SOW-_Columbus_Courthouse_Interior_Water_Damage_Repair_2017_11_13.pdf

DB Contract Statement of Work i

Statement of Work for

Design-Build (DB) Contract

Nov 13, 2017

PROJECT IDENTIFICATION

Project Name: Mold Remediation, Lead Paint Remediation , Asbestos Containing Material remediation, Repair to Interior Finishes, and Other Repairs

Project Number: RGA11064

Region: Southeast Sunbelt Region 4

Building Name: U.S. Post Office and Federal Courthouse, in Columbus, Georgia (GA0025ZZ)

Building Address: 120 12th Street Columbus, Georgia

Author: Paul DeHaven GSA Architect ii

TABLE OF CONTENTS

1. PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

GOALS:

OBJECTIVES:

1.3 Project Delivery Approach

1.4 Reference Materials

1.5 Site Access:

1.6 Site Inspection:

2. GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Owner’s Project Requirements (OPR)

2.4 Budget

2.5 Schedule

2.6 DB Contractor Team

2.7 Performance Objectives

2.7.1 Standards and Criteria Documents

2.7.2 Applicability

2.8 Document List

2.9 High Performance Green Buildings

2.10 Sustainable Design/LEED®

2.11 Fire Protection/Life Safety

2.12 Physical Security

2.13 Accessibility

2.14 Cost Management

2.15 Project Management Responsibilities

2.16 Design Quality Assurance

2.17 Codes and Standards Review

2.18 Constructability

2.19 Design Review Procedures

2.20 Electronic/Print Media

2.20.1 Computer Aided Design (CAD) Standards

2.20.2 Other Electronic Documents

iii

2.21 Plans and Specifications

2.22 DB Contractor Personnel Security Requirements

2.23 Credentialing and Return of Credentials

2.24 Expiration of this contract

2.25 Subcontracts

2.26 Document Security

2.27 Record Keeping

2.28 Construction General Requirements

3. SCOPE OF SERVICES

3.1 Pre-Design Stage

3.2 Design Stage

3.3 Construction Documents (CD) Phase

CONSTRUCTION STAGE

4.1 Construction Delivery Phase

4.2 Construction Administration

4.3 Construction Checklists

4.4 Turnover Process

4.5 Operation and Maintenance (O&M) Manuals Submittal

4.6 Warranties, Guarantees and Certificates

4.7 Final As-Built Drawings and Specifications

4.8 Closeout Stage

ADMINISTRATION

5.1 Payment for Construction Delivery Phase Work

5.2 Travel

5.3 Reproduction and Delivery

APPENDIX A - Owner’s Project Requirements

Reference Documents

Existing Building Information

Project Requirements

Work Restrictions Schedule Delays

Work Requirements

1. PROJECT DESCRIPTION

This Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Design-Build Services of a Design Build General Contractor (DBGC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract. The project involves the design and construction of mold abatement, lead paint abatement, asbestos abatement, and other repairs to the U.S. Post Office and Federal Courthouse, in Columbus, Georgia (GA0025ZZ) located at 120 12th street, Columbus Georgia.

The work includes building investigations to determine the extent of lead in the flaking paint on interior ceilings and walls, determine the extent of mold and mildew on interior ceilings and walls, and design of improvements/repairs to correct these deficiencies.

Design and removal of ACM floor tiles in the basement and Post Office work area on the first floor.

Design and repair of leaks at the basement window wells.

Design and repair of the leak in the basement outside wall in the US Courts Records Storage Room.

The project also includes: Updating the ceiling in the elevator lobbies on the second and third floors, suspended ceiling grid replacement, wall covering removal, patching sheetrock, and painting. See Appendix A for a listing for all work items by floor.

1.1 Project Type

This is a Repair and Alterations project, as further defined in the PBS P-100 Facility Standards for the Public Buildings Service, Appendix A. See the Standards and Criteria Documents section under General Requirements below.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build (DB) Contractor is to provide successful design and construction services for the completion of the project. Other project goals are as follows:

Utilize sustainable design and construction strategies where applicable and practical

Recycle demolished materials when possible

Utilize and specify materials containing recycled materials

Utilize and specify low VOC products

Meet all security and accessibility needs of the RBR CH Entry Pavilion

Safely, in full compliance with regulatory requirements, perform all work while the building is occupied.

OBJECTIVES:

The objective of this project is to execute a DB Contract that understands the needs and desires of the building tenants and the GSA as well as the realities of budget constraints and limitations.

1.3 Project Delivery Approach

The Design-Build project delivery method will utilize a qualified DB Contractor who will be responsible for the architectural/engineering services to complete construction documents as well as construction services.

1.4 Reference Materials

Reference materials, Existing Building Drawings, shall be made available to the DB Contractor upon request.

1.5 Site Access:

The arrangement for site access for visual inspection by interested parties should be made in advance through the GSA Property Management personnel. All site related questions shall be submitted in writing to the GSA Property Management and/or GSA Contracting Officer or their designated representatives.

1.6 Site Inspection:

Access arrangements for any inspections other than visual shall be made through the GSA Property Management personnel. These inspections shall be subject to approval by

GSA.

2. GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

2.1.1 The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the

GSA.

2.1.2 The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

2.1.3 This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services.

Construction Stage work includes performing construction in conformance with the performance specification provided in Appendix B. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

2.1.4 The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

2.1.5 The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

2.2.1 In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Owner’s Project Requirements (OPR)

2.3.1 The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.4 Budget

2.4.1 The estimated range for construction costs is $1,000,000- $3,000,000, which includes the DB Contractor fixed prices for Design Stage services.

2.5 Schedule

2.5.1 The project delivery schedule is as follows. Refer to the Submission and Review Schedules in the Administration Section 4 for more information and specific dates.

Notice to Proceed (NTP) Issued by GSA TBD

Construction Design Documents Completed 180 Days after NTP

Construction Completed 240 days after NTP

2.6 DB Contractor Team

2.6.1 The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

2.6.2 At a minimum, the DB Contractor key team members shall consist of the following:

Project manager

Architect

Engineers - all applicable disciplines – limited participation

Construction superintendent

Quality control superintendent

Construction supervisors

Safety program coordinator

Industrial Hygienist

Licensed / certified lead inspector / project designer

Licensed / certified asbestos inspector / project designer

Licensed / certified mold remediation / abatement project designer

2.6.3 The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

2.6.4 In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

2.6.5 During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

2.6.6 See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

2.6.7 See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.7 Performance Objectives

2.7.1 Standards and Criteria Documents

2.7.2 Applicability

2.7.2.1 All services must be conducted in accordance with the documents listed below.

The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8 Document List

2.8.1 Work shall conform to the most current version of the following list of documents;

this includes all addendums, memorandums, etc. to the document.

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

Architectural Barriers Act Accessibility Standard (ABAAS)

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

PBS Construction Specifications Format and Guidelines

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

Building Technologies Technical Reference Guide_FINAL_6.24.11

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.9 High Performance Green Buildings

2.9.1 To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

2.9.2 A. Minimum Performance Criteria for Recovery Projects for Existing Buildings and Limited Scope

2.9.3 Including the referenced:

2.9.4 B. High Performance and Sustainable Buildings Guidance 12/1/08

2.9.5 Please note that the reporting requirements are not applicable for this project.

2.9.6 Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.10 Sustainable Design/LEED®

2.10.1 The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

2.10.2 The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

Optimize Energy Use

Protect and Conserve Water

Use Environmentally Preferable Products

Enhance Indoor Environmental Quality (IEQ)

Optimize Operational and Maintenance Practices

Optimize the Recycling of Waste Construction Materials

2.10.3 GSA is required to buy recovered materials as designated by the U.S.

Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.11 Fire Protection/Life Safety

2.11.1 Except as otherwise indicated, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

2.12 Physical Security

2.12.1 This project is to be designed to meet the requirements established for a level 4 building in accordance with the Department of Justice Vulnerability Assessment of Federal Facilities. Building systems/components are to be designed to meet applicable levels of protection presented in the project specific risk mitigation tables contained in the Interagency Security Committee (ISC) Security Design Criteria for New Federal Office Buildings and Major Modernization Projects.

2.13 Accessibility

2.13.1 This project is to be designed to afford full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents.

2.14 Cost Management

2.14.1 Cost Estimating

2.14.1.1 This project utilizes a fixed price incentive contract for the design and construction services.

2.14.1.2 The estimated cost of the work (ECW) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract.

Construction Cost Management

2.14.2 This project utilizes a firm fixed price for the construction services.

2.15 Project Management Responsibilities

2.15.1 Communications Plan

2.15.1.1 The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

2.15.1.2 The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

2.15.1.3 The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

2.15.1.4 All presentations to non-GSA entities must be first approved by the GSA.

2.15.1.5 Detailed Project Schedule Development and Maintenance

2.15.1.6 The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

2.15.1.7 Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

2.15.1.8 The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work.

If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

2.15.1.9 Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.15.2 Project Progress Meetings/Presentations

2.15.2.1 During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

2.15.2.2 After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend regularly scheduled progress meeting(s) and regularly scheduled subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team as determined by all parties.

2.15.2.3 Each progress meeting shall include, at minimum, attendance from the DB Contractor’s project manager, superintendent, and at least one knowledgeable participate from the DB Contractor’s A/E team. Other participants from the A/E team may be required when issues arise.

2.15.3 Meeting Agendas, Attendance, Minutes and Correspondence

2.15.3.1 The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

2.15.3.2 DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

2.15.3.3 The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within 5 calendar days after each meeting.

2.15.3.4 The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 5 calendar days.

2.16 Design Quality Assurance

2.16.1 The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.16.2 Owner’s Review

2.16.2.1 GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

2.16.2.2 GSA or its contractor will conduct owner’s reviews to assure that:

The design is responsive to the GSA program goals, objectives; The renovated facility can be efficiently operated and Maintained; The design adequately and efficiently accommodates the space program; Interest of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.17 Codes and Standards Review

2.17.1 GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.18 Constructability

2.18.1 Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

The level of design complexity is consistent with the project’s schedule and budget constraints.

Materials, processes, equipment and labor are appropriate and available.

Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

Building systems are compatible and viable.

Drawings and specifications are complete and thoroughly coordinated among disciplines.

Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

Drawings are coordinated for multiple construction phases, if applicable.

Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

Existing conditions are shown correctly and adequately.

Construction options and unit prices are logical, thoroughly described and understandable.

Construction details are appropriate, complete, thoroughly described and workable.

General requirements items are thorough and properly addressed.

Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.19 Design Review Procedures

2.19.1 The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

2.19.2 All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

2.19.3 The DB contractor will prepare and submit the design review report with written responses within 7 calendar days after comment due date.

2.20 Electronic/Print Media

2.20.1 Computer Aided Design (CAD) Standards

2.20.1.1 Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.20.2 Other Electronic Documents

2.20.2.1 In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.21 Plans and Specifications

2.21.1 Provide 7 hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA. Full-size sheet sets should be formatted to fit on 22” x 34” recycled paper and half-size sets should be formatted to fit on 11” x 17” recycled paper. The DB Contractor shall deliver (via express mail, Fed-Ex, courier, etc.)

documents to personnel as directed by the GSA. The list of personnel (CM, GSA, and Courts) receiving submittal documents will be provided by the GSA.

2.21.2 Provide 2 compact discs with electronic versions of each submission. Ensure the discs comply with “Document Security” section below. Organize and name all electronic files according to project name, discipline, sheet number, sheet name, etc.

2.22 DB Contractor Personnel Security Requirements

2.22.1 In the performance of work required under this contract, all DB Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. DB Contractor personnel means DB Contractor employees and subcontractor employees at all tiers. This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

2.22.2 DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 180 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12). Credentialed DB Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

2.22.3 All other DB Contractor personnel requiring access to occupied building areas housing federal operations will be issued visitor badges upon entry, must wear their visitor badges visibly above the waist, and must surrender their visitor badges upon exit.

2.22.4 All non-PIV credentialed DB Contractor personnel must be escorted at all times (including after hours) while in occupied building areas housing federal operations. The escort must be a PIV credentialed individual who has been found suitable after completion of the required background investigation. An exception to this requirement will be provided for DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period exceeding 10 days but less than 180 days. These individuals shall undergo a law enforcement check. Those who receive favorable results will be granted unescorted access to specified building areas. Those who receive unfavorable results will be denied any access to occupied building areas housing federal operations, pending completion of any adjudication and/or appeal process or final determination.

2.22.5 Law Enforcement Checks and Background Investigations

2.22.5.1 The GSA will designate a Department of Homeland Security (DHS) Federal Protective Service (FPS) representative to coordinate the required law enforcement checks and background investigations. The DB Contractor shall justify the need for and obtain the GSA approval of all requests for DB Contractor personnel law enforcement checks or background investigations, before initiating further action.

2.22.5.2 For each DB Contractor employee (including subcontractor employees) required to undergo a law enforcement check, the DB Contractor shall provide a legible ten-print fingerprint submission.

2.22.5.3 For each DB Contractor employee (including subcontractor employees) required to undergo a background investigation, the DB Contractor shall provide the following documents:

A completed Questionnaire for Non-Sensitive Positions (Standard Form 85)

A legible ten-print fingerprint submission

A Declaration for Federal Employment (Optional Form 306) with items 1, 2, 8 through 13, 16, and 17a completed (or a document containing the same information)

2.22.5.4 The required forms may be downloaded from the GSA website at:

www.gsa.gov/forms .

2.22.5.5 The GSA will provide fingerprinting at no cost for DB Contractor personnel requiring law enforcement checks or background investigations. Alternatively, fingerprinting may be obtained from local or state law enforcement agencies. Any fees charged by these agencies shall be non-reimbursable.

2.22.5.6 The DB Contractor shall provide the documents required above to the GSA or directly to the designated DHS FPS representative, at least 30 days before the subject individuals will require daily/weekly access to building areas housing federal operations. The documents required for each applicant shall be provided in a separate sealed and secure envelope.

2.22.5.7 DB Contractor personnel for whom background investigations have been requested must appear at least once in person before the designated DHS FPS representative and present two acceptable original identity source documents. One of these documents must be a valid (unexpired) picture ID issued by a state government or the federal government.

2.22.5.8 DB Contractor personnel requiring daily/weekly access to building areas housing federal operations may be in possession of previously issued valid federal PIV credentials. For each such DB Contractor employee (including subcontractor employees), the DB Contractor shall provide evidence verifying that the employee: (1) possesses a valid (unexpired) federal PIV credential; and (2) has undergone the required suitability or national security level investigation comparable to or higher than that required on this contract. If both of these conditions cannot be met, a new background investigation shall be required.

2.23 Credentialing and Return of Credentials

2.23.1 A federal PIV credential may be issued after an initial background check has been completed. If the ensuing further background investigation results in a preliminary finding that the subject individual is unsuitable to occupy a position at the designated sensitivity level, the PIV credential may be revoked and the subject individual denied access to building areas housing federal operations pending completion of any adjudication and/or appeal process or final determination. Unsuitable individuals may be escorted out of building areas housing federal operations by DHS FPS, Immigration and Customs Enforcement (ICE), or other law enforcement entities, if necessary to protect government employees, property, and interests.

2.23.2 To receive an approved PIV credential, the applicant must appear in person before the designated DHS FPS representative and again present an original valid (unexpired) picture ID issued by a state government or the federal government.

Additionally, the applicant must sign an affidavit attesting to acceptance of the PIV credential and related responsibilities.

2.23.3 The DB Contractor immediately shall deliver to the GSA each federal PIV credential obtained for performance of this contract, under whichever of the following conditions occurs earliest:

2.23.4 Receipt of notification from GSA that the PIV credential has been revoked

2.23.5 Determination that the subject individual no longer requires daily/weekly access to building areas housing federal operations

2.23.6 Release of the subject individual from DB Contractor or subcontractor employment

2.23.7 Completion of subcontract work (for PIV credentials issued to subcontractor employees)

2.24 Expiration of this contract

2.24.1 In the event that a DB Contractor PIV credential is damaged, lost, misplaced or stolen, the DB Contractor immediately shall notify the GSA and, if needed, request a replacement. Damaged PIV credentials shall be returned to the GSA.

2.25 Subcontracts

2.25.1 The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this DB Contractor Personnel Security Requirements section.

2.26 Document Security

2.26.1 Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the following requirements regarding SBU building information.

2.26.2 Sensitive But Unclassified (SBU) Building Information.

2.26.3 The following requirements apply to information contained in this Contract that has been designated as Sensitive But Unclassified (SBU) building information:

(i) The Contractor shall submit to GSA all Contractor-generated documents that may contain SBU building information before the original or any copies are disseminated to any other parties. If GSA identifies SBU content in such documents, the Contracting Officer may direct the Contractor to imprint or affix SBU document markings to the original documents and all copies prior to dissemination.

(ii) The Contractor shall protect SBU building information by strictly limiting access to those individuals having a need to know such information acting on behalf of Federal, State, and local government entities, nongovernment entities engaged in the conduct of business on behalf of or with GSA, and firms currently registered as “active” in the Central Contractor Registration (CCR) database at www.ccr.gov. If a subcontractor is not registered in the CCR and has a need to possess SBU building information, the subcontractor shall provide to the Contractor its DUNS number or its tax ID number and a copy of its business license. This clause shall not be construed to encumber the dissemination of SBU building information to public safety entities.

(iii) The Contractor shall use session or file encryption when transmitting SBU building information electronically outside of the GSA firewall and network. The Contractor shall encrypt sessions or files with an approved NIST algorithm, such as Advanced Encryption Standard (AES) or Triple Data Encryption Standard (3DES), in accordance with Federal Information Processing Standards Publication (FIPS PUB) 140-2, Security Requirements for Cryptographic Modules. Encryption tools that meet FIPS 140-2 are referenced on the NIST web page found at the following URL:

http://csrc.nist.gov/groups/STM/cmvp/documents/140-1/1401vend.htm

All encryption products used to satisfy the FIPS 140-2 requirement should have a validation certificate that can be verified at the following URL:

http://csrc.nist.gov/groups/STM/cmvp/validation.html#02

(Note that not all vendors of security products that claim conformance with FIPS 140- 2 have validation certificates.)

(iv) When transmitting SBU building information contained in any physical media, including hardcopy and portable electronic data storage devices, the Contractor shall only use methods of shipping that provide services for monitoring receipt such as track and confirm, proof of delivery, signature confirmation, or return receipt. Portable electronic data storage devices include but are not limited to CDs, DVDs, and USB drives.

(v) The Contractor shall maintain a list of the entities and the firms to which it has disseminated SBU building information. This list must include at a minimum (1) the name of the entity or firm; (2) the name and contact information of the individual at the entity or firm who is responsible for protecting the SBU building information; and (3) a description of the SBU building information provided. Upon completion of the Work, the Contractor shall collect all lists maintained in accordance with this clause, including those maintained by any subcontractors and/or suppliers, and submit them to the Contracting Officer. The Contracting Officer may withhold final payment until the lists are received.

(vi) This Contract requires that the Contractor retain beyond the period of performance certain records that may contain SBU building information. With the exception of such records, upon completion of the Work, the Contractor shall either destroy all records containing SBU building information or return them to the Contracting Officer, as directed by the Contracting Officer. The Contractor shall destroy electronically stored SBU building information by deleting it or otherwise rendering it unreadable and incapable of being restored, in accordance with guidelines provided for media sanitization within Appendix A of NIST Special Publication 800-88, Guidelines for Media Sanitization, available at http://csrc.nist.gov/publications/nistpubs/800-88/NISTSP800-88_rev1.pdf. Examples of acceptable destruction methods for SBU building information are: burning or shredding hardcopies; physically destroying portable electronic storage devices; deleting and removing files from electronic recycling bins; and removing material from computer and hard drives using a permanent-erase utility such as bit-wiping software or disk crushers.

(vii) The Contractor shall verify to the Contracting Officer in writing that SBU building information has been disposed of as required in subparagraph (vi). The Contracting Officer may withhold final payment until written verification is received.

(viii) The Contractor shall immediately report to the Contracting Officer all improper disclosures of SBU building information. If the Contractor fails to comply with any provision of this clause, the Contracting Officer may withhold approval of progress payments until the Contractor provides a corrective action plan explaining how it will rectify any noncompliance and prevent future improper disclosures of SBU building information.

(ix) The Contractor shall insert the substance of this clause in all subcontracts.

2.27 Record Keeping

2.27.1 The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.28 Construction General Requirements

2.28.1 The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements.

Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3. SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Pre-Design Stage

3.1.1 Pre-Design Investigations

3.1.1.1 Review and validate site conditions, existing studies, surveys, analyses, and reports and identify additional services and tests that are required to fully document the project.

Review areas of work included in the subject project.

3.1.1.2 Verify walls and door locations and prepare as-built condition drawings to serve as the base for contract work. Accurately field measure all affected areas, as needed, to assure the plans are accurate. Take color digital photographs at this time.

3.1.2 Pre-Design Studies/Analyses

3.1.2.1 1. Prepare a Mold Remediation Study to determine the extent of mold and mildew in the work locations listed on sheet 1 through 4, located in Appendix A. Include in the report a narrative for the improvements/repairs to correct these deficiencies. Prepare a design for Mold/Mildew remediation.

3.1.2.2 2. Prepare a lead paint remediation study to determine the extent of lead in flaking paint in the work locations listed on sheet 1 through 4, located in Appendix A. Include in the report a narrative for the improvements/repairs to correct these deficiencies. Prepare a design for the lead paint remediation.

3.1.2.3 3. There is ACM in floor tiles in basement and first floor. The locations are identified on the drawings. Test the ACM floor tiles and prepare a design for the abatement of the floor tiles. Prepare asbestos abatement plan.

3.2 Design Stage

Provide a final design concept submission in accordance with the submission requirements listed in PBS-P100 and the following additional requirements:

3.2.1 Design Development (DD) Phase

Construction Work Sequence Planning

In coordination with the GSA, and tenant agencies, develop, maintain and update a construction work sequence plan addressing:

Construction phasing approach for each floor

Use of any fast tracking to achieve best value for the Government

Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning

Temporary/swing space moves, including all aspects of tenant relocation(s) (telecommunications, furniture relocations, etc.)

Possible labor and/or material shortages

Ordering of long-lead delivery materials

3.2.2 In-Progress DD Submission

For all construction work prepare and submit separate in-progress CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of floor plans and specifications outlining the work on each floor.

3.2.2.1 In-Progress DD Review

3.2.2.1.1 Reconcile review comments and provide the GSA with written responses to all comments.

3.3 Construction Documents (CD) Phase

3.3.1 CD Coordination

3.3.1.1 Construction Work Sequencing and Coordination Plan

3.3.1.2 Prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide a corresponding schedule of planned in-progress and final CD submissions for the self performed work and all subcontract work packages. Update the construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3.3.2 CD Coordination (Special Tasks)

3.3.2.1 Conduct a CD Phase coordination meeting to address envelope integrity in detailing plans and developing specifications to ensure envelope thermal and moisture integrity.

3.3.2.2 Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, permits, etc., are addressed in the construction specifications.

3.3.2.3 In-Progress CD (50% Design) Submissions

3.3.2.4 For all construction work prepare and submit separate in-progress CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of plans and specifications.

3.3.2.5 For all construction work provide an in-progress construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA.

3.3.3 In-Progress CD Reviews

3.3.3.1 Reconcile review comments and provide the GSA with written responses to all comments.

3.3.4 Final CD (100% Design) Submissions

3.3.4.1 For all construction work prepare and submit separate final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans and specifications.

3.3.4.2 For all construction work provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements.

3.3.4.3 GSA CAD Library Coordination

3.3.4.3.1 Coordinate with the GSA regional CAD librarian and regional spatial data management coordinator to log-in the final CD submissions to the GSA document library.

CONSTRUCTION STAGE

Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work.

4.1 Construction Delivery Phase

4.1.1 Construction Start Coordination Pre-Construction Conference

4.1.2 Participate in the pre-construction conference.

4.1.3 Preconstruction Photographs

4.1.3.1 Provide quality color photographs of different views of the existing spaces.

Views should include each exposed exterior side of the building and all significant interior spaces. Views selected should be suitable to serve as “before” photographs for comparison with final photographs to be taken after the construction is complete.

4.1.3.2 Provide a compact disk (CD) containing two sets of digital images of all photographs. One set shall be in CMYK TIFF or EPS format, with a minimum resolution of 300 dpi when opened to 8 inches by 10 inches. The other set shall be in JPEG format with a minimum resolution of 100 dpi when opened to 8 inches by 10 inches.

4.1.3.3 All digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing the GSA to reproduce the images without compensation in print and electronic media.

4.2 Construction Administration

4.2.1 Schedule of Values

4.2.1.1 Prepare and submit schedule of values for the GSA approval.

4.2.2 Construction Delivery Phase Recordkeeping

4.2.2.1 Refer to Division 1 of the DB contract performance specification for requirements.

4.2.3 Construction Progress Reporting

4.2.3.1 Refer to Division 1 of the DB contract performance specification for requirements.

4.2.4 Construction Safety Program

4.2.4.1 Refer to Division 1 of the DB contract performance specification for requirements.

4.2.5 Project Progress Meetings

4.2.5.1 Refer to Division 1 of the DB contract performance specification for requirements.

4.2.6 Construction Schedules

4.2.6.1 The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

4.2.6.2 The DB Contractor shall continuously monitor actual progress against the project schedule, identify any delays or potential delays and immediately notify the GSA of such delays or potential delays.

4.2.7 Submittal Processing

4.2.7.1 Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

4.2.7.2 Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

4.2.7.3 Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

4.2.7.4 Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

4.2.7.5 Expedite the processing of submittals to minimize approval times.

4.2.8 Inspections and Testing

4.2.8.1 Develop an overall field inspections and testing plan. (e.g., HVAC performance, etc.).

4.2.8.2 Conduct inspections and tests as required by the construction specifications.

Conduct construction safety (OSHA) inspections as required.

4.2.9 Clarifications/Requests for Information/Change Orders

4.2.9.1 Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

4.2.9.2 Upon…