract based on a monthly rate in accordance with the maintenance requirements specified in the PWS for each line item.

Additional services and Ancillary Minor Repair and Alteration (R&A) Services: All additional services to be furnished under this IDIQ shall be ordered through the issuance of task orders based on the hourly rates specified in each contract. Minor Repair and Alteration (R&A) Services shall be or-dered as ancillary to the monthly services or additional services. The labor rates proposed under this contract for additional services and any services considered ancillary Repair and Alternation services shall be based on the labor categories included in the base monthly services. The additional services

CLINs will be evaluated based on the labor rate proposed times the number of estimated hours for a total price. Award will be evaluated based on the aggregate price for the base monthly services only. The additional services will be evaluated for price reasonableness and to estimate the total contract dollar value only. Additional discounts are encouraged.

Precedence: All task orders will be firm fixed priced and specify the performance period for the re-quired services. The task order performance period may not extend beyond the expiration date of the current IDIQ period of performance. Modifications to existing task orders will be issued using the

Standard Form 30, “Amendment of Solicitation/Modification of Contract.” All task orders are subject to the terms and conditions of the IDIQ contract. In the event of conflict between a task order and the ID-

IQ, the IDIQ will take precedence.

Authority: Only warranted Contracting Officers within the General Services Administration, North-west/Arctic Region 10, Service Contracts Branch, are allowed to modify the established IDIQ.

Subject to Availability of Funds: Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropri-ated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

Proposal Preparation Costs: The costs for preparation of Task Order proposals shall be the responsibility of the contractor and not directly reimbursable. Each Task Order awarded will include at a minimum all management, supervision, mobilization, material, equipment labor, and other applicable costs as well as overhead and profit. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Task Order.

Department of Labor Wage Determination: The following Wage Determination is incorporated into this IDIQ Contract as incorporated into this solicitation:

Wage Determination No.: 2015-5535, Revision No.: 5

Date of Revision: 01/10/2018

State: Washington

Area: King County

SECTION B. SERVICES, ORDERING AND PRICES

Schedule of Pricing Sheets shall be used for submitting all pricing - see Attachments 5 – 9

B.1 DESCRIPTION OF SERVICES AND PRICES

The contractor must provide all management, supervision, labor, materials, supplies and equipment

(except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor must provide O&M Services in accordance with the requirements of this solicitation. It is the responsibility of the Contractor to ensure that the necessary hours to meet the performance standards specified in the solicitation are built into the monthly recurring services price. Specific Requirements for the agreed upon performance is located in the Operations and

Maintenance Performance Work Statement, Inventory Lists, and other documents listed in Section J.

B.2 O&M AND RELATED SERVICES: GENERAL REQUIREMENT

General Services Administration, Region 10 has a requirement for Operations and Maintenance services at multiple buildings within the locations listed in the Schedule of Items. This is not a new require-ment. The requirements of this IDIQ are addressed in the Performance Work Statement (PWS). These requirements could include, but are not limited to: Locksmith services; Plumbing operations & mainte-nance; Electrical services to include: High/low voltage systems and maintenance and repair of exterior electrical distribution system; Maintenance of energy management control systems (EMCS); Refrigera-tion maintenance; Maintenance of renewable energy systems; Repair of water tanks; Fire alarm system preventive maintenance and repair service; Maintenance support training and consulting services; Fire suppression system preventive maintenance and repair services; Mechanical and operations maintenance

& repair of building systems to include: HVAC, boilers, chillers, etc.; Operation and Maintenance of water distribution systems and septic systems.

The Government’s intent is to establish an Indefinite Delivery/Indefinite Quantity contract for four (4) years and seven (7) months. The minimum guarantee will be satisfied via Task Order for BASE period services. The Task Order will order services for a base period of seven (7) months, and potentially four

(4) one year option periods for a total potential performance period of four (4) year and seven (7) months. This IDIQ requires a monthly Firm Fixed Price line item for specified services as described in the Performance Work Statement (PWS). The potential for ordering Additional Services within the scope of the IDIQ is a possibility, however, not a guarantee.

Federal Business Opportunities (FedBizOpps) will be the system for advertising and posting require-ments, posting questions & answers (Q&A) and accepting quotes. The open period for proposals will be in accordance with dates listed on FedBizOpps; to include, if any, extensions or changes to the require-ments.

List reimbursable items and costs identified during negotiations. These items will be levels of service that are above commercial standard. If an agency requires above commercial level service, they will be on a reimbursable basis (Example would an agency wants to the contractor to perform maintenance on their equipment this would be a reimbursable basis). Determine what reimbursable items will become tenant agency RWA efforts and detail those expenses below.

REIMBURSABLE ITEM COST

N/A $0.00

Offerors must price option year requirements for each additional twelve-month period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour

Division, U.S. Department of Labor for the initial twelve-month period of performance will apply to all additional twelve-month periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined on Wage Determination 2015-5535, Revision 5, dated January 10, 2018.

Pricing Information: Quote a fully burdened rate for each line item for additional services when ordered, that is in addition to the base services specified under this contract. If ordered, the

Contractor shall invoice for these items separately. These items are not funded with the base services awarded under this contract.

The additional services provision is to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated with both parties in agreement.

Additional follow-on hourly rates may be adjusted on the anniversary date using current wage determination.

Fully Burdened Rates: This Indefinite Delivery/Indefinite Quantity (IDIQ) is established under the procedures in FAR 15. All quotes submitted shall include fully burdened labor rates to accomplish the tasks and any supplies and equipment required to perform the work. In addition, fully burdened rates are required to accomplish the tasks and any supplies and equipment required to perform additional services required by the IDIQ.

Monthly services: Monthly services will be awarded via Task Order against the base contract based on a monthly rate in accordance with the maintenance requirements specified in the PWS for each line item.

Additional services and Ancillary Minor Repair and Alteration (R&A) Services: All additional services to be furnished under this IDIQ shall be ordered through the issuance of task orders based on the hourly rates specified in each contract. Minor Repair and Alteration (R&A) Services shall be or-dered as ancillary to the monthly services or additional services. The labor rates proposed under this contract for additional services and any services considered ancillary Repair and Alternation services shall be based on the labor categories included in the base monthly services. The additional services

CLINs will be evaluated based on the labor rate proposed times the number of estimated hours for a total price. Award will be evaluated based on the aggregate price for the base monthly services only. The additional services will be evaluated for price reasonableness and to estimate the total contract dollar value only. Additional discounts are encouraged.

Precedence: All task orders will be firm fixed priced and specify the performance period for the re-quired services. The task order performance period may not extend beyond the expiration date of the current IDIQ period of performance. Modifications to existing task orders will be issued using the

Standard Form 30 (SF30), “Amendment of Solicitation/Modification of Contract.” All task orders are subject to the terms and conditions of the IDIQ contract. In the event of conflict between a task order and the IDIQ, the IDIQ will take precedence.

Authority: Only warranted Contracting Officers within the General Services Administration, North-west/Arctic Region 10, Service Contracts Branch, are allowed to modify the established IDIQ.

Subject to Availability of Funds: Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropri-ated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

Proposal Preparation Costs: The costs for preparation of Task Order proposals shall be the responsibility of the contractor and not directly reimbursable. Each Task Order awarded will include at a minimum all management, supervision, mobilization, material, equipment labor, and other applicable costs as well as overhead and profit. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Task Order.

Department of Labor Wage Determination: The following Wage Determination is incorporated into this IDIQ Contract as incorporated into this solicitation:

Wage Determination No.: 2015-5535, Revision No.: 5

Date of Revision: 01/10/2018

State: Washington

Area: King County

February 2018

SECTION C. DESCRIPTION/ SPECIFICATION/ PERFORMANCE WORK STATEMENT

INTRODUCTION

C.2.2 Acts of God C.2.3 Additional Services C.2.4 Advanced Meters C.2.5 Advanced Metering Systems C.2.6 Approval C.2.7 Architectural and Structural C.2.8 Basic Services C.2.9 Building Automation System (BAS) C.2.10 GSALink C.2.11 Building Operating Plan C.2.12 Commissioning C.2.13 Ongoing Commissioning C.2.14 National Computerized Maintenance Management System (NCMMS) C.2.15 Consumable Parts C.2.16 Contracting Officer (CO) C.2.17 Contracting Officer Representative (COR) or Designee C.2.18 Contractor C.2.19 Contractor’s Other Than Normal Working/Duty Hours C.2.20 Controls and Control System C.2.21 Defective Service C.2.22 Emergency C.2.23 Emergency Callback C.2.24 Environmentally Sustainable C.2.25 Existing Deficiency List Report C.2.26 Exterior C.2.27 Federal Holidays C.2.28 Federal Executive Holidays, Unanticipated C.2.29 Fire Protection and Life Systems C.2.30 Guiding Principles for Sustainable Existing Buildings C.2.31 GSA Green Purchasing Program (GPP) C.2.32 Indefinite Quantity

C.2.33 Miscellaneous Repair C.2.34 Miscellaneous Work C.2.35 Modification of Contract C.2.36 Negligence C.2.37 Non-reimbursable Repairs C.2.38 Normal Working Hours C.2.39 Occupant Emergency Plan (OEP) C.2.40 Open Systems C.2.41 Operations C.2.42 Performance Based Service Contracting C.2.43 Performance Work Statement (PWS) C.2.44 Predictive Maintenance C.2.45 Preventive Maintenance (Scheduled and Unscheduled) C.2.46 Product Preference C.2.47 Quality Assurance Surveillance Plan (QASP) C.2.48 Quality Control Plan C.2.49 Repair C.2.50 Reimbursable Repair C.2.51 Sequence of Operations C.2.52 Work Request / Work Order C.2.53 Standard Services C.2.54 Stewardship C.2.55 Supervisor, On-Site C.2.56 Tour

C.4.1 Initial Inspections

C.5 START-UP PHASE/TRANSITION PHASE

C.5.2 Startup Phase Schedule - Reserved C.5.3 Adjustments and Corrections

C.6 PHASEOUT TRANSITION PERIOD

C.7 DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Work Request / Work Order and Administrative Support C.8.5 Use of NCMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program

C.8.7.1 Contract Performance C.8.7.2 Methods

C.8.7.3 Records and Files C.8.7.4 Cooperation – Inspections C.8.7.5 Contractor Performance System (CPARS)

C.9 BUILDING OPERATING PLAN

C.9.1 Building Operating Plan C.9.2 Components of the Building Operating Plan

C.10 EQUIPMENT INVENTORY

C.11 MONTHLY PROGRESS REPORTS

C.12 PERFORMANCE REVIEW MEETINGS

C.13 EQUIPMENT CONDITION ASSESSMENTS

C.14 OCCUPANT FEEDBACK PROGRAM

C.15 REFERENCE LIBRARY

C.16 REVIEW OF DESIGN DOCUMENTS

C.17 BUILDING MANAGEMENT AND SUPPORT SERVICES (MISCELLANEOUS AND UTILITY

ESCORT HOURS)

C.18 INSPECTIONS ASSISTANCE FOR SPACE BUILD OUTS

C.19 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20 LABELING OF ELECTRICAL CIRCUITS

C.21 OPERATIONAL REQUIREMENTS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations (COOP) C.21.4 Emergency Operations Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23 WORK REQUEST / WORK ORDERS

C.23.1 General C.23.2 Emergency Work Request / Work Order C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Work Request / Work Order Response C.23.5 Routine Work Request / Work Order Response

C.24 TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies

C.24.4 Condensate Drip Pans C.24.5 Monitoring of Central Plant Equipment C.24.6 Leak Testing

C.24.7 Equipment Failure Reports

C.25 DEMAND RESPONSE PROGRAMS

C.26 CURTAILMENT PLAN - RESERVED

C.27 BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.28.1 Verification and Calibration

C.29 PROTECTION AND DAMAGE

C.30 NEGLIGENCE

C.31 KEY CONTROL AND LOCKSMITH SERVICES

C.32 DISRUPTIVE OR HAZARDOUS TOOLS

C.33 SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE

SAFETY SYSTEMS, OR SPACE CONDITIONING

C.34 PLUMBING AND RESTROOMS

C.35 MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems

C.35.4.1 BAS Operating Standards

C.35.4.1.1 GSA-hosted Systems Requirements

C.35.4.1.2 Excepted Systems Requirements (not hosted on GSA’s system infrastructure)

C.35.4.2 Reporting

C.35.4.3 Staffing

C.35.5 Smart Building Technology - Reserved

C.35.6 Ongoing Commissioning/Re-Tuning - Reserved

C.35.7 Switchgear and Electrical Distribution Equipment

C.36 WATER TREATMENT

C.36.1 General C.36.2 Tolerances

C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Water Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing

C.37 OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis

C.37.2 Oil and Refrigerant Additives C.37.3 Oil Changes

C.37.4 Generator Oil Testing

C.37.5 Diesel Fuels Level Checks and Testing

C.38 LAMPS AND BALLASTS

C.39 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance Repair C.39.3 Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.8 Vertical Transportation and Associated Equipment C.39.9 Flag Procedures

C.40 REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work C.40.5 Repair Shared Liability Example C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C.41 SAFETY & ENVIRONMENTAL MANAGEMENT

C.41.1 General C.41.2 Scheduling and Recordkeeping C.41.3 Refrigerant

C.41.3.1 Control and Certification C.41.3.2 Certified Handlers

C.41.4 Air Emissions C.41.4.1 Local Air Quality Management Operating Permits

C.41.5 Fuel Storage Tank Management

C.41.5.1. Underground Storage Tank Management

C.41.5.2 Above Ground Storage Tank Management

C.41.6 Solid Waste Audit - Reserved

C.41.7 Polychlorinated Biphenyl (PCB) Control - Reserved

C.41.8 Facility Hazards

C.41.9 Workplace Safety

C.41.10 Electrical Safety

C.41.11 Fall Protection

C.41.12 Powered Platforms

C.41.13 Lock Out/Tag Out

C.41.14 Confined Spaces

C.41.15 Asbestos Management

C.41.16 Hazardous Materials

C.41.16.1 Safety Data Sheet (SDS)

C.41.16.2 Disposition of Waste

C.41.16.2.1 Non-Hazardous Solid Waste

C.41.16.2.2 Universal Waste

C.41.16.2.3 PCB Wastes and Ballasts

C.41.16.2.4 Hazardous Waste

C.41.16.2.5 Recycling Hazardous Waste and Electronic Waste

C.41.16.2.6 Miscellaneous Hazardous Substance Disposal

C.41.16.2.7 Used Oil

C.41.16.3 Environmental Reporting

C.41.16.4 Sustainable Products and Reporting

C.41.16.4.1 Key Sustainable Product (KSP)

C.41.16.4.2 Proof of Compliance

C.41.16.4.3 Recycled Content Product Purchase Annual Reporting

C.41.16.4.4 Bio-Based Products

C.41.16.4.5 Green Cleaning Plan

C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards

C.41.17.1 Boiler Operation and Inspection

C.41.17.2 Inspection and Test

C.41.18. Potable Water Systems

C.41.18.1 Use of Lead-Free Plumbing Materials

C.41.18.2 Potable Water System Disinfection

C.41.18.3 Backflow Prevention Devices

C.41.19 Labeling and Signage

C.41.20 Roof Anchorage Points

C.42 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General

C.42.2 Fire Alarm System Services

C.42.3 Water Based Fire Suppression System

C.42.4 Fire-rated Door Assemblies

C.42.5 Fire Damper and Combination Fire/Smoke Dampers

C.42.6 Smoke Doors Assemblies

C.42.7 Smoke Dampers

C.42.8 Portable Fire Extinguishers

C.42.9 Non-Water-Based Fire Extinguishing Systems

C.42.10 Smoke Control Systems

C.42.11 Emergency and Standby Power Systems

C.42.12 Emergency Lighting Systems and Exit Signage

C.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS - RESERVED

C.44 SUBMITTALS CHART (CONTRACTOR DELIVERABLES)

C.45 FEDERAL REQUIREMENTS

Introduction

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the

Operations and Maintenance Contractor (known from here on as Contractor). A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the

Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

While working with the Government, the Contractor is motivated to obtain GSA’s goals through improved methods of performance to assist GSA in reducing operating cost. The effectiveness of this partnership will be demonstrated in GSA attaining its goals.

The Contractor shall be responsible to provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective,…