(specs)_ROH00760_Cooling_Tower_100pct_Specifications_2019-04-17.pdf

United States

General Services Administration

Cooling Tower Replacement

Kinneary United States Courthouse

85 Marconi Boulevard

Columbus, Ohio 43215

PBS-REG-5

PCN: ROH00760

100% Construction Documents April 17, 2019

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING,

DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS,

PLANS OR SPECIFICATIONS TO UNAUTHORIZED PERSONS IS

PROHIBITED.

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Properly destroy documents when no longer needed.

COOLING TOWER REPLACEMENT PBS-REG-5

KINNEARY U.S. COURTHOUSE PCN: ROH00760

COLUMBUS, OHIO 100% CONSTRUCTION DOCUMENTS

TABLE OF CONTENTS TOC - 1

PROPERTY OF THE UNITED STATES GOVERNMENT – FOR OFFICIAL USE ONLY

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TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 14 00 WORK RESTRICTIONS

01 25 00 SUBSTITUTION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 31 20 CRITICAL PATH METHOD

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 35 25 FIRE PREVENTION AND PROTECTION IN CONSTRUCTION,

ALTERATION AND DEMOLITION PROJECTS

01 35 26 SAFETY AND HEALTH

01 40 00 QUALITY ASSURANCE & CONTROL REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 59 30 SECURITY REGULATIONS

01 60 00 PRODUCT REQUIREMENTS

01 70 00 EXECUTION REQUIREMENTS

01 73 10 CUTTING AND PATCHING

01 73 20 SELECTIVE DEMOLITION

01 73 50 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

01 74 19 CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT

AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 10 PROJECT RECORD DOCUMENTS

01 78 22 OPERATION AND MAINTENANCE DOCUMENTATION

DIVISION 02 – EXISTING CONDITIONS

NOT USED

DIVISION 03 – CONCRETE

03 01 00 MAINTENANCE OF CONCRETE

DIVISION 04 – MASONRY

NOT USED

DIVISION 05 – METALS

05 50 00 METAL FABRICATIONS

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

NOT USED

TABLE OF CONTENTS TOC - 2

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 13 26 SELF-ADHERING SHEET WATERPROOOFING

DIVISION 08

NOT USED

DIVISION 09 – FINISHES

09 91 00 PAINTING

DIVISIONS 10 – 19

NOT USED

DIVISION 20 – GENERAL SECTIONS FOR PLUMBING, FIRE SUPPRESSION & HVAC

20 05 01 INTRODUCTORY STATEMENT

20 05 05 PLUMBING AND HVAC GENERAL REQUIREMENTS

20 05 10 COORDINATION BETWEEN TRADES

20 05 15 SUBMITTALS

20 05 20 RECORD AND INFORMATION BOOKLETS

20 05 50 GENERAL PIPING REQUIREMENTS

20 05 65 EQUIPMENT, PIPING AND DUCTWORK IDENTIFICATION

20 05 70 DEMOLITION

20 05 99 REQUIREMENTS FOR CONTRACT COMPLETION

DIVISIONS 21 & 22

NOT USED

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 23 HVAC VALVES

23 05 33 ELECTRIC HEAT TRACING SYSTEM

23 05 93 HVAC SYSTEMS BALANCING

23 07 05 HVAC INSULATION

23 09 93 SEQUENCES OF OPERATION

23 21 13 HVAC WATER PIPING

23 65 13 COOLING TOWERS

23 90 71 VARIABLE FREQUENCY DRIVES

DIVISION 26 – ELECTRICAL

26 00 20 RECORD AND INFORMATION MANUALS

26 00 55 SLEEVES, SEALS, AND FIRESTOPS

26 00 70 DEMOLITION

26 00 99 REQUIREMENTS FOR CONTRACT COMPLETION

26 05 10 WIRE AND CABLE

26 05 26 GROUNDING & BONDING (EXTENSION)

26 05 29 HANGERS AND SUPPORTS

TABLE OF CONTENTS TOC - 3

26 05 33 CONDUIT AND FITTINGS

26 05 35 PULL AND JUNCTION BOXES

26 05 53 ELECTRICAL IDENTIFICATION

26 08 40 ELECTRICAL TESTS, ADJUSTMENTS, INSPECTION

26 27 26 WIRING DEVICES AND PLATES

26 28 13 FUSES

26 28 16 SAFETY SWITCHES

DIVISIONS 27 – 49

NOT USED

END OF TABLE OF CONTENTS

SUMMARY 011000 - 1

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SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

Cooling Tower Replacement

J.P. Kinneary Federal Courthouse

85 Marconi Boulevard

Columbus, Ohio 43215

B. Project Summary Description:

1. Replace two (2) each existing counterflow, forced-draft type exterior-mounted cooling tower units. Each chiller is rated (approx.) at 309 TON, 881 GPM, with chilled water flow rate with 8.4 Deg. F delta T, 780 GPM with condenser water flow rate with 11.2 Deg. F delta T.

2. Provide all controls equipment connections, programming, and training as required to install the new cooling towers. See specifications for operations and controls requirements. Programming of the existing BAS system shall be provided to connect and control the new cooling towers and associated electrical equipment.

3. Provide new piping, pipe insulation, valves, supports, and anchors to connect the new cooling towers as shown on the H drawings. Mechanical Contractor shall provide VFD’s for each cooling tower as shown on Mechanical & Electrical drawings. Replace the existing piping heat trace system and controls. New controls shall alarm to the existing BAS, provide programing and sensors for the controls and alarm functions.

4. Intent is to maintain the size and spacing of the existing cooling towers; if support beams or anchor plates vary from the existing, provide new galvanized beams or anchor plates to connect to the existing structural concrete slab. Minimize the down time of the switch over. Coordinate with the Kinneary Property Manager on the date and times (weekend) that the switchover will be allowed.

5. Electrical new work includes providing new electrical switches, panel connections, and disconnects for the new cooling tower pumps and fans.

Electrical Contractor shall provide all electrical wiring and connections to the

VFD’s for the cooling towers. Control wiring is required to be provided between the new cooling towers and the existing BAS system in the Boiler Room.

Coordinate all new electrical equipment with the Building Property Manager (or designated Building Engineer) to not interfere with existing equipment, SUMMARY 011000 - 2

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equipment clearances, or servicing of existing equipment. Coordinate all electrical shut downs required with the Kinneary Property Manager, and reset all affected electrical systems.

6. General Contractor to provide new metal deck, concrete floor fill, waterproofing membrane, and wear slab as shown on Architectural plan. Remove and replace existing concrete and metal deck that has deteriorated where the existing cooling tower lines enter the Boiler Room tunnel. Coordinate demolition and new work to not interfere with the cooling tower replacement schedule. Paint the existing cooling tower ladder. Provide temporary protection for the historic stone surround walls of the cooling towers. Minimum protection is noted on the site drawing sheet, do not damage the stone walls during demolition or new work.

7. General Contractor to provide all lifting and hoisting equipment to remove the existing cooling towers and install the new cooling towers. Protect the existing sandstone and concrete screen walls from damage; protect the existing open mesh metal fencing and gate from damage during demolition and new work. Coordinate the removal and installation schedule with the Property Manager, and minimize the amount of adjacent parking spaces needed to hoist the existing cooling towers out and the new cooling towers in place. Provide all safety and traffic controls to protect the building, the parking lot, and access lane from the upper and lower garages. Protect the Boiler Room tunnel from weather as the deteriorated concrete deck is replaced.

8. General Contractor to provide daily cleanup of work areas, remove all debris from the site, and keep work areas secure during both demolition and new work.

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

Schooley Caldwell Associates

300 Marconi Boulevard, Suite 100

Columbus, Ohio 43215

Contact: Robert K. Smith, AIA

Phone: 614-628-0300

Email: rsmith@schooleycaldwell.com

D. The Contracting Officer for the project is:

Martin Harris

Email: martin.harris@gsa.gov

SUMMARY 011000 - 3

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E. The Project Manager for the project is:

Jermelle Thompson

Bricker Federal Building

200 North High Street, Room 607

Columbus, Ohio 43215

Phone: 614-949-5649

Email: jermelle.thompson@gsa.gov

F. The Property Manager for the project is:

Karen Beaty

Kinneary U.S. Courthouse

85 Marconi Boulevard

Columbus, Ohio 43215-2823

Phone: 614-469-5361

Email: karen.beaty@gsa.gov

1.2 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.3 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

SUMMARY 011000 - 4

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C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

F. The work site contains existing furnishings the protection of which will be the

Contractor’s responsibility. The Contractor will be given the option of protecting furniture and moving aside as necessary to perform the Work or relocating furniture to a storage location designated by the Courts and GSA elsewhere in the building and reinstalling it upon completion of the Work.

PART 2 - PRODUCTS (NOT APPLICABLE)

PART 3 - EXECUTION (NOT APPLICABLE)

END OF SECTION

WORK RESTRICTIONS 011400 - 1

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SECTION 011400 – WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the

Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the

Government. Arrange and gain approval for use of this space through the

Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of

7:00 a.m. to 6:00 p.m.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from

WORK RESTRICTIONS 011400 - 2

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the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. Smoking is not permitted in or around the building, see Facilities Management

Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations

(CFR) 41 CFR Part 102-74.

11. No parking will be available on site during working hours for building occupants.

The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

12. Cell Phones: Contractor is to provide company cell phone during this contract.

All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

13. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits.

Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the GSA Building Manager and the COR for site access.

17. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect building site from flying debris.

20. Building does not have space for a dumpster during business hours. Dumpster must be removed from site by the start of each business day.

21. Coordinate with your building manager and/or security office as to the use of cameras in the building.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage.

Perform the Work in a manner that does not interfere with the Government's operations.

WORK RESTRICTIONS 011400 - 3

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B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays. 7:00-AM to 5:00-PM

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during

Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. Cutting and Patching

3. Hot Work

4. Work on Fire Alarm and Fire Sprinkler Systems

5. Building shutdowns

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 - PRODUCTS (NOT APPLICABLE)

WORK RESTRICTIONS 011400 - 4

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END OF SECTION 011400

SUBSTITUTION PROCEDURES 012500 - 1

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SECTION 012500 – SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this

Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

2. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner

1.4 SUBMITTALS FOR CAUSE OR CONVENIENCE:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies of each request for consideration. Identify product or fabrication or installation method to be replaced.

SUBSTITUTION PROCEDURES 012500 - 2

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1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the

Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

Provide a schedule fragnet with a time impact analysis to allow the

Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract

Sum.

k. Proposed substitution complies with requirements in the Contract

Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR)

Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to

SUBSTITUTION PROCEDURES 012500 - 3

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receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to

Substantial Completion as may be indicated in the Project Schedule. The

Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days.

3. FAILURE BY THE GOVERNMENT TO RESPOND DOES NOT

CONSTITUTE ACCEPTANCE OF THE PROPOSED SUBSTITUTION.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than (15) days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

SUBSTITUTION PROCEDURES 012500 - 4

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f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within (60) days after the notice of award. Requests received after that time may be considered or rejected at discretion of the Contracting Officer

(CO) or the Contracting Officer Representative (COR).

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs..

b. Requested substitution does not require extensive revisions to the Contract

Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

1) If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

2) Requested substitution has received necessary approvals of authorities having jurisdiction.

3) Requested substitution is compatible with other portions of the Work.

4) Requested substitution has been coordinated with other portions of the

Work.

5) Requested substitution provides specified warranty.

6) If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (NOT USED)

END OF SECTION 012500

PAYMENT PROCEDURES 012900 - 1

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SECTION 012900 – PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values

(price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than (14) calendar days after notice of award.

B. Schedules for Phased Work: Where the work is separated into phases, provide

Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the AIA G703 Sheet and provide associated electronic baseline copy to contracting officer for record.

Contractor will follow guidelines:

D. Identification: Complete the following Project Identification fields in the Schedule of

Values:

1. Project Name

2. Project Number

3. Project Location, City, State

4. Base Contract Number

5. Task Order Number

PAYMENT PROCEDURES 012900 - 2

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6. Modification Number

7. GSA Project Manager

8. Contractor's Name and contact information

9. Date of submittal

a. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

10. Work activity – (by division or specific work activity)

11. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

12. Modifications that affect value.

13. Update affected work branches and subordinate line items

14. Line item for mobilization and de-mobilization

15. Line item for close out (% to be negotiated with GSA COR)

E. Each item in the Schedule of Values and Requests for Payment shall be complete.

Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

F. Revise and update workbook with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the

Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial

Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA on a mutually agreed upon date at the pre-construction meeting. The period covered by each Request for

Payment is one month.

PAYMENT PROCEDURES 012900 - 3

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1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the

COR along with construction progress report seven calendar days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

D. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous Request for Payment and on or before effective date of current

Request for Payment.

c. Value of materials stored since effective date of previous Request for

Payment and remaining stored as of effective date of current Request for

Payment.

E. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Submittal schedule (preliminary if not final).

5. List of Contractor's staff assignments.

6. List of Contractor's principal consultants.

7. Report of preconstruction conference.

F. Request for Payment at Substantial Completion: After GSA issues the Notice of

Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for

GSA occupancy of designated portions of the Work.

PAYMENT PROCEDURES 012900 - 4

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G. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (NOT USED)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

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SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly

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progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures.

B. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and

Electrical for specific coordination drawing requirements for mechanical and electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

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D. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

1.4 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

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B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in

Division 1 Section "Safety and Health."

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

1.6 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor.

The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

h. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

1) Tentative construction schedule.

2) Critical work sequencing.

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3) Designation of responsible personnel.

4) Procedures for processing field decisions and Change Orders.

5) Procedures for processing Applications for Payment.

6) Distribution of Contract Documents.

7) Submittal of Shop Drawings, Product Data, and Samples.

8) Preparation of Record Documents.

9) Use of the premises.

10) Parking availability.

11) Office, work, and storage areas.

12) Equipment deliveries and priorities.

13) Safety procedures.

14) First aid.

15) Security.

16) Housekeeping and progress cleaning.

17) Working hours.

18) Energy and resource efficiency / sustainability

19) Waste management

B. Progress Meetings: The Government or designee shall conduct progress meetings at the

Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented if requested by GSA. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the

Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited;

secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide 2 week schedule look ahead.

b. Review the present and future needs of each entity, including but not limited to the following:

1) Interface requirements.

2) Time.

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3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

c. Schedule Updating: The Contractor shall revise the Contractor's

Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor, CM and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

D. Attendees: Authorized representatives of GSA, CM, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with

Project and authorized to conclude matters relating to the Work.

1. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial

Completion and for final payment.

j. Submittal procedures.

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k. Coordination of separate contracts, if any.

l. GSA's partial occupancy requirements.

m. Installation of GSA's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

o. Minutes: A/E firm will take minutes and provide to all attendees.

1.7 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Within 14 calendar days from Notice to Proceed

(NTP) Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the Government or the Government's representative. If not approved, consult with the Building

Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the

Building Manager and Government's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.8 SUBMITTALS

A. Subcontract List: Within 7 calendar days from Notice of Award prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.

Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in

Division 1 Section "Submittal Procedures".

B. Waste Management: Within 14 calendar days after Notice of Award, submit the waste management plan, followed by monthly implementation reports.

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C. Staff Names: Within 7 calendar days after Notice of Award, submit a list of principal staff assignments, including the superintendent and other primary personnel at the

Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

D. Utility Service Interruptions: No later than 3 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS (NOT APPLICABLE)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

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5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15.…