RFI_3_RAV_AM0005.pdf

RFI #3

• What is the frequency of testing and maintenance required for the Fire alarm system? Who is currently providing this service? At what annual cost is it provided?

• C.42.2 para 2 All fire alarm system inspections, tests, maintenance, and repairs performed under this contract shall comply with the NFPA 72, National Fire Alarm and Signaling Code.

• Who is currently providing the Sprinkler repair and maintenance service? At what annual cost is it provided?

The O&M contractor will not be providing names and costs of their subcontractors.

• What BAS system is in use at each site? Is the BAS system repair and maintenance included in the O&M contract? If so, who is currently providing this service? At what annual cost is it provided?

• Kinneary--Automated Logic / WebCTRL, Bricker--Now is Schneider TAC. We will be upgrading to Schneider Smartstruxture in 2018 at the Bricker.

• Per C.1.1 - The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the

• d. All Building Monitor and Controls system are within the scope of this contract. These BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems shall be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.35.4.1.1 for details).

Contractor shall be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.). Software maintenance shall include security patching and minor revision updates as recommended by system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability.

• Regarding repairs, GSA is responsible for software upgrades, network issues, and supervisory controller repairs. The O&M contractor is responsible for repairs to localized field controllers (controllers associated with VAV boxes, air handlers, etc.)

• Who is currently providing the Water treatment service for the HVAC system? At what annual cost is it provided?

• What lighting control system is currently in use at each site? Is the lighting system maintenance and system upgrades included in the O&M contract? If so, who is currently providing this service? At what annual cost is it provided?

• Per C.1.1 - The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the

• d. All Building Monitor and Controls system are within the scope of this contract. These BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems shall be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.35.4.1.1 for details).

Contractor shall be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.). Software maintenance shall include security patching and minor revision updates as recommended by system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability.

Who is currently providing the Chiller repair and maintenance service? At what annual cost is it provided?

• Is the electrical maintenance included in the O&M contract (tight down, infrared testing) materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the

• a. Electrical systems and equipment.

? If so, who is currently providing this service? At what annual cost is it provided? The O&M contractor will not be providing names and costs of their subcontractors.

Is the generator repair and maintenance included in the O&M contract? If so, who is currently providing this service? At what annual cost is it provided? The O&M contractor will not be providing names and costs of their subcontractors.

economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the

• b. Mechanical, plumbing, (where systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account, an HSPD-12 card and complete all GSA online university required courses to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

• What is the annual cost of fuel for the generators?

• EG fuel costs - $2200 which has lasted for over a year

• Is the UPS maintenance included in the O&M contract? If so, who is currently providing this service? At what annual cost is it provided?

economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the

• a. Electrical systems and equipment.

• The O&M contractor will not be providing names and costs of their subcontractors.

Who is currently providing your backflow prevention test?. What is the annual cost? The O&M contractor will not be providing names and costs of their subcontractors.

Kinneary & Bricker Questions

From Clarification #2

Please clarify Question 12

Who is responsible for the 4 Fire Alarm telephone lines at the Bricker facility, GSA or the contractor? (There are costs involved that either need to added to bid or not)

- GSA is responsible for the phone lines via fire alarm system

Please clarify Question 24

I can find no reference in the RFP requiring the contractor to perform Pest Control services. Please clarify if the contractor is to perform pest control services under this contract? If yes, then please revise the RFP to reflect this requirement with associated pest control requirements.

-No pest control is required by the O&M contractor

RFP Questions

Does GSA provide any phone lines for telephones or ISP?

- GSA has an existing phone line in the maintenance office that can be used by the contractor, however contractor is responsible for payment

Does any particular cell phone provider work better in the buildings? How about Radios? Does GSA provide any radios? What works best in buildings?

- Verizon cell phone service works better in the building for Kinneary

Is there a high lift at both buildings? If yes are they GSA owned and will contractor be able to use them?

- GSA does not own any hydraulic lifts

Is Eddy Current test to be performed on both the evaporator and the condenser?

-Eddy current is just condenser

Please identify the number, manufacturer, and model number of hydraulic or mechanical bollards at each location.

- Bollards at Kinneary - Delta Scientific

No Bollards at Bricker

If the contractor is responsible for cleaning the Bricker kitchen range hood and duct system please provide the dimensions of the hood, the linear feet of duct, and the building exit point.

The O&M contractor is responsible for maintaining the hood fire suppression system. The cafeteria operator is responsible for cleaning the hood and appliances.

Hood Size: 12’-4” x 48”

Duct Size: 2 per <100”, Cooking Equipment: 60” x 24” Electric Range

The duct exits the building at the roof near the west/central side of the penthouse.

Grease Traps- Please provide the number and size of all Grease Traps?

There is one small grease trap in the back of the kitchen, I do not currently have the exact measurements.

Please provide the manufacturer, type, model number, and number of links for the Bricker kitchen hood fire extinguisher system.

Manufacturer is INSUL, there are 5 links rated at 360 degrees Fahrenheit.

Who owns the water treatment equipment installed in each building and will it remain for use by the contractor?

Water treatment equipment is GSA owned and will remain in the building.

Are the generators considered to be Level 1 or Level 2 generators per NFPA 110? Level

The Bricker Inventory line item 515 lists a Generator Load bank rated at 160 KW 480 VAC. Is this sufficient to test the generator at the percentage load required by NFPA 110? Yes

Who is responsible for re-fueling the Fuel Tank? GSA or the Contractor?

Contractor is responsible for re-fueling the fuel take, average use is about 400 gallons per year.

C.2.15 Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc.

Operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding.

What is the Average Fuel Gallon Usage per year?

average use is about 400 gallons per year

Exhibit J.5

Hydro Testing of Fire extinguishers (if applicable) 3, 5, & 12 year Bricker & Kinneary – both N/A

Please provide last testing dates as this a cost for bidding purposes?

Bibb Hose and Obstruction Tests 3 & 5 year Bricker – N/A / Kinneary – 2016

Please provide last testing dates for Bricker as this a cost for bidding purposes?

Please verify the contractor is not responsible for costs to upgrade the BAS Software. The 2 sections below seem to contradict each other? GSA is responsible for software upgrades

C.35.4 BAS Control Systems Control systems shall be maintained as designed. The Contractor is responsible for all system hardware;

for keeping software functioning and for reloading software in computers or controllers (application specific controllers -ASC) as necessary; for making set point adjustments as necessary and appropriate;

for other than reloading programs and for making operator level changes such as set point adjustments.

The Contractor is also responsible for periodic backups when the OCIO’s office does not provide this function. The Contractor is not responsible for upgrading the software and shall inform GSA of software update revisions and patches if required.

C.22.1 Control Systems

The Contractor shall be responsible for keeping manufacturer and/or O&M building system software (BAS, BMS software) functioning. This includes, but is not limited to, upgrading and/or re-installing manufacturer’s building system software on GFE computers and manufacturer’s building system controllers as necessary to keep current with manufacturer recommended release levels and to keep in compliance with all applicable GSA IT support policies and procedures.

C.40.4 Miscellaneous Work

The Contractor shall provide 2 hours and up to $200 (per location) for parts and supplies.

Do any hours carryover month to month if not used?

It looks like a portion of this paragraph was left out of the spec. The language should read as follows:

The Contractor shall provide 2 hours and up to $200 (per location) for parts and supplies (hours and dollar amounts are not cumulative to succeeding months) when requested by the CO or designee, to accomplish discretionary work in the buildings covered by this Contract.

Kinneary:

• The equipment list does not provide the details regarding the sprinkler system, it mentions there are 550 sprinkler heads, but I would need to know how many risers and the type of sprinkler system(s) (wet or dry?). There was also mention of a pre-action system. Again, I would need to know how many systems are on site;

3 risers for the sprinkler system. West, east and garage. 2 are wet and 1 is dry

• Does this building have a fire pump? If so, please confirm if there is more than one pump;

no fire pump, and we have a wet system and dry system, which the dry system in located in the upper parking garage

Bricker Federal Building:

• The equipment list indicates there are 45 CO2 sensors. Are these CO2 detectors that are connected to the fire alarm panel or are these units battery operated (not connected to panel) and are being manually tested.

CO2 detectors are connected to the BAS.

• Sprinkler system: the list mentions a dry system and a deluge system. Would need confirmation on how many risers/systems are on site There is 1 riser/system on site.

• Standpipe: would need to know how many standpipes. Usually each floor will have a standpipe.

There are 4 standpipes, 2 in the building and 2 in the garage. They go through each floor.

• Extinguishers: would need confirmation on the number of extinguishers. There was some confusion with regards to the stored pressure units, lines 650, 653 and 656 of the spreadsheet indicates there is 80 extinguishers but the description looks the same, so I am wondering if there are actually 80 or 240 EX. I also saw that there was 11 dry chemical EX.

there are 64 in the building.

C.2.15 Consumable Parts