SOW OIG Space Reduction 2023 05 19.pdf

OIG Space Reduction 1 of 24 government

U.S. General Services Administration Region 10

Public Buildings Service www.gsa.gov

Statement of Work for

Construction Contract May 19, 2023

OIG Space Reduction

PROJECT IDENTIFICATION

Project Title: OIG Space Reduction

Building: Henry M. Jackson Federal Building

Building ID #: WA0101ZZ

Building Location: 915 2nd Ave, Seattle, WA 98174

Project Number:

000008201

OIG Space Reduction 2 of 24 government

TABLE OF CONTENTS

Project Information 3 Scope of Work 5 Deliverable and Submittal Schedule 6 Applicable Standards 11 Conflicts Between Codes or Standards and GSA Requirements 11 Acceptance Criteria 12 General Requirements 13

1. Project Information The Department of Commerce Office of the Inspector General (OIG), located on the 30th floor of the Henry M. Jackson Federal Building, has decided to reduce their office space in order to make the space more efficient for the OIG’s needs while reducing their footprint.

1.1. Location of Work:

1.1.1. Building Number: WA0101ZZ

1.1.2. Name: Henry M. Jackson Federal Building

1.1.3. Address: 915 2nd Ave, Seattle, WA 98174

1.1.4. Area: 30th floor

1.2. Background:

The Henry M. Jackson Federal Building (JFB) was constructed in 1974 and is in Seattle’s downtown central business district (CBD). The building location is not a floodplain and have not suffered any type of flooding in the last 15 years. The JFB is the largest flagship federal office building in Northwest Arctic Region 4 states territory. The building and surrounding plaza have been determined to be on the National Register of Historic Places. The JFB along with the historic Seattle Federal Office Building located across the street provide the core of the federal government’s office space in the Seattle Downtown CBD. The building is home to several regional and district offices of its various federal tenants.

The JFB is a 37-story (including basement) high-rise. The property covers a steep, sloped, entire city block that descends towards Seattle’s main Washington State ferry terminal, piers, and the tourist frequented Waterfront District area of Elliott Bay, part of the Central Basin region of the greater Puget Sound. These are all located 2 city blocks west of the JFB. The JFB has a large brick plaza located on the east Second Avenue side of the building, and on the south side, there is a series of steps and seating areas. The Second Avenue entrance located on the fourth floor is the main entrance to the building. There is

OIG Space Reduction 3 of 24 government also an entrance from First Avenue on the first floor. The JFB is a steel frame construction with cellular steel floor decking and an exterior of precast concrete. The interior columns are covered using similar precast concrete panels. There are 34 floors of occupied space, three mechanical floors, interior parking, a loading dock, and 20 passenger elevators as well as 2 service elevators. Amenities provided for tenants consist of a cafeteria, fitness center, and health unit. Tenants in the Federal Office Building across the street are also able to utilize the amenities in this building.

1.2.1. Project Purpose:

1.2.1.1. OIG has decided to reduce their footprint on the 30th floor of the Henry M.

Jackson Federal Building. For OIG to accomplish its mission it requires some renovation of the space to be occupied after the reduction. This project will fulfill their requirements while reducing their footprint. Contractor will remove and dispose of furniture in accordance with Section 2 of this SOW.

1.2.2. Project Summary:

1.2.2.1. This project will reduce the Department of Commerce, Office of the Inspector General (OIG) Office on the 30th floor in the Jackson Federal Building. OIG will retain an office in Seattle just changing the size of the office to make it fit their present needs and be more efficient. The major categories of work are as follows:

1.2.2.1.1. CLIN 0001 Design Services. Provide professional design services to develop plans and specifications as detailed in the design section.

1.2.2.1.2 CLIN 0002 Shell. Build out perimeter wall to be turned back to the GSA. The space to be turned back to the GSA shall be in a clean condition.

1.2.2.1.3. CLIN 0003 Asbestos Remediation. Provide asbestos

containment, monitoring, and abatement.

1.2.2.1.4. CLIN 0004 Tenant Improvement. Build out office space based on the design Intent Drawing

1.2.2.1.5. CLIN 0005 Furniture disposal Work.

1.3. Period of Performance:

1.3.1. The period of performance is Three Hundred and twenty-two (322) calendar days from Award to Substantial Completion and Thirty (30) calendar days from Substantial Completion to Final Completion, for a total period of performance of three hundred fifty-two (352) calendar days.

1.3.1.1. All submittals are required to be submitted to GSA using GSA’s Project Management Information System (PMIS). Following award, the contractor is required to commence administrative requirements to include, but not limited to the following:(for additional deliverables and submittals see Section 3)

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1.3.1.1.1. Submission of bonds and/or insurance documents within “ten” (10) days of contract award. The acceptance of the Bonds and Insurance will set the Post Award Meeting date (see Section 6).

1.3.1.1.2. The commencement of background investigation documents within “ten”

(10) Days of contract award (see Section 6).

1.3.1.1.3. Accepted project submittal log is required prior to the issuance of the NTP and as described in Section 3, within “ten” (10) days of award.

1.3.1.1.4. Product submittals are required to be submitted within “fifteen” (15) days of contract award unless otherwise noted (see Section 3).

1.3.1.2. The Contracting Officer will issue a Construction Notice to Proceed (NTP) upon acceptance by the GSA of all required documents, submittals, and approval of security clearances. Physical construction work shall only be allowed after the issuance of NTP by the Contracting Officer.

1.3.1.3. Final completion is required to occur no later than "thirty" (30) calendar days after Substantial Completion. Final completion includes all site cleanup, demobilization, completed and accepted punch list and closeout documents (see Section 3.7).

1.3.2. Work Hours:

1.3.2.1. The Contractor is required to perform all work specified for this project, per the following requirements:

1.3.2.1.1 The premises will be occupied during normal daytime working hours: 6:00 am through 5:30 pm, Monday through Friday excluding weekends and Federal holidays, for the duration of this contract.

1.3.2.1.2 All construction work shall be conducted during normal daytime working hours.

1.3.2.1.3 Work needs to be performed outside of the defined hours shall be requested in advance and in writing by the Contractor. The request shall be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the COR.

1.3.3. Holiday and Weekends:

1.3.3.1. No work shall be planned or performed during the weekends or on federal holidays.

1.3.2.1.1 If work is desired to be performed on the weekend or federal holiday Contractor must request in advance and in writing. The request shall be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the COR.

2. Scope of Work Contractor shall supply all supervision, equipment, labor and materials necessary to perform the following work:

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2.1 Design Services

Develop a full set of engineered, sealed and signed construction documents, with fully developed specifications in CSI Master format, for the construction services addressing the demolitions, repairs and alterations required to build-out the new office spaces. The contractor’s design and specifications shall be based upon and guided by the latest versions of GSA’s PBS P-100 and PBS P-120. Final documents may be electronically signed.

Work include but not limited to:

2.1.1. Contractor shall review Exhibit 1 - JFB Building Information and include the noted requirements in the design development.

2.1.2. Contractor shall review Exhibit 2 - JFB 2012 Asbestos Building Survey as reference regarding asbestos containing materials.

2.1.3. Contractor shall review Exhibit 3 – 30th Floor Current Lay-out Plan to familiarize with the existing space and compare with the design intent drawings. Assess further any work required to deliver the customer’s expectations.

2.1.4. Contractor shall inquire further and secure more information regarding new space as needed to develop construction drawings Exhibit 4 - GSA Intent Drawings.

2.1.5. Contractor shall inquire information regarding lighting changes as needed to develop construction drawings and coordinate Exhibit 5 - Lutron 30th Floor Drawings. Contractor shall provide a qualified Lutron technician to perform the changes.

2.1.6. Contractor shall inquire information regarding lighting changes as needed to develop construction drawings and coordinate Exhibit 5 - Lutron 30th Floor Drawings.

2.1.7. Contractor shall facilitate meetings with the GSA to understand GSA expectations and to evaluate in detail what the GSA expectations are prior to design development.

Subsequent meetings shall be held if necessary to address and resolve GSA comments or concerns during the design development process.

2.1.8. Contractor shall gather required information, field verify existing conditions, and coordinate with the PM/COR, Client, and Building Manager.

2.1.9. Contractor shall field verify all required actual measurements and the extent of work prior to design development.

2.1.10. Contractor shall develop a cost-efficient design and use cost-efficient materials for the benefit of the client and the federal government and within the estimated construction cost.

2.1.11. Construction set drawings shall reflect at a minimum, the following requirements:

Demolition, Architectural systems, Electrical systems, Fire alarm systems, Fire protection systems, Plumbing systems, HVAC systems, and Voice/Data systems.

2.1.12. Architectural services and project specific elements integral to the design, to include but not limited to:

2.1.12.1. Chairing design charrettes, providing meetings agendas and minutes and project planning.

2.1.12.2. Phased architectural designs, plans, sections, elevations, details and schedules.

2.1.12.3. Engineering and Consultant coordination

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2.1.12.4. Specifications.

2.1.12.4.1. Facility Specifications, Divisions as applicable.

2.1.12.4.2. GSA Fire and Life Safety Design, Installation and Testing Policy (see SOW Attachment E).

2.1.12.5. Design deliverables in AutoCAD_2019 (minimum) and PDF documents.

2.1.12.5.1. The design Services shall be derived from GSA, O&M and Client Agency interviews and onsite reviews to include but not limited to:

2.1.12.6. Planning charrettes and study reviews with GSA

2.1.12.7. System and assembly deconstruction and repair

2.1.12.8. MEP plans, sections, elevations, and details, as applicable

2.1.12.9. Engineering calculations and signed and sealed documents.

2.1.12.10. Design deliverables in AutoCAD_2019 (minimum) and PDF documents.

2.1.12.11. The design services shall be derived from GSA, O&M and Client Agency interviews and onsite reviews to include but not limited to:

2.1.12.11.1. The project work shall comply with all federal, state and local environmental laws, regulations, and standards, as well as GSA Green Construction Policy.

2.1.12.11.2. Specifications supporting the construction, to include the areas addressed in the construction drawings in CSI Master format or COR approved equal.

2.1.12.11.3. The project work shall comply with all federal state and local environmental laws, regulations, and standards, as well as GSA Green Construction Policy.

2.1.12.11.4. Specifications supporting the construction, to include the areas addressed in the construction drawings in CSI Master format or COR approved equal.

2.2. Construction Work

Contractor shall supply all supervision, equipment, labor and materials necessary to complete the construction of tenant improvement requirements and related works per approved construction drawings. Construction work identified to include but not limited to:

2.2.1. Shell - Contractor shall supply all supervision, equipment, labor and materials necessary to complete shell related works per approved construction drawings to include but not limited to:

2.2.1.1. Demolition– Contractor shall demo existing partition walls that will not be part of the new space lay-out per approved drawings including attached electrical rough-ins/wirings. Contractor shall repair all finishes and make safe in the space outside the new reduced OIG space to be returned to the GSA.

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2.2.1.2. New Perimeter Walls – In areas adjoining other spaces not included in this project, Contractor shall establish new perimeter walls / demising wall to allow new space separation as required in the approved drawings.

2.2.2 Asbestos Remediation is required for work above ceiling tiles.

1. Sprayed on Asbestos Containing Material (ACM) is generally present above the drop ceilings on Floors 4 through 30. On these floors, the areas above the ceilings cannot be accessed without asbestos abatement procedures which include HVAC Lockout coordination (see ACM Procedure for Ceiling Entry JFB). Other materials in the building also contain ACM.)

2. Activities which may disturb asbestos shall comply, at minimum, with Specification 020850 Asbestos Abatement Procedures and other measures as deemed required by the contractor.

3. At the completion of the project the contractor shall submit to GSA the following documents:

a. As-built drawings identifying areas of asbestos abatement including any field notes.

b. Daily work logs including a sign-in/sign-out sheet of workers.

c. Visual and analytical air clearance reports including personal and area air monitoring.

d. Disposal records including quantities and waste manifests of disposed

ACM.

e. Certifications of any employee who worked abating ACM showing they are qualified and certified to abate ACM.

2.2.3. Tenant Improvement - Contractor shall supply all supervision, equipment, labor and materials necessary to complete tenant improvement requirements per approved construction drawings.

2.2.3.1. General Requirements – Contractor shall review SOW for compliance of Section 6 as part of this division.

2.2.3.2. Openings – Contractor Shall provide and install door, hardware, locksets, and other materials required under this division per approved drawings.

2.2.3.2.1. Install new Glass entrance door matching the existing glass door and automatic closer including relocation of the existing door security connections and doorbell.

2.2.3.2.2. The contractor furnished and installed additional doors shall match the other existing doors in the construction space.

2.2.2.2.3. Relocate existing card reader and ensure proper connectivity to the existing security systems. Ensure to coordinate FPS and update any required documentations (e.g., MAR Documentation)

2.2.2.3. GWB Assemblies – Contractor shall provide and install new partition walls per approved drawings. Provide and wall base and trim as required to match the surrounding space.

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2.2.2.3.1. New demising wall shall be floor to slab. Sound transmission levels for wall shall comply with the standard private office sound levels.

2.2.2.3.2. Flooring: Repair carpet around new and demolished walls as needed.

2.2.2.3.1. Relocate existing white board at the conference room to designated location within the new configured conference room as directed by client.

2.2.2.4. Acoustical Ceilings – Contractor shall remove/reinstall and/or provide acoustical ceilings if necessary to accommodate new space lay-out per approved drawings.

2.2.2.5. Painting - Contractor shall paint new space Layout with walls per approved drawings to include the other side of the demising wall and match the space color.

Blend in new paint to include full wall sections to logical break points.

2.2.2.6. Signage - Contractor shall remove and reinstall OIG existing signage to the new space, per approved drawings.

2.2.2.7. Fire Suppression - Contractor shall conduct fire sprinkler assessment and revisions, if necessary, to accommodate client requirements on the new space lay-out, per approved drawings. Provide new and/or revise exit signage as needed for all spaces affected by the work.

2.2.2.8. HVAC - Contractor shall conduct HVAC assessment and revisions, if necessary, to accommodate client requirements on the new space lay-out, per approved drawings. Contractor shall ensure HVAC is balanced.

2.2.2.9. Electrical - Contractor shall conduct electrical assessment and install a complete system necessary to accommodate client requirements on the new space lay-out, per approved drawings. Provide and install new fixtures as shown on the DID drawing. Provide and install light motion sensors in new IT room. Contractor shall ensure that the lighting system is commissioned, and minimum lighting levels are confirmed to be met.

2.2.2.10. Communication Data and IT - Contractor shall relocate IT rack to the new IT room including all wiring/cabling from the DMARC, if needed. Relocate existing copying machine to the new IT Room including providing all necessary data and power connections. Contractor may need to provide and install all work necessary for connections back the Demarcation room.

2.2.2.11. Miscellaneous – This scope allows the contractor to specify work that is not under any of the divisions listed. Contractor shall specify all other works required to complete the construction project under this scope.

2.3. Furniture Disposal Work:

Phase 1 - The contractor shall remove and dispose of any remaining existing furniture’s for initial spaces to be release of back to GSA. This includes clearing and cleaning of spaces.

Phase 2 - The contractor shall remove and dispose of any remaining existing furniture for the remaining space occupied by the IT equipment to be released back to GSA. This includes clearing and cleaning of spaces.

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3. Deliverable and Submittal Schedule

3.1. Design

3.1.1. The days in the schedule below are calendar days. The schedule includes the project’s preparation time, security investigations, kick off meeting and charrette, site investigation and full design and government reviews as follows:

Design Activity

Activity Duration

Remarks Contractor Team

GSA Team

Security investigations

Contractor Team Coordination

Approx.

30 Days

Required for unescorted access to JFB (concurrent with Contractor Prep and Design Kickoff Meeting below).

Intent is to provide the Contractor time to review the attachments and familiarize themselves with the requirements and studies.

Design Kickoff Meeting 1 Day 1 Day Review SOW and all attachments; Initial charrette, chaired by Contractor.

Document review. Location to be determined or Virtual.

Investigations, demolition deconstruction and repairs

5 Days

On site investigations and inspections. (Following completed security investigations)

Pre-Design meeting 1 Day Review findings from demolition/investigations; review any developed options or alternatives. Location to be determined or Virtual.

65% Design Development Preparation 10 Days

65% Design Development Review

14 Days GSA review

65% Design Review Meeting 1 day

65% document submission shall include the following:

Development plans Outline

Specification

95% Design Preparation 10 Days Pre-Final

95% Design Review 14 Days GSA review

95% Design Review

1 day

95% document submission shall include the following:

Plans Specification

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100% Construction Design Preparation 5 Days

100% document submission shall include the following:

Stamped plans, specifications, calculations, engineered assemblies

100% Acceptance 14 Days GSA review and acceptance

3.1.2. The Contractor shall submit the design documents in an electronic format. The final submission shall include all drawings in .pdf and .dwg format using AutoCad 2019 and specifications in .pdf with professional seals and signatures of registered architect(s) and engineer(s) of record.

Design State Plans

Specifications Remarks

65%

Electronic Format Acceptable

GSA

to

Outline Specifications in Microsoft word;

CSI Divisional format

The contractor shall provide pdf versions of all submittals, to include:

Developed plans outline specification and/or product proposals.

95%

Electronic Format Acceptable

GSA

to

Specifications in Microsoft word; CSI Divisional format

The contractor shall provide pdf versions of all submittals, to include:

Plans, specifications, and products. In addition, the contractor shall provide plans in AutoCAD, 2019.

100%

Electronic Format Acceptable

GSA

to

Specifications in Microsoft word; CSI Divisional format

The Contractor shall provide pdf versions of all submittals, to include:

Plans, specifications, and products. The final submission shall include all drawings in .pdf and .dwg format using AutoCad 2019 and specifications in .pdf.

3.1.3. Meetings

The Contractor shall attend meetings per the schedule in 3.1.1 above and additionally as follows:

3.1.3.1. Upon award the contractor shall attend an onsite design kickoff meeting. The Contractor composition and attendance is at the A/E’s discretion and cost. The GSA Project Manager will ensure:

3.1.3.1.1. The GSA Property Manager and his maintenance contractor’s foreman are available to share information and answer questions regarding the building’s infrastructure.

3.1.3.1.2. Other Government representatives The Contractor requests and who are approved for travel or attendance by GSA will be available. GSA will plan and schedule the meetings using GSA meeting tools.

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3.1.3.1.3. The Contractor shall provide the agenda 2 calendar days prior to the meeting and provide meeting minutes no later than 3 calendar days after the meeting.

3.1.3.2. Following the design kickoff meeting the Contractor shall attend and chair the Pre- Design meeting. The Contractor team composition and attendance is at the A/E’s discretion and cost.

3.1.3.3. The Contractor shall attend and chair all Design Review meetings to present and discuss design phase comments and facilitate progress discussions.

3.1.3.3.1. Prior to each Design Review meeting the contractor shall review the Government Review Comments, prepare a written response to those comments and be prepared to discuss each one at the Design Review Meeting.

3.1.3.4. The Contractor shall generate a submittal register that lists the construction specifications by division number and submit to the COR for review as part of the 95% design review package.

3.2. Construction

3.2.1. PMP - The Contractor shall prepare and submit to the COR for approval, a Project Management Plan within 10 calendar days following award. The Plan shall communicate the contractor management approach to the work and shall include, but is not limited to, the following:

3.2.1.1. Work Plan - the work plan shall list the procedures that will be used to complete the work. Work Plan must be acknowledged by the COR prior to starting work.

3.2.1.2. Communication Plan – the communication plan shall include a list of key personnel, with contact information.

3.2.1.3. Work Schedule - the schedule shall be prepared using Gantt chart format with Critical Path.

3.2.1.3.1. Pre-Construction: Contractor shall, within ten (10) calendar days after NTP, submit for Government review and acknowledgment a Project Schedule, meeting the following minimum requirements:

a. Schedule shall be in PDF format.

b. Schedule shall include Security Access Processing, Materials Acquisition Lead Time, and Submittals Processing with a 15-day Government Review.

c. Identify planned start and finish dates of all work activities.

d. Work Activities shall be broken down into a Work Breakdown Structure (WBS) format and up to Level 3 only.

e. The schedule shall be in sufficient detail for GSA to understand the intended work planned and to track progress.

3.2.1.3.2. During Construction: Any known deviations or delays shall be pointed out as soon as it is identified, to facilitate coordination with the follow-on activities. In addition:

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a. Contractor shall provide a revised Construction Schedule when schedule changes are deemed as being significant by the COR.

b. Impacts of COVID-19 that are identified at this time shall be made known to the COR. Provide the COR an appropriate notice to mitigate the impact.

c. Contractor shall plan work activities in a manner that will minimize interference and inconvenience to traffic and ongoing daily operations in the facility and the specific work area(s). All work shall be scheduled and coordinated with the Building Manager and the COR.

d. The facility will be occupied by various employees during normal business hours. Contractor is responsible for ensuring that access to the facility and the work site is maintained and safe.

e. Contractor shall not block traffic, roads, access routes, and/or facility entrances/exits without prior coordination with the Building Manager/COR.

3.2.2. Site Safety Plan - The Contractor shall prepare and submit to the COR for approval, an Accident Prevention and Site Safety Plan within 10 calendar days following award. The Site Safety Plan is a living document and shall be updated to address emergent, current or national conditions. The Plan shall define how the contractor will protect the general public, their employees and the environment, to include, but not limited to:

3.2.2.1. Responsibilities and Lines of Authority

3.2.2.2. Prime Subcontractors and their participation in the Plan

3.2.2.3. Activity Hazard Analysis (AHA).

3.2.2.4. Accident Prevention Plan

3.2.3. Schedule of Values - The Contractor shall prepare and submit to the COR for approval, a Schedule of Values (SOV) within 10 calendar days following award. The SOV shall be defined and expressed in CSI MasterSpec Divisional order or as otherwise agreed upon.

3.2.4. Construction Quality Control Plan (CQC) - The Contractor shall prepare a CQC plan following the Army Corps of Engineer's three phase format - preparatory, initial and follow up phases. Detail of the plan to be commensurate with the complexity and level of the project.

3.2.5. Daily Reports - The Contractor shall submit to the COR a daily report submitted weekly, starting from mobilization to Final acceptance. As a minimum, include the following in the daily report form: report number, date, work performed, number of workers, list of subcontractors on site, photos and test performed and results. Also include any three-phase inspection performed.

3.2.6. Visual Progress Inspection - Contractor shall submit a weekly visual progress inspection (photo/video) as attachment when sending an invoice for approval. Visual progress shall properly show location of activity and the work done to substantiate billing claim.

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3.2.7. Shop Drawings, Material and Product Submittals

3.2.7.1. The Contractor shall submit shop drawings and product data as stipulated in the project specifications and/or this Statement of Work. All submissions shall be made to the Contracting Officer's Representative (COR). Prior to submitting shop drawings to the COR, the Contractor shall review the shop drawings for completeness and shall establish that the shop drawings meet the contract requirements.

3.2.7.1.1. The Contractor shall provide shop drawings and product data for all systems, equipment and materials referenced within the Contract Documents.

3.2.7.1.2. All technical drawings shall have the professional seals and signatures of the preparing Registered Professional Engineers and/or Architects, as applicable.

3.2.7.1.3. The Contractor shall utilize early submission to minimize lead time.

3.2.7.1.4. Each submittal shall be presented with a letter of transmittal or coversheet.

3.2.7.1.5. Submittals shall be logged and outlined using CSI MasterSpec Divisions.

3.2.7.1.6. Provide product sheets defining and demonstrating what and how the product meets the intent of the contract documents and complies with the Buy American Act under the contract.

3.2.7.1.7. Provide SDS as applicable, defining and demonstrating what and how the submittal conforms to PBS Key Sustainable Products Initiative

PBS 1096.1.

3.2.7.1.8. The Government requires submission within (10) calendar days for product submittals and within (10) calendar days for shop drawings, after 100% Construction Drawing approval.

3.2.8. Request For Interpretation (RFI)

3.2.8.1. The Contractor must include procedures in the QC Plan for RFI process. As a minimum, all RFI must include the following:

3.2.8.1.1. Information Requested - explain in detail your request, including referencing drawings, specification, codes, etc.

3.2.8.1.2. Contractor’s Recommendation - provide a recommendation to the CO to address RFI concerns.

3.2.8.1.3. Time and Cost Impact - indicate if the RFI is for clarification only, no-cost minor field change, or if the RFI may result in a modification for additional time and/or cost.

3.2.8.2. As part of project quality control, the contractor must maintain an RFI log to keep track of RFIs. RFI log will be reviewed at QC or progress meetings to discuss RFI status and will be made available to the COR upon request.

https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf

OIG Space Reduction 14 of 24 government

3.2.9. Closeout submittals

3.2.9.1. The contractor shall provide the following closeout documents in electronic format no later than "Thirty" (30) calendar days after Substantial Completion, to include but not limited to:

3.2.9.1.1. Final inspection and test results specified in this Statement of Work, Architectural/Engineer plans and specifications.

3.2.9.1.2. As-built drawing and redline documents.

3.2.9.1.3. Specifications manuals, as applicable, with changes approved during the project.

3.2.9.1.4. Product data and shop drawings:

a. The contractor shall combine all inspection and test results, As-builts and shop drawings, product data and specification changes into an electronic record, like pdf.

b. The data shall be organized in CSI divisional format and hierarchy.

3.2.9.1.5. Operations and Maintenance Manuals (O&M) in PDF format

a. O&M shall provide detailed information identifying the building, floor number, specific space, tools, procedures, equipment and parts necessary to assure satisfactory operation and maintenance per the manufacturer’s recommendations.

b. The contractor shall provide maintenance training, Maintenance Training shall address cycles of replacement and use of any special tools, etc. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

3.2.9.1.6. Warranty Letters

a. The Contractor is required to provide the government with official copies in electronic format of all warranties. The warranty letters shall include the point of contact with current contact information and 0response times.

3.2.9.1.7. Attic Stock

a. The contractor shall provide the government with attic stock for paints (min. 1 gal per color) and flooring (min. 1 box per classification). If ACT is supplied, a box shall be provided as attic stock.

b. Attic stocks shall be transmitted by contractor to the Building Property Manager. A signed transmittal of received items shall be submitted to the PM/COR.

3.2.9.1.8. Final Requesting Official Contractor Approval List (ROCAL) and

Access Credentials

a. The contractor shall provide a final ROCAL to the sponsoring GSA Official (COR/PM), indicating the dates that all staff have been removed from the project.

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b. The Contractor shall return all access credentials to the GSA issuing officials (Property Managers) and provide the COR/PM with written or email confirmation from the issuing official.

4. Applicable Standards Conflicts Between Codes or Standards and GSA Requirements

To ensure flexibility, GSA’s policy is to make maximum use of equivalency clauses in all codes and standards. If a conflict exists between GSA requirements and the GSA-adopted codes or standards, the GSA requirements take precedence. All such conflicts must be brought to the attention of the GSA project manager as appropriate for resolution.

4.1. The Contractor is required to comply with federal, state, and local codes at the time of award, using the latest editions, including, but not limited to the following:

4.1.1. PBS P-100

4.1.2. PBS P-120 (attach as appendix)

4.1.3. Pricing Desk Guide

4.1.4. 1000.8 PBS Indoor Air Quality Management

4.1.5. PBS Key Sustainable Products Initiative PBS 1096.1

4.1.5.1. In addition to the above listed key sustainable products, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design.

Contractor shall submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements. Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/ .

4.1.6. Occupational Safety and Health Administration ( OSHA ) https://www.osha.gov/Publications/OSHA3990.pdf

4.1.7. Job site standards incorporated into the work (refer to 5.2.1.2.5)

4.1.8. Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

4.1.9. International Building Code (IBC)

4.1.10. National Electrical Code (NEC)

4.1.10. National Fire Protection Association (NFPA)

4.1.11. Painting and Decorating Contractors of America (PDCA)

4.1.12. Carpet and Rug Institute (CRI) (see CRI-104 & CRI-106)

4.1.13. Secretary of the Interior's Standards for the Treatment of Historic Properties (Include a copy of the BPP (Building Preservation Plan) as an attachment)

4.1.14. Architectural Barriers Act Accessibility Standard (ABAAS)

4.1.15. Building Specific Design Standards (Include as an attachment)

4.1.16. GSA National Standard for Low Embodied Carbon Concrete http://www.gsa.gov/p100 http://www.gsa.gov/p100 http://www.gsa.gov/p100 https://www.gsa.gov/real-estate/real-estate-services/rental-policy-procedures/rent-pricing-policy https://www.gsa.gov/real-estate/real-estate-services/rental-policy-procedures/rent-pricing-policy https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://sftool.gov/ https://sftool.gov/ https://sftool.gov/ https://sftool.gov/ https://sftool.gov/ http://www.osha.gov/ http://www.osha.gov/ http://www.osha.gov/ https://www.osha.gov/Publications/OSHA3990.pdf https://www.osha.gov/Publications/OSHA3990.pdf https://www.osha.gov/Publications/OSHA3990.pdf https://www.osha.gov/Publications/OSHA3990.pdf https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/ https://www.nfpa.org/ https://pcapainted.org/ https://pcapainted.org/ https://pcapainted.org/ https://carpet-rug.org/ https://carpet-rug.org/ https://www.nps.gov/tps/standards.htm https://www.nps.gov/tps/standards.htm https://www.nps.gov/tps/standards.htm https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.gsa.gov/cdnstatic/Low%20embodied%20carbon%20concrete%20SOW%20language%203-29-22_0.pdf https://www.gsa.gov/cdnstatic/Low%20embodied%20carbon%20concrete%20SOW%20language%203-29-22_0.pdf https://www.gsa.gov/cdnstatic/Low%20embodied%20carbon%20concrete%20SOW%20language%203-29-22_0.pdf

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4.1.17. GSA PBS 1000.1 Asbestos Policy

5. Acceptance Criteria

5.1. The Contractor is required to prepare and submit to the COR a Construction Quality

Control Plan (CQC) for review, modification and/or acceptance (refer to Section3.4)

5.1.1. The CQC is required to follow the standard format like the Army Corps of Engineering and as follows:

5.1.1.1. The Preparatory Phase is required to be performed prior to beginning work on each definable feature of work and after all required documents and submittal materials are approved and/or accepted. Document in the contractor's daily report the results of the preparatory phase action. (see Section 3.4)

5.1.1.2. The Initial Phase is required to be performed at the start of the definable features of work and soon after a reasonable sample of work is completed to establish basic workmanship acceptance standards. Document in the contractor's daily report the results of the initial phase inspection performed.

(see Section 3.4)

5.1.1.3. The Follow Up Phase is required to be performed daily or routinely to assure acceptable workmanship standards are maintained and control activities, including testing and safety, are providing continued compliance with contract requirements.

5.2. Visual inspections

5.2.1. Visual inspections are required to be performed for all work elements prior to closing the assembly from vision or upon completion of the installation and are required to be recorded on GSA form 220 by the COR or Construction Manager (CM).

5.2.1.1. Inspections are required to verify that the assembly or work product meets applicable standards (see Section 4.0) and CQC plans.

5.2.1.2. Inspection Criteria for visual inspections of completed installations is required to be conducted with “normal” lighting, “normal” viewing angles, without magnifications:

● Normal lighting position - Normal lighting conditions are described as those in place when the project is finished. This includes, but not limited to, design lighting (e.g. wall washers, spots and floods, etc.) and natural lighting.

● Normal viewing position - The normal viewing position is required to be established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.2.1.2.1. Inspection lighting is required to be representative of normal lighting conditions in intensity and location. Consider window treatments and/or any other decorative finishes that could affect lighting and viewing.

5.2.1.2.2. A normal viewing position is required to be used. Visual evaluation for acceptance can be determined from a normal viewing position, at any angle, provided it is established at a minimum distance of five feet perpendicular from the surface to be viewed.

https://www.gsa.gov/directives-library/asbestos-policy-10001-pbs https://www.gsa.gov/directives-library/asbestos-policy-10001-pbs https://www.gsa.gov/directives-library/asbestos-policy-10001-pbs https://www.wbdg.org/FFC/DOD/UFGS/UFGS%2001%2045%2000.00%2010.pdf https://www.wbdg.org/FFC/DOD/UFGS/UFGS%2001%2045%2000.00%2010.pdf https://www.wbdg.org/FFC/DOD/UFGS/UFGS%2001%2045%2000.00%2010.pdf

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5.2.1.2.3. When viewed without magnification under occupancy conditions with normal lighting conditions and from a normal viewing position, a level of visual appearance is achieved as established by the approved job site standard.

5.3. Testing And Balancing Report

5.4. Commissioning Report

6. General Requirements

6.1. Contract Performance

During the performance of this contract the Contractor shall maintain close communication with the PM/COR who will coordinate the work with other concerned parties and subject matter experts. The Contractor shall:

6.1.1. Contact the COR prior to starting the field investigation and coordinate subsequent visits to the facility with the appropriate facility personnel.

6.1.2. Furnish to the PM/COR copies of all written communications, pertaining to the project, received from other customer agencies.

6.1.3. Not react to any instructions from the facility or customer agency that will affect the scope of the project or deviate from GSA, customer agency or industry standards, without first seeking and obtaining direction from the PM/COR. The Contractor shall not perform any additional services without prior written authorization of the Contracting Officer.

6.2. Post Award Meeting

6.2.1. The contractor and teams shall attend the Post Award Meeting. GSA will host an administrative Post Award meeting within Ten (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work. At the meeting, the contractor shall provide evidence that all employees and subs are in the process of being badged and provide for approval any revisions in the Project Schedule or PMP. As a minimum, the following items shall be discussed:

6.2.1.1. Confirm all preliminary documentation and badging is in process.

6.2.1.2. Clarify outstanding questions.

6.2.1.3. Review security and safety issues

6.2.1.4. Review the Initial RO List and identify POC 1

6.2.1.5. Schedule, phasing, integration, and coordination

6.2.1.6. Schedule site visits and additional discussions

6.2.1.7. Site conditions and rules

6.2.1.8. Submittals

6.3. Design Kick-off Meeting

6.3.1. The Contractor shall attend Design Kick-off Meeting and present or discuss initial charrette. This shall be conducted on site or virtually and coordinated by GSA. This

OIG Space Reduction 18 of 24 government meeting is also required to discuss all expectations of each stakeholder associated with this contract.

6.3.1.1. Agenda - will be provided by GSA NLT 2 days prior to meeting.

6.3.1.2. Meeting Minutes - will be captured by GSA and distributed to stakeholders NLT one business day after meeting.

6.4. Construction Kick-off Meeting

6.4.1. The Contractor shall conduct a Construction Kick-off Meeting within Five (5) days after 100% Construction Drawing is approved. This maybe held on site or virtually and coordinated with GSA.

6.4.2. Contractor shall discuss the approved plans, submittal status, materials delivery, and construction schedule.

6.4.2.1. Agenda - shall be provided by Contractor NLT 2 days prior to meeting.

6.4.2.2. Meeting Minutes - shall be captured by Contractor and distributed to stakeholders NLT one business day after meeting.

6.5. Progress Meetings

6.5.1. The Contractor shall be available to meet with the GSA Project Manager upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

6.5.2. The Contractor shall keep GSA informed, through meetings or reports, onsite discussions or emails of progress and potential problems with the project.

6.5.3. The Contractor shall Chair Construction progress meetings once every two weeks until Substantial completion.

6.5.4. The contractor shall prepare an agenda addressing the schedule and progress, scope, deliverables and action items. Meeting Minutes shall be captured by Contractor and distributed to stakeholders NLT one business day after meeting.

6.5.4.1.1. Daily reports with photos and CQC shall be reviewed, if there is an issue that needs a solution.

6.6. Building Requirements

6.6.1. The building will be occupied by federal staff and potentially the public during the construction phase. The Contractor shall minimize disruptions and ensure the safety of building tenants and the public is maintained at all times, to include, but not limited to:

6.6.1.1. Keep supplies and materials in their staging areas and provide safety features such as cones, fencing or locked doors.

6.6.1.2. Provide dust and odor containment, meeting GSA Indoor Air Quality standards.

6.6.1.3. Plan noisy or vibrating work to ensure disruptions to the Government operations and work are minimal. Provide planning documents like “Sequence of Operations” or “Look-ahead Schedules” to inform stakeholders.

6.6.1.4. Erect safety barriers (passive and/or active) and provide warning signs.

6.6.2. Material Storage: Do not store materials and equipment anywhere in the building or surrounding areas other than assigned areas.

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6.6.3. Vehicle Access and Parking: Paid parking is available to the Contractor at the Contractor’s expense within the surrounding area.

6.6.3.1. Contractor parking and vehicle access to the building will be as directed by the Property Manager. No contractor parking is authorized in federal building parking areas or loading docks unless approved by the property manager. Submit requests for parking access to the COR or the Property Manager.

6.6.3.2. Access to the loading dock for drop off and pick up of tools, material and debris, as well as extenuating circumstances will be authorized at the discretion of the property manager. Immediately after drop off/pick up, vehicles are required to leave the loading dock.

6.7. Daily Cleanup

6.7.1. The contractor shall keep all areas open to the public or the tenant free from hazards, dirt and debris.

6.7.2. Remove all waste and debris from the worksite and building, by the end of each day.

6.7.3. The building disposal system may not be used for construction waste.

6.7.4. The contractor shall provide waste removal for construction debris and a dumpster or roll-off bin with a lockable lid.

6.8. Utilities

6.8.1. Water and electric service will be provided to the Contractor at no cost.

6.8.2. The Contractor may use building utilities and bathroom facilities subject to the approval of the Property Manager.

6.9. Protection

6.9.1. The Contractor shall provide all labor, material, and equipment necessary to protect personnel, furnishings, equipment or the building structure from damage.

6.9.2. The Contractor shall provide all engineering controls to protect all areas being worked on from the migration of dirt, dust, oils and spray.

6.9.3. The Contractor shall replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

6.10. Work Site Access

6.10.1. The Contractor shall ensure access to the site maintains the following protocols:

6.10.1.1. Entrance to the worksite shall be through employee entries or roll up doors for the dock access.

6.10.1.2. Coordinate all deliveries with the Property Manager.

6.10.1.3. Use rubber-tired vehicles for conveying material inside the building and provide temporary covering to protect floors.

6.10.1.4. Provide and/or coordinate elevator wall protections.

6.10.1.5. Provide safety barriers per the site safety plan.

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6.11. Safeguard of…