Cargo_O&M_Q&A_1.pdf

Questions and Answers #1

Operation and Maintenance Services U.S. Customs Cargo Inspection Facilities

Solicitation:

47PF0018R0075

FBO.gov Posting:

https://www.fbo.gov/notices/6b9811d938e93612c347223151de3845

Location:

U.S. Customs Cargo Inspection Facilities

2810 West Fort Street Detroit, MI, 48216

1. Are Quality Control Plans (QCP) required for each separate buildings?

a. No, one QCP is required that covers all the buildings.

2. Section C.1.1 (i) includes keycard systems, are these part of the scope?

a. No, this will be removed in an upcoming amendment to the solicitation.

3. Section C.1.1 lists some items as N/A, what does that mean?

a. Those items are not applicable to this procurement and are not covered under the scope of the contract.

4. Section C.4.1 of the Pre-Proposal Conference Agenda stated that the Contractor must submit an initial deficiency list (IDL) report not later than 30 days prior to contract performance, this conflicts with Section C.5.3 which states the IDL be submitted at the end of the transition phase. The transition phase is a period that lasts 15 days prior to the contract start date, when should the IDL report be submitted?

a. The pre-proposal conference agenda erroneously includes a sentence that is not in the solicitation. Section C.5.3 of the solicitation lists the accurate time the IDL shall be submitted to the CO or their designee, which is by the end of the transition phase.

i. C.5.3 (f) Develop and submit to the CO or their designee by the end of the transition phase the initial deficiency report, including an itemized estimate for correcting each deficiency as described in Section C.4., Existing Deficiency Inspection/Initial Deficiency List.

b. For further clarification, the official solicitation does not state that the IDL should be submitted not later than 30 days prior to contract performance; this was incorrectly included in the agenda packet. For reference, see Section C. 5.3 Transition Phase Startup.

5. Section J Exhibit 5 lists the Normal Working Hours as 24/7/365, is this accurate?

a. No, the normal working hours are 5:30 AM - 11:00 PM EST, five days a week, excluding federal holidays. This will be corrected in an upcoming amendment to the solicitation.

https://www.fbo.gov/index?mode=form&id=60a0c7a55fa1093f2b65bc927c411cc9&tab=ntype https://www.fbo.gov/index?mode=form&id=60a0c7a55fa1093f2b65bc927c411cc9&tab=ntype

6. What has the staffing level been on the existing contract?

a. Two (2) full-time journeyman mechanics have been on-site since the start of the existing contract to meet the requirement found in Section C.8.1.

7. Can you please define what a journeyman mechanic is?

a. Please refer to Section J Exhibit 8 for the Union’s determination of minimum requirement via the Collective Bargaining Agreement (CBA) for these locations.

b. Please also refer to Section H.15.3 for qualification requirements.

8. In terms of labor categories and scheduling, can part-time employees be employed to meet requirements?

a. As long as contract requirements are met in accordance with all applicable wage rates and labor laws, the contractor is responsible for determining the labor categories and schedules.

9. How would the contractor be notified in case of service calls?

a. The contractor will submit an operating plan that identifies who GSA would contact in different situations. GSA would follow the contractors plan.

10. Can the NCMMS system be accessed off-site?

a. Yes, NCMMS is web based. You need an internet connection and login credentials.

11. For repairs that exceed the $2,000 repair liability threshold, is labor included prior to deducting the shared liability amount to be subtracted?

a. No, labor is included after the shared liability is subtracted.

b. Please see Section C.40.5 for an example.

12. Do subcontractors need to have security clearances?

a. Please see Section H.1.4 Suitability Determinations.

13. Can someone who gains HSPD-12 clearance be denied access to the facility?

a. Yes, CBP has their own security clearance process that is outside of the purview of GSA. CBP may deny individuals access to the facility regardless of their HSPD-12 clearance.

14. Who is responsible for security clearances?

a. Contractors need to follow the security clearance process. Section H.1.4 outlines some of these steps. The awardee will receive additional security clearance process information to guide them through the process.

15. Section M.1 states that the evaluation factors to be used are total evaluated price and past performance, with past performance being significantly more important than price.

Can you clarify how Past Performance will be evaluated?

a. Please refer to Section L.6 INSTRUCTIONS FOR SUBMITTING PROPOSALS - B. and Section M.2 PAST PERFORMANCE.

16. The Cargo Inspection Facility requires visitors to be escorted, when our employees are escorted in the facility will this be an additional service?

a. It is the Government’s intention to issue an amendment to the solicitation updating Section C.17 Building Management Support Services.

17. Is all the equipment at the Cargo Inspection Facility covered under the scope of the contract?

a. No, Tenant agency owned equipment NOT specifically identified on the Tenant Agency Owned Equipment List is excluded from this scope.

18. Are all the lights at the facility covered under the scope of the contract?

a. Yes.

19. Is the equipment list included in the solicitation up-to date?

a. No, this will be updated in an amendment to the solicitation.

20. If the concrete slabs in the parking lot and driving area require repairs will they be combined in one order or issued separately?

a. Repairs on concrete slabs will almost always be issued separately and will likely fall below the shared liability threshold, the contractor will be responsible for repairing these and should price this into their basic services.

21. Does snow melt exit the X-Ray bays?

a. No.

22. What are the roofs made out of?

a. Broker Building - Built Up

b. Cargo Inspection Facility - Partial Built Up, Partial Rubber

c. VACIS - Metal

d. USDA Canopy - Rubber

e. Gantry - Thermoplastic Polyolefin

23. Are the kitchen areas within scope?

a. Yes, however, some of the equipment like the refrigerators are not included.

24. Are the holding cells covered under the contract?

a. Yes

25. How many holding cells are there?

a. 3

26. What are some characteristics of the LAN room in the Cargo Inspection Facility?

a. There is a liebert unit and it is elevated.

27. For the building automated system (BAS) will the two computers that are currently at the facility to monitor it be provided to the follow-on contractor?

a. One of the two computers will remain, the other computer the follow-on contractor will need to provide.