Solicitation.pdf

CIT CONSTRUCTION Solicitation No.47PC0318R0009

General Construction Services is required for Facade Upgrade at the James L. Watson U.S. Court Of International Trade (CIT), One Federal Plaza, New York, NY

The Solicitation

552.219-71 Notice to Offerors of Subcontracting Plan Requirements (MAR 2012)

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $700,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled vet

Notice of Equal Employment Opportunity (EEO) Compliance Plan GSA has partnered with the Department of Labor to ensure compliance with equal employment opportunity requirements that apply to this project. An EEO Compliance Plan is required after the award.

Notice of Commercial Package Carriers Because of increased security standards, commercial package carriers may experience delays in making deliveries to the address designated for receipt of offers. United States Mail delivered to Government offices in the Washington, DC area is subject to irradiation, significantly delaying deliveries and potentially damaging or defacing mail contents. Offerors should take these facts into consideration when determining how and when to transmit offers to the office designated for receipt.

Document: C201-SB GC/DEC 2017 (The Solicitation)

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit – Construction H. Receipt of Offers

II. Proposals

A. Proposal Contents B. Proposal Format C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements of Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified

IV. FAR/GSAR Solicitation Provisions

A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR 101-29

B. FAR 52.211-3, Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Items Description

C. FAR 52.216-1 Type Of Contract D. FAR 52.222-5 Construction Wage Rate Requirements-Secondary Site of Work E. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction F. FAR 52.225-10 Notice of Buy American Requirement-Construction Materials G. Buy American Exceptions H. FAR 52.233-2 Service of Protest I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference J. GSAR 552.102 Incorporating Provisions and Clauses by Reference K. Additional Provisions L. Certified Cost or Pricing Data

V. Instructions to Offerors and Clauses A. FAR 52.215-1 Instructions to Offerors – Competitive Acquisition B. FAR 52.219-14 Limitations on Subcontracting C. FAR 52.219-18 Notice of Competition Limited to 8(a) Eligible Participants D. FAR 52.223-21, FOAMS (Jun 2016) E. FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 F. Security Requirements G. Additional Clauses

VI. Method Of Award

A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness/Price Realism D. Unbalanced Price E. Non Price Factors F. Evaluation of Joint Ventures

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses / 8(a) Small Businesses / HUBZone Small Businesses / Service-Disabled Veteran-Owned Small Businesses / Economically Disadvantaged Women-Owned Small Business Concerns / Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program / Competition Limited to Eligible 8(a) Concerns, in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement.

Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) The Agreement and Attachments to the Agreement

(5) Other Forms Required For Submission with Proposals

(6) Project Manual, Drawings and Blast Protection Report.

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Authorized Representative Information:

Contracting Officer’s Information

Name: Roxanne Gill 212-264-0675 roxanne.gill@gsa.gov

Address: One World Trade Center, Fl 54, New York, NY 10007

Telephone: 212-264-0675

Email:Roxanne.gill@gsa.gov

Alternate POC Information

Name: Megan Jadrosich

Address: One World Trade Center, New York, NY 10007. FL 54

Telephone: 347-843-2853

Email:megan.jadrosich@gsa.gov

I.D. Pre-Proposal Conference & Site Visit

A Pre-proposal Conference and Site Visit regarding this solicitation is scheduled as follows:

Date: October 30, 2018

Time: 2:30-4:00 pm

Location: 26 Federal Plaza, 6th floor, conference room E, New York, NY

Information regarding the pre-proposal conference and Site Visit:

Interested parties must notify the Contracting Officer in advance of the meeting.

I.E. Estimated Price Range The estimated price range for the Project is between $1,000,000.00 and $5,000,000.00

I.F. FAR 52.228-1 Bid Guarantee (Sep 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit – Construction (Feb 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visits and pre-proposal conference will be held at the following dates and times:

Date: October 30, 2018

Time: 2:30 – 4:00 pm, 26 Federal Plaza, NY 6th Floor Conference room E

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than four (4) representatives from each Offeror. Offerors shall submit a Visit Authorization Request (VAR) identifying all attendees from their respective team.

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit. Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the VAR to the point of contact listed below.

For further information about the site visit or access requirements, please contact:

Name: Megan Jadrosich, Project Manager

Address: 26 Federal Plaza, New York, NY Conference Rm E, 6th floor

Telephone:347-843-2853

Email: megan.jadrosich@gsa.gov

I.H. Receipt of Offers http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375 mailto:megan.jadrosich@gsa.gov

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 4:30 pm local time on the following date and at the following address.

Date: November 30, 2018 Address: email proposals to roxanne.gill@gsa.gov NO HARD COPIES WILL BE ACCEPTED

II. Proposals

II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Price Proposal

2. Technical Proposal

3. Representations and Certifications

4. Standard Form 24, Bid Bond

5. GSA Form 527 – Contractor’s Qualification and Financial Information

II.B. Proposal Format Part I shall be the offeror’s Price Proposal and it shall contain the pricing information for the base, options and alternatives. Part II shall be the offeror’s Technical Proposal, which will provide the response to the technical factors demonstrating the offeror’s technical capabilities.

Technical and Price Proposal shall be sent as (2) two separate email attachments. All emails must be received by the GSA by the due date and time listed above. Proposal shall be submitted via email to Roxanne.Gill@gsa.gov and must copy Sebastian.Asaro@gsa.gov.

Part I should be one pdf clearly labeled as a whole price proposal and include the:

● Solicitation, Offer & Award (SF-1442 and all Supplemental Pages),

● Bid Bond (SF-24) and

● Contractor’s Qualifications & Financial Information, GSA Form 527

Part II should include the:

● Technical Proposal

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

mailto:roxanne.gill@gsa.gov mailto:Sebastian.asaro@gsa.gov

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

The following criteria represent the factors that will be used by the Source Selection Evaluation Board in evaluation of offerors. Price proposals will also be evaluated. The technical evaluation factors are outlined below with their relative importance. Percentages are included to clarify the relative importance of each factor and will not be used in a calculation or algorithm to determine the best value to the Government.

Factor 1: Experience of Offeror (General Contractor) on Similar Projects……………………..50% Factor 2: Qualification of Key Personnel…………………………………………………..……….20% Factor 3: Past Performance of Offeror (General Contractor) on Relevant Construction Projects………………………………………………………………………………………………...15%

Factor 4: Project Execution and Quality Control Plan…………………………………………….15%

FACTOR 1: EXPERIENCE OF OFFEROR (GENERAL CONTRACTOR) ON SIMILAR

PROJECTS

The offeror should submit the required information on the Experience Summary Table (Attachment A1) as well as Project Fact Sheets (Attachment A2) for three (3) projects. Two

(2) of the three (3) projects must have a minimum construction cost of one million dollars ($1,000,000) each. All must have been successfully and substantially completed within the past twelve (12) years. The Offeror should have served as the Prime GC or CMc on the submitted projects. Demonstrated experience on projects similar to this contract will lead to a higher rating for this factor. A project will be considered similar based on the independent judgement and consensus judgment of the Source Selection Evaluation Board (SSEB) members that the project has enough characteristics in common with the subject project that it can be determined relevant experience. Projects determined to be not relevant or only partially relevant will receive no or lesser weight, resulting in a lower rating for this factor.

Similar projects are described as:

● Fragment Retention (a.k.a. Blast) Film Installation for multiple floors of a Multi-Story Office Building or building-wide for a Large (30,00 s.f. or more in size) Single-Story Office Building

● Glass Façade Hardening for one or more floors of a Multi-Story Office Building Project or for building-wide for a Large (30,00 s.f. or more in size) Single-Story Office Building

● Glass Facade Installation or Glass Façade Replacement for multiple floors of a Multi-Story Office Building Project or for a building-wide project for a Large (30,00 s.f. or more in size) Single-Story Office Building.

A single project identical in all aspects to this project may not exist; therefore, the Government will consider the combination of experience demonstrated by the three (3) submitted projects.

The submitted projects must be at a minimum related to medium to large-scaled renovations or new constructions of an office building, courthouse or acceptable institutional building*.

*An acceptable institutional building is a building built for schools, colleges, hospitals, libraries, museums, performing arts institutions, laboratories or airports. Warehouses and industrial buildings will not be considered an acceptable institutional building for this solicitation.

Having relevant construction experience helps demonstrate capability to perform the work required under this contract. In assessing the experience level and assigning a rating for this factor, the Government will consider the similarity of the experience to the work required under this contract, including scope, complexity and magnitude. Significantly more weight will be given to individual projects meeting all of key elements. Minimal or negligible relevant experience in one or more key elements may result in an unacceptable rating for this factor.

Complexities that the Source Selection Evaluation Board will be evaluating for in rating this Factor include:

● Experience dealing with schedule constraints, management and administrative requirements, security requirements, unique design criteria and/or technical complexity, and coordination requirements involving multiple agencies or stakeholders.

● Experience successfully managing an interior office repair or alteration project(s) wherein continued occupancy by one or more tenants was supported during construction and involved special handling due to the continued occupancy requirement and a need for minimized disruption to tenant operations during construction. For example, special handling of a building project for this requirement may be via communication plans, phasing plans, special scheduling of work elements and/or coordination of furniture and equipment temporary moves.

● Experience in management of building projects involving hazardous building materials removals and/or special handling.

Offerors are requested to complete all blocks on each form. Lack of response on any field may be interpreted by the Government as a non-responsive proposal or the uncertainty and associated risk may result in a lower rating for this factor. The burden of providing complete and accurate information lies with the Offeror; however this does not preclude the Government from obtaining information from any other source. Limit each Project Fact Sheet, Attachment A2, to no more than three (3) 8 ½” x 11” pages. Each page shall be one sided, single spaced, with a minimum 11 point Times New Roman font. If the information submitted pages. Each page shall be one sided, single spaced, with a minimum 11 point Times New Roman font. If the information submitted exceeds the page limitations, only the first three (3) pages will be evaluated.

Note for Joint-Venture Offerors: If relying on past experience and performance of the individual firms, at least one (1) project must be presented for each Joint venture partner.

Greater weight will be given to projects that demonstrate prior teaming of the Joint venture partners.

FACTOR 2: QUALIFICATION OF KEY PERSONNEL

This factor assesses the qualifications of the proposed key personnel in terms of their academic/professional qualifications and their related work experience. The individuals presented must be individuals who will be assigned to the project. The Offeror shall submit resumes for each of the key personnel proposed for this project for the positions identified below. Resumes shall include all pertinent information that clearly exhibits the qualifications of the proposed personnel. Resumes for each individual shall summarize the qualifications, professional designation, experience, education, skills and professional background information. Resumes must list the key personnel roles/responsibilities for the projects listed.

Submit resumes for the following positions:

● Project Manager (PM) o Minimum Qualifications of this position: The PM shall have a minimum five (5) years of project management experience related to architectural or civil works projects.

● Construction Superintendent o Minimum Qualifications of this position: The Construction Superintendent shall have a minimum of seven (7) years of construction management experience related to oversight of architectural or civil works projects, with a minimum of three (3) years directly related to building renovation, major building repair or alteration or new building construction projects.

FACTOR 3: PAST PERFORMANCE OF OFFEROR (GENERAL CONTRACTOR) ON

RELEVANT CONSTRUCTION PROJECTS

The purpose of this factor is to review the Offeror’s record of past performance as the GC or CMC on relevant construction projects. The Offeror shall submit Past Performance Questionnaires (PPQs) – Attachment A3, completed by applicable client for each project included in its proposal for Factor 1 – Experience on Similar Projects. Completed PPQs should be submitted with the proposal. Ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror shall complete the first page of the PPQ as well as the Client Point of Contact Information and shall submit it with a statement of what attempt was made by the Offeror (e.g. “Sent to Mr. Smith by email on 12/1/2018”). If the client requests, the client may submit a questionnaire directly to the Government’s Contracting Officer prior to proposal closing date. Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/new PPQ from a client for any submission. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s). Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), previously submitted PPQ information rests with the Offeror. GSA will not maintain a database of completed PPQs submitted by the Offeror.

The Government will evaluate the offeror’s record of recent and relevant past performance on construction projects. Using the past performance information, the Government will perform a performance confidence assessment of the probability of successfully completing this contract.

The Government will assess the past performance on projects submitted under FACTOR 1, and reserves the right to conduct telephone interviews with points of contact identified in the proposal, and/or to review other recent project ratings in PPIRS or other agency performance databases, review and/or contact offeror furnished references, or to review personal knowledge.

The Government will first assess the relevance of the projects as compared to the scope of this contract. Performance on projects which are more similar to this contract is more heavily weighted than performance on work that involved little or none of the scope, magnitude of effort, and complexities this contract requires.

The Government will next consider how well the offeror performed on the contracts. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. With respect to relevancy, past performance on projects with more relevance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment rating than past performance on projects of lesser relevance.

If any firm has multiple functions or divisions, the Government is mainly interested in past performance of the division or unit submitting the offer. Owners/references may be asked to comment on items such as quality of design or construction, timeliness, management of the work subcontractor management, including timely payment to subs or suppliers, safety, relations between owner or designer and contractor, level of support for such things as as-built documentation, O&M manuals, training, correcting construction errors, warranty work, etc. The Government places a higher value on projects which document successful outcomes and are supported by outside source confirmation, for example, but not limited to telephone interviews with points of contact identified in the proposal, CPARS, PPIRS, or other agency performance databases, offeror furnished references, or personal knowledge. The Government also places a higher value on projects that provided particularly difficult or unique challenges and the innovative methods the contractor used to resolve problems successfully.

FACTOR 4: PROJECT EXECUTION AND QUALITY CONTROL PLAN

This factor considers the offeror’s ability to perform the work in a successful manner by employing a sound project execution plan and controlling the quality of the work. The offerors should submit an organizational chart, which details the relationships between the offeror’s proposed project team key personnel and other team members. To put the GC team in the context of the entire project, the chart should graphically show the relationships between:

● The GC

● Major Subcontractors (General Description of Key Trades to be Subcontracted required. Name of subcontractor firms not required for proposal.)

● GSA (Project Team / Tenant Agencies not limited to U.S. Court of International Trade (Client) and United States Marshals)

● The Construction Management Agent for GSA (Jay Shapiro & Associates Inc.)

● The Architect-Engineer (EYP Inc.)

The offeror must submit a written narrative demonstrating its project execution plan, quality control plan, and reference to the offeror’s preliminary schedule. The narrative should describe the offeror’s ability to achieve the requirements in the Scope of Work within the required schedule and demonstrate its understanding of the government’s requirements, and knowledge of the locality. The narrative should be supplemented by a preliminary construction schedule for the subject project.

The offeror should include in its narrative all factors and conditions it deems relevant and exigent to the successful completion of the work under this contract. The narrative should address the offeror’s plan to mitigate the negative impacts of differing or unforeseen conditions on a project of this type, including inherent risks of construction within an occupied building and mitigation strategies for schedule delays. The narrative should also identify any high-risk work items, long lead times, and discuss how GSA may assist in meeting the schedule. The narrative shall be no more than ten (10) 8 ½” x 11” pages. Each page shall be one sided, single spaced, with a minimum 11 point Times New Roman font. If the information submitted for the narrative exceeds the page limitations, only the first ten (10) pages will be evaluated.

The organization chart will not count against the page limit.

Note for Joint-Venture Offerors: Joint venture participant’s contribution to the organization should be commensurate with their skills and background and should be described in the project execution and quality control plan.

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in System for Award Management (SAM), accessed via System for Award Management. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301-SAT).

(2) Qualifications of Offerors

Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall https://www.sam.gov/ submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of contract award.

III.B. Requests for Clarification or Interpretation .

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but do not warrant that all such requests will be answered within 10 calendar days. Prospective Offerors should make such requests not less than 10 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (Small Business Administration). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

http://www.sba.gov/

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to Clause FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is Contractor Performance Assessment

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (CPARS Training) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

http://www.cpars.gov/ https://www.cpars.gov/webtrain.htm

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

III.I Additional Security Requirements

Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information..

III.I. Additional Security Requirements

Safeguarding and Dissemination of Sensitive But Unclassified (SBU) Building Information

This clause applies to all recipients of SBU building information, including offerors, bidders, awardees, contractors, subcontractors, lessors, suppliers and manufacturers.

1. Marking SBU Contractor-generated documents that contain building information must be reviewed by GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the Contracting Officer (CO) may direct the contractor, as specified elsewhere in this contract, to imprint or affix SBU document markings to the original documents and all copies before any dissemination.

2. Authorized recipients.

a. Building information designated SBU must be protected with access strictly controlled and limited to those individuals having a legitimate business need to know such information. Those with a need to know may include Federal, State and local government entities, and nongovernment entities engaged in the conduct of business on behalf of or with GSA.

Nongovernment entities may include architects, engineers, consultants, contractors, subcontractors, suppliers, utilities, and others submitting an offer or bid to GSA, or performing work under a GSA contract or subcontract. Recipient contractors must be registered as “active” in the System for Award Management (SAM) database at www.sam.gov and have a legitimate business need to know such information. If a subcontractor is not registered in the SAM and has a need to possess SBU building information, the subcontractor shall provide to the contractor its DUNS number or its tax ID number and a copy of its business license. The contractor shall keep this information related to the subcontractor for the duration of the contract and subcontract.

b. All GSA personnel and Contractors must be provided SBU building information when needed for the performance of official Federal, State, and local government functions, such as for code compliance reviews and for the issuance of building permits. Public safety entities such as fire and utility departments may require access to SBU building information on a need to know basis. This clause must C-2 not prevent or encumber the dissemination of SBU building information to public safety entities.

3. Dissemination of SBU building information:

a. By electronic transmission. Electronic transmission of SBU information outside of the GSA network must use session encryption (or alternatively, file encryption). Encryption must be via an approved NIST algorithm with a valid certification, such as Advanced Encryption Standard (AES) or Triple Data Encryption Standard (3DES), in accordance with Federal Information Processing Standards Publication (FIPS PUB) 140-2, Security Requirements for Cryptographic Modules per GSA policy.

b. By non-electronic form or on portable electronic data storage devices. Portable electronic data storage devices include, but are not limited to CDs, DVDs, and USB drives. Non-electronic forms of SBU building information include paper documents, among other formats.

i. By mail. Contractors must utilize only methods of shipping that provide services for monitoring receipt such as track and confirm, proof of delivery, signature confirmation, or return receipt.

ii. In person. Contractors must provide SBU building information only to authorized recipients with a need to know such information. Further information on authorized recipients is found in Section 2 of this clause.

4. Record keeping. Contractors must maintain a list of all entities to which SBU is disseminated, in accordance with sections 2 and 3 of this clause. This list must include at a minimum: (1) the name of the State, Federal, or local government entity, utility, or firm to which SBU has been disseminated; (2) the name of the individual at the entity or firm who is responsible for protecting the SBU building information, with access strictly controlled and limited to those individuals having a legitimate business need to know such information; (3) contact information for the named individual; and (4) a description of the SBU building information provided. Once “as built” drawings are submitted, the contractor must collect all lists maintained in accordance with this clause, including those maintained by any subcontractors and/or suppliers, and submit them to the CO. For Federal buildings, final payment may be withheld until the lists are received.

5. Safeguarding SBU documents. SBU building information (both electronic and paper formats) must be protected, with access strictly controlled and limited to those individuals having a legitimate business need to know such information. GSA contractors and subcontractors must not take SBU building information outside of GSA or their own facilities or network, except as necessary for the performance of that contract. Access to the information must be limited to those with a legitimate business need to know.

6. Destroying SBU building information. When no longer needed, SBU building information must be destroyed so that marked information is rendered unreadable and incapable of being restored, in accordance with guidelines provided for media sanitization within GSA CIO IT Security 06-32, Media Sanitization Guide and Appendix A of NIST Special Publication 800-88, Guidelines for Media Sanitization. Alternatively, SBU building information may be returned to the

CO.

7. Notice of disposal. The contractor must notify the CO that all SBU building information has been returned or destroyed by the contractor and its subcontractors or suppliers in accordance with paragraphs 4 and 6 of this clause, with the exception of the contractor's record copy. This notice must be submitted to the CO at the completion of the contract to receive final payment.

For leases, this notice must be submitted to the CO at the completion of the lease term. The contractor may return the SBU documents to the CO rather than destroying them.

8. Incidents. All improper disclosures of SBU building information must be immediately reported to the CO at Roxanne.Gill@gsa.gov. If the contract provides for progress payments, the CO may withhold approval of progress payments until the contractor provides a corrective action plan explaining how the contractor will prevent future improper disclosures of SBU building information. Progress payments may also be withheld for failure to comply with any provision in this clause until the contractor provides a corrective action plan explaining how the contractor will rectify any noncompliance and comply with the clause in the future.

9. Subcontracts. The contractor and subcontractors must insert the substance of this clause in all subcontracts.

(1) FAR 52.204-9, Personal Identity Verification of Contractor Personnel, January 2011 (Insert clause when contract performance requires contractors to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled facilities information system. Shall not be used when contractors require only intermittent Federally-controlled facilities).

(2) FAR 52.224-1, Privacy Act Notification, April 1984

(3) FAR 52.224-2, Privacy Act, April 1984

(4)GSAR Clause 552.204-9, Personal Identity Verification Requirements, October 2012

(5)FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems June 2016

This project is classified as SBU.

IV. FAR/GSAR Solicitation Provisions IV.A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 04)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the

Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-

17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal.