Part_D_-_Specifications_9-11-19.pdf

Solicitation 47PJ0019R0205 Denver Federal Center DFC High/Low Voltage, Solar O&M & Repair Lakewood, CO

PART D – PERFORMANCE WORK STATEMENT,

EXHBITS & ATTACHMENTS

PART DESCRIPTION PARAGRAPH #

D. PERFORMANCE WORK STATEMENT (PWS) - EXHIBITS & ATTACHMENTS

Work Requirements D1 General D2 Work Performed By Others D3 Warranty D4 Smoking Restrictions D5 Locate Services D6 Work Excluded D7 Special Hours of Operation D8 Recognized Holidays D9 Supervision of Contract Work D10 Continuity of Operations D11 Existing Deficiencies Inspection D12 Contract Close-Out Inspection/Transition Plan D13 Inspection And Acceptance Of Work D14 Facilities, Supplies, Materials, Equipment, and Utilities D15 Other Contract Services D16 Incidental Protection Services D17 High Voltage Area Security D18 Contractor Responsibility D19 Role of Government Personnel and Responsibility for Contract Administration D20 Special Skills Requirements D21 Personnel D22 Qualifications of Contract Employees D23 Licenses, Permits, Bonding, and/or Certification D24 Employee Conduct D25 Identifications D26 Telephone Contact D27 Recording Presence D28 Employee Identification/Building Passes D29 Uniforms D30 Security Clearance Requirements (Non-classified) D31 Insurance Requirement D32 Safety, Accident, and Fire Protection D33 Contractor Performance Assessment Reporting System D34 Tax Exemption D35 Suitability of Materials and Use of Property D36 Applicable Publications and Forms D37 Posting Performance Specifications D38 Required Performance By Prime Contractor/Subcontractor Markup D39 Final Expiration/Termination D40

PART DESCRIPTION PARAGRAPH #

Exhibit 1 Operation, Maintenance, and Repair Requirements Exhibit 2 Equipment Inventory List/Frequency requirements Exhibit 3 Preventive Maintenance Standards/Guides Exhibit 4 Operational Tours Exhibit 5A Monthly Inspection Checklist Exhibit 5B Semi-Annual Inspection Checklist Exhibit 6 Asbestos Control Procedures Exhibit 7 Architectural/Structural Maintenance and Repair Exhibit 8 Stock Listing of Expendable Supplies, Parts & Materials Exhibit 9 Computerized Maintenance Management System (CMMS) Exhibit 10 PV (Photo-Voltaic) System Maintenance Requirements Exhibit 11 Monetary Reductions For Deficient Work Or Work Not Performed Or Completed Exhibit 11A Monetary Reduction Schedule Exhibit 12 PCB/Hazardous Materials/Chemicals/Waste Storage and Removal Requirements Exhibit 13 Recycling/Build Green/Leed Program – Affirmative Procurement Program Exhibit 14 Occupational/Life Safety and Health Requirements Exhibit 15 Submittal Requirements Exhibit 16 Glossary of Terms Attachment 1 DOL Wage Determination Attachment 2 Collective Bargaining Agreement Attachment 3 PV Website Schedule Attachment 4 PV O&M Schedule Attachment 5 Equipment Inventory and Condition Attachment 6 V, VM, VM&E Schedule Frequency

D1. WORK REQUIREMENTS

A. The Contractor shall fully provide all management, supervision, labor, supplies, materials, equipment, and tools required to effectively, efficiently, and satisfactorily perform the operation, maintenance, and repair services specified herein. The Contractor shall provide all maintenance management, administrative, and technical functions for the effective and timely accomplishment of the following functions.

B. The Contractor shall operate, maintain, and repair all high & low voltage systems and solar equipment providing electrical service to approximately sixty

(60) buildings at the Denver Federal Center (DFC), Denver, Colorado. High voltage, for the purposes of this contract, shall be defined as any AC voltage over 600 volts, phase-to-phase.

C. This shall include a 115 KV overhead line, 115 KV switchgear, 115/15 KV substations, 15 KV overhead and underground distribution system, 15 KV/480/277/208/120 volt substations at all buildings, and all related substation equipment. The Contractor’s responsibility shall extend to the line side of the main secondary disconnect/breaker of each transformer serving a building. In addition, the Contractor is responsible for the operation and maintenance of on-site photo-voltaic arrays and all associated equipment (PART D, Exhibit 10), and the signage system located on the North side of the DFC. The Contractor shall also maintain and repair, but not operate, the 2,400 volt switchboard, motor starters (3 each) and motors (3 each) for the Building 41 chillers, which are located within the building.

D. Also included under the scope of this contract, and a part of basic services is the operation maintenance and repair all exterior electrical utility systems and equipment (i.e., light poles, walk-way lighting), and all associated and other exterior low voltage lines.

E. The Contractor shall apply the concept of the “Invisible Work/Worker” in the performance of all services in this contract. (Refer to definition contained in PART D, Exhibit 16)

F. The Contractor shall abide by the GSA Region 8 DFC Service Center Sustainable

Environmental Management System procedures which are updated on the GSA Insite page. For the most current copy of these procedures coordinate with the COR for this contract.

D2. GENERAL

IT IS THE INTENTION OF THE GENERAL SERVICES ADMINISTRATION (GSA) TO

USE EITHER FORMAL OR INFORMAL PARTNERING AS A TOOL TO ACHIEVE

QUALITY OUTCOMES, ESTABLISH AN EFFECTIVE WORKING RELATIONSHIP

BETWEEN GSA AND THE CONTRACTOR, AND TO PROMOTE A WIN/WIN

ATTITUDE FOR ALL PARTIES TO THIS CONTRACT. THE CONTRACTOR IS

STRONGLY ENCOURAGED TO FULLY PARTICIPATE IN THIS ENDEAVOR.

The base bid will address tours, service calls, mandatory PM, miscellaneous work, emergency call back to a specified number of hours per year, daily operations, bulb replacements and repairs to $500.00, parts and material costs. Repairs above the threshold, program operation work, emergency call back above the specified hours, one-time deficiency costs and additional services will be handled as a resources bid with the Contractor including a fixed amount of money for those services. The Government will specify the amounts to be included for the various resources. The Government will manage these resources; ordering on an as-needed basis and tracking the declining balances. The government will award projects against the contract as necessary to complete site-wide electrical improvements which are above the $500.00 parts and material cost.

D3. WORK PERFORMED BY OTHERS

The Government reserves the right to utilize Government forces or other contractors to accomplish any of the work required under the paragraphs Other Contract/Additional Services, Projects or portions thereof during the term of this contract. The Government also reserves the right to perform any work by Government forces or others, in the immediate vicinity or adjacent to the work being performed by the Contractor. The Contractor is required to perform utility/support hours and line item work as requested by the CO, the COR or designees. Funds utilized for this purpose will be deleted from the appropriate pot of money involved.

D4. WARRANTY

All work performed by this Contractor under this contract shall be include warranty of quality and workmanship for a one (1) year period (PARTs, Materials & Labor) or the manufacturer’s warranty period, whichever is longer, beginning with acceptance of the work by the COR. Refer to the following clause, FAR 52.246-20 - WARRANTY

OF SERVICES (MAY 2001).

D5. SMOKING RESTRICTIONS

No smoking is allowed in the buildings except in designated smoking areas. All space assigned to the Contractor for use in performing this contract shall not be designated as smoking areas.

D6. LOCATE SERVICES: Included under the scope of this contract, is the requirement for the Contractor to provide “Locate” services for all electrical and other utility lines, when called upon by the COR to do so, as described below.

A. High Voltage Contractor Projects - The Contractor will be responsible for locating all utility lines shown on available drawings and other lines subsequently discovered by the locates he/she performs (except communication lines). The Contractor will be responsible to provide for exterior electrical locates only, for other contractors. The High Voltage Contractor shall also be responsible for damage to the electrical lines he/she locates, if found not to be in the located position, or as appears on available drawings.

B. These locate services will be reimbursed to the Contractor with the Contractor dealing directly, with the requesting Contractor in negotiating charges, billing and in receiving payment.

C. GSA WILL PROVIDE AND BE RESPONSIBLE FOR ALL LOCATES

INVOLVING THE COMMUNICATIONS SYSTEMS HERE AT THE DFC.

D. With the exception of emergencies, the Contractor will have no less than three (3) calendar days notice to provide locates and most often GSA usually schedules about 2 weeks in advance.

D7. WORK EXCLUDED: The Contractor shall not be responsible for the additional cost to perform operation and maintenance work made necessary by:

• Acts of negligence, misuse, or abuse by persons other than himself, his employees, or his representatives, or

• Natural or man-made disasters or occurrences beyond the scope of this contract, excluding those items that are considered naturally occurring to the facility (i.e., rabbits chewing on wires, blowing dust, prairie dogs tunneling, etc.), or

• Incidental asbestos removal and disposal made necessary during the normal course of operations and maintenance, unless through negligence by the Contractor, their employees or representatives.

D8. SPECIAL HOURS OF OPERATION

A. The Contractor is responsible for performing scheduled and unscheduled maintenance and repairs, as necessary, on a twenty-four (24) hours per day, seven (7) days per week, three hundred sixty-five (365) days per year basis (Including Leap Year).

B. Administrative Requirement The Contractor is required to provide an on-site administrative person to accommodate all requirements of the GSA CMMS program. In conjunction with the COR, a set schedule will be established at the beginning of each month for the following month.

D9. RECOGNIZED HOLIDAYS. For scheduling purposes, the following holidays are recognized by the Government:

New Years Day Martin Luther King Day Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Should a holiday fall on a weekend, the day designated by GSA (Government) shall be recognized as the holiday.

D10. SUPERVISION OF CONTRACT WORK

A. The Contractor will ensure that all contract work is satisfactorily supervised, either by his/her personal presence, (if meeting supervisory qualifications), by the On-Site Supervisor, by a qualified designated Alternate Supervisor, or a combination of these alternatives. However, the administrative person may work independently.

B. The Contractor shall designate, in writing, all on-site supervisors who will act for the Contractor on a day to day basis. The On-Site Supervisor shall have the full authority to act for the Contractor to receive notices, reports or other communications from the COR.

D11. CONTINUITY OF OPERATIONS

A. Emergency Operations:

The Contractor shall fully recognize that the services covered by this contract are vital to the Government’s mission; that continuity of the services must be maintained at the utmost proficiency without interruption; and continuity of all services shall be maintained at all times.

The Contractor shall be required to operate the facility during all emergency situations such as fires, accident and rescue operations, strikes, civil disturbances, natural disasters and military contingency operations.

B. Phase-Out/Phase-In Transition:

Prior to the expiration of this contract, after selection by GSA of a successor Contract, this Contractor and such successor Contractor shall jointly prepare a mutually agreeable detailed plan for the phase-out of this Contractor and the phase-in of the successor Contractor. Such plan shall specify separately an orientation program to familiarize the personnel of the successor Contractor with the facility, its equipment, and any peculiarities of the facility. Such plan shall be submitted to the COR for his/her review and approval not less than twenty-one (21) calendar days prior to the expiration of the term of this contract or any extension thereof. In addition, the Contractor agrees to provide these phase-out/phase-in services for a period of not more than fourteen (14) calendar days prior to the expiration of this contract.

Continuity of all services required under this contract shall be maintained during this period.

D12. EXISTING DEFICIENCIES INSPECTION

A. Commencing on a mutually agreeable date no later than seven (7) calendar days after receipt of notice of award by the Contractor, and continuing until no later than contract start date, the Contractor or his designee(s) and the COR or his/her designee(s) shall together make a complete and systematic initial inspection of all electrical and utility systems and equipment, the maintenance and repairs of which is covered by this contract. The purpose of this inspection shall be to discover and list all deficiencies that may exist in the equipment and systems covered by this contract prior to contract start date. If during the course of the inspection process, a condition is observed that the Contractor contends is a deficiency but the Government contends is not applicable, the final decision shall be made by the Contracting Officer after sufficient detailed information is presented by both sides. Only after resolution of the “dispute” shall such an item be entered into, or deleted from, the Report.

The Contractor may contest the Contracting Officer’s decision and file a claim in accordance with the Building Service Contract clauses located in PART C.

B. If during the inspection, the Contractor wishes to disassemble a piece of equipment in order to inspect its internal condition, the COR shall be notified and after hours arrangements made. Any such internal inspection of equipment items or systems shall be accomplished solely at the Contractor’s expense.

C. If during the disassembly or re-assembly of such an equipment item or system, any damage is done to the equipment, system, or auxiliary equipment/piping/controls/etc., such damage shall be repaired at the Contractor’s expense and the item or system returned to its (pre-disassembled) condition.

D. If any deficiencies are noted during the performance of such an internal inspection, the deficiencies shall be appropriately annotated and the equipment item reassembled to its (pre-disassembled) condition, at the Contractor’s expense.

E. The Contractor or his/her designee(s) and the COR or his/her designee(s) shall prepare an Existing Deficiency Report while the inspection is being conducted, on GSA provided forms, listing all deficiencies noted during the inspection. Each individual deficiency shall be separately listed. Each deficiency shall be signed when completed by the aforesaid representatives of both parties and each party shall retain one completely executed copy. The Deficiency Report shall not contain any items that would be replaced, repaired or adjusted during the performance of normal preventive maintenance, or service calls as defined in PART III, Exhibit 1, Paragraphs 4.38 & 4.39. The report shall also not contain any conditions that could be considered an enhancement to the existing equipment/system design or operation.

The inspection of items that may be in operation during the inspection and cannot be shut down may be deferred with COR approval until they can be shut down for inspection. At that time, all requirements of this paragraph will become effective.

ANY DEFICIENCY DISCLOSED DURING THE COURSE OF ANY

INSPECTION DESCRIBED IN THIS EXHIBIT WHICH CONSTITUTES A

SAFETY HAZARD TO EITHER PERSONNEL, EQUIPMENT, OR

FACILITY(IES) SHALL BE IMMEDIATELY REPORTED TO THE COR.

F. Within thirty (30) calendar days after the contract start date, the Contractor shall prepare and submit to the COR a copy of the Existing Deficiency Report with a detailed listing of the repairs needed to correct each deficiency and the Contractor’s price, (including, but not limited to, labor [established at the Additional Services rates contained in PART II, Paragraph 2.2], materials, overhead and profit), for correcting each deficiency. For those equipment items or systems which were operating and could not be inspected until shut down, the Contractor shall submit a copy of the Report with attached listing of required repairs and costs by a date specified by the COR, but in no case later than thirty (30) calendar days after completion of the inspection. All prices shall remain firm for a period of one hundred eighty (180) calendar days after submission. If the Contractor fails to furnish the report within the prescribed time frame, all moneys will be withheld until a report is submitted and approved.

G. It shall not be the responsibility of the Contractor for the additional expense to correct deficiencies noted on said report under the terms of this contract. The Government will correct deficiencies noted in the Report, using resources established in the Pots of Money or as resources become available, using such means as the Contracting Officer and the COR deem appropriate. The Government may elect to have any or all of this work performed by this Contractor (at the price or prices quoted) or by other means. The Contractor shall not correct any listed existing deficiency without the approval of the

COR.

H. When the Government has corrected a deficiency listed in the Existing Deficiency Report, the Contractor shall assume full responsibility for normal operation, maintenance, and repair of the item, at no additional cost to the Government, EXCEPT when such maintenance or repairs are covered by a warranty or guarantee agreement. Upon expiration of any warranty or guarantee agreement, the terms of this clause will become applicable.

I Any and all deficiencies that are discovered after the contract start date shall be assumed to be conditions that developed after the contract start date and therefore, shall not be termed “pre-existing” and the repair thereof shall be the full responsibility of the Contractor.

J. Nothing in this Existing Deficiency Clause shall be construed as diminishing the obligations imposed by this contract upon the Contractor to operate any deficient item, to the maximum extent operable, or to maintain any such item until such time as the Government corrects the deficiency.

D13. CONTRACT CLOSEOUT INSPECTION/TRANSITION PLAN

A. On a date not later than thirty (30) calendar days prior to the expiration of the contract, the COR or that official’s designee along with the Contractor will make a complete and systematic joint inspection of the facility and the equipment and systems covered by this contract.

B. The COR will then prepare a Close-Out Deficiency Report listing all deficiencies noted during the inspection and, not later than fourteen (14) calendar days before the contract expiration date, furnish a copy of the Report to the Contractor.

C. The Contractor shall, before the expiration of this contract, correct all deficiencies noted in the Close- Out Deficiency Report that fall within the scope of this contract including, but not limited to, those deficiencies that may be corrected through scheduled preventive maintenance, routine adjustments, service calls, or through repairs expected to cost $ 500.00 or less for supplies, materials, and parts. As funding permits, the Government will correct all other deficiencies noted in the report using such means as the CO and COR deem appropriate. The CO will, when necessary, determine whether or not correction of a specific deficiency falls within the scope of this contract.

D. The Contractor may dispute the CO’s decision and file a claim; however, pending resolution of any request for relief, claim, appeal, or action related to the contract, the Contractor will proceed with diligence to perform the work.

E. All appeals or claims will be processed in accordance with the Building Service Contract clauses contained in PART C.

F. Deductions may be taken from moneys due the Contractor for any deficiency which;

• Was listed in the Close Out Deficiency Report and remains uncorrected upon expiration of this contract, or which,

• Develops after the date of the contract close-out inspection and remains uncorrected upon expiration of this contract.

D14. INSPECTION AND ACCEPTANCE OF WORK.

The COR shall be responsible for ensuring that the Contractor performs all work in accordance with all contract terms and specifications. At no time will the COR supervise contract employees.

A. QUALITY CONTROL (QC) PROGRAM

The Contractor shall establish a complete Quality Control Program (QCP) to assure that the requirements of this contract are provided as specified. The QCP shall be a system for ensuring that the quality of performance under this contract equals or exceeds the best practices of commercial firms performing similar work for private sector operations and other maintenance contracts. The QCP shall remain in place for the base year and each option period exercised. Inspections shall be spread throughout each 12-month period.

To further enhance communication and performance in this partnership effort, the Contractor’s corporate representative is required to meet with GSA a minimum of once monthly during the life of the contract, in order to discuss the prior monthly performance, including any conflicts or successes, and to develop plans of action for contract concerns.

(1) Quality shall be the standard business practice and an integral part of all contract work. The QCP shall ensure that quality is built-in to all work practices and procedures.

(2) The Government will, through partnering, assist the Contractor to ensure delivery of the highest quality of customer service and equipment reliability.

(3) The Contractor shall ensure that all personnel providing QCP inspections are not the persons who actually performed the work and are sufficiently knowledgeable of all technical aspects covered under this contract, which would allow identification/discovery of improperly performed services and authorized to ensure performance of any corrective measures that may be required.

(4) This QCP PLAN shall be submitted to the CO/COR not later than fourteen (14) calendar days prior to contract start for review and approval.

B. Quality Assurance Surveillance Plan

(1) The Government shall have the right to inspect work rendered under this contract for the purpose of determining the acceptability of the Contractor’s performance. For the majority of tasks the COR, or his/her designee, will use Customer Complaint Surveillance and Periodic Surveillance will be used as the preferred methods. These preferred methods will not, however, preclude the use of other surveillance methods by the COR or his/her designee(s).

(2) For Customer Complaint Surveillance, the COR, or his/her designee, shall initially consider any customer complaint received as valid. For Periodic Surveillance, the COR, or his/her designee, shall make periodic inspections of the project to ensure acceptable performance and compliance with the Quality Control Plan. All unacceptable condition(s) shall be documented and forwarded on to the Contractor.

(3) All defects and omissions identified by the inspector in writing are to be corrected by the time specified or monetary reductions and appropriate re-inspection costs shall be assessed.

(4) The inclusion of this program shall not preclude or otherwise limit the Government in any way from having inspections performed in any manner as desired.

D15. FACILITIES, SUPPLIES, MATERIALS, EQUIPMENT, AND UTILITIES

A. The Government Shall Furnish:

The Government shall provide, the facilities, supplies, materials, equipment, and utilities listed below. Government property shall be used for official Government business only in the performance of work under this contract. Government property shall not be used for any other purpose without written authorization from the COR.

(1) The Government shall furnish and/or make available space in the facility for any of the specific uses described below:

a. All locations, where space is furnished by the Government, are subject to change throughout the life of the contract. Where a move might be necessitated, GSA will not diminish the amount and type of space already provided, or reimburse the Contractor in any way for costs associated with his/her transferring efforts.

b. An exterior storage area for the Contractor’s use will be provided.

The Contractor shall provide a connex box or similar container for the storage of expendable supplies, replacement parts, tools, and equipment. The use of miscellaneous flammable liquids used in small quantities such as acetone, turpentine or other greases or solvents, shall be stored in OSHA approved fire cabinets. There shall be NO overnight storage of fuels or any other flammables not designated as miscellaneous in any provided space. The Government will not be responsible in any way for damage to or loss of the Contractor’s stored supplies, tools, or equipment.

c. The Contractor shall maintain all space areas assigned to him/her in a neat, clean, orderly manner, at all times. At the expiration/ termination of this contract, the Contractor shall return all such space to the Government in the same condition it was in at the time he/she was authorized to use it, normal wear and tear excepted. All areas shall be cleaned to the CO/COR’s satisfaction upon return.

d. There is ample free parking for the Contractor’s employees throughout the DFC.

(2) A computer set-up consisting of monitor, CPU, scanner and printer is available for use, which will allow the Contractor and administrative personnel to utilize GSA’s Computerized Maintenance Management System (CMMS). The Contractor is responsible to ensure that all personnel utilizing the GSA CMMS System are trained to operate the system, by the manufacturer or by other GSA approved process.

(3) Supplies, materials, and equipment.

The Government shall not furnish any supplies, materials, or equipment for the Contractor’s use in performance of work under the terms of this contract:

(4) Utilities.

All utilities necessary for Contractor work operations, including electrical power at existing outlets.

Hot and cold water as necessary, limited to the normal water supply provided at the site. No special heating or cooling of the water will be provided.

B. The Contractor Shall Furnish:

(1) All supplies, materials, chemicals or cleaning agents, repair or replacement parts, bulbs, tools, equipment, and labor necessary to efficiently and satisfactorily perform the work specified in this contract.

(2) A stock of expendable supplies on-site at the facility including, but not limited to, those items included in PART D, Exhibit 8.

(3) Communications shall be provided by the Contractor so that the supervisor can immediately dispatch the necessary qualified personnel to problem areas. In addition, all supervisory personnel must carry cell phones so that the COR can maintain instantaneous contact when necessary. All cell phones will remain the property of the Contractor after contract expiration.

All costs incurred from the installation and charges for cell-phone lines, cell phones and other communication devices are the sole responsibility of the Contractor.

(4). Administrative personnel as required under Paragraph D8B, above.

D16. OTHER CONTRACT SERVICES

Other contract services are those services that may be requested by the CO or a warranted Ordering Official and which are not part of the basic services as specified herein.

A. Additional Labor Services (Normal Working Hours):

Additional labor services are any labor-intensive tasks performed during normal working hours requested by the CO or other Ordering Official that are not part of the basic services. Examples of additional labor services that might be requesting standby services, the opening, the dismantling of an equipment item, work designated as Program Operations, to make minor repairs made necessary by reasons listed in PART D, Paragraph D7, “Work Excluded”, etc.

Requests for additional services will normally be made four (4) hours in advance, except in emergency situations. Request may be placed orally by an authorized GSA representative when the amount of the order totals $2,500.00 or less in the event of an emergency. All orders, which exceed $2,500.00, must be placed or confirmed by issuance of a GSA Form 300; Order and Supplies and Services.

The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies, the maximum number of hours for which the Contractor will be compensated.

If the Contractor or his/her employee is not already available at the Center and had to travel to the site in order to provide the above additional service, the Contractor will be paid a flat rate total of (1) hour for roundtrip travel per call back.

NOTE: Locate Services for GSA are not a part of additional services and are to be provided at no additional cost to the Government. Refer to PART D, Paragraph D6

Requests for outages made to the Contractor for the purpose of providing the service so that another Contractor (i.e., O&M or Construction Contractors, etc.), may perform work, is considered a part of additional services. This service, when requested by GSA, must be provided by the Contractor and will be reimbursed by the Government at the proposed rate for the period involved.

B. Additional Labor Services (Overtime):

Overtime services are the same as the additional services described above (Para.

D16A), except that they are requested to be performed after normal working hours.

A request for overtime services will normally be made up to (24) hours in advance, and not less than (4) hours in advance, except in emergency situations, in which case the request will be issued as the need for such services are determined. A request may be placed orally by an authorized GSA representative when the amount of the order totals $2,500.00 or less, or in the event of an emergency. All orders which exceed $2,500.00, must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services.

The GSA Form 300 will describe the services provided and will establish, excluding emergencies, the maximum number of hours for which the Contractor will be compensated.

If the Contractor or his/her employee is not already available at the Center and had to travel to the site in order to provide the above overtime service, the Contractor will be paid a flat rate total of (1) hour overtime for travel per call back. The Contractor will be paid for all additional services at the hourly rates specified in PART B, The Schedule - Pricing, for each hour, or portion thereof exceeding (30) minutes, rounded to the nearest (30) minutes that the Contractor or his employee was actually present at the site.

NOTE: Emergency call back service as described in Exhibit 1, Paragraph 9B, is not overtime services for which the Contractor will be reimbursed. Emergency call back service is part of the basic services to be provided by the Contractor up to the annual limits as specified in Exhibit 1, Paragraph 1E.

C. Repairs:

Repairs - 6:00 AM/6:00 PM - (Cost of materials and parts more than $500.00:

Repair work performed between the hours of 6:00 AM and 6:00 PM - will be accomplished as specified in Exhibit 1, Paragraph 10C.

Repairs - 6:00 PM/6:00 AM - (Cost of materials, and parts more than $ 500.00):

Repair work performed between the hours of 6:00 PM and 6:00 AM will be accomplished as specified in Exhibit 1, Paragraph 10C.

THERE SHALL BE NO ADDITIONAL COST TO THE GOVERNMENT FOR

EXPENDABLE SUPPLIES AND MATERIALS SUCH AS RAGS, LUBRICANTS,

CLEANING SUPPLIES, HAND TOOLS & SOLVENTS.

D17. INCIDENTAL PROTECTION SERVICES:

At all times, the Contractor shall operate and maintain the facilities covered under the terms of this contract in accordance with these specifications and in the same manner as any responsible systems operator. It is the responsibility of the Contractor and his/her employees to perform incidental protection activities within the facility.

D18. HIGH VOLTAGE AREA SECURITY:

A. It shall be the responsibility of the Contractor to maintain security within all areas that contain high voltage equipment and electricity. Therefore, within seven (7) calendar days after contract start, the Contractor shall replace all existing locks and other security devices with his/her own locks and security devices, with a master key and/or combination provided to the COR. In those areas that currently do not have security devices but that the Contractor believes should be secured, the Contractor shall secure these areas and provide the COR with an access key/combination.

NOTE: Both GSA and XCEL Energy also have additional padlocks on the main substation.

B. The Contractor shall prepare reports of accidents and/or fires and submit them to the COR.

C. In the event of emergency or unusual occurrences adversely affecting the interests of the Government, summon appropriate assistance, by calling the Federal Protective Service (FPS) at 303-236-6709, and immediately notify the COR. Contractor's employees shall assist the responding fire/police/medical personnel in any manner possible, i.e., shutting down systems, etc.

D19. CONTRACTOR RESPONSIBILITY

The Contractor is responsible for the day-to-day inspection and monitoring of all wwork performed to insure compliance with the contract requirements. The Contractor shall follow through to assure that all defects or omissions are corrected.

D20. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

A. Contracting Officer (CO): The Contracting Officer has the overall responsibility for administration of this contract. That official alone, without delegation, is authorized to take actions on behalf of the Government to:

• Amend, modify or deviate from the contract terms, conditions, requirements, specifications, details, and/or delivery schedules;

• Make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance;

• Terminate the contract for convenience or default;

• Issue final decisions regarding contract questions or matters under dispute.

That official may delegate certain other responsibilities to other authorized representatives.

B. Contracting Officer's Representative (COR):

NAME: Michael Golenda ADDRESS: Denver Federal Center P.O. Box 2554, Team 6 CITY/STATE: Denver, Colorado 80225-0546

TELEPHONE: (303) 236-2809

The official named above is designated as the COR to assist the CO in the discharge of that official's responsibilities. The responsibilities of the COR include, but are not limited to:

• Determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

• Acting as the Government's representative in charge of work at the site;

• Ensuring compliance with contract requirements insofar as the work is concerned;

• Advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance;

• Advising the CO of any factors, which may cause delay in performance of the work.

C. Contracting Officer Representative’s Designees:

These Designees are subordinates of the COR and are responsible for day-to-day inspection and monitoring of the Contractor's work. The responsibilities of these individuals include, but are not limited to:

• Inspecting the work to ensure compliance with contract requirements;

• Documenting through written inspection reports the results of all inspections conducted;

• Following through to ensure that all defects or omissions are corrected;

• Recommending deductions from contract payment for nonperformance or unsatisfactory performance;

• Conferring with representatives of the Contractor regarding any problems encountered in performance of the work;

• Generally assisting the COR in carrying out that official's responsibilities.

D. Ordering Official. The ordering official is an employee of GSA who has been authorized in writing by the CO to place delivery orders against GSA indefinite delivery-indefinite quantity contracts.

• Ordering officials in all cases shall be warranted COs acting within the limits of their authority.

• An ordering official shall not be given authority to modify or terminate a contract.

D21. SPECIAL SKILLS REQUIREMENTS - General

It is of the utmost importance that the Contractor utilizes skilled, productive, employees to ensure satisfactory performance of the required services.

The Contractor shall ensure that all work performed under this contract is accomplished by the requisite level and class of employee, whether supervisory or productive. In no case shall any Contractor employee perform work in a skill or trade, or at a qualification level, which is different from or higher than that which is substantiated on the employee's resume.

D22. PERSONNEL

A. Suitability Of Employees. Employees must meet qualifications as specified in PART C, GSAR 552.237-71.

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

B. Employees:

The Contractor shall have in his/her employ at all times a sufficient number of capable and qualified employees to enable the Contractor to properly, adequately, safely, and economically operate, maintain and account for the facility systems.

All matters pertaining to the employment, supervision, compensation, promotion and discharge of such employees are the responsibility of the Contractor, which is in all respects the employer of such employees.

The CO may require dismissal from work any employee who is deemed incompetent or is identified as a potential threat to the health, safety, security, general well being or operational mission of the facility and its population. Each employee of the Contractor shall be a citizen of the United States or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form 1-51.

In accordance with Executive Order 12989, Economy and Efficiency in Government through Compliance with Certain Immigration and Naturalization Act Provisions, Federal Contractors have the responsibility to comply with all immigration laws. In addition, Federal Agencies are required to report suspected infractions to the Immigration and Naturalization Service (INS). A determination by INS that the Contractor is in Violation may result in suspension and debarment.

Also, in connection with the performance of work under this contract, the Contractor agrees not to employ any person undergoing sentence of imprisonment except as provided by Public Law 89-176, September 10, 1965 (18 USC 4082) (c) (2) and Executive Order 11755, December 29, 1973.

C. Supervision:

The Contractor shall provide sufficient on-site supervision as is essential to carry out all the terms and conditions of this contract. Supervisory employees must be able to communicate orally and in writing (in English) with GSA Inspectors, the COR and other GSA employees. Neither GSA employees nor other Government employees are authorized to directly or indirectly supervise the Contractor's employees.

D23. QUALIFICATIONS OF CONTRACT EMPLOYEES

A. Supervisory Employees:

(1) A supervisor/foreman is a person designated in writing by the Contractor who has authority to act for the Contractor on a day-to-day basis. The Contractor shall designate an alternate supervisor to act in the absence of the designated supervisor. This alternate will have the same responsibilities and authorities. Productive personnel may be used as an alternate supervisor for a period not to exceed five (5) consecutive working days.

(2) The COR must approve any proposed supervisor/foreman, (and alternate) either initial or replacement, before that person undertakes any duties or responsibilities related to this contract. For that purpose, the Contractor shall submit:

• Initial resumes in accordance within twenty-one (21) calendar days prior to contract start, and

• Replacement resumes as required, and

• The "Key Personnel Resume", Figure E-1 at the end of PART E, shall be completed and forwarded to the COR for any person he/she proposes to employ as a Supervisor.

(3) In addition to the requirements set forth in the Colorado Statewide Line Construction Agreement, if applicable, All supervisory personnel engaged in directing electrical type work must complete a 40 hour OSHA Life Safety Course and possess at least three (3) years (1 year for alternates) of recent (within the past 5 years) experience in directing personnel responsible for accomplishment of systems work of the same nature and equal or greater complexity. In addition, all supervisors (including alternates) must have three (3) years of hands-on journeyman experience in the high voltage electrical trade.

Experience must be of at least the approximate size and characteristics of the system(s) to be operated and maintained under this contract. These qualification standards apply to both initial and replacement supervisors.

(4) A detailed resume using the Key Personnel Resume, Figure E-1 at the end of this PWS must be submitted to the COR or his designee for approval prior to the assignment of any supervisory personnel to the contract.

This submittal requirement applies to both initial and replacement supervisors. All requested information is required to allow for an accurate qualification evaluation.

B. Other Contract Employees: The qualifications stated in the following paragraphs are minimum requirements for "other contract employees".

(1) The Contractor shall, not later than ten (10) calendar days before the person is scheduled to begin performing contract work, submit to the COR a resume for each person he proposes to employ as an "other contract employee", either initial or replacement. A form is not provided for this purpose; however, Figure E-1 may be suitably modified and used as a resume form for other contract employees.

Resumes must be submitted and COR approval given prior to the assignment of any employee to duty.

(2) Each resume shall contain at least the information described below.

Additional information, which demonstrates the proposed employee's knowledge, skill and experience, is encouraged.

• The employee's full name and current address.

• The employee's complete employment history for the past five (5) years listing:

• The beginning and ending dates of employment on each job.

• The title of each job held and job duties.

• The name and address of each employer.

• The name and telephone number of the employee's last immediate supervisor on each job.

(3) Any maintenance and testing of electrical power distribution equipment shall be performed by journeyman personnel who are accredited by the InterNational Electrical Testing Association (NETA) or equal. Should a union agreement be in effect for any period, ALL High Voltage Electricians, Journeyman Linemen- Cablemen, Journeyman Linemen, Groundmen, etc,. All personnel performing high voltage contract work must be qualified in accordance with the Colorado Statewide Line Construction Agreement. Copies of this document are available through any local of the International Brotherhood of Electrical Workers (I.B.E.W).

C. Low Voltage Electricians. Electricians performing contract work must have at least three (3) years experience obtained within the past five (5) years in the field of inspection, testing, installation and maintenance of low voltage electrical power distribution systems.

All Contract Employees.

The Contractor's employees shall be familiar with the DFC Occupant Emergency Plan, including Fire and Threat procedures. All employees shall be trained on the procedures to follow in the event of fire or other emergency including the pulling of fire alarms if necessary.

NOTE: The Contractor shall, within thirty (30) calendar days of any contract employee's first day of employment at the building(s), take all appropriate steps to conduct necessary OSHA training ensure that the employee is fully accustomed to his/her surroundings and to the locations and specific types of equipment, systems and operational methods and routines which are necessary to provide for the proper and timely performance of the employee's full function of job responsibilities, while allowing for a minimum of disruption to the building tenants, and with only limited supervision or assistance. After completion of the aforementioned procedures, the Contractor shall submit verification to the CO/COR that this instruction has occurred.

This verification shall include the date the instruction was given and a list of the employees who received it. This same instruction and documentation shall additionally be provided to all follow-on employees.

D24. LICENSES, PERMITS, BONDING, AND/OR CERTIFICATION

A. Licenses, Permits, and Bonding: The Contractor, any subcontractors and All Contractor and Subcontractor personnel engaged in the activities specified by this contract shall be required to possess certificates of training, licenses, certifications, permits, and bonding as required by the state, county, city, other local jurisdictions, all entities of the Federal Government, in accordance with I.B.E.W contractual requirements if applicable, or as specified in this contract for each activity in which they will be directly engaged.

B. The Contractor shall provide to the COR documentation of the certificates of training, licenses, certifications, permits, and bonding for all new employees as soon as possible after contract award, but not later than seven (7) calendar days prior to contract start date. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are kept current and valid.

C. All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts, or professions which require licensing by such jurisdictions.

The license must be of a grade or other level consistent with the requirements of the work being performed and/or as established by the above jurisdictions

D25. EMPLOYEE CONDUCT

The contractor shall:

• Ensure that his employees are knowledgeable about, and comply with, the "Rules and Regulations Governing Public Buildings and Grounds", which are posted at the building(s) covered by this contract.

• Maintain standards of competency, conduct, appearance, and integrity in his employees which are satisfactory to the COR.

• Ensure that his employees do use Government telephones or other office equipment, except as any of these actions may be authorized by the COR.

• Relieve an employee of all duties and responsibilities related to this contract if either the CO or the COR deem that person to be: Unqualified or unfit to perform his/her assigned duties; Careless or incompetent; Unsuitable or otherwise objectionable, or whose continuing employment on the work is contrary to the public interest or inconsistent with requirements for national security.

D26. IDENTIFICATIONS

All Contractor employees, including supervisors and cleared subcontractors, shall present a clean and neat appearance and wear their GSA issued Identification IDs for ready identification at all times. The Contractor shall insure each employee has his or her ID prior to performing work under the terms of this contract. Employees who do not wear or possess their IDs will not be allowed to perform any services under this contract until such time the situation is corrected.

D27. TELEPHONE CONTACT

The Contractor shall, within fourteen (14) calendar days prior to contract start date, provide the COR with a list/cascade of telephone number(s) which the Government may use at any time to immediately and directly contact the Contractor, or the designated representative. The Contractor will immediately notify the COR of any change in these numbers. An answering machine, answering service or pagers, will not satisfy the requirements of this paragraph.

D28. RECORDING PRESENCE

A. All contract employees must sign in and out upon arrival and departure from the DFC for contract administration purposes. This will include names, times, dates, purpose of visit, titles, etc.,. This is also a requirement for all subcontractor personnel when arriving to provide services and when departing after services are provided. This requirement is applicable to regular, overtime and/or emergency callback services.

B. The COR will indicate the method, manner and location(s) for this procedure.

C. The failure of all personnel to sign in or out may result in a reduction from the moneys due to the Contractor for labor hours expended for additional services because the amount of labor expended cannot be substantiated.

D29. EMPLOYEE IDENTIFICATION/BUILDING PASSES

A. The Contractor shall see that all personnel, including recurring subcontractor personnel have a GSA issued photo identification pass before entering on duty. The Contractor shall see that all photo IDs are returned to the COR as his employees are dismissed and upon contract expiration.

B. The Contractor shall notify the COR immediately when any photo ID is lost.

C. The COR will charge for each replacement ID by assessing the Government’s actual cost of replacement from the Contractor's moneys due.

D30. UNIFORMS

All Contractor employees shall present a clean and neat appearance and wear distinctive uniforms for ready identification. The Contractor shall insure that every employee is in uniform prior to performing work under the terms of this contract. All contract employees shall wear such clothing as uniform shirt and trousers, uniform blouse and skirt or slacks.