Solicitation Amendment 47PL0121R0035-A0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Amend No. Item # Date

Submitted

Question

Type

(Technical or

Admin)

Question Response

Date Response

Responded

By

A0003 01 7/21/2021 Admin

See statement of work page 14 of 21 Paragraph 2.18 Period of performance 205 calendar days From NTP . Please confirm NTP will come after the design period so field construction will be for 205 days after design is completed.

7/22/2021

2.18 CONSTRUCTION PERIOD OF PERFORMANCE

Period of performance will be 205 calendar days after construction NTP.

(Design completion then Construct.)

GSA/PM

Melissa Hibray

A0003 02 7/21/2021 Admin

See statement of work page 16 0f 21 ,paragraph 3.1 line C please confirm all site work to be off hours from 1800 to 0600 hours Monday through Friday.

7/22/2021 All site work will take place after hours Monday-Friday (1800-0600)

GSA/PM

Melissa Hibray

A0004 03 7/26/2021 Admin

Re: Solicitation page 13, Factor 1 Relevant Experience Submission

Requirements:

Solicitation states, “Limit the submittal for each fire alarm, fire suppression and electrical project example to two (2) pages each using the Project Experience Form attached (Exhibit 2). **NOTE: Any pages in excess of the one (1) page per project example limit (excluding back page instructions) will not be considered for evaluation purposes.”

Question: this statement states we are allow two pages, then states we are only allowed one page per project.

The Exhibit 2 provided does not have a back page of instructions.

Is offeror allowed two pages per project or only one page per project?

7/28/2021

Solicitation Para II.D. Factor 1, 2) a. will be changed as below.

Limit the submittal for each fire alarm, fire suppression and electrical project example to One (1) page each using the Project Experience

Form attached (Exhibit 2). **NOTE: Any pages in excess of the one (1) page per project example limit will not be considered for evaluation purposes.

CO

Thupten Tsering

A0004 04 7/26/2021 Admin

Re: Solicitation page 11, Factor 1 Relevant Experience

Question: For evaluation purposes, can the Offeror use relevant projects from key subcontractors to demonstrate “Proposed Builder” experience?

7/28/2021

Yes, the prime contractor can use their subcontractors' relevant proejct experience.

Factor 1 will be amended to require Name of Firm that performed the proejct (Prime / Proposed Subcontractor)

However, there is a subcontracting limitation for prime contractor which require performing at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees. as stated in the

Solicitaiton Para II.E. (2).

CO

Thupten Tsering

A0004 05 7/26/2021 Admin

Re: Solicitation, Proposal Submission Requirements: Factor 1-Relevant

Experience and Factor 4-Past Performance

Factor 1 (page 11) states only four projects may be submitted (2 from the

Proposed Builder and 2 from the Designer).

It states, “ any additional projects submitted over the limit specified herein shall not be considered during evaluation.”

Factor 4 (page 19) state, “No more than eight (8) DB Reference

Questionnaires (Exhibit 4) total for the Design/Build Team shall be submitted (i.e. both the Builder and the Designer together). DB

Reference Questionnaires shall be submitted for all projects identified in

FACTOR 1 for which a Relevant Experience form (Exhibit 2) was submitted. Additional surveys will not be considered.”

Question: I am confused by this as only 4 projects may be submitted in

Factor 1, but up to 8 Questionnaires may be submitted in Factor 4. Does this mean we can submit 2 questionnaires for each project, using two different customer POCs? Or is this an error?

7/28/2021

The statement "No more than eight (8) DB Reference Questionnaires

(Exhibit 4) total for the Design/Build Team shall be submitted (i.e. both the Builder and the Designer together)." in the Solicitation Factor 4, Submittal Requirement has been deleted.

Offeror shall submit DB questionnaire for all projects in Factor 1.

CO

Thupten Tsering

A0004 06 7/26/2021 Admin

Re: Factor 4- Past Performance.

On page 19, the instructions for submitting questionnaires seems conflicting.

First, it states, “The Offeror shall submit the partially completed DB

Reference Questionnaire (Exhibit 4) to the Project’s Owner for completion and submission either back to the Offeror or directly to the

GSA. Completed forms shall be signed and dated by the reference completing them and shall be submitted to the Contracting Officer identified on this Solicitation as part of the technical proposal or directly by the customer.”

Again, it states, “To be considered, the surveys must be completed by the customers (signed and dated) and emailed directly by the customer to the Contracting Officer identified at I.C or with the technical proposal, for receipt no later than the time and date proposals are due.”

Then it states, “Surveys submitted directly by Offerors…may not be considered.”

Question: Please confirm that offerors may submit completed questionnaires directly to the Contracting Officer as part of the Technical

Proposal.

7/28/2021

Yes. All completed DB Reference Questionnaire (Exhibit 4) shall be completed by their customers and submitted by an offeror as part of their technical proposal.

CO

Thupten Tsering

CALCLUATION OF SELF-PERFORMED WORK

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK:

In accordance with FAR 52.219-14 Limitations on Subcontracting and 13 CFR §125.6, offerors agree that in the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not similarly situated, as indicated below:

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

Offerors are required to complete for each contract for which they compete.

a) Offeror’s total proposed price $

b) Subtract profit and fees $

c) Subtract cost of materials $

d) Offeror’s total estimated cost of contract performance for personnel (a-b-c =d) $

e) Offeror’s total estimated self-performed cost of contract performance incurred for personnel of the concern’s employees or the employees of subcontracted 8(a) firms (Self-Performed) $

f) Offeror’s percentage of estimated self-performed work (e/d X 100 = %) %

CUI//SP-PROPIN

https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=999&term_src=Title:13:Chapter:I:Part:125:125.6

Definitions: (from 13 CFR 125.6)

Cost of the contract. All allowable direct and indirect costs allocable to the contract, excluding profit or fees.

Cost of contract performance incurred for personnel. Direct labor costs and any overhead which has only direct labor as its base, plus the concern's General and Administrative rate multiplied by the labor cost.

Cost of materials. Includes costs of the items purchased, handling and associated shipping costs for the purchased items (which includes raw materials), off-the-shelf items (and similar proportionately high-cost common supply items requiring additional manufacturing or incorporation to become end items), special tooling, special testing equipment, and construction equipment purchased for and required to perform on the contract. In the case of a supply contract, the acquisition of services or products from outside sources following normal commercial practices within the industry are also included.

Personnel. Individuals who are “employees” under §121.106 of this chapter except for purposes of the HUBZone program, where the definition of “employee” is found in §126.103 of this chapter.

Subcontracting. That portion of the contract performed by a firm, other than the concern awarded the contract, under a second contract, purchase order, or agreement for any parts, supplies, components, or subassemblies which are not available off-the-shelf, and which are manufactured in accordance with drawings, specifications, or designs furnished by the contractor, or by the government as a portion of the solicitation. Raw castings, forgings, and moldings are considered as materials, not as subcontracting costs. Where the prime contractor has been directed by the

Government to use any specific source for parts, supplies, components subassemblies or services, the costs associated with those purchases will be considered as part of the cost of materials, not subcontracting costs.

CUI//SP-PROPIN

GSA Solicitation No 47PL0121R0035

Document: DB201A-SB/JULY 2020 (The Solicitation)

Construction Contract for Fire Alarm and Fire Suppression Replacement for Sumas Land Port of Entry in Sumas, WA

The Solicitation

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit – Construction H. Receipt of Offers

II. Proposals

A. Proposal Contents B. Proposal Format C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements of Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Bond Requirements H. Contractor Performance Information I. Safeguarding and Dissemination of Controlled Unclassified Information (CUI)

Building Information

IV. FAR/GSAR Solicitation Provisions

A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR 101-29

B. FAR 52.211-3, Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Items Description

C. FAR 52.216-1 Type Of Contract D. FAR 52.222-5 Construction Wage Rate Requirements-Secondary Site of Work E. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction F. FAR 52.225-10 Notice of Buy American Requirement-Construction Materials G. Buy American Exceptions H. FAR 52.233-2 Service of Protest I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference J. GSAR 552.102 Incorporating Provisions and Clauses by Reference

V. Instructions to Offerors and Clauses

A. FAR 52.215-1 Instructions to Offerors – Competitive Acquisition B. Security Requirements

VI. Method Of Award

A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness/Price Realism D. Unbalanced Price E. Total Evaluated Price F. Non Price Factors G. Evaluation of Joint Ventures

Notice to Offerors of Total Small Business Set-Aside

Responses Upon receipt of Solicitation Package, Interested Vendors shall complete and sign, CUI Agreement Exhibit 0 and return with attachments to Contract Specialist, jong.kim@gsa.gov and Contracting Officer, thupten.tsering@gsa.gov . Interested Vendor shall create a GSA.google email account via GACA Instructions atteched for access to CUI documents.

Interested Vendor shall create a GSA.google email account via GACA Instructions attached for access to CUI documents. Technical documents will not be released via SAM.gov. The GSA Google drive will be the primary project location for the PPI Log, Specifications and Drawings, Photos and any additional information. The Solicitation Attachments will also be uploaded to the Google Drive due to Storage capacity through email and SAM.gov.

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) The Agreement and Attachments to the Agreement

(5) The Statement of Work, Specifications, and Drawing Exhibits

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Authorized Representative Information:

Contracting Officer’s Information

Name: Thupten Tsering

Address: 400 15th Street Auburn, WA 98001

Telephone: (253) 218-5042 mailto:jong.kim@gsa.gov mailto:thupten.tsering@gsa.gov

Authorized Representative Information:

Email: thupten.tsering@gsa.gov

Alternate POC Information

Name: Jong Kim

Address: 400 15th Street Auburn, WA 98001

Telephone: (206) 231-9171

Email: jong.kim@gsa.gov

I.D. Pre-Proposal Conference

Pre-proposal conference & site visit will be conducted on Wednesday, August 4, 2021 at 10:00 AM PDT. See next page, Para I.G.

I.E. Estimated Price Range

The estimated price range for the Project is between $500,000.00 and $1,000,000.00.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit – Construction (Feb 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visits will be held at the following dates and times:

Date: Wednesday, August 4, 2021

Time: Will be notified to each offeror (Prime Contractor) who submitted the site visit registration by the cut-off date.

Location: Sumas Land Port of Entry, 103 Cherry Street Sumas, WA 98295

Notes: Pre-proposal Conference & Site Visit for interested vendors submitting a proposal.

a. Prime Contractor must attend

b. Attendees must have valid photo identification

c. Pre-proposal Conference/Site Visit limited to 5 attendees per offeror

Pre-proposal Conference will consist of a discussion of the scope and Proposal submittal requirements.

All parties interested in attending the pre-proposal conference and/or site visit shall submit, in writing, an email to the Contract Specialist, at jong.kim@gsa.gov with copy to the Project Manager at Melissa.hibray@gsa.gov a list of attendees. Site Visit Registration Cut-Off date is Thursday, July 29, 2021 at 3:00 pm PDT. Due to the limited entry to the Border Station, the site visit session may be divided by group of maximum 10 people at a time. All the interested site visit attendees must be registered by the cut-off date of the site visit registration. On Monday, August 2, 2021, all offers who submitted the site visit registration will be notified for their Site Visit Time.

The Information submitted shall include the following:

● Attendee Name (First, Middle, Last)

● Attendee Email

● Company Name and Designation if Prime or Sub (if Sub, indicate to which Prime)

● Company Address

● Company Phone Number

For further information about the site visit or access requirements, please contact:

Name: Melissa Hibray

Address: 400 15th Street, Auburn, WA 98001

Telephone: (253) 405-8146

Email: melissa.hibray@gsa.gov http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(3) PPI (Pre-proposal Inquiries)

PPI (Pre-proposal Inquiries) cut-off is Wednesday, August 11, 2021 at 5:00 PM PDT. All inquiries must be forwarded to the contract specialist, at jong.kim@gsa.gov with copy to the Contracting Officer, at thupten.tsering@gsa.gov. The PPIs received later than the designated cut-off will not be responded.

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 1:00 pm local time on the following date and at the following address.

Date: Wednesday, August 25, 2021 Time: 1:00 PM (PDT)

Electronic Proposal submission shall be required directly via email to the Contracting Officer (thupten.tsering@gsa.gov) and Contract Specialist (jong.kim@gsa.gov) on or before the RFP Response Due Date. Proposals received after the RFP Response Due Date will be considered late. Additionally, bid guarantees shall also be emailed to the Contracting Officer in accordance with FAR 52.228-1.

Effective April 6, 2020, Class Deviation 2020-05 will allow vendors and sureties to use electronic signatures in lieu of manual signatures on Bonds.

This class deviation also eliminates the requirement for seals on bonds.

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Price Proposal

2. Technical Proposal

3. Representations and Certifications

4. Standard Form 24, Bid Bond mailto:jong.kim@gsa.gov mailto:thupten.tsering@gsa.gov

5. Other Documents as Required

II.B. Proposal Format

Offerors are advised that the following proposal preparation instructions are applicable to this Solicitation.

II.B.1. This is an all-electronic solicitation release, including amendments. All documents will be posted on the electronic SAM website at: www.Sam.Gov. Offerors interested in submitting a proposal in response to this Solicitation will be responsible for monitoring this website and the Solicitation link to ensure timely receipt of any amendments or other Solicitation-related information posted therein. Offerors are responsible for downloading all required documents from the SAM websites. Hard copies will not be made available. Sensitive But Unclassified information, such as drawings will be restricted to those Offerors given explicit access afforded by acknowledgement of and compliance with GSA/PBS Order 3490.2 (submit completed GSA/PBS Order 3490.2 acknowledgement form (Exhibit 0) via email to the Contracting Officer prior to receiving technical documents.

II.B.2 This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of the initial and any subsequent proposals or for any costs incurred prior to execution of a formal contract. The Government shall not pay stipends for proposal costs incurred during this Solicitation.

II.B.3 Utilizing the format prescribed below, Offerors are to provide the requested information making every effort to present information clearly and concisely. Lengthy narratives containing extraneous information are discouraged. All information shall be submitted in the English language. Proposals that do not follow these Instructions, or otherwise include documentation that is difficult to read/decipher, may result in disqualification or a lower evaluation rating. Price proposals and technical proposals shall be submitted in separate volumes electronically in the following format.

Volume 1 (Price Proposal)

Electronic Copy of the Price Proposal

1. Cover Letter – in accordance with FAR 52.215-1 (Full text included in Solicitation)

(a) The solicitation number;

(b) The name, addresses, telephone and email addresses of the Offeror.

(c) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(d) Names, titles, phone numbers and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation,

(e) Name, title, and signature of person authorized to sign the proposal

2. Signed original SF-1442 (including acknowledgement of all amendments)

3. Properly signed and executed Proposal Bid Guarantee(s)

4. Completed “Agreement”

5. Completed Price & Services Schedule and Applicable Worksheets (See Exhibit 1) and Subcontractor Quotes

6. Completed Cost Breakdown from Prime and All Subcontractors in CSI Level 4 format. (See Exhibit 1-a)

6. Completed Representations and Certifications (Form C301) and addendum

7. Signed executed Joint Venture Agreement information (if applicable)

8. Completed fill-in portions of provisions of the Solicitation, as amended. The specific full text of the provision, with the filled in information should be included only.

9. Completed Calculation of Self Performed Work

VOLUME 2 – (Technical Proposal)

Tab 1: Factor 1 – Relevant Experience

(a) List of Projects

(b) Sub factor 1(A) – Relevant Construction Experience of the Proposed Builder

(1) Completed Project Experience Forms (Exhibit 2)

(c) Sub factor 1(B) – Relevant Design Experience of the Proposed Designer

(1) Completed Project Experience Forms (Exhibit 2)

Tab 2: Factor 2 – Technical Competence of Project Team

(a) Key Personnel Resumes (Exhibit 3)

(b) Copies of Key Certifications, Licenses, and Awards

Tab 3: Factor 3 – Technical and Management Approach

Subfactor A: Management Approach

(a) Organizational Chart

(b) Risk assessment/management narrative

(c) Design and Construction Quality Control Plan

(d) Management Plan

Subfactor B: Technical Approach

(e) Technical Approach narrative

(f) Project Schedule Narrative

(g) Preliminary CPM Project Schedule

(h) Fire Alarm System Component information

Tab 4: Factor 4 – Past Performance

(a) List of Project Customer Survey Owner Contact Information

(b) Completed or partially completed DB Reference Questionnaire (Exhibit 4)

II. B.4. Proposal Format:

Unless otherwise specified, Proposals shall be submitted by email in MS Word 365 format or PDF format. The Price and Technical proposal shall be submitted as separate electronic volumes ie. Volume 1 Price, Volume 2 Technical. If abbreviations and acronyms are utilized, the Offeror shall provide a legend or table, with the long form of the words that make up the abbreviations and acronyms (e.g. pdf – portable document format; GSA – United States General Services Administration, etc.).

(a) CUI (Controlled Unclassified Information) Marking – Offerors shall mark CUI//SP-PROPIN in bold capitalized black text at the top center of the page and on every page of the proposal.

(b) Schedules shall be submitted by email in an electronic format that can be downloaded in the email, and is fully compatible with, Microsoft Office Project. The elements of the schedule shall be able to be copied and manipulated for analysis by the Government (e.g. no locked or protected cells, worksheets, etc.).

(c) Pricing information shall be provided in an electronic format, to include an importable document format (.pdf) viewable with Foxit PhantomPDF, and a secondary format fully compatible with Microsoft Office Excel 365. The contents of all cells (e.g. text, numbers, formulas, and symbols, etc.) shall be able to be viewed and copied for manipulation/analysis by the Government (e.g. no protected cells, worksheets, or workbooks).

(d) Other documents with text shall be provided in a format that can be uploaded into and is fully compatible with MS Office Word 365. All text should be able to be copied and manipulated for analysis by the Government (e.g. no text images unless it is manufacturer’s product data or logo).

There is no page limitation for Price Proposals. Technical Proposals are limited to 40 pages.

The Table of Contents and tabbed dividers shall not be counted as part of the page total.

Offerors shall clearly number each page sequentially throughout all sections (i.e. page numbering shall not re-start within each tabbed divider/proposal section). Any pages in excess of the 40 page limit specified herein shall not be considered by the Government during evaluation. Proposal text shall be in either Times New Roman, Arial or Courier font, with a minimum font size of 10 point. Proposal submissions shall be by email in electronic format only.

The cover page clearly labeled “Proposal for Fire Alarm and Fire Suppression Replacement for Sumas Land Port of Entry Solicitation No. 47PL0121R0035.”

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

(3) Additional Proposal Requirements

a. The offeror shall submit a completed electronic copy of the “Agreement” with all fill-in sections completed.

b. Prices for these CLINs shall be supported by a High Level Specification Itemized Breakdown (CSI) Level 4 format for the major tasks of this project. The Offeror must provide a Completed Cost Breakdown from Prime and All Subcontractors in CSI Level 4 format. The itemized breakdown shall include materials, quantities, unit prices, labor costs (separated into trades), construction equipment, etc. Labor costs shall be identified with specific material placed or operation performed (See Exhibit 1-a)

c. The Offeror shall complete and submit the Representations and Certifications form (C301), with all fill-in areas completed (see Section II.E. Other Information to Submit with Proposal)

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

FACTOR 1 – Relevant Experience

Relevant Experience for this project is comprised of two parts, each of which must be submitted separately:

Factor 1(A) Relevant Construction Experience of the Proposed Builder; and Factor 1(B) Relevant Design Experience of the Proposed Designer

Description: This factor considers the extent of the Offeror’s relevant experience on fire alarm, fire suppression and electrical projects of similar size (building square feet and dollar value), scope and complexity. The Offeror shall submit a narrative on four (4) relevant projects (two (2) for the Proposed Builder and two (2) for the Proposed Designer), that are similar size, scope and complexity. Offerors are advised that any additional projects submitted over the limit specified herein shall not be considered during evaluation.

For each fire alarm, fire suppression and electrical project presented in relation to this factor, the Offeror must explain how the characteristics of the project relate to the characteristics of this project. The similarity to this project is more important than the quantity of projects presented.

For each project narrative provided, the Offeror shall submit the following data/information as a cover sheet:

(a) Project Title

(b) Owner and/or Occupants(s)/Tenant(s)

(c) Location

(d) Description including GSF and/or OSF

(e) Contract Award Date

(f) Contract Type and Contractor's Responsibilities (Scope of Work)

(g) Date of Substantial Completion

(h) Date of Final Completion

(i) Contract Cost at Award

(j) Contract Cost at Completion

(k) Original Schedule Completion Time at Contract Award (Calendar Days)

(l) Actual Completion Time (Calendar Days)

(m) Number of Change Orders

(n) Classification (reason) of Changes Orders (Latent Conditions, Owner Instituted, Design Errors & Omissions, etc.,)

(o) Name of Firm that performed the project (Prime / Subcontractor)

“Relevant” is defined as fire alarm, fire suppression and electrical projects similar to the project in this solicitation in size (i.e. square feet and dollar value) and which have a logical connection with the requirements of this solicitation by including similar scope elements and which demonstrate equal or greater overall project complexity associated with them. Specifically, for purposes of this procurement, experience that is considered especially relevant shall include projects with similar facility size – gross square footage between 50,000 square feet - 200,000 square feet, and a construction cost of $1,000,000.00 - $2,000,000.00. The following scope and complexity considerations are also relevant: 1) Similar building facilities projects; 2) Design- Build/collaborative approach projects; 3) Occupied Facilities Construction projects in occupied buildings. An explanation of each of the three types of especially relevant experience is as follows:

Similar Building Facilities. For the purpose of this RFP, fire alarm, fire suppression and electrical projects submitted for this area of experience should demonstrate the Team’s relevant experience with building facilities of similar size (square feet and dollar value) to the project in this Solicitation. Examples include, but are not limited, to such buildings as Police Station, Fire Station and multi-use facilities. The Construction team’s knowledge of federal construction contracting procedures and a successful project in a federal building may afford for a higher rating.

Design Build Projects. For the purpose of this Solicitation, fire alarm, fire suppression and electrical projects submitted for this area of experience should show the Team’s experience working with a fire alarm and electrical design firm on relevant Design-Build projects of similar size (square feet and dollar value) and complexity to the project in this Solicitation. The experience does not need to be with the same Design-Build team as proposed for this project.

However, Offerors that demonstrate previous relevant experience with the same Design-Build team members as proposed for this project may be afforded a higher rating.

Occupied Facilities Construction. For the purpose of this Solicitation, fire alarm, fire suppression and electrical projects submitted for this area of experience should demonstrate the Team’s experience constructing relevant projects of similar size (square feet and dollar value) and complexity to the project in this Solicitation in buildings that were occupied during construction. Projects demonstrating work in occupied facilities that required critical phasing and coordination efforts necessary for success may be afforded a higher rating.. NOTE:

“Occupied” is defined as construction project work occurring within tenant space without the tenants vacating and/or swinging out of the space during work. Work in vacated space adjacent to occupied space will be considered less relevant. Projects should also demonstrate how any work required in tenant occupied space was coordinated to minimize/eliminate disruption).

Submission Requirements: The minimum submission requirements for this factor (for each sub-factor (i.e. for the Proposed Building and for the Proposed Designer) are defined below.

1) A narrative for two (2) relevant projects that are similar in size, scope, and complexity as described above for both the proposed designer and the proposed builder, completed or substantially underway. Only relevant projects at least 75% complete or completed within the past six (6) years from the date proposals are due may be submitted.

Proposals shall clearly state the year of completion or percentage of completion for each project submitted. Offerors shall explain how the information provided is relevant to the proposed acquisition.

2) Narrative summaries of the submitted projects that demonstrate the Offeror’s capabilities, technical expertise, and experience managing complex projects with reference to considerations of timeliness and technical success.

a. Limit the submittal for each fire alarm, fire suppression and electrical project example to One (1) page each using the Project Experience Form attached (Exhibit 2). **NOTE: Any pages in excess of the one (1) page per project example limit will not be considered for evaluation purposes.

b. Include for each project how the project relates to this Solicitation project as well as how the project pertains to the noted area of experience.

c. The Offeror must clearly identify for which, if any, of the relevant types of experience area(s) (as defined above under “Description”) each fire alarm, fire suppression and electrical project example pertains for both the proposed builder and the proposed designer (i.e. Project A may qualify and be listed for similar building facilities, design build project and occupied building construction while Project B may qualify and be listed only for similar building facilities and Occupied Facilities Construction). Offerors shall ensure the Project Experience Matrix includes both the projects submitted for the Proposed Builder and the projects submitted for the Proposed Designer.

d. A sample project experience matrix, supported by the information provided on the Project Experience form (Exhibit 2), is as follows:

A sample project experience matrix, supported by the information provided on the Project Experience form (Exhibit 2), is as follows:

SAMPLE PROJECT EXPERIENCE MATRIX

PROJECT

TITLE

SIMILAR

BUILDING

FACILITIES

DESIGN- BUILD

PROJECTS

OCCUPIED BUILDING

CONSTRUCTION

PROJECT A

PROJECT B

PROJECT C

Standard for Evaluation: Relevant Experience will be rated on an “acceptable” or “unacceptable” basis using the ratings in Table A-1:

Table A-1. Relevant Experience - Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the factor and the offeror addressed the required items.

Unacceptable Proposal does not clearly meet the minimum requirements of the factor and the offeror did not address the required items.

FACTOR 2 – Technical Competence: Key Personnel

Key personnel proposed as the Design-Build Team shall demonstrate requisite experience necessary to perform the requisite design and construction services of the fire alarm and fire suppression replacement project in this Solicitation on relevant construction projects of similar size (square feet and dollar value), scope and complexity to the project in this solicitation. See description of “relevant” under II.C.1.

Description: This Factor considers the Key Personnel proposed by the Offeror; consideration shall be given to the demonstrated experience and qualifications of the proposed staff and how the Offeror proposes to organize the Project Team. Proposed team members shall be evaluated as to qualifications and experience in all areas necessary to effectively perform the required work. It is expected that the proposed key team members will be the individuals who perform work under this contract. Any changes to the proposed key team members after award MUST be approved in writing by the Contracting Officer and shall only be approved upon demonstration of “equal or better” qualifications when the new individual is compared to the minimum qualifications and experience of this Solicitation as well as the level of qualifications and experience of the original proposed individual.

1. Construction Project Manager (CPM) – The CPM shall have a minimum of five (5) years’ experience in the field of construction management and/or inspection of construction projects of similar size and scope to that of this project, as well as demonstrate construction experience in Industrial spaces as well as office buildings. The CPM shall demonstrate the following experience in the interdisciplinary management and coordination of the numerous disciplines and trades surrounding Design-Build occupied facility construction projects ($500,000.00 - $2,000,000.00). The CPM shall have experience with computer-based scheduling software, such as Microsoft Project, Primavera, other similar software and have the ability to interpret schedules generated from this system. In addition to scheduling software, the CPS shall demonstrate experience with electronic project management applications inclusive of various modules such as budget tracking, Schedule of Values (SOV) input, Request for Information (RFI) submittal/response functionality, etc.

2. Fire Alarm System Designer (FAS Designer) - The FAS Designer shall be a current NICET

Fire alarm certified Level IV and/or an active licensed Washington State Fire Protection Engineer. The FAS Designer shall have a minimum of seven (7) years of esign/construction experience in relevant fields of trade (i.e. fire and life safety system design and fire/life safety design reviews). The FAS Designer must be able to read and interpret complex building construction drawings. Copies of certifications and licensing will be reviewed for validity. Certifications or licenses that are found not to be current will result in a rating below that required for award.

3. Superintendent - The Project Superintendent shall have no less than five (5) years’ experience as a project superintendent on construction projects of similar size and dollar value or larger to the project in this solicitation. The experience should demonstrate building construction knowledge, the ability to manage complex projects and coordination between multiple subcontractors, as well as be consistent with the type of construction provided for in this solicitation.

The Superintendent shall have field experience coordinating day-to-day site issues relating to materials, labor, and equipment utilization on government or commercial projects, demonstrated experience inclusive of knowledge and management of all aspects of design and construction phases within a design build project, as well as demonstrated experience managing projects of similar size and technical complexity in occupied facilities

4. Contractor Quality Control System Manager (CQCSM) - The CQCSM shall be an individual within the on-site work organization who shall be responsible for overall management of

Contractor Quality Control (CQC) and have the authority to act in all CQC matters for the

Contractor. The CQCSM shall have a four-year (i.e. B.S., B.A.) degree in Construction

Management (or a related field such as Architecture or Engineering) with a minimum of five

(5) years in Fire Sprinkler AND Fire Alarm construction experience in work of comparative size, value and technical complexity to the project in this solicitation. This CQCSM shall be on the site at least once a week during construction (and additional visit as the contractor see fit) and must be an employee of the prime contractor(s) or if a subcontractor be granted authority in writing to function in the capacity as would a prime contractor employee serving in the same capacity. In addition, the CQCSM shall be on the site at least once a week for a coordinated site inspection with the GSA PM and/or GSA CM during construction. This visit must be coordinated by the contractor and government representative.

Submittal Requirements. Provide the names and qualifications of the Key Personnel proposed for this project in the form of resumes (see Exhibit 3 - Key Personnel Resume form).

Only one individual for each key position shall be submitted.

The resumes must clearly present the separate credentials of each proposed key team member, and must provide a concise summary of each individual’s separate duties and responsibilities as proposed for this project. Resumes for each individual must include educational qualifications, if applicable, and three (3) to five (5) project examples demonstrating the individual’s experience. Project examples shall be actual projects, not references to contractual vehicles (i.e. indefinite quantity indefinite delivery contracts, blanket purchase agreements, etc.) or groups of projects for a particular owner (i.e.“Various construction projects for GSA PBS Region 10”). Any projects submitted beyond this limit shall not be considered.

Projects shall be relevant examples of similar size, scope and complexity (allowance will be made for larger projects). Resumes must also include copies of current certifications and licenses applicable to this project. Any additional resumes provided will not be considered.

Standard for Evaluation: Technical Competence: Key Personnel will be rated on an “acceptable” or “unacceptable” basis using the ratings in Table A-2:

Table A-2. Technical Competence: Key Personnel - Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the factor and the offeror addressed the required items.

Unacceptable Proposal does not clearly meet the minimum requirements of the factor and the offeror did not address the required items.

FACTOR 3 – Management & Technical Approach

This Factor and its Subfactors are concerned with the Offeror’s understanding of the project technical requirements and the management approach.

Description: This factor is concerned with the Offeror’s understanding of the project requirements and the management/technical approach for all aspects of the project including design, construction, demolition, and completion. Consideration shall be given to the ability of the Offeror to manage project risks, control budget, timeliness, and overall project quality.

Submission Requirements: The Offeror shall submit a written plan addressing the following:

Subfactor A: Management Approach

1) Offerors shall provide an organization chart for their team for this project showing organizational positions – only key personnel names are required. This chart shall show lines of authority within the project team, between the project team and its corporate organizations, and between the project team and the Government.

2) Offerors shall identify what they believe are the most significant risks associated with this project. Such risks should include matters that jeopardize performance within budget and schedule limitations, problems created by working on an occupied building with severely limited site access, and change orders. Offerors shall provide a description of how they propose to manage and mitigate those risks. Offerors shall describe examples of successfully managing similar risks on previous projects. Offerors shall also describe their long-range plans for securing and maintaining the resources necessary to complete the project.

3) Offerors shall provide a Design and Construction Quality Control Plan (QCP) tailored to

THIS Project. The QCP shall contain the Offeror’s methodology for controlling quality during both design and construction. The Plan shall also demonstrate the Offeror’s understanding of the high level of quality expected due to the nature of the historically significant building and the means by which the Design-Build Contractor will attain the quality throughout both the design and construction portions of the Work.

4) Offerors shall provide a Management Plan for the Project that explains how the various team members will work together and the methodology and processes for managing this entire Project. The Plan shall describe the process during design for solving the technical, functional, and constructability issues while maintaining the design intent and obtaining approvals. The Plan shall discuss the method of coordination with GSA. The Plan shall refer to the use of schedules and cost control systems. The Plan shall also discuss how the Offeror will ensure that Government and other necessary permits and approvals are received for this Project in a timely manner so that the completion date of the construction is not delayed.

Subfactor B: Technical Approach

1) Offerors shall describe their approach to managing and delivering a project of the magnitude and complexity of THIS project under budgetary and time constraints. The description shall include a discussion of the offeror’s approach to managing the project to meet or exceed performance criteria, on schedule, and within budget. Resources discussed should include key manpower, availability of personnel having current security clearance, equipment and material. Discussion should indicate if these resources will come from in-house or from major subcontractors for foundations, selective demolition, structural, mechanical and electrical portions of the work. Offerors should include discussions of how the schedule for the project will be met while, at the same time, managing any changes that may occur.

2) Most importantly, the narrative shall identify the Offeror’s proposed approach for phasing and coordination of construction to minimize impact on the tenant population and fire/life/safety concerns. (Existing fire alarm system must remain fully operational until a new system has passed confidence testing by GSA/Authority Having Jurisdiction).

3) The Offeror shall provide a comprehensive and fully developed Critical Path Method

(CPM) project schedule (with a minimum of 25 activities in the CPM network and no page limit). The proposed schedule will run from the contract award date, bonds/insurance/security clearances, initial NTP, design phases,…