Houston_Galviston_Questions.pdf

RFP Section Requirement Question/Comment

L.6 The “Pricing Template” attached to this solicitation must be utilized/ See the Microsoft Excel Attachment, Section J EXHIBIT J-10., titled, “Pricing Template” FIGURE B-3. No other pricing template will be considered.

Does the Government intend to provide the Excel file Pricing Template?

RESPONSE: Yes B-3 Attached

L.4.2.1

CM 8.1

G.5

Part 3 – Offerors Representation/ Miscellaneous Documents states that a “List of offeror key personnel and point of contact information” is to be included in the volume.

CM.8.4 requires that the contractor “Develop and submit to the CO or their designee within 21 calendar days of Contract award a list of key personnel and emergency contact information (which may include subcontractor contacts, as applicable).”

G.5 Key Contractor Personnel for Operations and Maintenance

Is the Key Personnel List referenced in L.4.2.1 synonymous with CM 8.1 and G.5? There does not appear to be a requirement to provide a list of Key Personnel prior to contract award.

RESPONSE: Only needed in staffing declration.

M.3.1.3 Key Personnel Past Performance Is the Government requiring that Past Performance Questionnaire Evaluations be requested for Key Personnel used for Past Performance?

RESPONSE: All past performance will be accepted.

A.2 Monthly Price for Recurring Standard Services:

$317,137.85

Is this price a combination of current monthly price for Custodial and O&M Services? If so, please provide a total for Custodial and total for O&M Services.

RESPONSE: Yes this is the total for both areas. We don’t have a break out for each area.

B.1.1 Above Standard Services Does GSA intend to use those “Rates” to award Task Orders for payment of these “additional services” if ordered by GSA? Note: In item CC.5.1.15 Blinds and Coverings, seems to already be included in the contract. If this is a correct assumption, what will the pricing be used for per the terms of this contract?

RESPONSE: Yes we will be using those rates for additional services.

CC.4.0 Sustainable Product Standards Why does the last bullet reference products must meet “California Code of

Regulations maximum allowable Volatile Organic Compounds (VOC)” when the contract location is in Texas? What is the standard for Texas?

RESPONSE: Preference for products meeting this (California) standard when product is not recognized by other standards.

CC.5.1.5 Dispensers and Drinking Fountains Who is the manufacturer of the dispensers?

RESPONSE: This information was readily available during the site visit.

CC.5.1.11 Recyclables What is the historical data associated with the volume of recyclable materials and where is the location and distance this material must transported?

RESPONSE: Historical data not available, contractor has the choice to choose which location to transport recyclables.

CC.5.1.16 Fine Arts Collection – Interior Please provide additional details for this requirement so that offerors can project the correct labor and materials which will be required for this requirement.

RESPONSE: This information was readily available during the site visit.

CC.5.2.1 Window Washing Provide a clear definition of what GSA considers to be a “cleaning frequency” which is above the standard?

RESPONSE: As needed, this is a performance based contract.

CC.5.4.2 Composting Please provide a list of the approved recycling centers acceptable to the CO or their designee?

RESPONSE: No approval list generated; contractor responsibility to send recycling to appropriate locations.

CC.5.4.18 Integrated Pest Management (IPM) Please provide a copy of the Integrated Pest Management Plan. Or advise how a copy can be obtained to develop pricing.

RESPONSE: This is to be provided by the contractor.

CC.10.1.2 Solid Waste/Trash Removal and Disposal Please advise what is the approximate number of waste containers located at all facilities at this time?

RESPONSE: This information was readily available during the site visit.

CC.10.2.1 Extent of Work Please advise where is the current location for delivering recyclables?

RESPONSE: This information was readily available during the site visit.

CC.10.2.5 Recycling Containers Please clarify the meaning of “The Government shall ‘prove’ the collection containers.”

RESPONSE: Spelling error “prove” should read “approve”

CC.11.3 Integrated Pest Management Report Please advise why does the contractor need to reveal his prices for chemicals used to control pests in buildings when this contract is fixed price?

RESPONSE: Not required to provide pricing

1. Section K.1, Subsection (b)(2), it states that if the provision at 52.204-7 is not included in the solicitation, and the offer is currently registered in the SAM, and has completed the Reps and Certs section of SAM electronically, the offer may choose to use paragraph (d) of this provision, which states that the offeror has completed the annual reps and certs electronically through SAM.

In Section L.4.2.5 request that offerors submit a current printed copy of the SAM. Please clarify whether you want a complete electronic copy of our SAM or if acknowledging paragraph (d) in Section K is required.

RESPONSE: We will verify SAM, acknowledgement is required

2. L.4.2.3 Submission. Part One and Part Two reference “completed versions of spreadsheets provided in Section J in the format provided. This is only an imbedded .pdf. Please provide this in Excel format.

RESPONSE: Provided in amendment 2

3. L.4.3.3 Format. The last paragraph references L-1 Management Plan Worksheet. There is only a .pdf copy in the solicitation.

Please provide in Excel format.

RESPONSE: Provided in amendment 2

4. Section L.5.1.1 States that Management Plan Narrative is limited to 10 pages. J.14 states that the Quality Control questions are limited to 8 pages. Is it GSA’s intent for the Management Plan Narrative to be limited 10 pages for the Managerial Approach and 8 Pages for the Quality Control Plan? Please clarify.

RESPONSE: That is correct 10 and 8.

5. Section L.5.1.2 references Section J Exhibit J.11. There is no attachment or example. Please provide in excel format.

RESPONSE: Those sheets can be converted back to excel.

6. Section L.6 references pricing template (Section J, Exhibit J-10). This form was not included. Please provide in excel format.

RESPONSE: Provided in Amendment 2

7. The Janitorial CBA provided indicates that the last pay increase was January 2017. The CBA indicates that there should be a pay adjustment each January. Was there no increase in January 2018?

RESPONSE: Only current CBAs provided in solicitation and Amendment 2

8. There are no O&M Building Information sheets included with the solicitation. Can GSA please provide?

RESONSE: Information sheets are provided in the solicitation.

1. Will an existing deficiency be allowed for custodial and grounds? If not, what would the time line be for correction?

RESPONSE: Closeout walk through, 3 weeks extension (negotiable)

2. Can the attendee list please be provided?

RESPONSE: Attendee list provided in Amendment 1

3. Does the EO for sick time apply to the CBA employees?

RESPONSE: It applies as described in the CBA

4. Can alternatives to some PM Guides be listed in the technical?

RESPONSE: Not during pre-award phase, alternatives can be discussed as a case to case after award.

5. Which existing employees have FBI clearances? Also, are there other tenant agencies with alternative security requirements?

RESPONSE: 3 Mechanics, no other security requirements for other agencies.

6. The RFI has conflicts in regards to equipment requirements. Some refer to the old requirements and some refer to the requirements for the Lite Maintenance requirements. Can you please provide clarification to the equipment tour requirements (AHU, AC Units, Boilers, Chillers, etc.)?

RESPONSE: To clarify, the word “lite” is not in the solicitation.

7. Can a seniority list (names not required) for how many employees get how many vacation days? This is required to provide the proper coverage of the facilities during the vacation time periods.

RESPONSE: After award this list will be provided.

8. Are GSA laptops provided for BAS access? If so are these allowed to be brought home by the mechanics to let them remotely monitor the equipment during afterhours situations?

RESPONSE: Yes laptops are provided. No laptops will not be allowed to be removed from the facility.

9. Can you please provide a list of the last inspection dates for the following table of items for each building?

RESPONSE: This is available under “work orders” in the bidders library.

10. Is the abandoned equipment included on the equipment inventories?

RESPONSE: No, only operating equipment.

11. Are the lighting protection systems to be inspected/tested according to the R7 PM guides, Lighting Protection Institute or NFPA 780?

RESPONSE: Listed in spec of priority of CODES CM1.2(h)

Fire standpipe

Switchgear testing

Sprinkler obstruction

Fire Panel UL rating

Back flows

Sprinkler head testing

Fire extinguisher 5 year

Lighting protection systems

Roof anchor points/Davits

Window washing equipment

12. Can a filter list be provided for each building that includes counts, sizes and MERV rating requirements? This can be very expensive (especially for the Leland building) and is needed to properly price.

RESPONSE: Equipment inventory

13. What are the requirements for agency fitness equipment maintenance/repair

RESPONSE: CM 1.3.(I) excluded from scope

14. Who is responsible for any hazardous waste generated by the tenants as there are health units and other tenants that produce blood borne pathogen waste.

RESPONSE: HC 1.4 Exposure control program

15. Please provide a list of which perimeter security the contractor will be responsible for. This should include: crash bar gates, crash rated fencing, retractable bollards, etc. The crash rating that has to be maintained by the contractor is also required.

RESPONSE: Equipment Inventory

16. Are the defibrillators the responsibility of the contractor?

RESPONSE: No those are Agency owned and maintained.

17. There does not appear to be enough space for the waste and recycle generated weekly at some of the sites. Can a list of the size of the main collection dumpsters and the frequency of the pickup schedule for each building please be provided?

RESPONSE: This information was readily available during the site visit. Also this will be as needed to avoid overflow (performance based)

18. Are the annual training/education requirements for the employees current? This is especially important for the BAS.

RESPONSE: Contractor needs to provide qualified personnel at their cost.

19. Can you provide a list of current subcontractors being used?

RESPONSE: Not available

20. Can you provide a current seniority list for personnel?

RESPONSE: After contractor award

21. Are there any special on-site staffing requirements for the buildings?

RESPONSE: FBI/HSPD-12

22. Can you release the current number of FTEs and staff at each location?

RESPONSE: Not available