Attachment C TORFP OIG Space Reduction.pdf

TO RFP TABLE OF CONTENTS

TASK ORDER SOLICITATION

I. TASK ORDER INSTRUCTIONS

1. Project Name

2. Project Location

3. Site Visit Instructions

4. Task Order Period of Performance (TO POP)

5. TO RFP Acquisition Schedule

6. GSA Project Team

7. Task Order Solicitation and Contract

8. Availability of Funds

9. Project Delivery Method

10. TO Solicitation Documents

II. TO RFP SUBMITTAL REQUIREMENTS

1. Estimated task order construction value

2. Receipt of offers

3. Proposals

4. Proposal Instructions

5. Method of Award (Offer Evaluation)

6. Determination of Responsibility

7. Price Reasonableness

8. Unbalanced Prices

9. Total Evaluated Price

10. Non-Price Factor

11. Task Order Contract Award

TASK ORDER CONTRACT (TOC)

1. Task Order Contract Summary

2. TOC Period of Performance (POP)

3. Work Conditions / Site Requirements

4. Authorized Representatives

5. Liquidated Damages

6. Buy American Exceptions

7. Basis of Pricing, see Price Schedule, pg. 3, SF1442

8. TOC Unique Terms and Conditions

9. Task Order Contract – Order of Precedence

10. Project Schedule

SECTIONS I AND II WILL BE REMOVED AT TIME OF AWARD

TASK ORDER SOLICITATION

I. TASK ORDER INSTRUCTIONS

1. Project Name: OIG Space Reduction

2. Project Location: Henry M. Jackson Federal Building / 915 2nd Ave, Seattle, WA 98174

3. Site Visit Instructions: A site visit is scheduled for the date and time noted in this solicitation schedule. The site visit is not mandatory; however not participating in the site visit will not alleviate the offeror of the responsibility for understanding the requirements of this TO RFP or existing site conditions.

A. Maximum group size per tour:

● Maximum five (5) attendees for each Prime Contractor, inclusive of their subcontractor representatives. If additional attendees are absolutely necessary, the Prime Contractor must submit a request via email to the CO and CS noted below by the date and time set for Site Visit Registration in the TO RFP Acquisition Schedule below.

● Site Visit Registration Required for this Task Order, send the names and number of personnel attending the site visit by the date and time specified in the acquisition schedule to maribeth.bonner@gsa.gov and savanah.cilk@gsa.gov. This information is critical to establishing the site visit schedule for all interested parties as efficiently as possible due to the limited access of the site.

B. Site Visit Instructions:

Meet the Project Manager in the Courthouse Lobby, after security. The Project Manager will lead the group to the Office of the Inspector General (OIG).

Be prepared to provide picture identification, such as a state issued driver's license or identification card or US passport.

4. Task Order Period of Performance: 352 calendar days from date of _x__ Award / ___ NTP mailto:maribeth.bonner@gsa.gov mailto:savanah.cilk@gsa.gov

5. TO RFP Acquisition Schedule:

A. Issue TO RFP: 07/03/2023

B. Site Visit Registration Due: 07/12/2023, 3:00 pm PDT

C. Site Visit: 07/13/2023, 10:00 am PDT

D. Solicitation RFI Due: 07/27/2023, 10:00 am PDT

F. TO proposal due: 08/03/2023, 2:00 pm PDT

6. GSA Project Team:

A. Contracting Officer: Maribeth Bonner / maribeth.bonner@gsa.gov / 503-705-2521

B. Contracts Specialist: Savanah Cilk / savanah.cilk@gsa.gov / 253-678-6138

C. Project Manager: Robert Quintanilla / robert.quintanilla@gsa.gov / (253) 209-4805

7. Task Order Solicitation and Contract:

A. This solicitation establishes the requirements for proposals submitted in response to the OIG Space Reduction project as described in the attached Task Order Contract (TOC) and incorporated Task Order Exhibits. Proposals conforming to the TO solicitation will be evaluated in accordance with the Method of Award as established in this document. All terms and conditions in the WESTERN MATOC IDIQ are hereby incorporated into this solicitation and any resultant Task Order Contract.

B. Neither the Solicitation nor any part of an Offeror's proposal must be part of the Task Order Contract (TOC) except to the extent expressly incorporated therein by the Contracting Officer.

C. The Offerors proposal submitted in response to this Solicitation must constitute a firm offer.

No contract must be formed unless and until the Contracting Officer has countersigned the SF1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF1442 with original signatures together with the TOC reflecting the Offeror's proposed prices.

D. Changes to the solicitation prior to the deadline for receipt of proposals will be executed via issuance of SF30 Amendment to the Solicitation. Amendments will be sequentially numbered beginning with the notation ‘A0001’. Offerors must acknowledge receipt of any amendment and provide confirmation upon submission of the offeror's proposal on the SF1442.

8. Availability of Funds:

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the contract will be subject to the availability of appropriated funds, and the Government will incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of contract award.

9. Project Delivery Method:

____ Non-Complex Construction (no formal design documents).

____ Design-Bid-Build, A/E Firm [INSERT A/E HERE]

____ Bridging Design-Build (maximum CD of 30%)

X Design-Build

10. TO Solicitation Documents:

A. SF1442, Solicitation, Offer, and Award [Construction, Alteration and Repair]

B. TO RFP Solicitation and Task Order Contract

C. TOC Wage Determination: WA20230011 02/03/2023

D. Project Documents:

● SEED Project SOW OIG Space Reduction 2023 05 19

● SEED Project Construction Wage Rate Determination - WA20230011 2023 02 03

● 7.1. Exhibit 1 - JFB Building Information

● 7.2. Exhibit 2 - JFB 2012 Asbestos Building Survey

● 7.3. Exhibit 3 – 30th Floor Current Lay-out Plan. Signed CUI must be received prior to release of documents ~ Exhibit 00)

● 7.4. Exhibit 4 - OIG Intent Drawing.Signed CUI must be received prior to release of documents ~ Exhibit 00)

● 7.5. Exhibit 5 - Lutron 30th Floor Drawing. Signed CUI must be received prior to release of documents ~ Exhibit 00)

● 7.6. SOW Attachment A - Personnel Security Access.

● 7.7. SOW Attachment B-C – Green Building Policy and Form.

● 7.8. SOW Attachment D – Waste management

● 7.9. SOW Attachment E - Fire Alarm Policy.

● 7.10. Asbestos specifications - Specifications SECTION 020850 - ASBESTOS

ABATEMENT

● 7.11. Procedure for Ceiling Entry where ACM Fireproofing is Present

● 7.12. Furniture List

● 7.13. Requesting Official Contractor Approval List (ROCAL) Quick Reference

E. Security Clearance Package

Sample CIW form 850

Sample OF 306 form

Sample ROCAL

Vendor Security Training

II. TO RFP SUBMITTAL REQUIREMENTS

1. Estimated task order construction value: Pursuant to FAR 36.204: the magnitude of construction is:

____ between $25,000 and $100,000.

__x_ between $100,000 and $250,000.

____ between $250,000 and $500,000.

____ between $500,000 and $1,000,000.

____ between $1,000,000 and $5,000,000.

2. Receipt of offers:

A. Task Order Proposals are to be submitted by email to the Contract Officer. Offers will be considered received as of the date and time the email is in the inbox of the recipient. The maximum email inbound attachment for GSA is 25MB per single email. Multiple emails are:_x_ allowed / ___ not allowed. GSA bears no responsibility for the successful receipt of such emails and the contractor is encouraged to submit offers early with a read receipt to confirm receipt prior to the due date.

3. Proposals: Offerors are responsible for reading and understanding the entire Task Order solicitation and contract. Only complete proposals will be evaluated. A ‘complete’ proposal means that all the data and information as required by the solicitation is included in the proposal package. If the Offeror communicates in its proposal any qualifications, exclusions, or conditions which are material changes to the terms of the TOC, the Contracting Officer may reject the proposal as non-responsive.

4. Proposal Instructions: Submit the documents below by email, as separate files, no later than the date and time due as established by this TO RFP as noted on the SF1442. Additional information may be submitted as it relates to the project. There are no page restrictions.

https://www.acquisition.gov/?q=/browse/far/36

A. TO RFP 001 – SF1442 executed by the authorized signer(s).

B. Task Order Technical Approach: Provide a brief narrative describing the overall project approach and the proposed project schedule. The narrative project approach is to identify work to be self-performed, activities which will be subcontracted, and a description of the Prime Contractor’s proposed project team and contact information. The project schedule is required to adhere to the requirements of Section III.C Project Schedule of the IDIQ Agreement (the Contract), this schedule will detail the proposed sequencing and duration of all project activities required to complete this project based as specified in the task order Project Documents.

C. Task Order Price Proposal: Provide a price proposal which corresponds to the work divisions specified in the Project Documents. The preferred format for review is a Construction Specification Institute (CSI) MasterFormat CSI format at level 3.

5. Method of Award (Offer Evaluation):

____ Low Price

X Lowest Price Technically Acceptable

____ Best Value Trade-off

A. Evaluation of Offers – Lowest Price Technically Acceptable

(i) The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

Proposals will be evaluated for acceptability but will not be ranked using the non- price factors.

(ii) The Government may reject any or all proposals if such action is in the Government’s interest.

(iii) The Government may waive informalities and minor irregularities in proposals received.

(iv) The Government intends to evaluate proposals and award on initial proposals. Therefore, the offeror’s initial proposal must contain the offeror’s best price. If multiple line items are priced, each line item will be evaluated to ensure that balanced pricing exists. If the line items are determined to be unbalanced for the offeror that presents the lowest priced technically acceptable proposal, the Government will allow that offeror the opportunity to balance the line items prior to award. If the offeror cannot, or chooses not to, balance the line items, the Government will deem the offeror’s proposal as unacceptable.

(v) A written award or acceptance of a proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal will result in a binding contract without further action by either party.

(vi) Unsuccessful offerors will be notified in accordance with FAR 15.503.

B. Lowest Price Technically Acceptable Evaluation Process

(i) The Government will evaluate all technical proposals on a pass/fail basis to determine all offers that meet the minimum technically acceptable requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. An unacceptable rating for any one factor makes the entire proposal unacceptable. Any costs incurred by offerors in preparing or submitting offers are the offerors' sole responsibility; the United States will not reimburse any offeror for any proposal preparation costs.

(ii) Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

(iii) The following non-price factors will be evaluated for acceptability:

(Seed Project Technical Approach (See L&M on WMATOC RFP for page limits)

6. Determination of Responsibility: GSA is required to affirm responsibility per the requirements of FAR 9.104 for all MATOC IDIQ contract holders. GSA will review information provided with proposals and will also verify information by publicly available systems, such as but not limited to the System for Award Management (SAM). The Contracting Officer's determination of an Offeror's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer.

7. Price Reasonableness: The proposed prices will be evaluated for reasonableness. Price reasonableness determines whether an Offeror's price is too high or too low for the anticipated work effort and is used when Certified Cost or Pricing Data is not required. Analysis of price proposals will be performed using one or more of the techniques defined in FAR 15.404.

Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 15.404-1.

8. Unbalanced Prices: Offers must include balanced prices. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. All offers with separately priced line items or subline items will be analyzed to determine if the prices are unbalanced. If price analysis techniques indicate that an offer is unbalanced, the contracting officer must:

Consider the risks to the Government associated with the unbalanced pricing in determining the competitive range and in making the source selection decision; and

Consider whether award of the contract will result in paying unreasonably high prices for contract performance. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

9. Total Evaluated Price: The offeror must provide and clearly describe all assumptions used when developing their Seed project cost Proposal as though the offeror were submitting a Proposal for a new firm fixed-price construction project task order for the seed project in WMATOC RFP Section J - Attachment E.

The individual tasks associated with executing the seed project with all costs should be broken out appropriately. The offeror should apply the fully loaded hourly rates (exclusive of profit) on each task and must include any supplies, materials, travel costs, subcontracting costs, etc., that may be needed to carry out the tasks. The offeror must provide backup material for their costs proposed (i.e., the team subcontractor(s) or other subcontractors cost Proposal(s), Proposals for rental equipment from at least three (3) sources, etc.). If competition was not able to be obtained, offeror should describe what the process used to attempt to obtain competition, and why it ultimately wasn’t successful. The offeror will find the Construction (Davis Bacon) Wage Rate Determination provided in section J to be used as a minimum base rate only. The adequacy and value of the cost data, whether the costs are realistic for the work to be performed, whether the costs reflect the offeror’s understanding of the requirements, and whether the costs are consistent with the technically proposed method used in the sample problem, will be determined from this information. The Construction (Davis Bacon) Wage Rate Determination provided in Section J - Attachment G, is intended for use in preparing the seed project only. Each task order will have the appropriate wage determination as part of the TORFP/TO Award.

The offeror must include all professional and support effort such as project management, professional service resources and overhead costs, as applicable. The cost estimate should be submitted in Construction Specifications Institute (CSI) Masterformat ® (2018 edition) at Level 3 and must provide sufficient information to adequately and accurately capture the projected project costs. Information regarding Masterformat® can be found at the following websites:Master Format 2018 Edition.

Direct costs should be detailed by labor, equipment, and material, and should include subcontractor markups, when applicable. All quotations and documentation will be noted in the Proposal. Indirect cost categories such as prime contractor’s home office and field office overheads and profit should be identified, if applicable, and appropriate costs included for each in the estimate. Bonding costs should be included for the cost analysis. Include all subcontractor quotes/proposals for supporting documentation.

10. Non-Price Factor: Seed Project Technical Approach (See L&M on WMATOC RFP for page limits)

Subfactor 1 - Organizational Structure https://cscheduling.b-cdn.net/free%20downloads/CSI%20Master%20Format%20DIVISIONS%20&%20TITLES%20-%202018%20EDITION.pdf

Organization chart depicting project team members, hierarchy, and lines of communication with proposed team arrangements or subcontractors at the task order level.

Subfactor 2 - Proposed Work Plan & Schedule Management (Technical Approach)

The technical approach must not make reference to price data. The technical approach will be evaluated strictly on technical acceptability. As the technical approach will primarily describe the capability of your organization to perform the requirements of the contract, it should be specific and complete in every detail. A positive statement to the effect that you will accomplish all requirements per the statement of work (SOW) is not acceptable. The proposal must not merely offer to perform work in accordance with the SOW, but must outline the actual methods proposed as specifically as possible. It is the Offeror’s responsibility to ensure the completeness of the technical approach; hence, the Government technical review team will evaluate on the basis of the information provided in the technical approach. The Government must not assume that an Offeror possesses any capability unless specified in the proposal. All requirements specified in the SOW are mandatory. By submission of a proposal, the Offeror represents that they will perform all requirements specified in the SOW.

Using the task order project documents – SOW and attachments 7.1-7.13 Demonstrate the capabilities of your firm to execute the project described.

Documents may include but are not limited to concept drawings, execution narratives, written discussions, supporting engineering and planning documents. Describe procedures, processes and methods for tracking the progress of the project and interface with the Government from beginning to end. Provide a standard process or checklist used to validate and understand the customer’s requirement.

Narrative must include name of key prime contractor employees and qualifications of each discipline (to include any designer) that will be working on this project. This narrative must include trades for subcontractors and names of subcontractors that will be working on this project. Manufacture product information is to be included as attachment to narrative. Narrative must demonstrate Offeror’s ability to effectively coordinate trades, ability to complete the project within the approved schedule, and critical phasing of work. Narrative should demonstrate offerors’ ability to ensure delivery of quality product and service; and management of resources/subcontractors.

The Contractor must submit the Project Schedule, Work Breakdown Structure Tier III; this level subdivides each of the major work packages into major work components or deliverables. The Contractor must submit the Project Schedule that can be manipulated and is editable.

The Contractor must submit the Project Schedule electronically that can be readily uploaded into Microsoft Project 2010® and hard copy print format. Offeror must provide a Preliminary Project Schedule narrative and a project schedule in

MS Project format. The proposed schedule will run from the contract award date through the required date for substantial completion of construction and all punch list items. Detailed methods of accelerating the proposed schedule may be evaluated more favorably.

STANDARD FOR EVALUATION:

The Government will evaluate the relative merits of each Offeror’s Technical Approach as it applies to the Scope of Work and the Schedule provided by the offeror.

11. Task Order Contract Award: The Government intends to award a single task order resulting from this Task Order RFP. The Government may award without discussions. If discussions are required, then the Task Order Contracting Officer will establish the competitive range (if required), open negotiations, close negotiations, and determine the award selection.

TASK ORDER CONTRACT (TOC)

This section will be incorporated in the TOC award.

1. Task Order Contract Summary: This task order is issued in accordance with the terms and conditions of the WESTERN MATOC IDIQ. The Task Order Contract is comprised of the following documents:

A. SF1442, Solicitation, Offer, and Award [Construction, Alteration and Repair]

B. Task Order Contract (this document)

C. TOC Wage Determination: SEED Project Construction Wage Rate Determination -

WA20230011 2023 02 03

D. Project Documents:

● SEED Project SOW OIG Space Reduction 2023 05 19

● 7.1. Exhibit 1 - JFB Building Information

● 7.2. Exhibit 2 - JFB 2012 Asbestos Building Survey

● 7.3. Exhibit 3 – 30th Floor Current Lay-out Plan. Signed CUI must be received prior to release of documents ~ Exhibit 00)

● 7.4. Exhibit 4 - OIG Intent Drawing. Signed CUI must be received prior to release of documents ~ Exhibit 00)

● 7.5. Exhibit 5 - Lutron 30th Floor Drawing. Signed CUI must be received prior to release of documents ~ Exhibit 00)

● 7.6. SOW Attachment A - Personnel Security Access.

● 7.7. SOW Attachment B-C – Green Building Policy and Form.

● 7.8. SOW Attachment D – Waste management

● 7.9. SOW Attachment E - Fire Alarm Policy.

● 7.10. Asbestos specifications - Specifications SECTION 020850 - ASBESTOS

ABATEMENT

● 7.11. Procedure for Ceiling Entry where ACM Fireproofing is Present

● 7.12. Furniture List

● 7.13. Requesting Official Contractor Approval List (ROCAL) Quick Reference

E. Security Clearance Package

Sample CIW form 850

Sample OF 306 form

Vendor Security Training

2. TOC Period of Performance (POP): 322 calendar days from AWARD to Substantial completion. 30 calendar days from substantial completion to final completion for a total period of performance of 352 calendar days.

3. Work Conditions/Site Requirements:

As stated in the Project Documents:

The Contractor is required to perform all work specified for this project, per the following requirements:

The premises will be occupied during normal daytime working hours: 6:00 am through 5:30 pm, Monday through Friday excluding weekends and Federal holidays, for the duration of this contract.

All construction work must be conducted during normal daytime working hours.

Work that needs to be performed outside of the defined hours must be requested in advance and in writing by the Contractor. The request will be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the COR.

4. Authorized Representatives:

A. Contracting Officer: Maribeth Bonner / maribeth.bonner@gsa.gov / 503-705-2521

B. Contracts Specialist: Savanah Cilk / savanah.cilk@gsa.gov / 253-678-6138

C. Project Manager: Robert Quintanilla / robert.quintanilla@gsa.gov / (253) 209-4805

5. Liquidated Damages:

N/A ~ Liquidated damages are not applicable on this Task Order.

6. Buy American Exceptions: The Government has not identified any exceptions to the Buy American Act (BAA) for this project. Offeror’s who intend to propose a BAA exception must do so in accordance with clause 52.225-11(d).

https://www.acquisition.gov/?q=/browse/far/52

7. Basis of Pricing, see Price Schedule pg 3, SF1442: Firm Fixed Price (select how pricing was received/approved for award (multiple may apply)):

X Lump Sum, with supporting CSI Level 3 Price Data

____ Unit Price included

____ Alternate Price for Select Components

____ Options

A. Contract Prices. All Contract prices set forth in this Section include all costs necessary to complete the work for which the price is established (e.g., Base Contract, Unit Price, Options) in accordance with the Contract Documents, including, but not limited to, the cost of work performed by subcontractors and consultants, indirect costs, fees, expenses, taxes, and profit.

B. Knowledge of Conditions Affecting Price. FAR 52.236-3, Site Investigations and Conditions Affecting the Work, is incorporated by reference in this Contract. The Contractor will be presumed to have established all prices with knowledge of general and local conditions that may affect the cost of Contract performance at the site where the Work is to be performed, to the extent that such information is reasonably obtainable.

C. Unit Prices and Allowances. If any portion of the Work is to be performed on a unit price basis, the Unit Price must include all costs of coordinating and incorporating the unit-priced portion of the Work into the Base Contract Work. The Contractor will only be obligated to perform unit-priced work to the extent that an Allowance has been established. The Contractor will be obligated to perform such work in excess of a unit quantity for which an Allowance is established only if directed by the Contracting Officer in writing. The Contractor will be bound to the unit price or prices set forth herein in all equitable adjustments for changes including unit priced work, and no markups shall be applied to such unit prices.

D. Options. If any portion of the Work is to be performed upon the timely exercise of an Option, the Option Price must include all costs of coordinating and incorporating the Option-priced portion of the Work into the Base Contract Work. An adjustment to the Contract price for such additional work must be computed solely on the basis of the Option price or prices set forth herein. Unless otherwise specified, all options may be exercised within 90 days of Contract award.

E. Bid Rates. If this Contract includes Bid Rates to be used in determination of equitable adjustments (e.g., overhead, profit, daily rates for time-related costs), such rates will be deemed to include all costs recoverable as components of an equitable adjustment consistent with the requirements, definitions, and exclusions applicable to equitable adjustments set forth in this Contract, and consistent with the Contractor's cost accounting practices. Unless otherwise specified, the bid rates will be deemed to include only the Contractor's costs, and not the costs of any subcontractors.

8. TOC Unique Terms and Conditions:

No additional terms and conditions are specified for this Task Order.

9. Task Order Contract – Order of Precedence:

A. Section IV, Contract Clauses, of the IDIQ Agreement

B. Sections I, II, and III of the IDIQ Agreement

C. WESTERN MATOC IDIQ Scope of Services

D. Task Order Clauses (within the Task Order Agreement)

E. Other Provisions of the Task Order Agreement (within the Task Order Agreement)

F. The Statement of Work (Task Order)

G. The Specifications (Task Order)

H. The Drawings (Task Order)

I. Exhibits and Other Attachments (Task Order)

10. Project Schedule:

A. TO RFP Award Date: Date Range: 08/30/2023- 10/29/2023

Range established based on proposal due date plus the target award 60 days for offer acceptance from SF1442.

B. Payment and Performance Bonds Due: 10 days after award.

C. Security Clearances Completed: No later than 45 calendar days following award.

D. Substantial Completion Date (SCD): No later than 322 calendar days following award.

F. Construction Completion Date (CCD): 30 calendar days following substantial completion.