Pre-Proposal_Site_Visit_Questions_and_Responses.pdf

Project: Columbus Courthouse Interior Water Damage Repair

Location: U.S. Post Office & Federal Courthouse 120 12th Street Columbus, GA 31901

Solicitation #: 47PE0218R0012

Date: July 13, 2018

Pre-Proposal / Site Visit Questions and Responses

1. Technical - Can CPARS/CCAS Evaluations be submitted in lieu of PPQ's for Past Performance?

GSA RESPONSE: No CPARS/CCAS Evaluations cannot be submitted in lieu of the Past Performance Reference Questionnaire (PPRQ).

2. Technical - If PPQ's are still required, please clarify if they are to be sent directly from Agency to GSA contract specialist, or if they should be submitted by contractor with proposal Package.

Current provided PPQ Form is in conflict itself and then conflicts with Technical requirement. Also please clarify date PPQs are to be submitted?

GSA RESPONSE: Yes, the PPRQs are required and should be sent directly from the agency to GSA via email to wanda.george-james@gsa.gov NLT the Proposal Due Date of July 25, 2018 @ 2:00 PM EST. An updated PPRQ will be provided (see attachments).

3. SOW 3.1.2.1 - Pre-design requires Mold Study, please clarify proposal should only include costs for the Study ( that cost to be covered under design Clin), and that contractor is not to include a cost for removing mold, since no one knows how much mold is present or even if it is present? If mold is present, it can be smaller or larger in the matter of days very difficult to Quantify.

GSA RESPONSE: A Mold study is required in the SOW. Also, in Appendix A work items, there is a room by room listing of areas where mold was discovered and is to be removed under this contract.

4. SOW 3.1.2.2 - Pre-design requires Lead Study, please clarify proposal should only include costs for the Study ( that cost to be covered under design CLIN), and that contractor is not to include a cost for removing Lead, since no one knows how much Lead is present or even if it is present?

GSA RESPONSE: A lead paint study is required in the SOW. This study is to be performed prior to any painting and the location of lead paint shall be identified. Encapsulation of lead paint is acceptable as long as the encapsulation complies to all state and federal paint containing lead requirements.

5. SOW 3.1.2.3 - Clarify that Asbestos study is not required, and that contractor shall test only the floor tile areas identified in SOW as Asbestos containing. Seems like if you know it is asbestos, that we would not need to test it again, we would just carry in our proposal to remove the floor tile as asbestos containing?

GSA RESPONSE: Contractor shall test for the Asbestos floor tile and window caulking.

120 12th Street Columbus, GA 31901

6. General - When will the asbestos/lead survey be released?

GSA RESPONSE: This item is being reviewed by GSA Legal and existing asbestos/lead survey information will only be released to the awarded Contractor.

7. SOW B-3 - Who will be responsible for moving the CSO command station equipment, this is not something that can just be slid out of the way. Also note that they room this equipment is located in will likely be unuseable for several days during abatement process.

GSA RESPONSE: The General Contractor will be responsible for this work.

8. SOW - Should lead survey include interior and exterior of windows?

GSA RESPONSE: Lead paint survey should include only interior paint and paint on exterior caulking.

9. SOW - Since exterior of the windows were not accessible, and we do not know the current condition of the windows, can GSA provide a count on the windows to be included in the proposal with an allowance amount for each window that includes all work activities to include scaffolding?

GSA RESPONSE: Yes, GSA can provide drawings of the exterior windows. Please contact the Contract Specialist for copies of these drawings. Contractor is responsible for verifying existing conditions.

10. SOW - Should Contractor include under the design costs and Asbestos Survey of the existing windows? Depending on the answer please also clarify if Contractor shall include any costs for removal of asbestos at the existing windows?

GSA RESPONSE: Asbestos may be in the caulk. Contractor shall test caulking for asbestos containing material.

11. SOW - Should Contractor assume that no utilities are present in areas in and around the work required to waterproof the exterior around the building that is below grade? Or will GSA provide an allowance amount to include in our proposal for this potential issue? We do not know what is under the ground, unless GSA has some historical data that they can share.

GSA RESPONSE: Utilities are near the window wells. Drawing of utilities are available, however, these drawings may not be accurate. Contractor is responsible for verifying existing conditions.

12. SOW B-8 - Please provide some type of specification for providing painted floors over floors where ASBESTOS mastic has been removed, we have tried this in the past and did not get consistent results?

GSA RESPONSE: SOW states to install VCT over concrete floors where asbestos is removed.

120 12th Street Columbus, GA 31901

13. SF 1442 - CLIN 0006 states option line Basement. SOW for Basement B-14 and B-15 are both listed as options, should this line include costs for both?

GSA RESPONSE: Yes.

14. SOW Area 1-4 - Can GSA provide some type of phasing plan for the work required to remove asbestos flooring in areas controlled by the POST OFFICE. We have done this before, and since they only shut down on holidays and Sundays, it is very difficult to get a schedule put together that will allow continuous work. We need something to assume, so if it changes everyone is aware of the schedule and cost impacts, whether they are positive or negative?

GSA RESPONSE: Specific phasing cannot be determined at this time and will depend on timeframes, required for proper removal of HAZMAT in designated areas. Some after hours and/or weekend work should be anticipated.

15. SOW - Can GSA provide an allowance amount that should be included in the proposal for the Chauffeur ceilings, this requirement seems to be open ended from an expectation stand point?

GSA RESPONSE: Reference the “ADDITIONAL SOW CLARIFICATIONS” below.

16. SOW Attic - Can GSA provide an actual square footage to use for replacement of the R-19 insulation? We were not allowed access and we do not know the total SF of the area?

GSA RESPONSE: Drawings of the building can be provided for area calculations. Please contact the Contract Specialist for copies of these drawings. Contractor is responsible for verifying existing conditions.

17. SF 1442 - Please provide clarification on what should be included in each of the listed CLINs.

For example CLIN 0002 appears to include all work activities for CLINs 0003, 0004,0005 and 0006?

GSA RESPONSE: CLINs 0003, 0004, & 0005 shall only include direct costs (preparation, containment, removal, cleaning, monitoring, etc.) associated with asbestos abatement, mold remediation, and lead based paint abatement. General Conditions and General Requirements shall be included in CLIN 0002.

18. Price Form - Can GSA provide this form in Excel? Also can GSA provide a detailed description of how this form is to be used, ie., should the individual back sheet be created for each division and then the total of the individual division sheets be carried to the cover sheet. Also should one of these be provided for each CLIN listed on the SF 1442?

GSA RESPONSE: Yes, the price form will be provided in Excel format by GSA (see attachments). Correct, a breakdown sheet is to be provided for each CSI Division and summarized in the Cover Sheet. Not required for each CLIN.

19. General SF 1442 - From an accounting standpoint should each CLIN stand on its own for pricing purposes, so if GSA was to remove one of the clins it would not impact cost carried for

120 12th Street Columbus, GA 31901

Solicitation #: 47PE0218R0012

Date: July 13, 2018 onsite management in other CLINs, or should all General conditions and General requirements be covered in CLIN 0002?

GSA RESPONSE: CLINs 0003, 0004, & 0005 shall only include direct costs (preparation, containment, removal, cleaning, monitoring, etc.) associated with asbestos abatement, mold remediation, and lead based paint abatement. General Conditions and General Requirements shall be included in CLIN 0002.

20. Technical - Can the page limitation for the resumes be change to 3 pages, and can the overall page limitation be increased by 15 pages to 55 pages?

GSA RESPONSE: No.

21. General - Will the window wells stay in place and excavation be limited to the exterior walls of the well? If so, do we excavate to the footing of the main building wall?

GSA RESPONSE: This is a means and methods question and cannot be answered by GSA.

22. General - If well walls are removed, as currently being done by other Contractor, is the new Waterproofing membrane applied only to the new CMU infill where window is located?

GSA RESPONSE: The SOW states the window wells leak and are to be corrected. If the design of the waterproofing determines the waterproofing is only needed at the new CMU then this is acceptable.

23. General - The current Contractor is not excavating to the bottom of the wells and only applying a waterproofing coating to the remaining interior well walls. The Waterproofing terminates at the dirt line and NOT below grade. Is this the plan for the new SOW?

GSA RESPONSE: The SOW states the window wells leak and are to be corrected. If the design of the waterproofing determines the waterproofing can terminate at the dirt line then this is acceptable.

24. General - What is the approved product or system being used on the window wells in the current phase underway?

GSA RESPONSE: GSA will not recommend a product used by a Contractor, if you wish to question the subcontractor installing waterproofing, that is acceptable.

25. General - Can scaffold be attached to the building in order to caulk the windows?

120 12th Street Columbus, GA 31901

Solicitation #: 47PE0218R0012

Date: July 13, 2018

26. General - Can silicone sealants be utilized on the windows versus the non-sag polyurethane specified?

GSA RESPONSE: Only if the silicone sealant is submitted as an equal substitute product, it is reviewed/approved by your design staff and approved by GSA.

27. General - Who owns the sidewalk on the left side elevation? These may need to be removed based on the degree of excavation required?

GSA RESPONSE: US Government owns the sidewalk and one lane road on the light well side of the building.

28. General - Can GSA provide drawings showing the Property line for the building?

GSA RESPONSE: Yes, this is available. Please contact the Contract Specialist for copies of these drawings. Contractor will need to verify existing conditions.

29. General - Are CAD files of the existing building available? Are as-built drawings of MEP systems available?

GSA RESPONSE: Yes, however CAD drawings may be limited. Please contact the Contract Specialist for copies of these drawings/documents. Contractor will need to verify existing

30. General - Will documents for current construction project (addition) be made available for reference? Are details regarding current window well closures available?

GSA RESPONSE: Yes, however, they may be limited. Please contact the Contract Specialist for copies of these drawings/documents. Contractor will need to verify existing conditions.

31. General - Will any exterior work need to be coordinated with GSA's Historic SME, or other local/regional Historic specialist?

GSA RESPONSE: No, re-caulking is typical building maintenance and does not require historical approval.

32. General - Please confirm the design intent and existing conditions of the elevator lobbies on the 2nd & 3rd floors. What was observed on site seems to be different from what is described in the SOW.

33. General - Please clarify what is meant by "...chauffers and additional crown moulding..." in reference to the elevator lobbies. More definitive design intent is needed for pricing and scope intent. It is not clear what is meant by "chauffers".

120 12th Street Columbus, GA 31901

Solicitation #: 47PE0218R0012

34. General - Please provide exterior elevation drawings and window drawings to understand the scope and extent of proposed window repair and sealant work.

GSA RESPONSE: Exterior drawings of the building will be available. Please contact the Contract Specialist for copies of these drawings/documents. Contractor will need to verify existing

35. General - Please clarify sentence on page 27 (updated SOW, dated June 18, 2018) under paragraph “Special Work Items, 3. Caulk Winds : "....Window do included are;..."

GSA RESPONSE: Narrative should read as follows: “Windows that do not require any repair are;

any new windows added in the last two years, and windows in the basement.”

36. General - Are there any known irrigation systems around the perimeter of the building?

GSA RESPONSE: Yes, there may be drawings available. Contractor should contact Contract Specialist. Contractor will need to verify existing conditions.

37. General - Are there any known utilities entering the building in the area of work.

GSA RESPONSE: There is a gas line and a water/sprinkler line at two of the light wells. Contractor is responsible for verifying existing conditions.

38. General - What arrangements have been made with the US Postal Service to perform abatement in their leased area.

GSA RESPONSE: The building tenants are aware of this planned work. Specific scheduling, phasing, and coordination will be discussed during the design phase. USPS management will be engaged in planning and coordination during the design phase and pre-construction once we know details of the specific impact to their operations. They will work with us not only to allow the needed work but because they need to mitigate impact to their retail operations and exposure to hazards for their employees. Some after hours and/or weekend work should be anticipated.

39. General - Is there a civil engineering drawing available defining the property lines.

GSA RESPONSE: Yes. Contractor should contact Contract Specialist. Contractor will need to verify existing conditions.

40. General - Are there any rilem tube tests?

120 12th Street Columbus, GA 31901

Solicitation #: 47PE0218R0012

41. General - Are there any tests proving the source of the moisture penetration?

42. General - Is there a warranty expected on work performed on the moisture proofing of the window wells.

GSA RESPONSE: Yes, a warranty on all work is expected. Warranty information shall be submitted at the proposal stage for GSA review.

43. General - Who is to provide air monitoring for the Abatement?

GSA RESPONSE: The General Contractor shall provide air monitoring throughout the abatement process. In addition, GSA may consult a third party monitoring service.

44. General - Will GSA require Daily pump readings from the General Contractor or will GSA perform this task with an independent Contractor outside the scope of work?

GSA RESPONSE: Contractor shall provide as needed.

45. General - Who is responsible for removing the furnishings and components from the work area and who is responsible for putting them back.

GSA RESPONSE: The General Contractor is responsible for moving furnishings as required to complete the work.

46. General - Is there only one clearance protocol for Asbestos Sampling or will there be other protocols from the Postal Service?

GSA RESPONSE: We do not believe there are any US Postal Service specific protocols for asbestos sampling.

47. General - Will the Postal Service be petitioned off and allowed to operate during abatement?

GSA RESPONSE: The US Postal Service must remain operational. Phasing and coordination will be necessary to accomplish HAZMAT abatement and work in their space.

48. General - What is the standard Lead Clearance for re-occupation for the Federal Workers and Postal Workers?

GSA RESPONSE: Re-occupation of space will depend on acceptable monitoring and testing results as well as time needed to re-establish any operations or office functions that may have been temporarily disrupted.

120 12th Street Columbus, GA 31901

49. General - Will copies of previous asbestos sampling analysis reports be available?

GSA RESPONSE: Yes, if available however will only be provided to awarded Contractor.

50. General - Will immediate air sampling results be required during the asbestos abatement in the Post Office area?

GSA RESPONSE: Air sampling must follow all required standards.

51. General - Will the new elevator they are installing now, be ready for us to use for the abatement?

GSA RESPONSE: No, the new elevators serve only the Judge and prisoners.

52. General - Is there a RECENT mold survey available?

GSA RESPONSE: GSA has a study prepared in 2014 that will be available. This item is being reviewed by GSA Legal and existing information will only be released to the awarded Contractor.

53. General - Current exterior construction timeline/end?

GSA RESPONSE: The estimated completion date for the ongoing Capital Security Project (CSP) is October 2018.

54. General - What is the operational plan for court and post office during abatement work/ who is coordinating?

GSA RESPONSE: The building will remain operational during construction. Phasing will be required to minimize disruption and maintain operations. Coordination will be facilitated by the GSA PM, Building Manager and Agency Representatives. The Contractor will be responsible for scheduling.

55. General - 20% bond is extremely high/unusual – is this correct?

GSA RESPONSE: Yes, as stated in the RFP letter, the following is required:

Bid Guarantee - A Bid Guarantee in the amount of 20% of the Bid price not to exceed $3million dollars is required and should be submitted along with the Offeror’s Proposal. Failure to furnish a bid guarantee in the proper form and amount, by the time set for receipt of proposals, may be cause for rejection of the proposal.

120 12th Street Columbus, GA 31901

Performance and Payment Bonds (FAR 52.228-15) - The successful Offeror shall be required to provide a Performance and Payment Bond for this requirement. The amount of the Performance and Payment Bond shall be 100 percent of the agreed upon price.

Submission of the Performance and Payment Bonds are required within ten (10) days of the award. The performance and payment Bonds shall provide for the full contract performance period plus a one-year period.

ADDITIONAL SOW CLARIFICATIONS

SECOND FLOOR - See Sheet 4

1. Second Floor Elevator Lobby - Area labeled as 2-1 on the Second Floor Plan.

a. Replace 1x1 acoustical ceiling tile with new sheetrock ceiling with chauffeur’s and additional crown molding, repair and paint existing crown molding.

Replace the existing statement with this statement…...

a. Second Floor Lobby Ceiling work: Repair existing crown molding, install additional crown moldings at existing crown molding locations, and paint new and existing moldings.

THIRD FLOOR – See Sheet 5

1. Third floor elevator lobby and lobby at the entrance to the courtroom balcony - Area labeled as 3-1 on the Third Floor Plan

a. Replace 1x1 acoustical ceiling tile with new sheetrock ceiling with chauffeur’s and additional crown molding, repair and paint existing crown molding.

Replace the existing statement with this statement…

a. Third floor lobby ceiling work: Replace 1x1 acoustical ceiling tile with new sheetrock ceiling, Repair existing crown molding, install additional crown moldings at existing crown molding locations, and paint new and existing moldings.

Contractor shall include $10,000 total allowance for installation of new crown molding at elevator lobbies.